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10-10-16 Town Council MintuesSNOWMASS VILLAGE TOWN COUNCIL SPECIAL MEETING IMINUTES ocToBER 10,2016 1. 4:00 P.M. CALL TO ORDER AND ROLL CALL lVlayor Butler called to orderthe Special Meeting of the Snowmass Village Town Council on Monday, October 1 0, 2016, at 4:00 p.m. A complete live recording of this meeting can be found at www.losv.com under Town Council Meetings. This will be archived indefinitely allowing you to view at any time. COUNCIL TMEMBERS Markey Butler, Bob Sirkus, Bill Madsen, Alyssa Shenk, andPRESENT: Tom Goode. COUNCIL MEMBERS ABSENT: All council members were present. STAFF PRESENT:Clint Kinney, Town Manager; John Dresser, Town Attorney; Travis Elliott, Assistant to the Town lt/anager; Anne Martens, Public Works Director; Rose Abello, Tourism Director; Chase Anderson, Planner; and Rhonda B. Coxon, Town Clerk PUBLIC PRESENT:Cody Stover, John Kinney, Jon Peacock and other members of the public interested in today's Agenda items. 2. PROCLAMATIONS AND PRESENTATIONS A. Presentation and Update of Pitkin County Airport Environmental Assessment --John Kinney, Airport Director --Jon Peacock, County Manager John Kinney, Airport Director and Jon Peacock, County Manager were present at today's meeting to provide an update on the Pitkin County Airport Environmental Assessment. The Board of County Commissioners (BOCC) asked that the Kinney come back the Snowmass Village Town Council after eighteen months into the Assessment process. He stated that a committee has been formed called the Community Input Committee which is made up of 50 community members representing all cross sections of the 10-10-16 TC Min utes Page 2 of 6 community. The substantive issues of discussion for the Environmental Assessment; was the terminal massing for obtaining unconstrained perspective for the Environmental Assessment clearance and the aircraft fleet mix, the process and breadth of issues studied are dictated by the FFA. Kinney then provided Terminal Conceptual Alternatives 1: The Ridge 2: The Pavilion. He lhen reviewed the Terminal functionality. He noted today's terminal is undersized for current conditions, need a hold room for TSA and baggage screening. The new terminal will need to take in account future conditions including new aircraft fleet. At this time he reviewed a summary oi Aviation Activity Forecasts 2015 - 2033 and terminal size industry standards. He then reviewed the two terminal concepts in detail including neighborhood view from W. Buttermilk Road, Owl Creek Road, Mclain Flats Road and Trentaz Road and answered questions of the Town Council. Evaluation cards on the two concepts for the terminal were provided, and they asked folks to rate on a scale of one through 5, five being great. These scorecards are available online at www.pitkincountyconnect.com for the next two weeks which also includes today's presentation. The next steps are complete Environmental Consequences Chapter (air, noise, autos and Socio-economic analysis), committee and public meetings November/December 2016, prepare draft EA for FFA review, January February 201 7, publish EA for public review and comment first quader 2017, hold public hearing first to second quarter of 2017. 3. PUBLIC COMMENT This section is set aside for the Town Council to LISTEN to comments by the public regarding items that do not otherwise appear on this agenda. Generally, the Town Council will not discuss the issue and will not take an official action under this section of the agenda. No commenls from the Public at this time. Mayor Butler noted that the Town Council did receive comments from Pat Keefer and they will be entered into today's record. 4. CONSENT AGENDA These are items where all conditions or requirements have been agreed to or met prior to the time they come before the Council for final action. A Single Public Hearing will be opened for all items on the Consent Agenda. These items will be approved by a single motion of the Council. The Mayor will ask if there is anyone present who has objection to such procedure as to cefiain items. Members of the Council may also ask that an item be removed from the consent section and fully discussed. All items not removed from the consent section will then be approved. A member of the Council may vote no on specific items without asking that they be Town Council asked about the impacts of construction and Kinney noted that there would be 3 operational periods of 30 days at a time probably during shoulder seasons. 10-10-16 TC [\/inules Page 3 of 6 removed from the consent section for full discussion. Any item that is removed from the consent agenda will be placed on the regular agenda. A. DRAFT AGENDAS AND WORK SESSION TOPICS Bob Sirkus made the motion to approve those items listed on today's consent agenda. Alyssa Shenk seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Markey Butler, Bob Sirkus, Bill Madsen, Alyssa Shenk, and Tom Goode. Voting Nay: None. 5. PUBLIC HEARINGS QUASI-JUDICIAL HEARINGS Public Hearings are the formal opportunity for the Town Council to LISTEN to the public regarding the issue at hand. For land use hearings the Council is required to act in a quasi-judicial capacity. When acting as a quasi-judicial body, the Council is acting in much the same capacity as a iudge would act in a coun of law. Under these circumstances, the judicial or quasi-judicial must limit its consideration to matters which are placed into evidence and are part of the public record. The Council must base their decision on the law and the evidence presented at the hearing. No Hearings Scheduled 6. POLICY/LEGISLATIVE PUBLIC HEARINGS No Hearings Scheduled 7. ADMINISTRATIVE REPORTS A. Electronic Message Board Discussion --Anne Martens, Public Works Director Anne lVlartens, Public Works Director stated at the September 12,2016 Work Session the Town Council requested staff bring back the discussion of the Electronic Message Board on the Woodbridge Bridge. Staff has obtained quotes to install one sign as a pilot project. The total project cost is estimated at $68,000 and the pilot project is estimated to be $30,000. The majority of the upfront cost is electrical service. She noted that one electronic message board costs $19,000, which includes the board and installation. There was discussion in regards to the installation time period and possible direction from the Comprehensive Plan discussion and the vision for the Village. B. APPROVAL OF MINUTES: 1) September 6, 2016- Regular Meeting 2) September 29,2016 - Regular Meeting 10-10-16 TC lVlinutes Page 4 of 6 B. Budget Review Follow Up --Clint Kinney, Town Manager Clint Kinney Town lVlanager slated that two questions came out of the 2017 Budget discussion one question had to do with information regarding Caniage Way (Snowmelt Road) project and future ar1 initiatives what would be consistent with the developing an arts strategic plan. Anne Martens, Public Works Director provided information in regards to the $42,000 in the Budget and what the project entailed. The question from Town Council regarding the Ads project is how much money is enough. Chase Anderson, Planner and a liaison to SAAB stated that the Arts Strategic Plan is approximately 90% complete. He reviewed some other projects that have been identified by this plan and the Board. Council spoke to some of the projects throughout Colorado, i.e. the roundabout in Grand Junction and playgrounds in Vail. Town Council supports the SAAB initiatives and would like to provide financial support. Kinney stated that the Public Hearing lor the Budget is a week from tonight's Council meeting and staff will be seeking approval at that time. C. Presentation on Employee Survey Besults -Mountain States Employer Council Brittany Johnson, Custom Opinion Survey Specialist from MSEC and Travis Elliott, Assistant to the Town Manager provided the Town Council with the executive summary of the TOSV Employee Survey. After the presentation Town Council asked some question pertaining to the results. Clint Kinney, Town Manager stated the next steps will be taking to the results to the Employee Committee and then discuss with each department the results and at that time also a review of the budget. 8. TOWN COUNCIL REPORTS AND A CTIONS 1) REPORTS/UPDATES Council Member Goode stated he will attend a C.O.R.E. Meeting on November 2, 2016. council Member sirkus noted that he contacted Mark Fuller in regards to the funding request. Mayor Butler will be attending a RFTA and public Health meeting. council Member Madsen stated that Rose Abello and Dave Elkan have been in contactwith the Nordic Council. council Member shenk wirl report back with new Director information after the nexlmeeting for NWCCOG. 10-10-16 TC M inutes Page 5 of 6 Rhonda B. Coxon, Town Clerk asked the Town Council to put a tentative on their calendars for Thursday, Oclober 27 , for informal dinner with BOCC. 9, EXECUTIVE SESSION AT 5:48 pm Town Council will now meet in Executive Session pursuant to C.R.S. 24-6-402(4) and Snowmass Village Municipal Code Section 2-45(c), to specifically discuss one item: Provided, there is an affirmative vote of two{hirds of the quorum present at this meeting to hold an Executive Session and for the sole purpose of considering item (a) above. Provided further, that no adoption of any proposed policy, position, resolution, regulation, or formal action shall occur at this Executive Session. Alyssa Shenk made the motion to enter closed session Tom Goode seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Markey Butler, Bob Sirkus, Bill Madsen, Alyssa Shenk, and Tom Goode. Voting Nay: None. At7:27 p.m. Alyssa Shenk made the motion to approve reconvening to the Special Meeting of the snowmass Village Town council. Bob sirkus seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Markey Butler, Bob Sirkus, Bill Madsen, Alyssa Shenk, and Tom Goode. Voting Nay: None. 10. ADJOURNMENT AT 7:28 p.m. Bob sirkus made the morion to adjourn the speciar Meeting of the snowmass ViilageTown council on Monday, october 10,2016. Alyssa shenk-seconded the morion.- rnemotion was approved by a vote of 5 in favor to d opposed. a) Personnel matters, except if the employee who is the subject of the session has requested an open meeting, pursuant to C.R.S. 2a-6-a02(g(t)(l) and Snowmass Village Municipal Code Section 2-a5(c)(6); 10-10-16 TC M inutes Page 6 of 6 Voting Aye: Markey Butler, Bob Sirkus, Bill Madsen, Alyssa Shenk, and Tom Goode. Voting Nay: None. This set of Special Meeting Minutes was approved by the Town Council at their Regular Meeting on Monday, November 7,2016. Sub By, oxon, CMCn Town Clerk