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10-17-16 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES OCTOBER 17, 2016 1 . 4:00 P.M. CALL TO ORDER AND ROLL CALL Mayor Butler called to order the Regular Meeting of the Snowmass Village Town Council on Monday, October 17, 2016 at 4:00 p.m. A complete live recording of this meeting can be found at www.tosv.com under Town Council Meetings. This will be archived indefinitely allowing you to view at any time. COUNCIL MEMBERS Markey Butler, Bob Sirkus, Alyssa Shenk, Bill Madsen, and PRESENT: Tom Goode. COUNCIL MEMBERS All council members were present. ABSENT: STAFF PRESENT: Clint Kinney, Town Manager; John Dresser, Town Attorney; Travis Elliott, Assistant to the Town Manager; Rhonda B. Coxon, Town Clerk PUBLIC PRESENT: Kenan Forman, Stephanie Lukowski, Albert J. Slap, Jame Knowles, Brian Wright, Sandrine Thibault, Tom Cardamone, Don Schuster and other member of the public interested in today's Agenda items. 2. PROCLAMATIONS AND PRESENTATIONS A. Election Update --Janice Vos, Pitkin County Clerk and Recorder Janice Vos, Pitkin County Clerk and Recorder spoke to the 2016 November election. Vos noted that the mail in ballots were mail out today, and she reviewed all the voting and drop off locations including the new permanent drop box located outside the Snowmass Village Town Hall. She reviewed the locations of the service centers and the hours of operations and the new ballot track program. 3. PUBLIC COMMENT This section is set aside for the Town Council to LISTEN to comments by the public regarding items that do not otherwise appear on this agenda. Generally, the Town Council will not discuss the issue and will not take an official action under this section of the agenda. 10-17-16 TC Minutes Page 2 of 7 Albert J. Slap a property owner in Snowmass Village spoke to a bike race on Sunday September 18 where there was a timed bike race on the rim trail. He stated that he was hit three time by bikers and there were people stranded on the rim trail due to these racers. He provided some information that could be placed on signs to warn the hikers and the bikers and to encourage mixed use trails. The second issue is at Anderson Ranch with a wood burning stove that puts out black smoke every time it is fired up. He suggests that they must invest in modern pollution equipment. It is CO2 emissions and black soot in the air of Snowmass Village. Kenan Forman, an owner of a unit at the Blue Roofs representing the Board of the Blue Roofs would like to be part of the master plan and the expansion of Anderson Ranch to work with and for the community and Anderson Ranch. 4. CONSENT AGENDA These are items where all conditions or requirements have been agreed to or met prior to the time they come before the Council for final action. A Single Public Hearing will be opened for all items on the Consent Agenda. These items will be approved by a single motion of the Council. The Mayor will ask if there is anyone present who has objection to such procedure as to certain items. Members of the Council may also ask that an item be removed from the consent section and fully discussed. All items not removed from the consent section will then be approved. A member of the Council may vote no on specific items without asking that they be removed from the consent section for full discussion. Any item that is removed from the consent agenda will be placed on the regular agenda. A. DRAFT AGENDAS AND WORK SESSION TOPICS MINUTES FOR APPROVAL: 1) October 4, 2016 — Regular Meeting 2) October 6, 2016 — Special Meeting Bob Sirkus made the motion to approve those items listed on today's consent agenda. Council provided some changes to the minutes. Alyssa Shenk seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Markey Butler, Bob Sirkus, Alyssa Shenk, Bill Madsen, and Tom Goode. Voting Nay: None. 5. PUBLIC HEARINGS QUASI-JUDICIAL HEARINGS Public Hearings are the formal opportunity for the Town Council to LISTEN to the public regarding the issue at hand. For land use hearings the Council is required to act in a quasi-judicial capacity. When acting as a quasi-judicial body, the Council is acting in much the same capacity as a judge would act in a court of law. Under these circumstances, the judicial or quasi-judicial must limit its consideration to matters which 10-17-16 TC Minutes Page 3 of 7 are placed into evidence and are part of the public record. The Council must base their decision on the law and the evidence presented at the hearing. None scheduled. 6. POLICY/LEGISLATIVE PUBLIC HEARINGS A. PUBLIC HEARING TO RECEIVE COMMENTS ON THE PROPOSED PROJECT LIST FOR THE 2016 ROAD IMPROVEMENT PROJECTS PURSUANT TO SECTION 2-14 OF THE MUNICIPAL CODE FOR THE ROAD MILL LEVY FUND FOR THE YEAR OF 2017. --Anne Martens, Public Works Department Mayor Butler opened the Public Hearing for the 2017 Road Improvements. Ann Martens Public Works Director stated pursuant to Section 4-14 of the Municipal Code she is required to provide the 2017 Road Mill Levy Fund. The proposed 2017 Road Fund Projects include, Horse Ranch Drive, Trail Rider Lane, Bridlepath Lane and Carriage Way. There is no action required of Council and this information will be included in the 2017 Budget. There being no further comments from the Public Mayor Butler closed the Public Hearing at this time. C. PUBLIC HEARING — RESOLUTION NO. 35, SERIES OF 2016 —A RESOLUTION SETTING FORTH THE TOWN COUNCIL'S FINDINGS OF FACT AND CONCLUSIONS REGARDING THE ANNEXATION OF LOT 2, SECOND AMENDED PLAT OF THE GENTRY LOT SPLIT SUBDIVISION INTO THE TOWN OF SNOWMASS VILLAGE BY LOIS B. POPE REVOCABLE TRUST DATED MARCH 29, 2007 --John Dresser, Town Attorney Town Council discussed Item C on the agenda at this time. Mayor Butler opened the Public Hearing for Resolution No. 35, Series of 2016 at 5:02 p.m. This resolution is setting forth the Town Council's findings of fact and conclusions regarding the annexation of Lot 2 second amended plat of the Gentry lot split subdivision in to the Town of Snowmass Village by Lois B. Pope. Sara Oates representing the applicant asked that the Public Hearing be continued to December 5, 2016 to provide additional time for comments from Pitkin County. Their office has moved and they did not receive the original notice in a timely manner. A letter from Alan M. Levantin was submitted for the record. Mayor Butler continued the Public Hearing to the Regular Meeting of December 5, 2016. B. PUBLIC HEARING — RESOLUTION NO. 32, SERIES OF 2016—A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR THE TOWN OF SNOWMASS VILLAGE AND ADOPTING A BUDGET FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2017 AND 10-17-16 TC Minutes Page 4 of 7 ENDING ON THE LAST DAY OF DECEMBER, 2017 AND APPROPRIATING SUMS OF MONEY TO ALL FUNDS FOR THE 2017 BUDGET YEAR --Marianne Rakowski, Finance Director Mayor Butler opened the Public Hearing for Resolution No. 32, 2016 which is a resolution adopting all expenditures and revenues for the 2017 calendar year. Clint Kinney Town Manager provided an update and reviewed the numbers for the Council and Brandi Lindt Assistant Finance Director explained for the Council the transfers in and out. After a lengthy discussion Town Council decided to review the Capital Improvement Plan to provide realistic numbers prior to the approval of the budget. Town Council also directed staff to have the Financial Advisory Board look at the numbers in the CIP midyear to see how the allocation of money is being used for the projects. Town Council took a break at this time. Markey Butler made the motion to approve Resolution No. 32, Series of 2016 approving the expenditures and revenues for the Town of Snowmass Village and adopting a budget for 2017. Bill Madsen seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Markey Butler, Bob Sirkus, Alyssa Shenk, Bill Madsen, and Tom Goode. Voting Nay: None. 7. ADMINISTRATIVE REPORTS A. Comprehensive Plan Update Team Introduction, Kick-Off Meeting and Process --Julie Ann Woods, Community Development Director Julie Ann Woods, Community Development Director spoke to process to date and introduced Brian Wright and Sandrine Thibault from the firm Town Planning & Urban Design Collaborative (TPUDC) from Franklin Tennessee. She noted that the Town is now under contract with TPUDC to assist staff in updating the Comprehensive Plan, the last update was in 2010. The consultants will tour the community and interview Town Council and the Planning Commission and will facilitate the Kick-Off Meeting on Tuesday, October 18 from 5:00 p.m. to 6:30 p.m. in the Town Council Chambers. Woods stated that the consultants have suggested that the Town use a "Think Tank" composed of decision-makers and community members to serve as a steering committee or sounding board on issues to be further vetted. Town Council can review the applications and appoint interested community members. At this time the consultant Brian Wright provided information about TPUDC and how they work and provided some of the tools and ideas they use to get interest and input from the community and he explained the Planapalooza process. 10-17-16 TC Minutes Page 5 of 7 B. Review of the Elected Officials Transportation Committee (EOTC) Meeting Materials in Preparation for EOTC Meeting on October 20th, 2016 at 400 p.m. Snowmass Village's Council Chambers --David Peckler, Transportation Director David Peckler, Transit Director reminded the Town Council they have a EOTC meeting on Thursday, October 20, 2016 in the Snowmass Village Town Council Chambers. Peckler stated they will be approving the 2017 EOTC budget and there will be some other requests regarding re-cycles, the intercept lot and the Buttermilk underpass. Council requested the packet be loaded to ilegislate. C. Building 6 Architecture and Introduction of New Purchasers --Julie Ann Woods, Community Development Director Julie Ann Woods, Community Development Director stated that a new joint venture group, composed of the Aspen Skiing Company, KSL Capital and East West Partners is currently under contract to purchase Base Village. She noted that the Base Village Building 6 agreement state that on or before November 1, 2016 the Town Council must provide comments on the Building 6 architectural plans in order for the developer to then produce final architectural plans by January 1, 2017. The partners introduced themselves and provided and overview of the Building 6 architecture and its relationship to the adjacent plaza and the Limelight Hotel. Andy Gunion of East West Partners introduced the team and Don Schuster discussed the changes to the Limelight Hotel and Harry Teague presented the latest version of Building 6 that incorporates change to the Discovery Center and the food service component as well as changes to the buildings relationship to the Plaza. 8. TOWN COUNCIL REPORTS AND ACTIONS 1) REPORTS/UPDATES Council Member Shenk has a NWCOG meeting end of the month. Council Member Madsen has a Nordic Trail Meeting to discuss the Owl Creek Chase and the 7 star Connector Trail is now open for use and people are excited about it. Mayor Butler attended a RFTA meeting. Council Member Goode will be attending a CORE meeting. 9. EXECUTIVE SESSION: At 7:40 p.m. Town Council will now meet in Executive Session pursuant to C.R.S. 24-6-402(4) and Snowmass Village Municipal Code Section 2-45(c), to specifically discuss 10-17-16 TC Minutes Page 6 of 7 one item: a) Personnel matters, except if the employee who is the subject of the session has requested an open meeting, pursuant to C.R.S. 24-6-402(4)(f)(I) and Snowmass Village Municipal Code Section 2-45(c)(6); Provided, there is an affirmative vote of two-thirds of the quorum present at this meeting to hold an Executive Session and for the sole purpose of considering item (a) above. Provided further, that no adoption of any proposed policy, position, resolution, regulation, or formal action shall occur at this Executive Session. Bob Sirkus made the motion to enter closed session Tom Goode seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Markey Butler, Bob Sirkus, Alyssa Shenk, Bill Madsen, and Tom Goode. Voting Nay: None. At 8:43 p.m. Alyssa Shenk made the motion to approve reconvening to the Regular Meeting of the Snowmass Town Council on Monday, October 17, 2016. Markey Butler seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Markey Butler, Bob Sirkus, Alyssa Shenk, Bill Madsen, and Tom Goode. Voting Nay: None. 10. ADJOURNMENT At 8:44 p.m. Tom Goode made the motion to adjourn the Regular Meeting of the Snowmass Village Town Council on Monday, October 17, 2016, Bob Sirkus seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Markey Butler, Bob Sirkus, Alyssa Shenk, Bill Madsen, and Tom Goode. Voting Nay: None. This set of minutes was approved by the Snowmass Village Town Council on Monday, March 6, 2017 Regular Meeting. 10-17-16 TC Minutes Page 7 of 7 Sub► -d By, 41/ A / —,i onda B. Coxon, CMC Town Clerk