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12-19-16 Town Council Minutes SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES DECEMBER 19,2016 1.4:00 P.M.CALL TO ORDER AND ROLL CALL Mayor Butler called to order the Regular Meeting of the Snowmass Village Town Council on Monday, December 19,2016 at 4:02 p.m. A complete live recording of this meeting can be found at www.tosv.com under Town Council Meetings.This will be archived indefinitely allowing you to view at any time. COUNCIL MEMBERS PRESENT: Markey Butler, Bob Sirkus,Alyssa Shenk,and Tom Goode. COUNCIL MEMBERS ABSENT: Bill Madsen STAFF PRESENT: Clint Kinney,Town Manager;John Dresser,Town Attorney;Travis Elliott,Assistant to the Town Manager and Rhonda B.Coxon,Town Clerk PUBLIC PRESENT: Gaines Norton,Tom Newland, Ryan Hoffner,John T. Mele,Jason Hutter,Kevin Issel,Scott Thompson, Jim Anathan,Bill Boineau and other members of the public interested in today's Agenda items. 2. PROCLAMATIONS AND PRESENTATIONS None scheduled 3. PUBLIC COMMENT This section is set aside for the Town Council to LISTEN to comments by the public regarding items that do not otherwise appear on this agenda. Generally,the Town Council will not discuss the issue and will not take an official action under this section of the agenda. None at this time 4.CONSENT AGENDA These are items where all conditions or requirements have been agreed to or met prior to the time they come before the Council for final action.A Single Public Hearing will be opened for all items on the Consent Agenda.These items will be approved by a single motion of the Council.The Mayor will ask if there is anyone present who has objection to such procedure as to certain items. Members of the Council may also ask that an item be removed from the consent section and fully discussed. All items not removed from the consent section will then be approved. A member of the Council may vote no on specific items without asking that they be removed from the consent section for full discussion. Any item that is removed from the consent agenda will be placed on the regular agenda. A. DRAFT AGENDAS AND WORK SESSION TOPICS B. RESOLUTION NO. 39, SERIES OF 2016 — A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SNOWMASS VILLAGE, COLORADO, APPROVING THE INITIAL 2017 BUDGET FOR THE PITKIN COUNTY 1/2 CENT TRANSIT SALES AND USE TAX David Peckler, Transit Director C. RESOLUTION NO. 37, SERIES OF 2016 — A RESOLUTION ESTABLISHING DATES FOR REGULAR MEETINGS OF THE SNOWMASS VILLAGE TOWN COUNCIL FOR THE MONTHS OF JANUARY 2017 THROUGH DECEMBER OF 2017 Rhonda B. Coxon, Town Clerk D. RESOLUTION NO. 34, SERIES OF 2016 — INTERGOVERNMENTAL AGREEMENT FOR RECYCLING COST SHARING PROGRAM BETWEEN TOWN OF SNOWMASS VILLAGE AND PITKIN COUNTY Anne Martens, Public Works Director E. Letter of Support for Acquisition of the Intercept Lot Property for the Colorado Department of Transportation David Peckler, Transportation Director Bob Sirkus made the motion to approve those items listed on today's consent agenda. Tom Goode seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Madsen was absent. Voting Aye: Markey Butler, Bob Sirkus, Alyssa Shenk, and Tom Goode. Voting Nay: None. Rhonda Coxon, Town Clerk commented on Resolution No. 37, Series of 2017 regarding Town Council Regular meeting dates and stated that July 4th is on a Tuesday this year and she asked if Council would like to change the meeting dates for that month or leave the meeting on Monday, July 3, 2017. Council consensus was to leave the meeting on Monday, July 3, 2017. Council Member Shenk stated that April 10, 2017 is the beginning of Passover and that Work Session should be cancelled. Council Member Sirkus has some questions regarding the intercept lot and future use including light rail use and information provided in today's packet on this item. David Peckler, Transit Manager provided clarification for the Town Council. Council also asked for some clarification on the recycling IGA and packet materials and Anne Martens, Public Works director along with Kathy Hall from Pitkin County Solid Waste Center provided clarification. 5. PUBLIC HEARINGS QUASI-JUDICIAL HEARINGS Public Hearings are the formal opportunity for the Town Council to LISTEN to the public regarding the issue at hand. For land use hearings the Council is required to act in a quasi-judicial capacity. When acting as a quasi-judicial body, the Council is acting in much the same capacity as a judge would act in a court of law. Under these circumstances, the judicial or quasi-judicial must limit its consideration to matters which are placed into evidence and are part of the public record. The Council must base their decision on the law and the evidence presented at the hearing. None scheduled 6. POLICY/LEGISLATIVE PUBLIC HEARINGS A. PUBLIC HEARING — A JOINT MEETING WITH THE PLANNING COMMISSION FOR A CONCEPTUAL REVIEW OF THE SNOWMASS-WILDCAT FIRE PROTECTION DISTRICT'S REDEVELOPMENT SITE PROPOSALS Julie Ann Woods, Community Development Director Jim Wahlstrom, Senior Planner At this time, Rhonda Coxon, Town Clerk called roll for the Planning Commissions Patrick Keelty, Jamie Kowloon, Doug Fauer, Thomas Fridstein, Jim Anathan and Teri Hooper were present. Planning Commissioner Jim Gustafson was absent. Mayor Butler opened the Public Hearing at 4:29 p.m. for a conceptual review of the Snowmass Wildcat Fire Protection District's Redevelopment site proposals. Jim Wahlstrom, Senior Planner provided background stating that the Snowmass Wildcat Fire Protection District (SWFPD) is planning to re-build its existing facility located on Owl Creek Road. This improvement was authorized by district voters on November 8, 2016 which approved taxing and bonding as the funding mechanisms to replace the existing firehouse with a new, up to date facility. He noted that the new facility will require demolition of the existing facility, thereby creating the need for an "interim" fire station and facilities while the new site is built. In anticipation of both the new facility and the interim facility, the SWFPD entered into an intergovernmental agreement (IGA) with the Town this past summer that would allow community feedback on the two projects while the Special District pursues its improvements. Pursuant to the IGA the Fire District may choose to schedule a conceptual review of their project at a joint meeting with the Planning Commission and the Town Council when they feel community feedback on the design, scale and placement would be beneficial and noted the discussion at this meeting would be non-binding. This meeting is intended to provide preliminary input to the SWFPD prior to preparing a formal and detailed review submission for separate reviews by the Planning Commission and the Town Council as outlined by the IGA. Scott Thompson, Fire Chief for Snowmass Village introduced Tom Newland the consultant for the application and he provided the Town Council with a PowerPoint presentation. Newland started with the proposed redevelopment at the current SWFPD site and provide background, project overview, constraints with the current lot and he and representatives from Charles Cunniff and Associates reviewed the future plans for the site, and addressed some of the items listed in the staff report. Newland also reviewed the Construction Management Plan and stated that there is a kids camp for five weeks out of summer for Camp Smashbox and Anderson Ranch has summer classes so they will not be in the parking lot a all. He noted that the community gardens would be relocated to the other side of the Cathy Robinson Park at the Little Red Schoolhouse site. The PowerPoint presentation provided 3D scale, roof plan, footprints, drainage, view planes and way finding. The discussion then went back to Chief Thompson who reviewed the proposed interim site which is located at the entry way near the Rodeo Arena. At this time, Planning Commission Chair Knowlton adjourned the Planning Commission portion of this meeting. Town Council took a break at this time. 7. ADMINISTRATIVE REPORTS Snowmass Village Carbon Emission Inventory Report & Other Updates Mona Newton, CORE Sarah Gruen, CORE Mona Newton, Executive Director of C.O.R.E. provided some history of how the C.O.R.E. Board was started and tonight they are here to provide a Carbon Emission Inventory Report and then updates on other programs that C.O.R.E. is involved in. First Sara Gruen provided a PowerPoint Presentation regarding Carbon Emissions she states that Snowmass Village has committed to reducing greenhouse gas (GHG) emissions 20 percent below 2009 levels by 2020. To measure progress toward achieving the 2020 goal, the 2014 Greenhouse Gas Emissions Inventory report provides a snapshot of current emissions. The key findings show that GHG emission fell to 140,099 metric tons of carbon dioxide equivalent and this is a 9% decrease from 2009 emissions. Although this is a significant reduction efforts will have to be accelerated to meet the 2020 goal. The greatest progress had occurred in building energy use where overall emissions decreased 11% and the next largest reduction was transportation with a 9% decrease. The next steps would be for the Town to continue to develop, budget and plan climate-friendly programs, policies and actions in collaboration with C.O.R.E. and other regional partners. Newton also reviewed all the grants that have been awarded to the town totaling $111 ,000 which included Recycle bins at the Rodeo Grounds, Anderson Ranch energy efficiency upgrades and Palisades Affordable Housing. She also reviewed the overview of all the program participation throughout the Town of Snowmass which includes homes and businesses. 8. TOWN COUNCIL REPORTS AND ACTIONS A. REPORTS/UPDATES Council Member Shenk stated that some mall merchants were upset that Snowmass Tourism was giving away a $500.00 gift card for REI and not pushing local shopping. Clint Kinney, Town Manager stated this was a promotion to update email lists and 90 percent of the people were from out of the state so a nationwide retailer was chosen. She also spoke to the RTFA bus dropping off people on Brush creek Road and they are not using the cross walk or using the flasher button to cross Brush Creek Road. Mayor Butler spoke to Snowmass Discovery and a non-profit that is asking for six months to get the program off the ground as they want to do their due diligence and that they have adequate time to work the program. She is worried about no letter of intent and the time frame. Council Member Sirkus stated we do not know what the definition of their due diligence is and where are they are with the process; their timeline is putting us behind especially if they choose not to go forward then we are behind the ball with the RFP process if the non-profit backs out. Council Member Sirkus stated he attended a RAWPI meeting and they have received enough commitment throughout the valley to have a full-time person for the summer season for the boat inspection program. The Roaring Fork Conservancy is applying for grants from RAWPI for a staff person to direct and implement the Watershed Efficiency Plan, at this time no one has taken ownership of implementation of the plan. Council Member Sirkus spoke to the Institute Transportation Community Forum Plan and was asking what staff attend and ask for a quick update. Sirkus also thanked the Town staff for all the work done on the refinancing of the Recreation Center Bonds. He also commented on the CCP and the presentation to the MGSSEB. The primary discussion was on connectivity for our guests. 9. ADJOURNMENT At 7:04 p.m. Tom Goode made the motion to adjourn the Regular meeting of the Snowmass Village Town Council on Monday, December 19, 2016. Alyssa Shenk seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Madsen was absent. Voting Aye: Markey Butler, Bob Sirkus, Alyssa Shenk, and Tom Goode. Voting Nay: None. This set of minutes was approved by the Snowmass Village Town Council at their Regular Meeting on July 17, 2017. Submitted By, Z7!eia/a Rhonda B. Coxon, CMC Town Clerk