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11-15-10 Town Council Minutes SNOWMASS VILLAGE REGULAR MEETING MINUTES NOVEMBER 15, 2010 CALL TO ORDER AT 4:00 P.M. Mayor Boineau called to order the Regular Meeting of the Snowmass Village Town Council on Monday, November 15, 2010 at 4:02 p.m. Item No. 1 ROLL CALL COUNCIL MEMBERS PRESENT: Mayor Bill Boineau, John Wilkinson, Reed Lewis, and Arnold Mordkin. COUNCIL MEMBERS ABSENT: Council Member Butler was absent. STAFF PRESENT: Russ Forrest, Town Manager; John Dresser, Town Attorney; Hunt Walker, Public Works Director; Chris Conrad, Planning Director; Lesley Compagnone, Public Relations; David Peckler, Transit Director and Rhonda B. Coxon, Town Clerk PUBLIC PRESENT: Fred Kucker, Jason Haber, Madeleine Osberger, Howard Gross, Bill Boehringer, Cleo Boehringer, Colleen Doyle and other members of the public interested in items on today's agenda. Item No. 2 PUBLIC NON AGENDA ITEMS Past Mayor of Snowmass Village Douglas "Merc" Mercatoris welcomed new Council Members Fred Kucker and Jason Haber and also thanked Reed Lewis and Arnie Mordkin for their service to the Town of Snowmass Village. Item No. 3 COUNCIL UPDATES Thanksgiving Potluck Mayor Boineau noted the annual Thanksgiving Potluck is Sunday November 21, 2010 at the Silvertree Hotel at 6:00 p.m. and Rotary will be organizing a Food Drive for the Aspen Lift Up. Please bring a dish to pass and a couple cans of food for the Food Drive. Bus Stop Council Member Mordkin spoke to the temporary bus stop at the Center and the condemned walkway from the lower parking lot to the upper parking in front of the Village Market. He noted this is unacceptable for our guests and something should be done to improve the current bus stop. 11 -15 -10 Minutes Page 2 of 8 Item No. 4 RESOLUTION NO. 51 SERIES OF 2010 -A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SNOWMASS VILLAGE, IN FURTHERANCE OF THE ARCHEOLOGICAL DISCOVERIES OF A MAMMOTH, ICE -AGE BISON, GIANT SLOTH AND MASTODONS CURRENTLY TAKING PLACE AT LAKE DEBORAH ON THE ZEIGLER PROPERTY, NAMING THE SONG" BIG WOOLLY MAMMOTH" THE OFFICIAL SONG OF THE TOWN OF SNOWMASS VILLAGE. Reed Lewis made the motion to approve Resolution No. 51 Series of 2010 naming the song "Big Woolly Mammoth" the official song of the Town of Snowmass Village. Arnold Mordkin seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Butler was absent. Voting Aye: Arnold Mordkin, John Wilkinson, Reed Lewis, and Mayor Bill Boineau. Voting Nay: None. Ann Larson from the Snowmass Sun stated that the scientists were very clear that the mammoth found in Snowmass Village was not a Woolly Mammoth but a Columbian Mammoth. Dr. Kirk Johnson from the DMSN noted there will also be an official Snowmastodon song. Item No. 5 APPROVAL OF MEETING MINUTES FOR OCTOBER 18 2010 Reed Lewis made the motion to approve the minutes as amended for the Regular Meeting of the Snowmass Village Town Council from Monday, October 18, 2010. John Wilkinson seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Butler was absent. Voting Aye: Arnold Mordkin, John Wilkinson, Reed Lewis, and Mayor Bill Boineau. Voting Nay: None. NEW COUNCIL BUSINESS Mayor Boineau presented some thank you gifts to outgoing Council Members Mordkin and Lewis. At this time Town Clerk Rhonda B. Coxon administered the oaths for new Council Members Jason Haber and Fred Kucker and the Mayor Bill Boineau. Item No. 1 ROLL CALL 11 -15 -10 Minutes Page 3 of 8 COUNCIL MEMBERS PRESENT: Mayor Bill Boineau, John Wilkinson, Jason Haber, and Fred Kucker. COUNCIL MEMBERS ABSENT: Markey Butler. Item No. 2 PUBLIC NON AGENDA ITEMS There were no items for discussion. Item No. 3 COUNCIL UPDATES Council Member Haber thanked those who voted for him and he stated he is looking forward to serving the community the next four years and noted his email address is ihaber tosv.com for those interested in contacting him in the future. Council Member Kucker also thanked those who voted for him and worked hard on his campaign, and he stated he looks forward to the next four years. Item No. 4 APPROVAL OF RESOLUTION NO. 46 AND RESOLUTION NO. 47 SERIES OF 2010 -APPRECIATION RESOLUTIONS Mayor Boineau read resolutions of appreciation for Council Members Mordkin and Lewis and presented the resolutions of appreciation to each Council Member. Mayor Bill Boineau made the motion to approve appreciation Resolution No. 46, Series of 2010 for Arnold Mordkin. John Wilkinson seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Butler was absent. Voting Aye: Mayor Bill Boineau, John Wilkinson, Jason Haber, and Fred Kucker. Voting Nay: None. Mayor Bill Boineau made the motion to approve appreciation Resolution No. 47, Series of 2010 for Reed Lewis. John Wilkinson seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Butler was absent. Voting Aye: Mayor Bill Boineau, John Wilkinson, Jason Haber, and Fred Kucker. Voting Nay: None. Item No. 5 UPDATE FROM KIT HAMBY ON THE MAMMOTH BONES Town Manager Russ Forrest introduced Kit Hamby, Kirk Johnson, Doug Throm and Rhonda Bazil to provide Council with an update on the mammoth bones. Hamby noted it has been exactly a month since the find of the bones. He provided an update of the last month in regards to the showing of the bones and the excitement created. Throm 11 -15 -10 Minutes Page 4 of 8 spoke to the importance of the Ziegler Reservoir to Snowmass Village in regards to the raw water storage. Kirk Johnson from the Denver Museum of Nature and Science recapped the timeline, the discovery and what the site has produced in bones and the amount of man hours spent. He noted that the site is very significant and the fossils are very well preserved, estimated to be between 43,000 and 100,000 years old. At this time Council discussed its desire to put together a task force and work with those qualified individuals with the community and through partnership with SWSD, the Zieglers, Pitkin County and the DMSN to preserve and share the find. Council would like to discuss the next steps, short and long term at the next Council Meeting. Marketing Director Susan Hamley spoke to the immediate steps being taken on the Marketing side at this time. Cleo Boehringer, Part-time Resident asked what the involvement of the lawyers was about and were there enough bones to put a complete animal together. Colleen Doyle a part time resident and member of the Part Time Resident Advisory Board read a letter from PTRAB in regards to being proactive and strategic now versus later in regards to the implementation of a Science Education Center and task force or committee. Doyle also read a letter informing Council of her qualifications to help with this effort. Doug Mercatoris owner of the Mountain Dragon and resident of Snowmass Village stated the 501 C3 not for profit organization by the name of the Community Fund is available to help start with fund raising for private donation to help start the longer process of our find at Ziegler Pond. Howard Gross a resident of Snowmass Village stated his concern for everyone going off and doing their own thing and he supports one body for everyone to contact. Item No. 6 RESOLUTION NO. 43 SERIES OF 2010 -APPROVING FEDERAL TRANSIT ADMINISTRATION MASTER AGREEMENT CERTIFICATIONS AND ASSURANCES FOR 2011 Transit Manager David Peckler stated that this resolution approves the Town accepting financial assistance from the FTA (Federal Transit Administration) for the purchase of transit vehicles (under sections 5309), acceptance of Administration and Operating assistance (under Section 5311) and a possible TIGGER II capital granting 2011. The Master Agreement between the Town and FTA contains a number of Certifications and Assurances that apply to the use of Federal funding for the specific grant purposes. This resolution accepts the terms of the FTA for grant funding for our projects, and authorizes the Transportation Director to certify the affirmation of the annual Certifications and Assurances for these projects. Peckler stated the Town has been approving the Master Agreement for the last six years 11 -15 -10 Minutes Page 5of8 John Wilkinson made the motion to approve Resolution No. 43, Series of 2010 approving FTA administration Master Agreement Certifications and Assurances for 2011. Fred Kucker seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Butler was absent. Voting Aye: Mayor Bill Boineau, John Wilkinson, Jason Haber, and Fred Kucker. Voting Nay: None. Item No. 7 RESOLUTION NO. 39 SERIES OF 2010 APPROVAL OF CONTRACT AGREEMENT WITH COLORADO DEPARTMENT OF TRANSPORTATION FOR A FEDERAL TRANSIT ADMINISTRATION SECTION 5311 ADMINISTRATION AND OPERATING GRANT Transit Manager David Peckler stated that the adoption of this Resolution accepts the terms of the grant agreement of our contract with CDOT. He noted that the agreement is for our FTA (Federal Transit Administration) Section 5311 grant that supports operating year -round transit service on Village Shuttle Route 3 (Mall to Snowmass Club) and Route 8 (Mall to Town Park). John Wilkinson made the motion to approve as amended Resolution No. 39, Series of 2010 approving the grant agreement between TOSV and CDOT. Fred Kucker seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Butler was absent. Voting Aye: Mayor Bill Boineau, John Wilkinson, Jason Haber, and Fred Kucker. Voting Nay: None. Item No. 8 RESOLUTION NO. 50 SERIES OF 2010 -ESTABLISHING TOWN COUNCIL MEETING DATES FOR 2011 Jason Haber made the motion to approve as amended Resolution No. 50, Series of 2010 establishing Town Council Meeting dates for 2011. Fred Kucker seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Butler was absent. Voting Aye: Mayor Bill Boineau, John Wilkinson, Jason Haber, and Fred Kucker. Voting Nay: None. Town Clerk Rhonda Coxon provided Council with two Resolutions, option one reflects moving the July and August meetings to the 2nd and 4th Mondays of the month, and 11 -15 -10 Minutes Page 6 of 8 option two reflects having the Monday July 4th meeting on Tuesday July 5th and all other dates stay the same. Town Council consensus was option two. Coxon also noted that the meeting in August would be the 1 st and 15th. Item No. 9 MANAGER'S REPORT Council Retreat Town Manager Russ Forrest asked if Council would be interested in a retreat and if so what date may work for the Council. Council would like Monday, January 10th, 2011 and the agenda and times will be worked out in the near future. Council Member Wilkinson would like to start later in the day possibly 3:00 p.m. Council will work through dinner hour. Referral from Pitkin County Planning Director Chris Conrad noted that the County is amending the 2004 Solid Waste Center Master Plan to address two phases of development for the land fill parcel. The Town received notice due to the land the Town owns adjacent to the landfill. The Planning department has returned comments to Pitkin County. Urban Renewal Authority Town Manager Russ Forrest stated that the new Council Members will need to be brought into the Urban Renewal Authority discussion, matrix, timeline and next steps. Mayor Boineau would hope to find time during the retreat to discuss. Town Hall Offices Closed Town Manager Russ Forrest stated that Town Hall will be closed on Thursday and Friday November 25 and 26th for Thanksgiving. Item No .10 AGENDA FOR NEXT TOWN COUNCIL MEETING December 6, 2010 December 13, 2010 At this time Council reviewed and discussed the agendas for December 6 and the Special Meeting on December 13, 2010 for certifying the mill levy. The start time for Council meetings will be 4:00 p.m. beginning in December. Town Council had a discussion on the next steps for the Ice Age Discovery and how to proceed. Time has been allotted on the December 6, 2010 meeting for further discussion. Town Attorney John Dresser asked that everyone be respectful that the Water and Sanitation Board is in the lead on this project. Item No. 11 COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS 11 -15 -10 Minutes Page 7of8 Council Member Wilkinson updated Council on an EOTC meeting regarding electric signs at the Intercept Lot announcing that parking lots are full in Snowmass Village and to encourage parking at the intercept lot and ride RFTA. They would like to do a three month trial to rent a sign that cost $7,000 and are asking for Snowmass Village to contribute $2,000. Council approved the expenditure. Town Attorney John Dresser inquired about discounted RFTA bus passes for Snowmass merchants. These are usually distributed to those belonging to Chamber Resort Association which no longer exists in Snowmass Village. Council Member Wilkinson will look into this. John Wilkinson made the motion to approve up to $2,000 contribution to rent a digital sign to put at the Intercept Lot. Mayor Bill Boineau seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Butler was absent. Voting Aye: Mayor Bill Boineau, John Wilkinson, Jason Haber, and Fred Kucker. Voting Nay: None. Council Member Wilkinson spoke to the lower center bus stop and would like staff to research where this project is and what is being done to construct a new bus stop or fixing the stairs at the Village Market end of the parking lot. Staff will research and report back to Council at a future meeting. Madeleine Osberger from the Snowmass Sun inquired why Council meetings are being pushed back to 4:00 p.m. She feels the public has more time to come to meetings when they start later. Item No. 12 ADJOURNMENT At 8:01 p.m. Fred Kucker made the motion to adjourn the Regular Meeting of the Snowmass Village Town Council meeting on Monday, November 15, 2010. Jason Haber seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Butler was absent. Voting Aye: Arnold Mordkin, John Wilkinson, Reed Lewis and Mayor Bill Boineau. Voting Nay: None. This set of Minutes was approved by the Snowmass Village Town Council at the Regular Meeting on January 18, 2011. 11 -15 -10 Minutes Page 8 of 8 Submitted By, Rhonda B. Coxon, CIVIC Town Clerk