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01-19-10 Town Council Packets 0eivi SNOWMASS VILLAGE TOWN COUNC REGULAR MEETING AGENDA TUESDAY, JANUARY 19, 2010 PLEASE NOTE THAT ALL TIMES ARE APPROXIMATE ITEMS COULD START EARLIER OR LATER THAN THE STATED TIME CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON AGENDA ITEMS (5- minute time limit) Item No. 3: COUNCIL UPDATES Item No. 4: YEAR END RODEO REPORT SNOWMASS WESTERN HERTIGAGE (Time: 15 Minutes) ACTION REQUESTED OF COUNCIL: Receive report and comment -Greg Rulon Pagel (TAB A) Item No. 5: RESOLUTION NO. 12 SERIES OF 2010 FACILITY AUDIT IMPLEMENTATION (Time: 30 minutes) ACTION REQUESTED OF COUNCIL: Approve, modify, or deny, the Resolution No. 12, Series of 2010 of the Town's submission of a proposal to Holy Cross to use up to $220,000 of the Community enhancement Fund to implement building efficiency improvements identified by the Energy Audit SGM recently conducted. -Hunt Walker /Nick Reitter Page 8 (TAB B) Item No. 6: CONTINUATION OF PUBLIC HEARING- SNOWMASS CLUB CIRCLE DEVELOPMENT (Time: 5 Minutes) A REZONING TO "MULTI- FAMILY" (MF), AND REVISED MINOR PRELIMINARY PLANNED UNIT DEVELOPMENT AND AMENDMENT REGARDING THE PROPSED SNOWMASS CLUB CIRCLE DEVELOPMENT PROJECT INVOLVING A TWO- FAMILY DWELLING ACTION REQUESTED OF COUNCIL: Consider continuing the public hearing per the applicant's request. -Jim Wahlstrom Page 22 (TAB C) 01-19-10 TC Page 2 of 2 Item No. 7: PUBLIC HEARING AND SECOND READING ORDINANCE NO. 11, SERIES OF 2009 —STONEBRIDGE CONDOS (Time: 15 minutes) APPROVING MINOR PUD AMENDMENT FOR STONEBRIDGE CONDOMINIUMS PUBLIC COMMENTS. ACTION REQUESTED OF COUNCIL: Approve, modify or deny Ordinance No. 11, Series of 2009 --Chris Conrad Page 26 (TAB D) Item No. 8: MANAGER'S REPORT (Time: 10 minutes) --Russell Forrest ...........................Page 40 (TAB E) Item No. 9: AGENDA FOR NEXT TOWN COUNCIL MEETING Page 43 (TAB F) Item No. 10: COUNCIL COMMENTS /COMMITTEE REPORTS/CALENDARS Page 45 (TAB G) Item No. 11: ADJOURNMENT NOTE: Total time estimated for meeting: Approx 1 hour (excluding items 1-3 and 9 —11) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923-3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. PLEASE JOIN TOWN COUNCIL FOR A SOCIAL AT TASTER'S AFTER TONIGHT'S MEETING. (If the Meeting ends before 9:00 p.m.) t►ss Uowmm w1rinx EnITA01 A=01ATIOX P.O. Box 5745 Snowmass Village Colorado 81615 970.923 -8898 www.snowmassrodeo.org fi 8 ASSOGtt*S,Q Presenters of the SNOWMASS WESTERN HERITAGE NAMES SNCWMASS 1101=0 NEW EXECUTIVE DIRECTOR The Snowmass Western Heritage Association, producer of the Snowmass Rodeo, Board of Directors has chosen Diane Teague, long time local resident and barrel racer, to take over the reins of Tom Yocum executive director, replacing Chris Kelly who is resigning. President Teague has volunteered with the Carbondale Wild West Rodeo Association since 2005, an association instrumental in turning that rodeo into a successful venture. She is the Jim Benson Business Manager for Charles Cunniffe Architects of Aspen, working in both Aspen and John Canning Carbondale for the past 18 years. Paul Dioguardi But her passion for many years has been rodeo, starting as chute help at the Jim Finn Snowmass Rodeo in 1979, and later competing as a barrel racer which she still does today. Brian Guilander "My love of horses.and the western lifestyle has been the fabric of my life every Alex Kailas since, participating in amateur and semi professional rodeos throughout the Western United Jim Rathell States," Teague says. Greg Rulon Kelly will continue with the SWHA and the Snowmass Rodeo as a member of the Marty Sehiumberger board of directors and as the marketing manager for the Rodeo. Boone Schweitzer "After six years of working to build the Snowmass Rodeo, I felt it was time to step Jim Snyder Barb Yocum down and bring fresh ideas into the mix," Kelly said. `But I didn't want to give up my con- nection to the Rodeo altogether." President Tom Yocum credited Kelly with keeping the Snowmass Rodeo going through some challenging tunes and bringing it to the successful operation it is today. "Chris brought determination and persistence to the Snowmass Rodeo, bringing in sponsors, enlisting vendors, producing marketing materials doing all the things that have kept this 36 -year tradition going. We believe Diane will bring that same level of corrunit- ment to the Snowmass Rodeo and look foiward to working with her," Yocum said. The Snowmass Rodeo is a 10 -rodeo series produced every summer at the Rodeo Grounds in Snowmass Village. For more information go to snowmassrodeo.org or call 970- 923 -8898. Contact: Chris Kelly 923 -8898 618 -5202 Snowmass Western Heritage Association is a tax exempt 501(c)(3) (EIN 90- 0138524) nonprofit organization that strives to preserve and enhance the western heritage and character of Snowmass Village and the Roaring Fork Valley. yaw rt its s w�sr Aft At 1 i H nIT A31 A P.O. Box 5745 Snowmass Vlifage Colorado 81615 970.923 -8898 www.snowmassrodeo.org os x SS a Gtt+S�� Presenters of the January 4, 2010 BNOWMASS nazzo To: TOSV Town Council Board of Directors Tom Yocum We respectfully request that the Town Council of the Town of Snowmass Village President waive the rent fee for the use of the Rodeo Grounds by Snowmass Western Heritage Association for Its 10 rodeos held In the summer of 2009, in consideration Jim Benson of several reasons: John Canning 1) our net profit from the 2009 season is less than $7,000 Paul Dioguardi 2) our balance sheet shows cash assets of only $27,000 which Is a small Ji Fi reserve on which to build next year's rodeo season Alex B ria n Gulla Gull nder 3) SWHA spent $13,000 to complete grounds improvements this summer Jim Rathell (see list). Greg Rulon 4) We also believe that the Snowmass Rodeo contributes significantly to Marty Schlumberger the summer visitor experience and thereby benefits the Town of Snowmass Village Boone Schweitzer in other ways. Jim Snyder Barb Yocum In addition SWHA has, on its own, transformed the grounds into a Ice skating rink for use by residents and visitors alike for the 2009 -2010 winter season, SWHA will continue to maintain and operate the rink for the entire season and hopes to do so in future winters. Thank you for your consideration of our request. Tom Yocum President Snowmass Western Heritage Association Is a tax exempt 501(c)(3) (FIN 90- 0138524) nonprofit organization that strives to preserve and enhance the western heritage and character of Snowmass Village and the Roaring Fork Valley. Snowmass Western Heritage Association 11/29109 Profit and Loss January 1 through November 29, 2009 Jan 1 Nov 29, '09 Ordinary Income /Expense Income 4 Contributed support 4010 Indiv /business contribution 68,896.47 4540 Local government grants 15,000.00 Total 4 Contributed support 83,896.47 5000 Earned Income 5125 Barbecue sales 39,564.00 5150 Ticket sales 1 01,741.95 5165 Entry Fees 58,199.08 5175 Rodeo Merchandise 642.00 5310 Interest earned 3.90 5330 Gross rents revenue 5,177.70 Total 5000 Earned Income 205,328.63 5500 Liquor Reimbursement 7,774.82 Total Income 296,999.92 Expense 7000 Rodeo expense 7002 Triple V Rodeo Company 39,140.00 7003 Arena personnel 450.00 7004 Rodeo Secretary 2,500.00 7005 Timer 500.00 7006 Judges 4,000.00 7007 Pick up man 3,500.00 7009 Bull fighter 2,122.24 7011 Rodeo Supplies 3,209.73 7012 Announcers /Entertainment 7,182.44 7013 Other Stock 17,193.00 7016 Rodeo Payout 64,506.02 7017 Horse Lease flag bearers 500.00 7020 Insurance rodeo 11,515.00 7025 Security 700.00 7030 Telephone rodeo 605.81 7035 Utilities 4,072.97 7040 Awards 4,786.00 7045 Ambulance Service 4,312.50 7070 Bank Charges Credit Card... 2,349.53 7075 Grounds Improvements 12,194.96 7080 Ticket sellers 550.00 7085 Tickets 836.25 7088 BBQ Tent 6,277.21 Total 7000 Rodeo expense 193,003.66 7090 Rodeo Merchandise 292.50 7100 Liquor 7,774.82 7150 BBQ 35,931.73 8100 SWHA expenses 8110 Salaries 30,000.00 Page 1 Snowmass Western Heritage Association 11/29/09 Profit and Loss January 1 through November 29, 2009 Jan 1 Nov 29, '09 8126 SWHA supplies 210.47 8130 Telephone teiecommunica... 978.33 8135 Travel 113.00 8140 Postage, shipping, delivery 249.65 8175 Bank credit card fees /char... 55.95 8100 SWHA expenses Other 813.03 Total 8100 SWHA expenses 32,420.43 8500 Marketing advertising 8575 —Advertising Media 8,827.48 8590 Rack Cards Poster 4,493.93 Total 8500 Marketing advertising 13,321.41 8585 Rodeo Program 6,946.73 8600 Business expenses 8670 Licenses 501(c)(3) fees 725.00 Total 8600 Business expenses 725.00 Total Expense 290,416.28 Net Ordinary Income 6,583.64 Net Income 6,583.64 Page 2 Snowmass Western Heritage Association 11/29/09 Balance Sheet As of November 29, 2009 Nov 29,'... ASSETS Current Assets Checking /Savings 1020 Alpine Bank 26,825.88 1040 Petty cash 685.00 Total Checking /Savings 27, 510.88 Total Current Assets 27 ,510.88 TOTAL ASSETS 27, 510.88 LIABILITIES EQUITY Equity 3001 Opening Bal Equity -75.07 3010 Unrestrict {retained ear... 21,002.31 Net Income 6, 583.64 Total Equity 27 1 510.88 TOTAL LIABILITIES EQUITY 27 1 510.88 Page 1 ZNOWMAZZ 2009 Grounds Reconstruction Expenses Bar Tent Areas Road Between Schlumberger Construction Materials Bandstand and bar lumber, guardrail pipe, etc. 1457.80 Sitework Regrade and gravel 1819.60 Labor Drafting Design (bar, tent vendor shed power layout, etc. 850.00 General Labor 374.37 Carpentry 2,359.73 Total $6,861.15 (Paid) $5,334.00 Bull Pens/Pasture Fencing Jim Snyder Materials Landscape ties for bull pens 539.00 Labor 700.00 Total (Paid) $1,239.00 Electric Patrick O'Shaughnessy Total (Paid) $1,220.00 4 Vendor Sheds (new conduit, outlets light) install existing lights in 2 tents outlet for bandstand circuits for food concessions Sound Bradle Smith Additional speakers to reach tents Materials 2,238.00 Labor 1,010.00 Total (Paid) $3,248.00 Coop materials Total (paid) 153.96 Grounds Fencing Total (Paid) $1,000.00 labor GRAND TOTAL $13,722.11 54° rtir►ss sp. Xow ma: h hu P.O. Box 5745 Snowmass Village Colorado 81615 s±; 970.923 -8898 www.snowmassrodoo.org cB AssoGl�`�� Presenters of the WESTERN HERITAGE ASSOCIATION SNO WMASS noDso TRANSFORMS ARENA INTO ICE RINK Board of Directors The Snowmass Rodeo Grounds, which usually sits empty and unused all Tom Yocum winter, has been put to a new use this season by the Snowmass Western Heritage Pres /dent Association (S)WHA). The Rodeo Rink, constructed and operated by SWHA which Jim Benson also produces the Snowmass Rodeo each summer, is open and already in use. John Canning "Town Council has noted several times that the Rodeo Grounds should have Paul Dloguardi multiple uses that would benefit residents and visitors," said Tom Yocum, SWHA Jim Finn president and primary mover in getting the rink built and into operation. "The arena Brian Guilander lends itself very well to an ice rink and we thought there would be great interest in Alex Kailas Jim Ratheli having a rink in Snowmass Village." Greg Rulon Yocum appears to be right. The ice is barely frozen and the rink is already in Marty Schlumberger use day and night by skaters and hockey players. Boone Schweitzer The rink was constructed with donated funds and materials. Jim Snyder Use of the Rodeo Rink is free, although a $5 donation is requested. The Barb Yocum money will be used to maintain the rink, and any surplus funds will go to support the Snowmass Rodeo in the summer. The rink is available to all skaters 8 a.m. to 8 p.m. weekdays and 8 a.m to 9 Chris K Director p.m. on weekends. Lights are turned on for night skating. SWHA does not offer Chris y skate rental at this time. Hockey teams who wish to have competitions or other events that require use of the entire rink are asked to reserve it 48 hours in advance by calling 970 -923- 8898. The Rodeo Rink is also available by reservation for private parties for a small fee by calling 970 -923 -8898. SWHA can assist in arranging food and entertainment for such private events. SWHA is a non profit organization founded to preserve the western heritage of the Roaring Fork Valley. It's primary focus is the 10 -rodeo series held from mid June through mid- August each summer. For more information about, call 970- 923 -8898. Snowmass Western Heritage Association is a tax exempt 501(c)(3) (EIN 90- 0138524) nonprofit organization that strives to preserve and enhance the western heritage and character of Snowmass Village and the Roaring Fork Valley. MEMORANDUM TO: Snowmass Village Town Council FROM: Hunt Walker /Nick Reitter DATE: January 19, 2010 SUBJECT: Holy Cross Community Enhancement Fund Request I. PURPOSE AND ACTIONS REQUESTED OF COUNCIL: Staff is requesting the Town Council support a proposal to use up to $220,000 of the Holy Cross Community Enhancement Fund to improve the energy efficiency of various Town facilities. Holy Cross, for the benefit of the Town, funds the Community Enhancement Fund, and it can be used for energy conservation or community beautification projects. II. BACKGROUND The Facilities Maintenance Division hired SGM to perform an energy audit on all of the Town's facilities. The energy audit identified numerous energy efficiency solutions the Town could implement at the Town Shop, Recreation Center, Town Hall, and the Parcel C bus garage. From these reports, the Facility Maintenance staff has identified the most beneficial implementations with the best Return on Investments (ROI). Find attached the Executive Summaries for each facility. The Facility Maintenance Division received the support of the Environmental Advisory Committee on 11/18/2009 to request an amount up to $220,000 from the Holy Cross Community Enhancement Fund to make energy efficiency improvements to the following facilities: Cost Pa by ack (yrs.) Parcel C Garage $2,500 2 Recreation Center $11,100 3 Town Hall $8,100 2 Town Shop $149,600 8 Contingency $24,700 $220,000 III. OPTIONS 1. Approve the $220,000 request 2. Modify the request 3. Deny the request IV. STAFF RECOMMENDATION Staff recommends Council approve Resolution #12, requesting the use of up to $220,000 of the Holy Cross Community Enhancement Fund for energy efficiency improvements. TOWN OF SNOWMASS VILLAGE TOWN COUNCIL RESOLUTION NO. 12 SERIES OF 2010 A RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS FROM THE HOLY CROSS COMMUNITY ENHANCEMENT FUND TO IMPROVE THE ENERGY EFFICIENCY OF VARIOUS TOWN FACILITIES WHEREAS, the Holy Cross Community Enhancement Fund was created for energy conservation or community beautification projects; and WHEREAS, staff has identified $220,000 worth of energy conservation projects, and WHEREAS, the Environmental Advisory Committee supports the energy conservation proposal: NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Snowmass Village, Colorado that the Community Enhancement Fund be used for energy conservation projects at the following facilities: Facilities Cost Parcel C Garage $2,500 Recreation Center $11,100 Town Hall $8,100 Town Shop $149,600 Contingency $24,700 $220,000 INTRODUCED, READ, AND ADOPTED, by the Town Council of the Town of Snowmass Village, Colorado on the day of 2010 with a motion made by and seconded The motion was approved by a vote of in favor to opposed. TOWN OF SNOWMASS VILLAGE BILL BOINEAU, Mayor Res. 10 -12 Page 2 of 2 ATTEST: Donna J. Garcia Spaulding, CMC Deputy Town Clerk APPROVED AS TO FORM: John Dresser, Town Attorney RETRO FOR: THE TOWN OF SNOWMASS VILLAGE THE PARCEL C GARAGE SCHMUESER 1 GORDON MEYER E N 0 1 N E E R S( S U R V E Y 0 R S 1 1 8 W. 6 SUITE 200 GLENWOOD SPRINGS, CO 8 1 60 1 970 FAX: 970 DANR(SSGM-INC'.COM TONYH(@SGM-INC.COM THE TOWN OF SNOWMASS VILLAGE: THE PARCEL C GARAGE RETRO COMMISSIONING Executive Summary Retro- commissioning was performed on the Town of Snowmass Village's Parcel C Garage and Parcel C Garage snowmelt systems on July 8th, 2009. It was identified that these facilities have potential to cost effectively lower their energy use in the areas of combustion tuning, pumping, and controls. Electrical and natural gas use has actually been reduced by implementing some best management practices incorporated by Nick Reitter. In this report are improvement project recommendations to extend the life or enhance the snowmelt systems. However an important variable with all of this is how the systems will be maintained from this point forward. At this point in the systems' projected lifespans, maintenance is critical. An annual budget of $5,000 to $15,000 for preventative maintenance is recommended in addition to the typical repair /basic maintenance currently being performed. Many of the listed improvement projects were recommended specifically to address deferred maintenance in order to reduce future operational expenses. Combustion tuning of the boilers would greatly increase efficiency. Implementing performance maintenance on boiler equipment or replacement would reduce natural gas use. Rezoning and more sophisticated controls would reduce electrical use as well as natural gas use. Although the recommended solutions have great potential, they won't implement themselves. To implement them will require immediate and ongoing coordination and cooperation between Town Council, building managers, maintenance personnel, contractors, etc. Implementation of 5 improvement items for the Parcel C Garage snowmelt system costing approximately $26,479 (with applicable rebates) with a simple payback of less than 2 year is projected to reduce energy use by approximately 9 The internal rate of return and actual payback for these improvements is 145% and 2 years respectively. These improvements highlighted in Table 1.0 include projects that are highly recommended for any of the following reasons: the improvement has a simple payback in the 5 to 10 year range the improvement would significantly reduce maintenance costs and/or extend the remaining useful life of the systems the improvement should be budgeted for within the next 5 years It should be noted that rebates are available through Holy Cross Energy, Source Gas and CORE for solar installations, HVAC improvements, and appliance upgrades. We are available to assist you in better understanding the benefits of all of these financial incentives. The next step in realizing the improvements identified in this report is to develop an implementation strategy. In an effort to ensure the most effective implementation, we offer our services to manage the implementation of all energy improvement projects. These services include providing vendor /bid review as well as overall project management and ongoing performance verification. PARCEL C GARAGE EXE SUM. DOC SCHMUESER GORDON MEYER PAGE 2 OF E�N 1 N E E R S i S U�R V E Y O R S THE TOWN OF SNOWMASS VILLAGE: THE PARCEL C GARAGE RETRO COMMISSIONING Est. life- Average Est. Total N N Energy Efficiency cycle annual simple project m m Challenge Solution savings ROI payback cost a` U U o 0 (dollars) (years) (dollars) 1 PM H1 Install air curtains $352,194 19.1% 5.2 $40,248 2 EE H2 Install BAS controls to the heat $234,796 342.1% 0.3 $1,500 PM pumps 3 PM H3 Insulate boiler piping $23,480 114.0% 0.9 $450 4 FM H4 Balance the hydronic system $58,699 64.1% 1.6 $2,000 5 EE L1 Replace 3 bulb T12 fixture with 2 0 PM bulb T8 fixture $8,980 4.5 /0 22.3 $4,380 Internal Rate of Return 145.1 Actual 2 Financing TBD Payback Costs TABLE 1 .O RECOMMENDED IMPROVEMENTS FOR THE SNOWMASS VILLAGE PARCEL C GARAGE SNOWMELT SYSTEM. PARCEL C GARAGE ExE SUM.DOC SCHMUESER GORDON MEYER PAGE 3 of E N O 1 N E E R$ 1 3 U R V E Y 0 R$ RETRO FOR: THE TOWN OF SNOWMASS VILLAGE THE RECREATION CENTER AND GYMNASIUM ADDITION SCHMUESER GORDON MEYER E IN 0 1 N E E R S I S U R V E Y 0 R S I 1 8 W. 6TH, SUITE 200 GLENWOOD SPRINGS, CO 8 1 60 1 970 FAX: 970 DANR(! TONYH(CDSGM-INC.COM THE TOWN OF SNOWMASS VILLAGE RECREATION CENTER RETRO COMMISSIONING Executive Summary An energy audit was performed on the Town of Snowmass Village's Recreation Center on June 29th, 2009. It was identified that these buildings have potential to cost effectively lower their energy use in the areas of HVAC service and controls, swimming pool equipment service and controls, and the building envelope. Electrical and natural gas use has been steadily decreasing. In this report are improvement project recommendations to extend the life or enhance the building systems. However an important variable with all of this is how the systems will be maintained from this point forward. At this point in the systems' projected lifespans, maintenance is critical. An annual budget of $10,000 to $25,000 for preventative maintenance is recommended in addition to the typical repair/basic maintenance currently being performed. Many of the listed improvement projects were recommended specifically to address deferred maintenance in order to reduce future operational expenses. Implementing performance maintenance on HVAC equipment or replacement would reduce natural gas use. Using an infrared camera to see if air sealing the Gymnasium buildings' envelope would reduce both electrical and natural gas use. Implementing performance maintenance on swimming pool equipment or replacement would reduce electrical use as well as chemical use. Although the recommended solutions have great potential, they won't implement themselves. To implement them will require coordination and cooperation between Town Council, facility managers, maintenance personnel, contractors, etc. Implementation of 9 improvements costing approximately $11,038 (with applicable rebates) with a simple payback of less than 3 years will reduce energy use by approximately 4 The internal rate of return and actual payback for these improvements is 61.3% and 3 years respectively. These improvements are highlighted in Table 1.0 and include projects that are highly recommended for any of the following reasons: the improvement would address a safety concern the improvement would noticeably improve comfort the improvement has a simple payback in the 5 to 8 year range the improvement would significantly reduce maintenance costs and /or extend the remaining useful life of the building the improvement should be budgeted for within the next 5 years It should be noted that rebates are available through Holy Cross energy and Source Gas for solar, HVAC, and appliance upgrades. We are available to assist you in better understanding the benefits of all of these financial incentives. The next step in realizing the improvements identified in this report is to develop an implementation strategy. In an effort to ensure the most effective implementation, we offer our services to manage the implementation of all energy improvement projects. These services would include providing an Implementation Plan complete with specific product SCHMUESER I GORDON IMEYER TOSV REC CENTER EXE SUM.DOC PAGE 2 OF 3 E N O I N E E R S I S U R V E Y 0 R S THE TOWN OF SNOWMASS VILLAGE RECREATION CENTER RETRO COMMISSIONING recommendations and supplier /contractor suggestions, as well as the overall project management and performance verification. e s 7 V#r 4.,? T tSr t:. Sd Y@ 3§..Ntiaac t 3z n z1 t �1 s r l3 s r Mill 11 PIN Est. life- Average Total N Energy Efficiency cycle annual simple project i d d Challenge Solution 0 savings RBI payback cost IL o U U z (dollars) (years) (dollars) 1 PM BE1 Air seal all buildings $10,723 13.5% 7.4 $5,500 2 EE, HP7 Install electrical disconnects to the $30,676 32.6% 3.1 $3,500 PM HP when the windows are opened. 3 EE, HP2 Relief vents in the Gymnasium are PM not opening $4,601 21.4 4.7 $800 Wire both HPs for the Aerobics 4 PM HP8 room to one thermostat (cooling $23,007 285.4% 0.4 $300 savings Wire both HPs for the Aerobics 5 PM HP8 room to one thermostat (heating $1,581 11.5% 8.7 $300 savings 6 EE H2 Insulate boiler piping $20,325 22.2% 4.5 $2,000 Insulate the heat pump distribution 7 EE HP4 piping $9,485 13.8% 7.2 $1,500 Insulate all accessible hot water 8 EE HW1 piping $7,909 15.7% 6.4 $1,100 9 EE E2 Install motion sensor power strips $818 19.0% 5.3 $375 Internal Rate of Return 61.3% Actual payback 3 Costs Financing TBD TABLE 1 .O RECOMMENDED IMPROVEMENTS FOR THE SNOWMASS VILLAGE RECREATION CENTER BUILDINGS. SCHMUESERfGORDON MEYER TOSV REC CENTER EXE SUM.DOC PAGE 3 OF 3 E N 0 1 N E E R S I S U R V E Y 0 R 5 ENERGY ASSESSMENT FOR: THE TOWN OF SNOWMASS VILLAGE: THE TOWN HALL BUILDING SCHMUESER, GORDON 'MEYER E N G I N E E R S I S U R V E Y 0 R S I 18W. 6 SUITE 200 GLENWOOD SPRINGS, CO 8 1 60 1 970-945-1004 FAX: 970-945-5948 DAf4R(@SGM TONYH(@SGM-INC.COM THE TOWN OF SNOWMASS VILLAGE: TOWN HALL ENERGY ASSESSMENT Background A site evaluation was requested to better identify performance of the building and energy efficiency associated with normal operations of the Town Hall Building. The areas evaluated included: Heating, Ventilation and Air Conditioning (HVAC) Domestic Hot Water Electrical Hazard There are substantial areas for improvement in performance maintenance and energy efficiency to warrant implementing solutions. Combustion tuning of the boilers would greatly increase efficiency. Implementing performance maintenance on boiler equipment would reduce natural gas use. Installing programming and manual switches for the Council Chambers exhaust system would reduce electrical use Although the recommended solutions have great potential, they won't implement themselves. To implement them will require immediate and ongoing coordination and cooperation between Town Council, building managers, maintenance personnel, contractors, etc. Implementation of 5 improvement items for the Town Hall building costing approximately $8,100 (with applicable rebates) with a simple payback of less than 1 years is projected to reduce energy use by approximately 17 The internal rate of return and actual payback for these improvements is 371.1% and 2 years respectively. These improvements highlighted in Table 1.0 include projects that are highly recommended for any of the following reasons: the improvement has a simple payback in the 5 to 10 year range the improvement would significantly reduce maintenance costs and/or extend the remaining useful life of the systems the improvement should be budgeted for within the next 5 years TOWN HALL EXE SUM.DOC SCHMUESER j GORDON MEYER PAGE 2 OF 3 E N G! N E E R S I S U R V E Y 0 R. S THE TOWN OF SNOWMASS VILLAGE: TOWN HALL ENERGY ASSESSMENT t t Bulldin 1m rouernents r t,, r Est. Total Average Energy Efficiency simple project a U) Challenge Solution 0 savings annual payback cost a` v v v z (dollars) ROI (years) (dollars) 1 PM BE1 Air seal all buildings $59,557 75% 1.34 $5,500 2 PM H3 Install destratification fans $78,046 67% 1.49 $2,535 3 EE H4 Install or replace weather stripping PM to entrance and exit doors $11,577 22/0 4.51 $1,925 4 PM H8 Move the thermostat in Office 241 $0 0% $185 5 EE H9 Move the thermostat in the PM Reception area $0 0% $185 MI, I M Internal Rate of Return 371.1% Actual 2 Financing TBD Payback Costs TABLE 1 .O RECOMMENDED IMPROVEMENTS FOR THE TOWN HALL BUILDING TOWN HALL EXE SUM.DOC SCHMUESER GORDON MEYER PAGE 3 OF 3 E N 4 1 N E E R S I S U R V E Y 0 R 3 Attachment C Snowmass Village Public Works Shop Facilities Energy Efficiency Improvements Project NEED Grant Application Scope of Work BOMI Systems Maintenance Technician Designation Curriculum Total Cost $2,300 Refrigeration Systems and Accessories Air Handling, Water Treatment, and Plumbing Systems Electrical Systems and Illumination Boilers, Heating Systems, and Applied Mathematics Energy Management and Controls BOMI Systems Maintenance Administrator Designation Curriculum Total Cost $3,935 (Coursework in addition to SMT curriculum above) Administration Building Design and Maintenance, Environmental Health and Safety Issues The Town of Snowmass Villa e: Public Works Sho Ener Assessment 0 1 r 4 �Imp�lrou #s��', Priority Energy Efficiency Est. life- Average Est. Total Est. Challenge Solution cycle annual simple project annual savings ROI payback cost savings (dollars) (years) (dollars) (tons CO2 1 Install BAS system (Total $368,928 12.0% 8.4 $93,955 32.12 savin s 2 Air seal all buildings $6,107 35.1% 2.8 $1,200 2.62 3 Install destratification fans $102,892 29.6% 3.4 $7,605 13.99 4 Install Programmable $28,938 574.9% 0.2 $110 3.93 Thermostats 5 Insulate all accessible hot $62,712 152.3% 0.7 $900 8.52 water piping. 6 Replace 60 W Incandescent $468 97.8% 1.0 $42 0.42 with 13 W CFLs 7 Replace 3 bulb T12 fixture $4,394 4.5% 22.3 $3,650 1.69 with 2 bulb T8 fixture 8 Replace existing exit fixture $1,506 18.8% 5.3 $298 0.58 with a LED exit light fixture 9 Install motion sensor switches $200 5.8% 17.2 $300 0.18 in Rest/storage 10 Replace 35 W,Incd Task light $87 192.4% 0.5 $4 0.08 with 9 W CFLs 11 Replace aeraters with 0.5 $44 73.0% 1.4 $6 0.00 2.2 GPM aeraters 12 Install Vending Misers $7,532 84.9% 1.2 $330 2.89 13 Install a tankless water $12,039 10.5% 9.5 $2,500 1.64 heating system 1 Air seal all buildings $1,454 8% 11.96 $1,200 0.62 2 Optional boiler replacement $30,616 3% 37.37 $25,000 4.16 3 Install Programmable $30,616 67% 1.49 $1,000 4.16 thermostats and rezone 4 Insulate boiler piping $9,185 33% 2.99 $600 1.25 5 Install Modulating heat pump $30,616 33% 2.99 $2,000 4.16 6 Insulate all accessible hot $1,794 4% 22.96 $900 0.24 water piping. 7 Replace 60 W Incandescent $156 98% 1.02 $14 0.14 with 13 W CFLs 8 Replace 3 bulb T12 fixture $6,591 4% 22.32 $5,475 2.53 with 2 bulb T8 fixture 9 Replace existing exit fixture $514 19% 5.31 $238 0.46 with a LED exit light fixture 10 Install motion sensor switches $67 5.8% 17.2 $100 0.06 in Rest/Kit 11 Replace 35 W Incd Task light $261 192.4% 0.5 $12 0.24 with 9 W CFLs 12 Replace Refrigerators $71 3.2% 31.7 $195 0.06 13 Replace aeraters with 0.5 $44 73.0% 1.4 $6 0.00 2.2 GPM aeraters 14 Replace Dishwasher $902 26.2% 3.8 $300 0.81 r bM; 1 Air seal all buildings $6,107 35.1% 2.8 $1,200 2.62 2 Install destratification fans $51,446 19.0% 5.3 $5,915 6.99 3 Insulate all accessible hot $12,039 29.2% 3.4 $900 1.64 water piping. 4 Replace 60 W Incandescent $156 97.8% 1.0 $14 0.14 with 13 W CFLs 5 Replace existing exit fixture $257 18.8% 5.3 $119 0.23 with a LED exit light fixture 6 Optional IH replacement $12,861 14.1% 7.1 $2,000 1.75 7 Optional UH replacement $12,861 31.2% 3.2 $900 1.75 8 Repair water leaks $292 5.8% 17.1 $500 0.00 9 Install a tankless water $12,039 10.5% 9.5 $2,500 1.64 heatin s stem Internal Rate of Return 20.5% Actual 8 Financing TBD Payback Costs MEMORANDUM TO: Snowmass Village Town Council FROM: Planning Department DATE: January 19, 2010 SUBJECT: CONTINUATION OF PUBLIC HEARING A re- zoning to `Multi Family' (MF), and a revised Minor Preliminary Planned Unit Development and Amendment regarding the proposed Snowmass Club Circle development project. The application involves a proposed redevelopment of Parcel 10, Filing No. 1, Lot 1, of the Snowmass Club Subdivision (the old golf clubhouse building site) involving 0.4 acre located on the south side of Snowmass Club Circle across from the Snowmass Club. Applicant: Bear Realty, Inc., represented by: Stan Clausen /Patrick Rawley, Stan Clausen Associates, Inc. Owner: Snowmass Club Associates, LLC Planner: Jim Wahistrom, Senior Planner I. PURPOSE AND ACTION REQUESTED OF COUNCIL: The purpose of the meeting would be to consider the applicant's request per the attached letter dated January 5, 2010 (Attachment 1) to continue the public hearing for the item until February 1, 2010. For appropriate action, please reference the staff recommendations section below. II. SUMMARY DESCRIPTION OF PROJECT. Reference the application materials dated August 17, 2009 and received August 21, 2009 that were distributed as a separate handout for the initial hearing on December 7, 2009. In summary, the application involves the requests for: 1. Re- zoning the property to "Multi- Family (`MF'); Be advised that the `MF -PUD' zone district noted for the most part in the application is no longer permitted by the Municipal Code. 2. Amending the existing PUD, which initially involves a Preliminary Plan proposing a two family dwelling with condominium ownership, a two -car garage for each unit, and four surface parking spaces; 3. A buildout variation to allow a residential buildout increase from zero (0) to two (2) actual units with a maximum unit equivalency of 11.0 UE (actually calculated at 10.75 UE); 4. Developing into the Town's 25 -foot wetland setback requirement for the existing pond. The proposed two family dwelling appears to meet the 25 foot setback for the intended replacement wetland vegetation or pond area if the size is acceptable. 1 Note: The approval of the buildout variation and any encroachment into the 25 -foot wetland setback requirement would eventually require approval by at least three quarters (3/4) of the members of the Town Council present and voting. Comparison against previous proposal Overall, the applicant is now proposing a two family dwelling in lieu of a three family dwelling on the property with the same Multi Family (`MF') zone district. According to the development parameters noted in the comparison table of the applicant's amended application, the following changes are noted from the previous proposal: The proposed unit mix would change from three (3) units with a total of 13 bedrooms to two (2) units with a total of eight (8) bedrooms; The total square footage or floor area proposed would reduce from 12,168 to 7,987 square feet; The average unit size would decrease from approximately 4,056 to 3,994 square feet in the proposed PUD; The unit equivalents would decrease from 18.0 to 10.75; A buildout variation is proposed from the current designation of zero (0) units to two (2) actual units. The density would decrease from 7.5 to 5.0 units per acre with the PUD, but there is no residential density on the site now; The maximum Floor Area Ratio (F.A.R.) would decrease from 0.69:1 to 0.46:1 with the PUD; The building setback dimensions increase more substantially along the street and nominally increase along the west, east and south sides of the site with the PUD proposal; and The parking requirement of eight (8) spaces at the rate of one space per bedroom would be met with two double -car garages and four surface spots. III. BACKGROUND December 7, 2009 The initial Town Council public hearing was scheduled along with a presentation of the amended application. Following comments from the public and Town Council members, the applicant requested continuance of the hearing to January 19, 2010, which was granted by the Council. IV. APPLICABLE REGULATIONS The following Municipal Code sections apply to the consideration of the applicant's two concurrent requests: Section 16A- 5- 70(2)d, Continuance of public hearing of the Municipal Code states: "The body conducting the public hearing may, on its own motion or at the request of the applicant, continue the public hearing to a fixed date, time and place. An applicant shall have the right to request and be granted one (1) continuance. All subsequent continuances shall be granted at the discretion of the body conducting the public hearing only upon good cause shown." 2 V. DISCUSSION ITEMS WITH STAFF FINDINGS AND RECOMMENDATIONS Staff recommends that the Town Council accept the applicant's request for continuance of the public hearing to February 1, 2010. However, staff's understanding is that the agenda for that meeting might be full. As a result, there should be a determination made by Council that there is room and time on that agenda for the item to be adequately heard. Per the Code, the Town Council should determine whether the applicant has demonstrated that good cause has been shown to the satisfaction of the Town Council to grant the continuation request. It is apparent per the applicant's attached letter that they wish to have the full attendance of the Council members to reconsider the current proposal. VI. OTHER HEADINGS RELATED TO THE TOPICS Attachments Letter from applicant dated January 5, 2010 as received by the Planning Department on January 7, 2010. 3 STAID GLAUSON ASSOCIATES 4 I&ndseagt archIIecaure ,pIannio!.rtsott n 412 Harlh MWI 51reet Aspen, Calatrada 816il L g7o142g-2323 f.970,'92n -3 -624 InfoQsstapfarming,cara wwNscaplanning,com 5 January 2010 Mr. Chris Conrad Planning Director RECEIVED Town of Snowmass Village 130 Kearns Road JAN 7 2010 Snowmass Village, CO 81615 zt'xtwmassl!t aqe RE: 300 Snowmass Club Circle Request for Continuance Dear Chris: Stan Clauson Associates, Inc. represents Bear Realty in connection with its Preliminary Plan Application for a Planned Unit Development of property located at 300 Snowmass Club Circle. We currently have a public hearing scheduled for Tuesday, 19 January 2010 before the Town Council. We were alerted to the fact and have confirmed with the Town Clerk that not all five members of the Town Council will be able to be present at that meeting. Moreover, we understand that the full Council is expected to be present for the subsequent meeting to be held on 1 February 2010. We believe that it is very important that the matter be heard by the full Council, owing to the nature of the application and the need for an amendment to the Town's Build -out Chart as part of the development proposal. On behalf of the applicant, we therefore respectfully request that the public hearing be continued to the Town Council meeting scheduled for 1 February 2010 and that our letter of 5 January 2010 for inclusion in the Council packet also be deferred to be included with the 1 February meeting packet. Thank you very much for your assistance in this matter. Very truly yours, Stan Clauson, AICP, ASLA STAN CLAUSON ASSOCIATES, INC. Cc: S.R. Mills, Bear Realty MEMORANDUM TO: Snowmass Village Town Council FROM: Planning Department MTG DATE: January 19, 2010 SUBJECT: PUBLIC HEARING AND SECOND READING ORDINANCE NO. 11 SERIES OF 2009 STONEBRIDGE CONDOS APPROVING MINOR PUD AMENDMENT FOR STONEBRIDGE CONDOMINIUMS. PUBLIC COMMENT Applicant: Stonebridge Condominium Association, Inc. Planner: Chris Conrad, Planning Director 1. PURPOSE AND ACTIONS REQUESTED OF COUNCIL: The Public Hearing and second reading were continued from the January 4 Town Council meeting in order to confirm whether all requisite public notifications had occurred. Attachment 1 of this packet contains the affidavits of mailing and posting certifying that both occurred on December 17, 2009. The legal notice was published in the Snowmass Sun on December 9, 2009. All public notification requirements were satisfied in accordance with Section 16A -5 -60 of the Snowmass Village Municipal Code "Municipal Code Action Requested: Conduct the Public Hearing and then approve, modify or deny second reading of Ordinance No. 11, Series of 2009. 2. BACKGROUND: First reading approval of the Ordinance occurred on December 7, 2009. Staff was directed to amend Condition No. 2 of the Ordinance to require that three (3) parking spaces be dedicated for use by occupants of the new employee units. A copy of the January 4 Town Council packet information [which includes Ordinance No. 11] has been reprinted as Attachment 2 of this packet. In addition, a trail exhibit has been included as Attachment 3 showing the approximate proposed trail alignment from Stonebridge Condominiums through the Lichenhearth property to Base Village. ATTACHMENTS 1) Affidavits of mailing and posting. 2) January 4 Town Council packet which includes Town Council Ordinance No. 11, Series of 2009 3) Lichenhearth trail easement exhibit. 1 ATTACHMENT 1 Affidavits of mailing posting. AFFIDAVIT OF MAILING COUNTY OF PITKIN STATE OF COLORADO I hereby certify that on �2 2009 I mailed by U.S. mail, first -class postage prepaid, a copy of the Notice of Public Hearing to property owners located within three hundred feet (300') of the subject property at the addresses described on the attached list in accordance with Section 16A -5 -60 of the Town of Snowmass Village Municipal Code. A copy of the Notice is also attached hereto. Parcel Location: 50 Avl d -e. v s k L v.2 SN o w m c_S S Application Description: My yW aoWovse o-c��. a- sk-L ec� c o✓i s Z .2w �l o G..-,� 25 5 a.. e A e s tV. a- wi L,,,) a-1 kw S t_ey V A 1n d 2l �iro C� TCv GC►� K�� (NAME PRINT) (TITLE) (SIGNATURE) (DATE) (ADDRESS) Witness my hand and official seal the day of Ce 2001. 86(hdr6i- 14hYKi 1PI (NOTARY PUBLIC NAME PRINT) (SIGNATURE) My commission expires: r I CO p[. 10 Seal AFFIDAVIT OF POSTING COUNTY OF PITKIN STATE OF COLORADO I hereby certify that on 2 200 I posted a sign(s) noticing a Public Hearing for the land use application described below in accordance with Section 16A -5 -60 of the Town of Snowmass Village Municipal Code and photographed it following installation. A print of the photograph is attached hereto. Parcel Location: 3 A,^J a s e. �...p,.�s h-•� S S Application Description: jrl V,40.r L)o C_JWLe- d"e(3e% J C- Sk-t 2 ew- to uz �w� es�l•s[. d��s- f� -,c�� �4 Se. U1 (NAME PRINT) (TITLE)" f I Dk 1 (SIGNATURE) (DATE) (ADDRESS) Witness my hand and official seal theday of DL 200 Ed 4.1j at (NOTARY PUBLIC NAME PRINT) (SIGNATURE) My commission expires: A Wy COMMISSION EXPIRES Seal s A r ATTACHMENT 2 January 4 Town Councii packet SNOWMASS VILLAGE TOWN COUNCIL NOTICE OF PUBLIC HEARING PUBLIC NOTICE IS HEREBY GIVEN THAT A PUBLIC HEARING WILL BE HELD BEFORE THE SNOWMASS VILLAGE TOWN COUNCIL. THE PUBLIC IS INVITED TO ATTEND AND COMMENT. DATE: January 4, 2010 TIME: During a regular meeting that begins at 4:00 P.M. WHERE: Council Chambers 130 Kearns Road, New Town Hall, 1 St Floor Snowmass Village, CO WHY: To receive public comment on a Minor PUD Amendment application submitted by Stonebridge Condominium Association, Inc. Applicant is requesting approval to: 1) demolish the existing 1,937 sf, 18' -2" tall pool building that includes a 2- bedroom employee rental unit and redevelop a new, 4,574 sf, 28' -4" high fitness center that contains two (2), 1- bedroom employee rental units 2) renovate the pool deck area; 3) construct a new ski storage room attached to the 600 Building; and 4) establish a pedestrian walkway connection to Base Village. CODE: Application will be processed pursuant to the Town of Snowmass Village Municipal Code, Section 16A -5 -390, Amendment of Final PUD. INFO: Additional information regarding the proposal is available for inspection at the Snowmass Village Planning Department or by telephone at (970) 923 -5524 during nonnal business hours. Written comments are encouraged and will be accepted until the close of the public hearing; for inclusion of written comments in the Council packet, submissions must be made 10 days prior to the public hearing to the following address: Snowmass Village Planning Department P.O. Box 5010 Snowmass Village, CO 81615 Attn: Chris Conrad, Planning Director Telephone: (970) 923 -3777 Internet Access to Council email: http: /www.tosv.com Citizen Feedback Hotline: (970) 922 -6727 or clerk(a,tosv.com Rhonda B. Coxon, Town Clerk Posted and Published in the Snowmass Sun on December 9, 2009. MEMORANDUM TO: Snowmass Village Town Council FROM: Planning Department MTG DATE: January 4, 2010 SUBJECT: PUBLIC HEARING AND SECOND READING ORDINANCE NO. 11, SERIES OF 2009 APPROVING MINOR PUD AMENDMENT FOR STONEBRIDGE CONDOMINIUMS. PUBLIC COMMENT Applicant: Stonebridge Condominium Association, Inc. Planner: Chris Conrad, Planning Director 1. PURPOSE AND ACTIONS REQUESTED OF COUNCIL: Stonebridge Condominium Association, Inc. "Applicant has submitted a Minor PUD Amendment application concerning a proposed renovation of the Stonebridge Condominiums. The proposal seeks to demolish the existing pool building that contains a work -out area, mechanical room and one (1) 2- bedroom employee unit and then construct a new pool building with a fitness area, men's and women's changing areas, massage rooms and two (2) 2- bedroom employee units on the floor above. Other elements of the redevelopment plan include: a new ski storage room, pool patio area improvements, covered outdoor stairs and a walk/stairway linkage to Base Village. Action Requested: Conduct the Public Hearing and then approve, modify or deny first reading of Ordinance No. 11, Series of 2009. 2. BACKGROUND: First reading approval of the Ordinance occurred on December 7, 2009. Staff was directed to amend Condition No. 2 of the Ordinance to require that three (3) parking spaces be dedicated for use by occupants of the new employee units. 3. PLANNING COMMISSION RECOMMENDATION: The Planning Commission unanimously recommended approval at their July 15, 2009 meeting. Please refer to Resolution No. 13, Series of 2009, included as Attachment 1 of this packet. 4. APPLICABLE REGULATIONS. Municipal Code review criteria, which regulate the review and approval of Minor PUD Amendment applications, include the Review Standards listed in 16A -5- 390(3), Review Standards, which requires compliance with the General Restrictions outlined in Section 16A- 5- 300(c) and the Review Standards listed in 16A -5 -310, which also includes reference to Article IV, Development Evaluation Standards, of the Land Use and Development Code. The proposal is being processed as Minor Amendment of a Final PUD as it has been determined to be an "Additions /Redevelopment" that: a) adds less than six (6) 1 dwelling /hotel /lodge or other residential units; and b) does not increase the existing floor area or footprint of a non residential building by no more than ten percent (10 These findings are based upon a determination that the existing pool building is classified as a "mixed -use" versus "non- residential" building since it contains a 2- bedroom employee unit; and that the ski storage building is new construction and excluded from floor area calculations as being appurtenant storage for the multi family units. 5. DISCUSION ITEMS: ALTERNATIVES AND IMPLICATIONS: The major items for discussion were discussed during the December 7, 2009 Town Council meeting. Condition No.'s 4 and 5 have been added to the Ordinance subsequent to First Reading and concern the public trail connection from the subject property to Base Village. Staff would like to discuss the pedestrian linkage to Base Village during the meeting. It appears that the stairs between Stonebridge Inn and Stonebridge Condominiums that have been used in the past to access Anderson Lane from Burlingame Lane have been closed this winter due to disrepair. As shown on Attachment 1, the stairs at Burlingame (on Stonebridge Inn property) are not being maintained and the existing stairs to Anderson Lane (on Stonebridge Condominiums property) have been closed. Although the sidewalk in front of the Stonebridge Inn provides pedestrian access from Burlingame to Anderson, it has been an objective of the Town enhance pedestrian linkages within West Village and to provide pedestrian access proximate to the stream as part of the Benedict Trail /Greenway Master Plan concept (See page 2 of Attachment 1). 6. Consistency with Applicable Review Standards The Applicant must satisfactorily demonstrate that the proposed modifications are consistent with the following Review Standards: An application for a minor amendment to a final PUD shall comply with the following standards: a. Consistent with original PUD. The proposed amendment shall be consistent with, or an enhancement of, the original PUD approval. b. No substantially adverse impact. The proposed amendment shall not have a substantially adverse effect on the neighborhood surrounding the land where the amendment is proposed, or have a substantially adverse impact on the enjoyment of land abutting upon or across the street from the subject property. c. Not change character. The proposed amendment shall not change the basic character of the PUD or surrounding areas. d. Comply with other applicable standards. The proposed amendment shall comply with the other applicable standards of this Division 3, Planned Unit Development, including but not limited to Section 16A- 5- 300(c), General Restrictions, and Section 16A -5 -310, Review Standards. ATTACHMENTS 1) Pedestrian linkage to Base Village. 2) Town. Council Ordinance No. 11, Series of 2009. 2 LOGATDN OF E>0STN6 4 STORY 5ULM6 OH W- N ATTACHMENT 1 ,vvr EEX15T1NG PAR}4N6 G PARKNG BELOYV r OPEN SPACE ON ROOF I TO BE OLISHED O ISfMG POOL WLDM6 T MOUSHED 600 I u s SHEET T Poseo POa BUILDING euILDIH I SCREETI POOIDELK FROM .'O- I.�ENT Z1I.1 I �BU LDMG5 PRFSERYE V ENK OF M Ls SEYoHo E 97ING I H POOL DECK f� E:X15i1NG I i CRAGS V BUILDING 600 BUILDING 900 BUILDING E45TIN6 SURFACE ENTRANCE PPARKN& BELOYi) i .I HEN _j EASE-TEN 7 I W Pu5La Ar-Cen F i"EV sT. I� LOCATION -REFER 7-Al: I VILLAGE 5T0NEBRID6E CONDOMINIUM5 -9p C LICHENHEARTH4 F GtR�iv w YYI.� -sue R �1 g fi a� 3' f� it r' ID r F i A t :t t p'! IL f Off, ONO AM inn t t s i r t� t r 18 T o w n o f S n o w m a s s V i l l a g e 1 TOWN OF SNOWMASS VILLAGE 2 TOWN COUNCIL 3 4 ORDINANCE NO. 11 5 SERIES OF 2009 6 7 AN ORDINANCE CONCERNING THE STONEBRIDGE CONDOMINIUMS APPLICATION 8 FOR A MINOR AMENDMENT TO A FINAL PLANNED UNIT DEVELOPMENT (PUD). 9 10 WHEREAS, the Stonebridge Condominium Association, Inc. "Applicant 11 submitted an application for a Minor Amendment to a Final Planned Unit Development 12 (PUD) to the Planning Department on December 11, 2008; and 13 14 WHEREAS, the Applicant amended the application and resubmitted it to the 15 Planning Department on February 11, 2009; and 16 17 WHEREAS, the Planning Department deemed the application complete for review 18 purposes pursuant to Section 16A -5 -50 of the Snowmass Village Municipal Code 19 "Municipal Code and 20 21 WHEREAS, the Planning Commission reviewed the amended land use application, 22 considered direction by Town Staff and received public comment at a regular meeting on 23 July 15, 2009; and 24 25 WHEREAS, Planning Commission Resolution No. 13, Series of 2009, was 26 unanimously adopted at said meeting providing the Planning Commission 27 recommendations regarding the application; and 28 29 WHEREAS, the Applicant provided a presentation to the Town Council concerning 30 the application at their December 7, 2009 meeting; and 31 32 WHEREAS, the Town Council reviewed the application and granted first reading 33 approval of this Ordinance; and 34 35 WHEREAS, on December 21, 2009, the Town Council conducted a public hearing, 36 conducted further review of the application and heard the recommendations of the Town 37 Staff as well as the public comments; and 38 39 WHEREAS, said request was considered by the Town Council pursuant to Section 40 16A -5 -390 of the Municipal Code. 41 42 NOW, THEREFORE, BE IT ORDAINED, by the Town Council .of the Town of 43 Snowmass Village, as follows: 44 45 Section One: General Findings The Town Council finds that: 46 47 1) Submission: Applicant has submitted the Minor Planned Unit Development (PUD) 48: Preliminary Plan application, in accordance with the provisions setforth in Section 49 16A- 5- 300(b)(1) Major or minor PUD of the Municipal Code. Supplemental 50 information and materials were provided during the review process to comply with 51 application submission requirements and to respond to Planning Commission, TC Ord. 09 -11 Page 2 of 4 52 Town Staff and the public. 53 54 2) Content: The application contained the Minimum Contents as required by 55 Municipal Code Section 16A -5 -40 Submission of application, Section 16A -5 -390 56 Amendment of final PUD plan and included written and graphic materials of 57 sufficient detail that the application was deemed complete for review. 58 59 3) Public Process: The Planning Commission held two (2) public meetings, 60 February 18, 2009 and July 15, 2009, to review the land use application and to 61 formulate its recommendations to Town Council in accordance with the 62 responsibilities and procedures prescribed in the Municipal Code. There were no 63 public comments or inquiries concerning this proposal. 64 65 The Town Council conducted their public hearing and all public notification 66 requirements were satisfied in accordance with Section 16A -5 -60 of the Snowmass 67 Village Municipal Code. 68 69 4) Municipal Code Requirements: Subject to the conditions in Section Three of this 70 Ordinance, Town Council found that the land use application is in compliance with 71 the Review Standards established in the following Sections of the Municipal Code: 72 73 a) Table 5 -3 Criteria for Classifying PUDs, meets criteria as a Minor PUD; 74 b) Section 16A- 5- 300(c), General Restrictions, yet exceeds the following 75 restrictions: (c)(5) Dimensional limitations, (a) Maximum allowable height for 76 accessory buildings and (e) Minimum setbacks; 77 c) Section 16A- 5- 300(c)(6) Community purposes for PUDs, a. Provision of 78 restricted housing, (d) Encourage better design, and e. Develop necessary 79 public facilities; 80 d) Section 16A -4 -310 Off street parking standards; 81 e) Section 16A -5 -310 Review standards; and 82 f) Section 16A -5- 390(3) Review Standards 83 84 Section Two: Action In accordance with the findings stated in Section One of this 85 Ordinance, the Town Council hereby approves the Minor Amendment to the Final Planned 86 Unit Development (PUD) for the Stonebridge Condominiums, as more fully described in the 87 application submitted in June, 2009 as resubmitted on July 9, 2009, subject to the 88 conditions outlined in Section Three below. More specifically, the approval concerns the 89 following: 90 91 A. Minor Amendment to the Final PUD Plan 92 93 1. Approval of the overall site plan, proposed building locations and parking 94 layout. The project will include a total of 92 units, 90 free- market units in 95 Buildings 600, 700, 800, 900 and 2- employee units in the Pool Building. 96 97 2. Approval•of the proposed mass, scale and height of the new Pool /fitness building 98 containing a work -out area, men's /women's lockers, massage rooms, mechanical 99 space, storage areas and (2) 2- bedroom employee units. TC Ord. 09 -11 Page 3 of 4 100 101 3. Approval of the proposed 275 square foot ski storage area adjoining the 600 102 Building within the Stonebridge Condominium property. 103 104 4. Approval of the proposed exterior renovation in terms of the overall architectural 105 character, building materials and construction details. 106 107 5. Approval of the proposed walkways, covered stairways, site grading and 108 landscaping. 109 110 6. Approval of the parking layout containing a total of 98 spaces; 90 unit owner 111 parking spaces and 8 employee /staff parking spaces. 112 113 7. Approval of a maximum height of 28' -4" for the redeveloped Pool Building. 114 115 8. Approval to replace the existing, 2- bedroom, 1,065 sf employee unit with (2) 116 new, deed restricted, 2- bedroom, 926 sf units for a total of 1,732 square feet 117 located on the second floor within the redeveloped Pool /fitness Building. 118 119 9. Approval of the 98 off street parking spaces that currently exist. The 120 existing supply of 1 space /free market unit and 8 spaces for employees /staff is 121 to be maintained with 3 spaces for the employee units to be provided. 122 123 Section Three: Conditions Town Council approves the Stonebridge Condominium 124 Minor Amendment of the Final PUD with the following conditions: 125 126 1. The employee housing deed restriction should provide that the employee 127 units may be rented first priority to employees of the Applicant with second 128 priority going to others pursuant to the Town housing guidelines. 129 130 2. The deed restriction shall state that the occupants of the employee housing 131 units shall be limited to three (3) designated parking spaces only. 132 133 3. The Applicant shall submit said restriction in a form acceptable to the Town 134 Attorney and Planning Director for recording, at Applicant's expense, in the 135 records of the Pitkin County Clerk and Recorder. 136 137 4. The Applicant has agreed and shall provide a public access easement along 138 the northerly side of Building 900, as shown on Exhibit "A In addition, at such 139 time the Town obtains an easement from Lichenhearth for the'trail connection 140 from the Stonebridge Condominiums to Base Village, the Applicant shall 141 construct stairs and surface the Lichenhearth trail with crusher fines to complete 142 the trail connection shown on Exhibit "A 143 144 5. Said easement, stairs and trail surfacing shall be completed prior to a 145 Certificate of Occupancy for the Pool Building /Fitness Center or within ninety 146 (90) days of when the Town obtains the Lichenhearth easement, whichever 147 occurs first unless further extended by the Town Council. TC Ord. 09 -11 Page 4 of 4 148 149 Section Four: Severability If any provision of this Ordinance or application hereof to 150 any person or circumstance is held invalid, the invalidity shall not affect any other 151 provision or application of this Ordinance which can be given effect without the invalid 152 provision or application, and, to this end, the provisions of this Ordinance are severable. 153 154 INTRODUCED, READ AND APPROVED, as amended, at First Reading, as amended, 155 by the Town Council of the Town of Snowmass Village on December 7, 2009 upon a 156 motion by Council Member Wilkinson, the second of Council Member Mordkin, and a 157 vote of 5 in favor and 0 against. 158 159 INTRODUCED, READ AND ADOPTED at Second Reading by the Town Council of the 160 Town of Snowmass Village on January 4 2010 upon a motion by Council Member 161 the second of Council Member and a 162 vote of in favor and against. 163 164 165 166 TOWN OF SNOWMASS VILLAGE 167 TOWN COUNCIL 168 169 170 171 Bill Boineau, Mayor 172 173 ATTEST: 174 175 176 177 Rhonda B. Coxon, Town Clerk 178 APPROVED AS TO FORM: 179 John C. Dresser, Jr., Town Attorney 180 •�IN, E xhib it A TC Ordinance No. 11, Series of 2009 (Page 1 of 1) uj z Q 12 m z X {Fu I L r y z zz �Y mo w In m z s Q l z a 3 6e'991, Lu ATTACHMENT 3 r Lichenhearth trail easement y t S s z }tZ t s a n 6 s its 1 �'���3, tS r t {y ?h Y rt y�tl l��Yyxr TO: SNOWMASS VILLAGE TOWN COUNCIL FROM: RUSS FORREST, TOWN MANAGER SUBJECT: MANAGER'S REPORT DATE: JANUARY 19, 2010 Aspen Ski Company Summer Operations At the December 21, 2009 Council meeting, Steve Sewell and Victor Gerdin of the Aspen Ski Company presented a proposed operational plan for summer 2010 and beyond on Snowmass Mountain. The primary component of the Ski Company's summer planning was taking steps to begin a summer program at the top of the Elk Camp Gondola. At the December 21 meeting and then on January 4 the Council discussed the "Ski Resort Operator Agreement" dated November 4, 2004. The summer operational plan has been well received by the Town Council. The issue of whether to send the Aspen Ski Company written notice to initiate the three year operational period of the Elk Camp Gondola as per the "Ski Resort Operator Agreement" will be considered on February 1, 2010. Special Council Meeting At the December 21 meeting, Town Council agreed to have a special meeting on January 25 from 3:00 -5:00. The specific agenda for this meeting will be reviewed by Council prior to the 25 of January. Pending Strategic Actions Last Updated December 28, 2009 Staff Action Status Date to follow -up w/ Contact Council Land Use Comp. Plan Comprehensive Comp Plan approved in first reading. The February 16 th 2010 Team Plan Update Pitkin County Commissioners are currently reviewing it and will have comments to us within the next few weeks. Second reading moved to February 16 John Dresser Demolition Council asked that an ordinance be prepared To be scheduled to provide a period of time to review after anticipated demolition permits before demolition of a adoption of the building occurred. Comprehensive Plan Schedule to be Council agreed that staff should develop provided to Council language for future PUDs to identify critical on February 16 integral components of a PUD that,must 2010. continue to exist over time. In addition, John Wilkinson requested that staff bring back a landmark ordinance for discussion in the future. Other Land Use Other Land Use Code Improvements should To be scheduled Code Issues also be considered with the completion of the after anticipated Comprehensive Plan. Staff would recommend adoption of the having a work session with Council to review Comprehensive Plan potential code changes. Schedule to be provided to Council on February 16, 2010. Housing Housing Draw Site /Land On February 17 th the Town Council asked that Revisit in Summer of Department Inventory a Land Inventory to identify potential housing 2010 sites be completed after the Town completes its budget process for 2010. On November 2, 2009 the Council directed staff to take no action on this topic other than to continue identifying sites that should be further investigated. Council asked that this project be revisited in the summer of 2010. Housing Housing Policy The consultant has completed a rational To be scheduled Department nexus study and can begin to work with the after anticipated Town on a new housing policy. The Planning adoption of the Commission is also reviewing housing goals Comprehensive Plan as part of the Comp. Plan review. Staff will Schedule to be schedule two agenda items based on the input provided to Council from Council on October 6 (these could be on on February 16, the same dates) which would be 1) policy 2010. discussion to modify the current land use code related to affordable housing; and 2) a review of deed restriction policy. Housing Excise Tax Schedule a work session to discuss the March 1, 2010 Excise Tax and its application Joe C Natural Disasters On 11/3/08 Council asked that staff further Follow up with a (Terri and Cost evaluate criteria for allowing some costs from resolution on Everest) Recovery in Deed property damage incurred by natural disasters February 1, 2010 to Restricted For in deed restricted homes to be recovered provide an allowance Sale Housing upon the resale of the home. Examples of upon resale for a criteria discussed included: cap on recovery of the cost of based on a (percent) value of the home and repairing the units. requirements for comprehensive insurance. Finance Marianne Credit Card Provide options and implications for allowing February 16, 2010 Usage customers to use credit cards for all TOSV functions. Marianne Financial Update Provide a financial update on the winter February 16, 2010 season. Marianne FAB FAB will be brining requested additional duties March 1, 2010 to Council and Council would like to discuss whether FAB should look at how to fund unfunded Road projects. Marianne GID Mil Levy Discuss option to increase the GID mil levy for March 1, 2010 Base Village with the GID Advisory Committee and return back to the GID with options. Other Russ and Negotiate access Direction has been provided to staff to John easement for negotiate for an easement. Skittles Mark Kittle Remodels Council asked on 11/16 for the Chief Building March 2010 triggering Official to bring back options for requiring the sprinkling sprinkling of buildings with a remodel. Staff Shake Shingles was asked to research options and what other communities have done on this issue. This came up with the Building Code update. In addition, Council asked on December 7, 2009 to come back with a discussion on banning shake shingles. Staff was also asked to bring back an ordinance on shake shingles. Lesley and Investigate Determine the steps for developing a sister February 16, 2010 Susan process for city relationship creating a Sister City Relationshi Hunt, David, Pedestrian Staff should evaluate how to improve February 16, 2010 and Art Crossing at Mt. pedestrian crossings on Brush Creek beside View on Brush Mt. View Creek John and Urban Renewal Bring back the URA topic for discussion of the February 1, 2010 Russ Authority Council Susan Marketing, Follow -up on specific form and frequency for March 1, 2010 Hamley Special Events& communication between Council and Board. Group Sales May require code change. Board 5 th Draft SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING AGENDA FEBRUARY 1, 2010 PLEASE NOTE THAT ALL TIMES ARE APPROXIMATE ITEMS COULD START EARLIER OR LATER THAN THE STATED TIME CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON-AGENDA ITEMS (5-minute time limit) Item No. 3: COUNCIL UPDATES Item No. 4: PROVIDE DIRECTION TO ASPEN SKIING COMPANY CONCERNING OPERATION OF THE GONDOLA AS PER THE SKI RESORT OPERATOR DEVELOPMENT AGREEMENT (Time: 45 Minutes) --Russ Forrest John Dresser ..........................Page (TAB Item No. 5: PUBLIC HEARING AND FIRST READING ORDINANCE NO. 2, SERIES OF 2010 MINOR PUD AMENDMENT: PARCEL D, EAST VILLAGE PUD (Time: 45 Minutes) ACTION REQUESTED OF COUNCIL: Approve, modify or deny First reading of Ordinance No. 2, Series of 2010 --Chris Conrad ...........................Page (TAB) Item No. 6: CONTINUATION OF PUBLIC HEARING AND RESOLUTION NO. 8, SERIES OF 2010-SNOWMASS CLUB CIRCLE DEVELOPMENT (Time: 50 Minutes) A REZONING TO "MULTI-FAMILY" (MF), AND REVISED MINOR PRELIMINARY PLANNED UNIT DEVELOPMENT AND AMENDMENT REGARDING THE PROPSED SNOWMASS CLUB CIRCLE DEVELOPMENT PROJECT INVOLVING A TWO-FAMILY DWELLING ACTION REQUESTED OF COUNCIL: Approve, modify, or deny or continue Resolution 8, Series of 2010. --Jim Wahistrom Page (TAB Item No. 7: DISCUSSION BUILDING 8 SPA IN BASE VILLAGE: (Time: 45 minutes) 02 -01 -10 TC Page 2 of 2 REGARDING A PROPOSED MINOR PUD AMENDMENTS FOR BASE VILLAGE BUILDING 8 MOUNTAIN CLUB SPA ADDITION. ACTION REQUESTD OF COUNCIL: Provided direction to determine findings and conditions in an ordinance for subsequent consideration at another meeting -Jim Wahlstrom Page (TAB Item No. 8: RESOLUTION NO. 11 SERIES OF 2010 APPROVING EOTC BUDGET (Time: 15 Minutes) ACTION REQUESTED OF COUNCIL: Approve, Modify or Deny Resolution No. 11, Series of 2010 approving the EOTC Budget -David Peckler Page (TAB Item No. 9: URBAN RENEWAL (Time: 45 Minutes) ACTION REQUESTED OF COUNCIL: Discuss and provide direction to staff -Russ Forrest John Page (TAB) Item No. 10: MANAGER'S REPORT (Time: 10 minutes) Russell Forrest ...........................Page (TAB Item No. 11: AGENDA FOR NEXT TOWN COUNCIL MEETING ...........................Page (TAB Item No. 12: APPROVAL OF MEETING MINUTES FOR: ...........................Page (TAB) Item No. 13: COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS ...........................Page (TAB) Item No. 14: ADJOURNMENT NOTE: Total time estimated for meeting: Approx 4 hours (excluding items 1 -3 and 10 —14) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923 -3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. PLEASE JOIN TOWN COUNCIL FOR A SOCIAL AT TASTER'S AFTER TONIGHT'S MEETING. (If the Meeting ends before 9:00 p.m.) VIII Sun Mon Tue Wed Thu Fri Sat 1 2 TOWN HALL CLOSED DUE TO NEW YEARS DAY HOLIDAY! 3 4 5 6 7 8 9 Town Council Meeting 4:00 p.m. 10 11 12 13 14 15 16 17 18 19 20 21 22 23 Town Martin Luther Council King Jr. Day Meeting 4:00 p.m. go 24 25 26 27 28 29 30 31 ]Looms Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 Town Groundhog Day Council Meeting 4:00 p.m. 7 8 9 10 11 12 13 Lincoln's Birthday 14 15 16 17 18 19 20 Valentine's Day President's Day Town Ash Wednesday Council Town Offices Meeting 1-0 Closed 4:00 p.m. 21 22 23 24 25 26 27 Washington's Birthday 28 1 1