Loading...
11-15-10 Town Council Packets CV91 SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING AGENDA NOVEMBER 15, 2010 PLEASE NOTE THAT ALL TIMES ARE APPROXIMATE ITEMS COULD START EARLIER OR LATER THAN THE STATED TIME CALL TO ORDER AT 4:00 P.M. OLD BUSINESS Item No. 1: ROLL CALL Item No. 2: PUBLIC NON AGENDA ITEMS (5- minute time limit) Item No. 3: COUNCIL UPDATES Item No. 4: RESOLUTION NO. 51, SERIES OF 2010 —A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SNOWMASS VILLAGE, IN FURTHERANCE OF THE ARCHEOLOGICAL DISCOVERIES OF A MAMMOTH, ICE -AGE BISON, GIANT CLOTHE AND MASTODONS CURRENTLY TAKING PLACE AT LAKE DEBORAH ON THE ZEIGLER PROPERTY, NAMING THE SONG BIG WOOLY MAMMOTH" THE OFFICIAL SONG OF THE TOWN OF SNOWMASS VILLAGE (Time: 5 Minutes) ACTION REQUESTED OF COUNCIL: Approve, Modify or Deny Resolution No. 51, Series of 2010 -Reed Lewis Page 1 (TAB A) Item No. 5: APPROVAL OF MEETING MINUTES FOR: October 18, 2010 ...........................Page 5 (TAB B) NEW COUNCIL BUSINESS Administer oaths for new Council Members Item No. 1: ROLL CALL Item No. 2: PUBLIC NON AGENDA ITEMS (5- minute time limit) Item No. 3: COUNCIL UPDATES 11 -15 -10 TC Page 2 of 3 Item No. 4: APPROVAL OF RESOLUTION NO. 46 AND RESOLUTION NO. 47, SERIES OF 2010 APPRECIATION RESOLUTIONS -Mayor Boineau .........................No Packet Information Item No. 5: UPDATE FROM KIT HAMBY ON THE MAMMOTH BONES (Time: 30 Minutes) ACTION REQUESTED OF COUNCIL: Hamby will provide an update on the Mammoth Bones. -Kit Hamby /Denver Museum of Nature and Science...... No Packet Information Item No. 6: RESOLUTION NO. 43 SERIES OF 2010 —APPROVING FEDERAL TRANSIT ADMINISTRATION MASTER AGREEMENT CERTIFICATIONS AND ASSURANCES FOR 2011 (Time: 15 Minutes) Approval of Resolution agreeing to the Certifications and Assurances that are part of the Federal Master Agreement -David Peckler ...........................Page 12 (TAB C) Item No. 7: RESOLUTION NO. 39 SERIES OF 2010 APPROVAL OF CONTRACT AGREEMENT WITH COLORADO DEPARTMENT OF TRANSPORTATION FOR A FEDERAL, TRANSIT ADMINISTRATION, SECTION 5311 ADMINISTRATION AND OPERATING GRANT (Time: 15 Minutes) ACTION REQUESTED OF COUNCIL: Approve CDOT contract covering grant funding for transit services within Snowmass Village. -David Peckler Page 16 (TAB D) Item No. 8: RESOLUTION NO. 50 SERIES OF 2010 ESTABLISHING TOWN COUNCIL MEETING DATES FOR 2011 (Time: 15 Minutes) ACTION REQUESTED OF COUNCIL: Approve, modify or deny Resolution No. 50, Series of 2010 Rhonda Coxon Page 24 (Tab E) Item No. 9: MANAGER'S REPORT (Time: 10 minutes) Russell Forrest ...........................Page 33 (TAB F) Item No. 10: AGENDA FOR NEXT TOWN COUNCIL MEETING December 6, 2010 December 13, 2010 ...........................Page 36 (TAB G) Item No. 11: COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS ...........................Page 41 (TAB H) 11-15-10 TC Page 3 of 3 Item No. 12: ADJOURNMENT NOTE: Total time estimated for meeting: Approx 2 hours (excluding items 1-3 and 9 —12) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923-3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. MEMORANDUM TO: Snowmass Village Town Council FROM: Reed Lewis DATE: November 15, 2010 SUBJECT: Resolution No. 51, Series of 2010 I. PURPOSE AND ACTIONS REQUESTED OF COUNCIL: Consideration and approval of Resolution No. 51 naming the song "Big Wooly Mammoth" the official song of Snowmass Village. II. SUMMARY OF PROJECT In light of the archeological discoveries in our community and the popularity of the band Widespread Panic together with the economic benefit derived from the band's performances in Snowmass Village, their song will provide more exposure to both the scientific discoveries as well as the artistic opportunities in Snowmass Village. III. BACKGROUND Widespread Panic holds attendance records for JAS and is the only band to make multiple show appearances during a single festival at JAS. They are truly most welcome guests of our community. The lyrics for the song: Like a Big Woolly Mammoth You gotta wear that coat Like his big brother Joseph Yeah, walkin' in the desert sand Like a doughboy in the trenches You gotta lay down low Like a Big Woolly Mammoth You gotta wear that coat You ain't got time to worry 'bout mass extinction Just try and get along with the human beings Big Wooly Mammoth gonna wear that coat In the middle of the summertime You got a woman in the city She got a brand new coat Sometimes I feel like an evolutionary reject Yeah, livin' in a high -tech world Like a cool armadillo You gotta lay down low Like the Big Woolly Mammoth You gotta wear that coat You ain't got time to worry 'bout mass extinction Just try and get along with the human beings Big Wooly Mammoth gonna wear that coat In the middle of the summertime Another ice age is comin' You better wear your coat Somebody throw me a fire So we can burn this city down Like a doughboy in the trenches You gotta lay down low Like the Big Woolly Mammoth You gotta wear that coat Everybody needs some weapons of mass destruction Gonna kill you with a virus or a dose of radiation Like a Big Wooly Mammoth gonna wear that coat In the middle of the summertime IV. DISCUSSION ITEMS: ALTERNATIVES AND IMPLICATIONS Should TOSV name Big Wooly Mammoth the official song? V. STAFF RECOMMENDATIONS AND FINDINGS Staff finds that TOSV does not have an official song, recommends Council consider naming an official song and in light of the archeological discoveries, Big Wooly Mammoth seems appropriate. TOWN OF SNOWMASS VILLAGE TOWN COUNCIL RESOLUTION NO. 51 SERIES OF 2010 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SNOWMASS VILLAGE, IN FURTHERANCE OF THE ARCHEOLOGICAL DISCOVERIES OF A MAMMOTH, ICE -AGE BISON, GIANT SLOTH AND MASTODONS CURRENTLY TAKING PLACE AT LAKE DEBORAH ON THE ZEIGLER PROPERTY, NAMING THE SONG "BIG WOOLY MAMMOTH" THE OFFICIAL SONG OF THE TOWN OF SNOWMASS VILLAGE WHEREAS, the Snowmass Water and Sanitation District has made archeological discoveries of a Mammoth, an ice -age Bison, a giant Sloth, and Mastodons at Lake Deborah on the Zeigler property near Snowmass Village; and WHEREAS, the discoveries of such pre- historic animals is one of the most significant archeological events in Colorado history; and WHEREAS, according to the Denver Museum of Nature and Science, which is assisting Snowmass Water and Sanitation with the discoveries, the unique geologic conditions encountered at Lake Deborah on the Zeigler property near Snowmass Village have produced a high quality of preservation of the bones, skeletons, insects, plants and other fossilized and non fossilized material discovered on the site such that the specimens are of unusually high scientific quality; and WHEREAS, such high quality specimens of ancient animal life in and around Snowmass Village will present an opportunity for scientists to gain a unique and unprecedented view of pre- historic life in and around Snowmass Village; and WHEREAS, the Mammoth was the first ancient animal discovered at Lake Deborah on the Zeigler Property near Snowmass Village; and WHEREAS, the band Widespread Panic has a song entitled "Big Wooly Mammoth and WHEREAS, Widespread Panic has played "Big Wooly Mammoth" during its many performances over the last twenty years in Snowmass Village, Aspen and the greater Roaring Fork Valley; and WHEREAS, Widespread Panic has the largest total attendance for its performances at the Jazz Aspen Snowmass Labor Day Festival in the history of Jazz Aspen Snowmass; and WHEREAS, Widespread Panic's performances have energized both the Patron area as well as the General Admission area of the Jazz Aspen Snowmass Labor Day Festival like no other band, especially including the spectacular water fight during the band's rendition of the song "Chilly Water" during the 2008 Jazz Aspen Snowmass Labor Day Festival; and WHEREAS, in light of the archeological discoveries of a Mammoth, an ice -age Bison, a giant Sloth, and Mastodons at Lake Deborah on the Zeigler Property near Snowmass 1 TC RESO No. 10 -51 Page 2 of 2 Village, together with Widespread Panic being some of the most welcome artists and guests of Snowmass Village, designation of the song "Big Wooly Mammoth" as the official song of Snowmass Village is a natural connection between the ancient and present day citizens and visitors of Snowmass Village; and WHEREAS, designation of "Big Wooly Mammoth" as the official song of Snowmass Village will further the exposure of the archeological discoveries as well as the health and public welfare of the citizens and visitors, both ancient and present day, of Snowmass Village. NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Snowmass Village, Colorado: 1. That the Town Council of the Town of Snowmass Village hereby designates the song "Big Wooly Mammoth" by the Widespread Panic as the official song of the Town of Snowmass Village. INTRODUCED, READ AND ADOPTED, by the Town Council of the Town of Snowmass Village, Colorado, on the 15 day of November, 2010 upon a motion made by Council Member Lewis and seconded by Council Member and by a vote of in favor and opposed. TOWN OF SNOWMASS VILLAGE Bill Boineau, Mayor ATTEST: Rhonda B. Coxon, Town Clerk APPROVED AS TO FORM: John C. Dresser, Jr., Town Attorney 1 2 SNOWMASS VILLAGE TOWN COUNCIL 3 REGULAR MEETING MINUTES 4 OCTOBER 18, 2010 5 CALL TO ORDER AT 5:00 P.M. 6 7 Mayor Boineau called to order the Regular Meeting of the Snowmass Village Town 8 Council on Monday, October 18, 2010 at 5:02 p.m. 9 10 Item No. 1 ROLL CALL 11 COUNCIL MEMBERS PRESENT: Mayor Bill Boineau, John Wilkinson, Reed Lewis, and Markey Butler. 12 COUNCIL MEMBERS ABSENT: Arnold Mordkin. 13 14 15 STAFF PRESENT: Russ Forrest, Town Manager; John Dresser, Town 16 Attorney; Hunt Walker, Public Works Director; Chris 17 Conrad, Planning Director; Mark Kittle, Chief Building 18 Official; David Peckler, Transit Manager; Rhonda B. 19 Coxon, Town Clerk 20 PUBLIC PRESENT: Mike Kaplan, Mary Harris, Dave Spence, David Perry, 21 Dale will, Jack Hatfield, Scoff Patterson, bill 22 Boehringer, David Perry and other members of the 23 public interested in items on today's agenda. 24 25 Item No. 2 PUBLIC NON AGENDA ITEMS 26 27 Bill Boehringer, an owner at the Top of the Village for the last 18 years, spoke to an 28 accident he had two years ago with a slip and fall at TOV. He thought that Council may 29 have heard of him due to this accident. He asked questions relating to the ownership of 30 the aprons to the driveways and into the parking garage. It was decided by Mr. 31 Boehringer and staff that he meet with the Town Manager to discuss this item further. 32 33 Item No. 3 COUNCIL UPDATES 34 35 Bones 36 Mayor Boineau spoke about the Snowmass Water and Sanitation District uncovering 37 the remains of a mammoth at the Ziegler Reservoir. He noted there will be a Board 38 Meeting and press conference on Wednesday, October 20, 2010 at the Snowmass Club 39 at 8:30 a.m.to discuss options and decide what the future of the find will be. 40 41 Trail Work 10- 18 -10tc Minutes Page 2 of 7 42 Council Member Butler inquired about some orange paint on some trails, and Public 43 Works Director Hunt Walker noted some re- enforcement work was taking place. 44 45 Item No. 4 RESOLUTION NO. 42, SERIES OF 2010— ENCOURAGING AYES VOTE 46 ON REFERENDUM 2E 47 48 John Wilkinson made the motion to approve Resolution No. 42, Series of 201 49 encouraging a yes vote on Ballot Issue referendum 2E Droste Property. Markey Butler 50 seconded the motion. The motion was approved by a vote of 4 in favor to 1 opposed. 51 52 Voting Aye: John Wilkinson, Reed Lewis, Markey Butler, and Mayor Bill Boineau. 53 54 Voting Nay: and Arnold Mordkin. 55 Town Manager Russ Forrest noted that Pitkin County Commissioner Jack Hatfield is 56 present to report on the due diligence and the contract for the Droste Property. 57 58 Hatfield provided an update on the acquisition of the Droste Property. He stated there is 59 a willing buyer and a willing seller and there are extensive negotiations going on. The 60 timeline for the closing was missed and at this time he has no further information that he 61 can reveal due to the negotiations. But he encouraged the passing of the Council 62 resolution today in support of a yes vote on the TOSV ballot issue Referendum 2E. 63 64 Item No. 5 RESOLUTION NO. 44, SERIES OF 2010 -APPROVING THE 2011 65 BUDGET 66 67 Arnold Mordkin made the motion to approve. Reed Lewis seconded the motion. The 68 motion was approved by a vote of 5 in favor to 0 opposed. 69 70 Voting Aye: Arnold Mordkin, John Wilkinson, Reed Lewis, Markey Butler, and Mayor Bill 71 Boineau. 72 73 Voting Nay: None. 74 Finance Director Marianne Rakowski stated this resolution adopts and appropriates 75 funds for the 2011 budget. She noted that following the budget meeting on October 7, 76 2010, the following changes /adjustments were made to the 2011 proposed budget. 77 A. General Fund begin with transportation service cuts after the winter season; do not 78 hire one seasonal position; delay purchase of the police vehicles to future years; reduce 79 personnel cuts in Recreation Center for 2011; adjust revenues for Transfer In -RETT for 80 changes to Recreation Center budget and Transportation service cuts. B. Real Estate 81 Transfer Tax Fund Reduce Transfer -Out to the General Fund for the reduction in 82 personnel costs in the Recreation Center and a reduction in Transportation service 83 cuts. 84 10-18-10tc Minutes Page 3 of 7 85 Markey Butler made the motion to amend to direct staff not to make any service cuts 86 until after the election. Arnold Mordkin seconded the motion. The motion was approved 87 by a vote of 5 in favor to 0 opposed. 88 89 Voting Aye: Mayor Bill Boineau, John Wilkinson, Reed Lewis, Arnold Mordkin, and 90 Markey Butler. 91 92 Voting Nay: None. 93 Item No. 6 FIRST READING -ORDINANCE NO. 17, SERIES OF 2010 -AN 94 ORDINANCE AMENDING THE 2010 BUDGET FOR ALL FUNDS FOR THE TOWN OF 95 SNOWMASS VILLAGE 96 97 John Wilkinson made the motion to approve first reading of Ordinance No. 17, Series of 98 2010 amending the 2010 Town of Snowmass Village budget. Reed Lewis seconded the 99 motion. The motion was approved by a vote of 5 in favor to 0 opposed. 100 101 Voting Aye: Mayor Bill Boineau, John Wilkinson, Reed Lewis, Arnold Mordkin, and 102 Markey Butler. 103 104 Voting Nay: None. 105 Finance Director Marianne Rakowski stated this is the first reading of Ordinance No. 17, 106 Series of 2010 amending the 2010 Budget for all funds. She noted that per the Home 107 Rule Charter, Council adopts the budget by Resolution but any amendments to the 108 original budget must be by ordinance and this ordinance amends the 2010 budget and 109 authorizes the appropriation of those funds. 110 111 Rakowski noted that the Financial Advisory Board reviewed the budget September 8, 112 2010 and recommends adoption of the 2010 revised budget. 113 114 Item No. 7 FIRST READING ORDINANCE NO. 15, SERIES OF 2010 -AN 115 ORDINANCE TO REPLACE SECTION 18-224 OF THE TOWN OF SNOWMASS 116 VILLAGE MUNICIPAL CODE REVISING THE RENEWABLE ENERGY OFFSET 117 PROGRAM (REOP) FEES 118 119 Chief Building Official Mark Kittle noted the changes made to this ordinance since the 120 last discussion with Council are noted on page 18 of today's packet materials. Kittle 121 noted there was an additional meeting of the lodging and Environmental Advisory 122 Committee (EAC) and these changes are the result of the meeting. 123 124 After a lengthy discussion, Council directed Kittle to provide examples of the snowmelt 125 systems that are limited to no more than 10% of the developable parcel, and work with 126 John Dresser on the language so the interpretations are clear. Council would also like to 127 change number 2 by adding electric hot water heater to this language. 128 10- 18 -10tc Minutes Page 4 of 7 129 Dave Spence representing the Top of the Village stated that the parking lanes at 130 Interlude and TOV have very dangerous lanes that are actually owned by the Town of 131 Snowmass Village. He noted that they are very dangerous and create a safety hazard 132 but because of the REOP fee the cost is not feasible for the owners. 133 134 Council also agrees there should be an appeal process with strict mitigation 135 requirements and the appeal would go before the Boards of Appeals and Examiners. 136 Kittle noted that the policing of these mitigation requirements would be near to 137 impossible, although some process as a variation may be a template to start with. 138 139 The consensus by Council was to verify a necessity versus a luxury, a life safety issue 140 must be part of the criteria then flexibility can be granted. Council would like to see the 141 responsibility of the Ordinance fall to the responsibility of the Board of Appeals and 142 Examiners. 143 144 With the discussion and suggestions by Council this ordinance will not be voted on at 145 this time and come back before Council on a future agenda. 146 147 Item No. 8 PUBLIC HEARING AND SECOND READING ORDINANCE NO. 16 148 SERIES OF 2010 AMENDING AND RESTATING CERTAIN PROVISIONS OF 149 CHAPTER 16A, LAND USE AND DEVELOPMENT CODE OF THE TOWN OF 150 SNOWMASS VILLAGE MUNICIPAL CODE 151 152 6:25 p.m. Mayor Boineau opened the Public Hearing for comments from the Public at 153 this time. 154 155 Planning Director Chris Conrad stated that this is the second reading of Ordinance 16, 156 Series of 2010. Council Member Butler inquired about the decimal of sound for 157 construction and where those regulations can be found. Conrad noted those 158 regulations are found in Chapter 18 of the Municipal Code. Town Manager Russ 159 Forrest stated that the next step is to review the Housing Mitigation and demolition 160 discussion. 161 162 At this time Mayor Boineau closed the Public Hearing. 163 164 Reed Lewis made the motion to approve by a roll call vote for second reading of 165 Ordinance No. 16, Series of 2010 amending and restating certain provisions of Chapter 166 16A. Arnold Mordkin seconded the motion. The motion was approved by a vote of 5 in 167 favor to 0 opposed. 168 169 Voting Aye: Mayor Bill Boineau, John Wilkinson, Reed Lewis, Arnold Mordkin, and 170 Markey Butler. 171 172 Voting Nay: None. 173 Town Council took a break at this time. 10- 18 -10tc Minutes Page 5 of 7 174 175 Item No. 9 ASPEN SKIING COMPANY BI- ANNUAL REPORT 176 177 President and CEO of the Aspen Skiing Company Mike Kaplan provided opening 178 remarks for the Bi- Annual Report for Town Council. He then introduced Sr. Vice 179 President, Mountain Division David Perry who provided a business update, occupancy 180 forecast, guest feedback, and marketing /air service. Kaplan then introduced Vice 181 President of Sales and Events John Rigney who provided a promotional film and event 182 strategy overview. Kaplan noted Auden Schendler, Vice President of Sustainability, was 183 unable to be at this meeting so Kaplan provided a quick sustainability report. Kaplan 184 the introduced Snowmass Mountain General Manager, Steve Sewell and he provided a 185 mountain update to Council. 186 187 The Ski Company spoke to the summer business at Elk Camp and Sewell spoke to the 188 business plan and the efforts and initiative at building that program up for this coming 189 season. There was a discussion regarding alpine slides and mountain coasters and the 190 Ski Company reported that the Forest Service has not allowed these types of summer 191 activities on Forest Service land. 192 193 Item No. 10 MANAGER'S REPORT 194 195 CAST 196 Town Manager Russ Forrest noted there is CAST Meeting in Avon October 29, 2010 if 197 anyone is interested in attending. 198 199 Indicators Report 200 Town Manager Russ Forrest stated that Lesley Compagnone, Director of Public 201 Relations, has put the Snowmass Indicators Report on the front page of the Town of 202 Snowmass Village Web Site. 203 204 Item No. 11 AGENDA FOR NEXT TOWN COUNCIL MEETING 205 206 GID Board Meeting 207 Town Manager Russ Forrest stated there will be a GID Board Meeting prior to the 208 November 1, 2010 Town Council Meeting. 209 210 EOTC 211 Town Manager Russ Forrest noted there is an EOTC on November 4, 2010 at 4:00 p.m. 212 in the Town Council Chambers. At this time we have two Council Members confirmed 213 to attend. 214 215 Item No. 12 APPROVAL OF MEETING MINUTES FOR 09 -20 -10 216 217 Reed Lewis made the motion to approve the Minutes for the Regular Snowmass Village 218 Town Council Meeting of September 20, 2010. John Wilkinson seconded the motion. 219 The motion was approved by a vote of 5 in favor to 0 opposed. 10- 18 -10tc Minutes Page 6 of 7 220 221 Voting Aye: Mayor Bill Boineau, John Wilkinson, Reed Lewis, Arnold Mordkin, and 222 Markey Butler. 223 Voting Nay: None. 224 Item No. 13 COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS 225 226 RFTA Meeting 227 Council Member Wilkinson noted he attended the RFTA Board Meeting and they did 228 approve RFTA's budget for next year. 229 230 Mayor's Meeting 231 Mayor Boineau stated he attended the Valley -Wide Mayor's meeting in New Castle and 232 noted the topic of discussion was Amendment 60, 61 and Proposition 101 and 233 educating voters. 234 235 Senior Housing 236 Council Member Butler will be representing the Town on the Senior Housing issue on 237 the CCRC. 238 239 Interim Building 7 240 Russ Forrest stated that John Dresser received another draft joint operating agreement 241 for the Transit Center, he noted that it is not consistent with the Town's understanding of 242 the operation of the transportation piece. Council noted it was not intended for Town to 243 manage. 244 245 Council Meetings 246 Mayor Boineau stated that beginning with the new Council in November the meetings 247 will be start at 4:00 p.m. instead of 5:00 p.m. 248 249 Item No. 14 EXECUTIVE SESSION 250 251 At 8:36 p.m. 252 253 Mayor Bill Boineau made the motion to enter closed session to discuss the Town 254 Manager's Review. Arnold Mordkin seconded the motion. The motion was approved by 255 a vote of 5 in favor to 0 opposed. 256 257 Voting Aye: Mayor Bill Boineau, John Wilkinson, Reed Lewis, Arnold Mordkin, and 258 Markey Butler. 259 260 Voting Nay: None. 261 Town Council will now meet in Executive Session pursuant to C.R.S. 24 -6- 262 402(4) (f) (I)and Snowmass Village Municipal Code Section 2- 45(c), to 263 specifically discuss one item: 10- 18 -10tc Minutes Page 7 of 7 264 a) Personnel matter except if the employee who is the subject of the 265 session has requested an open meeting, or if the personnel 266 Matter involves more than one employees have requested and open 267 meeting With respect to hearings held pursuant to the "Teacher 268 Employment, Compensation and Dismissal Act of 1990 article 63 of 269 Title 22, C.R.S., the provisions of section 22 -63 -302 (7) (a) C.R.S., 270 shall govern in lieu of the provisions of this subsection (4). 271 Provided, there is an affirmative vote of two thirds of the quorum present 272 at this meeting to hold an Executive Session and for the sole purpose of 273 considering items (a) and (b) above. Provided further, that no adoption of 274 any proposed policy, position, resolution, regulation, or formal action shall 275 occur at this Executive Session. 276 277 At 8:46 p.m. 278 Markey Butler made the motion to reconvene back to the Regular Meeting of the 279 Snowmass Village Town Council. Arnold Mordkin seconded the motion. The motion 280 was approved by a vote of 5 in favor to 0 opposed. 281 Voting Aye: Mayor Bill Boineau, John Wilkinson, Reed Lewis, Arnold Mordkin, and 282 Markey Butler. 283 284 Voting Nay: None. 285 Item No. 15 ADJOURNMENT 286 287 At 8:47 p.m. 288 Arnold Mordkin made the motion to adjourn the Regular Meeting of the Snowmass 289 Village Town Council. Markey Butler seconded the motion. The motion was approved 290 by a vote of 5 in favor to 0 opposed. 291 Voting Aye: Mayor Bill Boineau, John Wilkinson, Reed Lewis, Arnold Mordkin, and 292 Markey Butler. 293 294 Voting Nay: None. 295 Submitted By, 296 297 298 Rhonda B. Coxon, CMC 299 Town Clerk MEMORANDUM TO: Snowmass Village Town Council FROM: David Peckler Transportation Director DATE: November 15, 2010 SUBJECT: Resolution #43 Series of 2010 Approving 2011 FTA 5309 5311 Grants Certifications and Assurances I. PURPOSE AND ACTIONS REQUESTED OF COUNCIL: Staff requests Council's approval of the Federal Transit Administration's Master Agreement which includes in Appendix A the list of Certifications and Assurances that are requirements to accept 5309 (Capital) and 5311 (Administration, Operating and Capital) and TIGGER II (Capital) grants from the Federal Transit Administration (FTA) for 2011. Resolution #43, Series of 2010 accepts the terms of the Federal Master Agreement for grant funding for our projects, and authorizes the Transportation Director to certify the affirmation of the annual Certifications and Assurances for these projects. The Town has been approving the Master Agreement over the last six years. II. BACKGROUND: This resolution approves the Town accepting financial assistance from the FTA for the purchase of transit vehicles (under Sections 5309), acceptance of Administration and Operating assistance (under Section 5311) and a possible TIGGER Il capital grant (to make energy saving improvement to bus storage facility) in 2011. The Master Agreement between the Town and the FTA contains a number of Certifications and Assurances that apply to the use of Federal funding for the specific grant purposes. The Certifications and Assurances cover a number of issues, most notably: 1. Authority and Ability to Enter Into an Agreement with the FTA; and 2. Lobbying Compliance; and 3. Procurement Compliance; and 4. Protections for Private Transportation Providers; and 5. Public Hearing; and 6. Acquisition of Rolling Stock Guidelines; and 7. Charter Service Agreement; and 8. School Transportation Agreement; and 9. Americans With Disabilities Act; and 10. Alcohol Misuse and Prohibited Drug Use; and 11. Title VI Civil Rights Act; and 12. Labor Standards. To review the: Master Agreement, go to http://www.fta.dot.gov/funding/gpply/gants 12083 html Certification Assurances, go to http://www.qpo.gov/fdsys/pkq/FR-2010-11-02/pdf/2010-27563.pdf 111. APPLICABLE REGULATIONS The regulations covered by the Master Agreement are standard requirements in a Federal contract. IV. DISCUSION ITEMS NEXT STEPS NA V. NEXT STEPS MAJOR MILESTONES NA VI. ACTION REQUESTED OF COUNCIL Approve Resolution 43, Series of 2010. SNOWMASS VILLAGE TOWN COUNCIL RESOLUTION NO. 43 SERIES OF 2010 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SNOWMASS VILLAGE, COLORADO, AUTHORIZING THE FILING OF APPLICATIONS WITH THE FEDERAL TRANSIT ADMINISTRATION, AN OPERATING ADMINISTRATION OF THE UNITED STATES DEPARTMENT OF TRANSPORTATION, FOR FEDERAL TRANSPORTATION ASSISTANCE AUTHORIZED BY 49 U.S.C. CHAPTER 53, TITLE 23 UNITED STATES CODE, AND OTHER FEDERAL STATUTES ADMINISTERED BY THE FEDERAL TRANSIT ADMINISTRATION. WHEREAS, the Town of Snowmass Village (TOSV) has the power to enter into agreements with the Federal Transit Administration; and, WHEREAS, the Federal Transportation Administrator has been delegated authority to award Federal financial assistance for transportation projects; and, WHEREAS, the grant or cooperative agreement for Federal financial assistance will impose certain obligations upon the TOSV, and may require the TOSV to provide the local share of the projects costs; and, WHEREAS, the TOSV has or will provide all annual Certifications and Assurances to the Federal Transit Administration required for the projects, and, WHEREAS, the TOSV is desirous of obtaining said funds for the purchase of transit vehicles, to make energy saving capital improvements to a transit facility, and /or the administration and operation of transportation projects, and has filed applications (Section 5309 and TIGGER II) with the Federal Transit Administration (FTA) and one through the Colorado Department of Transportation (CDOT) for the purchase of transit vehicles and /or the funding for administration and operation of transportation projects (Section 5311), and, WHEREAS, the TOSV desires to accept the funds for such projects pursuant to the conditions of the 2011 Master Agreement, and the Certifications and Assurances in Appendix A of that agreement, and, WHEREAS, the TOSV desires to work together with the FTA and CDOT to effect said projects as provided in the agreement, and, WHEREAS, the TOSV finds that the adoption of this Resolution is necessary for the immediate preservation of the public health, safety and welfare. 10 -43 RESO. Page 2 of 2 NOW THEREFORE BE IT RESOLVED by the Town Council of the Town of Snowmass Village, Colorado, 1. That the Transportation Director is authorized to execute and file an application for, and administer, grants for Federal assistance on behalf of the TOSV with the Federal Transit Administration and the Colorado Department of Transportation for Federal assistance authorized by 49 U.S.C. Chapter 53, Title 23, United States Code, or other Federal statutes authorizing a project administered by the Federal Transit Administration. 2. That the TOSV agrees to the conditions of the Master Agreement as they pertain to these projects, and the Certifications and Assurances that the FTA requires for the assistance agreements, and authorizes the Transportation Director to certify the Certifications and Assurances to the FTA through their web site. CERTIFICATION READ, APPROVED AND ADOPTED by the Town Council of the Town of Snowmass Village on the 15th of November 2010 upon a motion made by Council Member the second of Council Member and upon a vote of _in favor and opposed. TOWN OF SNOWMASS VILLAGE Bill Boineau, Mayor APPROVED AS TO FORM John Dresser, Town Attorney ATTEST: Rhonda Coxon, Town Clerk 2 MEMORANDUM TO: Snowmass Village Town Council FROM: David Peckler Transportation Director DATE: November 15, 2010 SUBJECT: Resolution No. 39, Series of 2010 Approving the grant agreement between the TOSV and the Colorado Department of Transportation (CDOT) for a Federal Transit Administration Section 5311 Administrative and Operating grant to support transit service on the Village Shuttle's routes 3 and 8. I. PURPOSE AND ACTIONS REQUESTED OF COUNCIL: Council's adoption of this resolution accepts the terms of the grant agreement of our contract with CDOT. The agreement is for our Federal Transit Administration (FTA) Section 5311 grant that supports operating year -round transit service on Village Shuttle Route 3 (Mall to Snowmass Club) and Route 8 (Mall to Town Park). The agreement requires the Town to obligate $163,271.00 in local funds to cover our portion of the service. The Town must also comply with FTA guidelines relative to the activities covered by the grant. These are referred to as the Certifications and Assurances (2011 Certifications and Assurances to be approved by Resolution 43, Series of 2010). The Town has approved complying with the Certifications and Assurances since 2004. II. BACKGROUND: The Town has been receiving a FTA Section 5311 grant administered through the CDOT since 2004. The grant continues to provide financial support for: Year -round transit service on Village Shuttle Route 3: Fixed route service for 12 hours per day to support employee- housing units along Brush Creek Rd, Owl Creek Rd and Snowmass Club Circle; and Year round transit service on Village Shuttle Route 8: Fixed route in the winter and summer for 12 hours /day and Demand Responsive (3 hours) in the spring and fall to support employee- housing units on Brush Creek Rd and Horse Ranch Dr and provide access to the Public Recreation Facility (Town Park) and public parking. The grant application is a biannual application covering 2010 and 2011. The preliminary award for 2011 is approved through exercising the agreement contract. Funding for the Town's share is included in the 2011 Approved budget. The grant covers: 1. Administrative grant for $45,856 (FTA $36,685 and Local Match $9,171); and 2. Operating grant for $308,000 (FTA $154,000 and Local Match $154,000). This Resolution obligates the Local Match, which will be $163,271. III. APPLICABLE REGULATIONS Our contract with CDOT will include by reference the Certifications and Assurances, a list of FTA guidelines relative to the activities of the grantee. The Certifications and Assurances were approved in 2010 by Council through Resolution 43, series of 2010. Staff has been working over the years to maintain compliance with the Certifications and Assurances. A Resolution assuring compliance with the 2011 Certifications and Assurances needs to be approved by Council (Resolution 43, Series of 2010) for both the 5311 (Administration and Operating grant) and 5309 (Capital grant for rolling stock) and a possible TIGGER II grant (energy saving improvements to transit facility). The details of the Certifications and Assurances can be found at 1 financing 12083.1 There should be no significant impact to the Town. IV. DISCUSION ITEMS NEXT STEPS A. Approve the Contract. B. Decline to enter into the Contract. V. NEXT STEPS MAJOR MILESTONES NA VI. ACTION REQUESTED OF COUNCIL Approve the Contract. SNOWMASS VILLAGE TOWN COUNCIL RESOLUTION NO. 39 SERIES OF 2010 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SNOWMASS VILLAGE, COLORADO APPROVING THE 5311 GRANT AGREEMENT WITH THE STATE DEPARTMENT OF TRANSPORTATION, DIVISION OF TRANSPORTATION DEVELOPMENT, FOR THE PROVISION OF PUBLIC TRANSPORTATION SERVICES IN NON URBANIZED AREAS. WHEREAS, the Town of Snowmass Village (TOSV) has the power to enter into agreements with the State of Colorado; and, WHEREAS, the State of Colorado, State Department of Transportation, Division of Transportation Development (CDOT), has obtained certain unencumbered Federal funds for the provision of public transportation in non urbanized areas for 2011; and, WHEREAS, the CDOT is responsible for the disbursement of these funds; and, WHEREAS, the TOSV is desirous of obtaining said funds for the provision of public transportation services to residents of TOSV, and has filed an application with the CDOT for the purpose; and, WHEREAS, the CDOT has proposed an intergovernmental agreement with the TOSV to provide funds for such services; and, WHEREAS, the TOSV desires to accept the funds for such services pursuant to the conditions of the agreement; and, WHEREAS, the TOSV desires to work together with CDOT to effect said services as provided in the agreement. WHEREAS, the Town Council finds that the adoption of this Resolution is necessary for the immediate preservation of the public health, safety and welfare. NOW THEREFORE BE IT RESOLVED by the Town Council of the Town of Snowmass Village, Colorado, Section One: The Town of Snowmass Village hereby authorizes the Mayor to approve the grant contract between the Town of Snowmass Village and the State Department of Transportation, upon review and agreement to the terms and conditions stated therein, and authorizes its mayor to sign said contract. 10 -39 RESO. Page 2 of 2 Section Two: The Town of Snowmass Village hereby obligates the local fund share of $163,271, as required for Local Match which has been included in the 2011 Budget. READ, APPROVED AND ADOPTED by the Town Council of the Town of Snowmass Village on the 15th of November 2010 upon a motion made by Council Member the second of Council Member and upon a vote of _in favor and opposed. TOWN OF SNOWMASS VILLAGE Bill Boineau, Mayor APPROVED AS TO FORM John Dresser, Town Attorney ATTEST: Rhonda Coxon, Town Clerk 2 EXHIBIT A SCOPE OF WORK AND CONDITIONS TOWN OF SNOWMASS VILLAGE A. Standards of Performance 1. The Grantee will provide a minimum of 88,329 one -way passenger trips per year, at a maximum operating and administrative cost of $8.84 per one -way passenger trip, a maximum cost of $7.71 per mile and a maximum cost of $103.08 per vehicle hour. Standards of performance will be measured, reported and averaged at least quarterly. Measurement of these standards will commence with the presentation of the Grantee's first monthly report and request for reimbursement. 2. Performance will be reviewed quarterly. The State will begin its review no later than 30 calendar days after each performance quarter. If the State's review determines the Grantee's performance does not meet the standards of performance set forth above in paragraph A.1., the following steps will be taken: a. The State will notify the Grantee in writing that performance does not meet the requirements of this Agreement. b. Thirty (30) calendar days after date of such notification, the Grantee will submit to the State a written explanation of the cause(s) of the substandard performance, which shall include a written plan for improving performance. c. The State will review the plan for improvement and notify the Grantee of its approval within 21 days. d. If the plan is approved by the Department, the Grantee will implement the plan immediately upon receipt of the State's notification. If the plan is not approved by the Department remedial measures will be determined on a case by case basis. Such remedial measures may include termination of this Agreement and return of the grant funds or capital equipment purchased with such funds, in accordance with the terms of Section 8. B. Project Budget 1. The net Project cost is estimated to be and shall be shared as follows: Administrative Costs Operating Costs (CO -18 -5029. SNOW) (CO -18 -4029. SNOW) Federal Share (80 $36,685 (50 $154,100 Local Share (20 9,171 (50 $154,100 TOTAL $45,856 $308,200 2. The Project Cost shall not exceed the maximum allowable cost of $354,056 The State will pay no more than 80% of the eligible, actual administrative costs up to the maximum federal amount of $36,685 respectively, and no more than 50% of the eligible, actual operating costs up to the maximum federal amount of $154,100 The Grantee shall be solely responsible for all costs incurred in the Project in excess of the amount paid by the State from federal funds for the federal share of eligible, actual costs. In the event the final, actual Project cost is less than the maximum allowable cost of $354,056, the State is not obligated to provide any more than 80% of the eligible, actual administrative costs nor any more than 50% of the eligible, actual operating costs and shall retain the remaining balance of the federal share. 3. Up to one half of the Grantee's share for administrative and operating expenses may be provided from unrestricted federal funds. At least one half must be from sources other than federal funds. The Grantee's Share, together with the Federal share, shall be in an amount sufficient to assure payment of the net Project cost. The State shall have no obligation to provide State funds for use on this Project. The State will administer federal funds for this Project under the terms of this Agreement, provided that the federal share of FTA funds to be administered by the State are made available and remain available. In no event shall the State have any 11111ml� W= obligation to provide State funds or provide federal FTA funds for the Grantee's share of the Project. The Grantee shall initiate and prosecute to completion all actions necessary to enable the Grantee to provide its share of the Project costs at or prior to the time that such funds are needed to meet Project costs. 4. No refund or reduction of the amount of the Grantee's Share to be provided will be allowed unless there is at the same time a refund or reduction of the federal share of a proportionate amount. 5. Federal funds shall not reimburse the Grantee for expenses not incurred in cash (e.g., donated or in -kind goods and services), though such expenses may be used as the Grantee's share. No more than 20 percent of Project administrative expenses and no more than 50 percent of Project operating expenses may be attributed to non -cash, donated, or in -kind expenses. C. Reimbursement eligibility Requests for reimbursement for project costs will be paid to the Grantee upon presentation of invoice(s) to the State for eligible costs incurred through December 31, 2011 and within the limits of Section 2 of this Agreement. The Grantee must request reimbursement monthly, and will be reimbursed based on the ratio of Federal Share and Local Share set forth in Project Budget above. However, if the Grantee is designated by the State as a "High Risk Grantee," as set forth in its State Management Plan, the State reserves the right to limit its reimbursement to the Grantee in any given month to 10% of the total grant award in order to ensure that Project services could be provided throughout the year in the event the Grantee encounters financial instability. The final invoice shall be submitted no later than sixty (60) days after the above date. D. Contract Expiration The Agreement shall expire when the capital equipment no longer has a federal interest, as determined by the State. If no capital equipment is obtained, the contract shall expire upon final reimbursement by the State, within the limits of Section C. above. E. Project Description The Grantee shall perform all Project activities described in Sections A, B, and C, in the application submitted to the State on May 18, 2009 and as specifically described below. The application is incorporated herein by reference to the extent consistent with this Agreement. Grant Recipient (Grantee) Route 3 service will run 365 days at 12 hours /day from 6:50 am to 6:50 pm, running opposite of Route 8. Route 8 serivice will run 138 days in the winter and 95 days in the summer at 12 hours /day from 7:05 am to 7:05 pm. In the spring and fall the service will be three hours of Demand Responsive service. Route 3 will run from the Village Mall to the Snowmass Center (offices grocery), continue on to travel down Owl Creek Rd to cover employee housing units, Two Creeks ski area portal, and continuing on to multi family units on Snowmass Club Circle. Route 8 will run from the Village Mall to the Snowmass Center (offices grocery), continuing on down Brush Creek Rd, deviating into Melton subdivision upon request, to the Town Park Ride, recreation center and park, and up to the Crossing employee housing units. Route 8 service will provide three hours of Demand Responsive service dedicated to Route 8 to run 132 days during the spring and fall off seasons. It will cover the Town Park recreation center, the park ride lot and employee housing /multi family units along Brush Creek Rd and Melton subdivision. SEEN= SEEMMEW Section 5311 Project Section 5311 funds will support Village Shuttle providing twelve (12) hours of service /seven (7) day a week service on Route 3 and Route 8 year round. Route 3 will be fixed route bus service originating from West Village Mall, traveling to Snowmass Center and the Two Creeks portal to the ski area, primarily. In winter and summer seasons, fixed route service along Route 3 will be expanded to seventeen and a half (17.5) hours of service and thirteen (13) hours of service, respectively. In winter three (3) buses will run 45 minute loops on Route 3 to provide 15 minute headways and in summer one bus will provide 30 minute loops to provide 30 minute headways. Fixed route service will operate from 6:30 AM until 11:15 PM; demand responsive service will operate from 11:50 PM until 12:45 AM. Late Night service will be provided by the cab company via contract service from 1:00 AM until 2:00 AM. In the spring and fall seasons, fixed route service will operate from 6:50 AM to5:50 PM, with demand response service to be operated from 5:50 pm to 2:00 AM. In summer, fixed route service will be provided from 6:50 AM to 7:50 PM, with demand response service from 7:50PM to 12:15 AM. Route 8 will be fixed route bus service originating from West Village Mall, traveling to Snowmass Center and down to the new Transit Facility, primarily. Deviated fixed route service will be provided to single family residences along Brush Creek Road. Demand response service will be provided up Horse Ranch Drive to The Crossings, an employee housing complex, and to Colt Circle when possible. Fixed route service along Route 8 will be supply sixteen (16) hours of service in the winter and twelve and a half (12.5) hours of service in the summer. In the winter and summer one bus will run 30 minute loops on Route 8 to provide 30 minute headways. Fixed route service will operate in the winter from 7:05 AM to 11:05 PM, with demand responsive service provided from 11:05 PM to 12:45 AM; and in the summer fixed route service will operate from 7:05 AM to 7:35 PM, with demand responsive service provided from 7:35 PM to 12:15 AM. In the spring and fall demand responsive service will be provided from 7:00 AM until 1:45 to all the service areas referenced in the fixed route, deviated fixed route and demand responsive service areas. This grant is expected to support Village Shuttle offering approximately 7,572 annual service hour and 103,740 annual route miles for calendar years 2010/2011 (January 1 December 31), as proposed in the application. F. Special Conditions of the Project 1. The Grantee will advertise its fixed route and/or rural based service as available to the general public and service will not be explicitly limited by trip purpose or client type. 2. The Grantee will provide comparable transportation services to persons with disabilities according to the Americans with Disabilities Act of 1990. 3. The Grantee will comply with the Federal Transit Administration Drug and Alcohol Regulations. 4. Any costs reimbursed to the Grantee from other grant programs funds may not be listed as a cost to be shared by FTA on a reimbursement request (i.e., no double billing). 5. The Grantee shall maintain and report annually through submission of an annual report all information required by the National Transit Database and any other financial, fleet, service data set forth by the State for the purpose of annual reporting required of the State. 6. If the Grantee is unable to perform the activities described under paragraph E., Project Description of this section or must significantly change its level of service described herein, the Grantee shall notify the State in writing. 7. The Grantee must have State approval if FTA funds are to be used for payment of a lease or third -party contracts. S. The Grantee shall not purchase, issue a purchase order, or lease capital equipment before the contract with the State has been executed. G. Safety Data The Grantee shall maintain and submit, as requested, data related to bus safety. This may include, but not be limited to, the number of vehicle accidents within certain measurement parameters set forth by the State; the number and extent of passenger injuries or claims; and, the number and extent of employee accidents, injuries and incidents. H. Training In an effort to enhance transit safety, the grantee shall make a good faith effort to ensure that appropriate training of agency personnel is occurring and that personnel are update in appropriate certifications. In particular, the grantee shall ensure that driving personnel are provided professional training in defensive driving and training on the handling of mobility devices and elderly and disabled persons. MEMORANDUM TO: Snowmass Village Town Council FROM: Rhonda B. Coxon, CMC DATE: November 15, 2010 SUBJECT: RESOLUTION NO. 50, SERIES OF 2010 A RESOLUTION ESTABLISHING DATES FOR REGULAR MEETINGS OF THE SNOWMASS VILLAGE TOWN COUNCIL FOR THE MONTHS OF JANUARY 2011 THROUGH DECEMBER 2011 PURPOSE AND ACTIONS REQUESTED OF COUNCIL: Each year the Town Clerk provides meeting dates for the next full calendar year to help Town Council Members with scheduling of vacations and time out of Town as to not miss Council Meetings. I. BACKGROUND There are three months that we change meetings to Tuesdays to observe the following holidays Monday, January 17. 2011 Martin Luther King Day Monday, February 21, 2011 President' Day Monday, September 5, 2011 Labor Day II. OTHER HEADINGS RELATED TO THE TOPIC Option 1 Resolution Reflects moving the July and the August meetings to the 2 nd and 4th Monday's of the month to due to July 4 being on a Monday. Option 2 Resolution Reflects having the Monday, July 4 th Meeting on Tuesday July 5 2011 and all other dates stay the same. 111. STAFF RECOMMENDATIONS AND FINDINGS Review, Discuss and provide direction to staff on Option 1 or Option 2, approve, modify or deny Resolution No. 50, Series of 2010. Attached Reso 50 Option 1 Reso 50 Option 2 Option 1 TOWN OF SNOWMASS VILLAGE TOWN COUNCIL OP4 A RESOLUTION NO. 50 SERIES OF 2010 A RESOLUTION ESTABLISHING DATES FOR REGULAR MEETINGS OF THE SNOWMASS VILLAGE TOWN COUNCIL FOR THE MONTHS OF JANUARY 2011 THROUGH DECEMBER 2011 WHEREAS, Section 2 -46 of the Municipal Code states Regular Meetings of the Town Council will occur the first and third Monday of each month; and WHEREAS, due to Martin Luther King, Jr. Day occurring on Monday, January 17, 2011, the third Monday of the month, which Town Council hereby recognizes as a holiday observed by the Town of Snowmass Village and establishes Tuesday, January 18, 2010 as the second Meeting of the month; and WHEREAS, due to President's Day occurring on Monday, February 21, 2011, the third Monday of the month, which Town Council hereby recognizes as a holiday observed by the Town of Snowmass Village and establishes Tuesday, February 22, 2011 as the second Meeting of the month; and WHEREAS, due to July 4 th Holiday occurring on Monday, July 4, 2010, the first Monday of the month, which Town Council hereby recognizes as a holiday observed by the Town of Snowmass Village and establishes that the first meeting of the Month be Monday, July 11, 2011 and the second meeting of the Month be Monday, July 25, 2011; and WHEREAS, due to consistency in having two weeks between each meeting date and establishes the dates for the August meetings would be the first meeting of the Month would be Monday, August 8, 2011 and the second meeting of the Month would be Monday, August 22, 2011; and WHEREAS, due to Labor Day occurring on Monday, September 5, 2011, this first Monday of the month, which Town Council hereby recognizes as a holiday observed by the Town of Snowmass Village and establishes Tuesday, September 6, 2011 as the first meeting of the Month; and WHEREAS, The Town Council may by Resolution, change the date for a regular meeting; and WHEREAS, the Snowmass Village Town Council has agreed that it is necessary to establish two Regular Meeting dates for the months of January 2011 through December 2011; and NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Snowmass Village, Colorado: Section One: Meeting Dates Res 10 -50 Page 2 of 4 Regular Snowmass Village Town Council meeting dates for the month of January 2011 are set as follows: January, 2011 January 3, 2011 January 18, 2011 Section Two: Meeting Dates Regular Snowmass Village Town Council meeting dates for the month of February 2011 are set as follows: February, 2011 February 7 2011 February 22, 2011 Section Three: Meeting Dates Regular Snowmass Village Town Council meeting dates for the month of March 2011 are set as follows: March, 2011 March 7, 2011 March 21, 2011 Section Four: Meeting Dates Regular Snowmass Village Town Council meeting dates for the month of April 2011 are set as follows: April, 2011 April 4, 2011 April 18, 2011 Section Five: Meeting Dates Regular Snowmass Village Town Council meeting dates for the month of May 2011 are set as follows: May, 2011 May 2, 2011 May 16, 2011 Section Six: Meeting Dates Regular Snowmass Village Town Council meeting dates for the month of June 2011 are set as follows: Res 10 -50 Page 3 of 4 June, 2011 June 6, 2011 June 20, 2011 Section Seven: Meeting Dates Regular Snowmass Village Town Council meeting dates for the month of July 2011 are set as follows: July, 2011 July 11, 2011 July 25, 2011 Section Eight: Meeting Dates Regular Snowmass Village Town Council meeting dates for the month of August 2011 are set as follows: August, 2011 August 8 2011 August 22, 2011 Section Nine: Meeting Dates Regular Snowmass Village Town Council meeting dates for the month of September 2011 are set as follows: September, 2011 September 6, 2011 September 19, 2011 Section Ten: Meeting Dates Regular Snowmass Village Town Council meeting dates for the month of October 2011 are set as follows: October, 2011 October 3, 2011 October 17, 2011 Section Eleven: Meeting Dates Regular Snowmass Village Town Council meeting dates for the month of November 2011 are set as follows: November, 2011 November 7, 2011 Res 10 -50 Page 4 of 4 November 21, 2011 Section Twelve: Meeting Dates Regular Snowmass Village Town Council meeting dates for the month of December 2011 are set as follows: December, 2011 December 5, 2011 December 19, 2011 Section Thirteen: Severability If any provision of this Resolution or application hereof to any person or circumstance is held invalid; the invalidity shall not affect any other provision or application of this Resolution, which can be given effect without the invalid provision or application, and, to this end, the provisions of this Resolution are severable. INTRODUCED, READ AND ADOPTED by the Town Council of the Town of Snowmass Village, Colorado on the 15 day of November 2010 upon a motion made by Council Member seconded by Council Member and by a vote of in favor and_ opposed TOWN OF SNOWMASS VILLAGE Bill Boineau, Mayor ATTEST: Rhonda B. Coxon, Town Clerk APPROVED AS TO FORM John C. Dresser Jr., Town Attorney Option 2 TOWN OF SNOWMASS VILLAGE TOWN COUNCIL Op� a, RESOLUTION NO. 50 ,V SERIES OF 2010 A RESOLUTION ESTABLISHING DATES FOR REGULAR MEETINGS OF THE SNOWMASS VILLAGE TOWN COUNCIL FOR THE MONTHS OF JANUARY 2011 THROUGH DECEMBER 2011 WHEREAS, Section 2 -46 of the Municipal Code states Regular Meetings of the Town Council will occur the first and third Monday of each month; and WHEREAS, due to Martin Luther King, Jr. Day occurring on Monday, January 17, 2011, the third Monday of the month, which Town Council hereby recognizes as a holiday observed by the Town of Snowmass Village and establishes Tuesday, January 18, 2010 as the second Meeting of the month; and WHEREAS, due to President's Day occurring on Monday, February 21, 2011, the third Monday of the month, which Town Council hereby recognizes as a holiday observed by the Town of Snowmass Village and establishes Tuesday, February 22, 2011 as the second Meeting of the month; and WHEREAS, due to July 4 Holiday occurring on Monday, July 4, 2010, the first Monday of the month, which Town Council hereby recognizes as a holiday observed by the Town of Snowmass Village and establishes that the first meeting of the Month be Tuesday, Monday, July 5 2010 as the first Meeting of the month; and WHEREAS, due to Labor Day occurring on Monday, September 5, 2011, this first Monday of the month, which Town Council hereby recognizes as a holiday observed by the Town of Snowmass Village and establishes Tuesday, September 6, 2011 as the first Meeting of the month; and WHEREAS, The Town Council may by Resolution, change the date for a regular meeting; and WHEREAS, the Snowmass Village Town Council has agreed that it is necessary to establish two Regular Meeting dates for the months of January 2011 through December 2011; and NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Snowmass Village, Colorado: Section One: Meeting Dates Regular Snowmass Village Town Council meeting dates for the month of January 2011 are set as follows: Res 10 -50 Page 2 of 4 January, 2011 January 3, 2011 January 18, 2011 Section Two: Meeting Dates Regular Snowmass Village Town Council meeting dates for the month of February 2011 are set as follows: February, 2011 February 7 2011 February 22, 2011 Section Three: Meeting Dates Regular Snowmass Village Town Council meeting dates for the month of March 2011 are set as follows: March, 2011 March 7, 2011 March 21, 2011 Section Four: Meeting Dates Regular Snowmass Village Town Council meeting dates for the month of April 2011 are set as follows: April, 2011 April 4, 2011 April 18, 2011 Section Five: Meeting Dates Regular Snowmass Village Town Council meeting dates for the month of May 2011 are set as follows: May, 2011 May 2, 2011 May 16, 2011 Section Six: Meeting Dates Regular Snowmass Village Town Council meeting dates for the month of June 2011 are set as follows: June, 2011 June 6, 2011 June 20, 2011 Res 10 -50 Page 3 of 4 Section Seven: Meeting Dates Regular Snowmass Village Town Council meeting dates for the month of July 2011 are set as follows: July, 2011 July 5, 2011 July 18, 2011 Section Eight: Meeting Dates Regular Snowmass Village Town Council meeting dates for the month of August 2011 are set as follows: August, 2011 August 1, 2011 August 25, 2011 Section Nine: Meeting Dates Regular Snowmass Village Town Council meeting dates for the month of September 2011 are set as follows: September, 2011 September 6, 2011 September 19, 2011 Section Ten: Meeting Dates Regular Snowmass Village Town Council meeting dates for the month of October 2011 are set as follows: October, 2011 October 3, 2011 October 17, 2011 Section Eleven: Meeting Dates Regular Snowmass Village Town Council meeting dates for the month of November 2011 are set as follows: November, 2011 November 7, 2011 November 21, 2011 Section Twelve: Meeting Dates Res 10 -50 Page 4 of 4 Regular Snowmass Village Town Council meeting dates for the month of December 2011 are set as follows: December, 2011 December 5, 2011 December 19, 2011 Section Thirteen: Severability If any provision of this Resolution or application hereof to any person or circumstance is held invalid; the invalidity shall not affect any other provision or application of this Resolution, which can be given effect without the invalid provision or application, and, to this end, the provisions of this Resolution are severable. INTRODUCED, READ AND ADOPTED by the Town Council of the Town of Snowmass Village, Colorado on the 15 day of November 2010 upon a motion made by Council Member seconded by Council Member and by a vote of in favor and_ opposed. TOWN OF SNOWMASS VILLAGE Bill Boineau, Mayor ATTEST: Rhonda B. Coxon, Town Clerk APPROVED AS TO FORM John C. Dresser Jr., Town Attorney TO: SNOWMASS VILLAGE TOWN COUNCIL FROM: RUSS FORREST, TOWN MANAGER SUBJECT: MANAGER'S REPORT DATE: NOVEMBER 15, 2010 Retreat Date The Town Manager would like to propose scheduling a retreat with Council. This retreat is intended to establish an understanding of how the Council will work with staff and each other in the future. Specifically, the Council has set ground rules for meetings and this Council may want to review and modify these ground rules. The primary purpose of a retreat is to establish strategic goals and provide direction to staff on actions to implement. Staff suggests January 10 as a potential date and that this meeting be facilitated. Referral from Pitkin County Staff wanted to make the Council aware that the Town received a mailed notice on October 20 from Pitkin County regarding proposed zoning changes to Public zone District which would affect the County's landfill. The Town also owns land adjacent to the landfill. Pitkin County is requesting through their land use review process to amend their 2004 Solid Waste Center Master Plan to address two phases of development for the land fill parcel. Phase 1 was a 5 -year plan (2003- 2008) that included moving certain uses off the land fill area, such as the composting, new road, impound lots, dead animal disposal to be replaced with a crematorium (not done), an administrative office replace ment/addition, and a household hazard waste area; Phase 2 (2009 -2020) called for completion of land filling activities, closure of landfill and plans for the property after land filling completion and closure. Therefore, a multitude of development activities have been proposed for the site together with the current Master Plan amendment. Because the Waste Center is zoned `Public' (PUB) and has an adopted Master Plan, the County's Land Use Code will need to be amended to accommodate a Master Plan amendment of this nature to add more flexibility of review due to the multiple usages on the site. The proposed development activities or changes on the land fill site generally involves: a) relocation of the composting and the aggregate recovery areas, b) consolidating the Material Recycling Facility (MFR) utilizing current or re -built structures including a proposal for future MFR building (5 -10 years out), c) adjustments to the limits of earth moving activity and of the final cover, and d) a request for vested rights. The proposed uses to be allowed by further review include: 1) a liquid waste processing facility, 2) a landfill gas to energy facility, and 3) the relocation of shooting range from near south portion of site to near top of property farther away from Highway 82 and Woody Creek residents. It is staff's belief that the impacts of the usage changes or relocations should be limited to the current valley where the land fill operations are currently located. Staff does not see any substantive impacts to the Town's land or to our solid waste operations. The Board of County Commissioners will be considering second reading of the land use code amendments and final action on the land use application on November 17. Staff will provide referral comments to Pitkin County prior to that meeting Pending Actions Last Updated November 11, 2010 The following is a summary of actions that either the Council has requested or actions staff has proposed and is working on for the Town Council. Staff Action Status Date to follow -up Contact I I w/ Council Land Use Planning Other Land Use The comprehensive plan has been 1 St Phase of Land Department Code Issues approved. The Town Council has adopted Use Amendments the 1st round of high priority actions. approved on 2nd reading on October 18, 2010 Housin Housing Housing Policy The consultant has completed a rational Housing Code Department nexus study and can begin to work with Amendments being the Town on a new housing policy. The prepared and will Planning Commission is also reviewing be reviewed by PC housing goals as part of the Comp. Plan in November. review. Staff will schedule two agenda items based on the input from Council on October 6 (these could be on the same dates) which would be 1) policy discussion to modify the current land use code related to affordable housing; and 2) a review of deed restriction. policy. Housing For -Sale Deed Review current policy on doing biannual December 6, 2010 Department Restriction reviews of deed restricted homeowners Enforcement qualifications Finance Marianne GID Mil Levy On November 1, 2010, the GID Board December 2010 approved the 2011 budget. A Board meeting will be a scheduled in December to consider new Advisory Board Members and then in the March /April 2011 time frame to review a schedule for operations of the skittles. Marianne Sales Tax Finance Department was requested to December 6, Evaluation evaluate sales tax collection between 2010 between the commercial nodes and by sector. commercial nodes Other Mark Kittle REOP REOP Update Ordinance to deal with December 2010 double exemption input from 9/22 discussion. On 10/18 Council asked for more examples of this policy and whether an exemption for life safety could be reviewed by the Building Board of Appeals. Russ URA- Phase 1 Council authorized on October 4 December 2010. Forrest moving forward with the next steps to create an Urban Renewal Authority. 1 st Draft SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING AGENDA DECEMBER 6, 2010 PLEASE NOTE THAT ALL TIMES ARE APPROXIMATE ITEMS COULD START EARLIER OR LATER THAN THE STATED TIME CALL TO ORDER AT 5:00 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON-AGENDA ITEMS (5-minute time limit) Item No. 3: COUNCIL UPDATES Item No. 4: FIRST READING ORDINANCE NO. 15, SERIES OF 2010 CONSIDERATION OF A REVISION OF THE RENEWABLE ENERGY OFFSET PROGRAM (REOP) FEES (Time: 30 Minutes) ACTION REQUESTED OF COUNCIL: Determine if there should be any changes to the current fee structure. --Mark Kittle.-Page Item No. 5 MANAGERS REPORT (Time: 10 minutes) --Russell Forrest.-__.. Page (TAB Item No. 6: AGENDA FOR NEXT TOWN COUNCIL MEETING ...--.Page (TAB) Item No. 7: APPROVAL OF MEETING MINUTES FOR: .----...Page (TAB) Item No. 8: COUNCIL COMMENTS /COMMITTEE REPORTS/CALENDARS _Page (TAB Item No. 9: ADJOURNMENT NOTE: Total time estimated for meeting: Approx 2 hours (excluding items 1-3 and 9 —10) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923-3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. 03 -01 -10 TC Page 2 of 2 PLEASE JOIN TOWN COUNCIL FOR A SOCIAL AT TASTER'S AFTER TONIGHTS MEETING. (If the Meeting ends before 9:00 p.m.) SNOWMASS VILLAGE GENERAL IMPROVEMENT DISTRICT NO. 1 AGENDA DECEMBER 13, 2010 CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: RESOLUTION NO. 3, SERIES OF 2010 CONSIDERATION OF A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE 2011 TO HELP DEFRAY THE OPERATING COSTS OF THE SNOWMASS VILLAGE GENERAL IMPROVEMENT DISTRICT NO. 1 FOR THE TOWN OF SNOWMASS VILLAGE, FOR THE 2011 BUDGET YEAR --Marianne Rakowski Page Item No. 3: APPROVAL OF GID MEETING MINUTES FOR: -April 19, 2010 -November 1, 2010 Page Item No. 4: ADJOURNMENT 1st Draft SNOWMASS VILLAGE TOWN COUNCIL SPECIAL MEETING AGENDA DECEMBER 13, 2010 PLEASE NOTE THAT ALL TIMES ARE APPROXIMATE ITEMS COULD START EARLIER OR LATER THAN THE STATED TIME CALL TO ORDER AT 4:30 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON AGENDA ITEMS (5- minute time limit) Item No. 3: COUNCIL UPDATES Item No. 4: PUBLIC HEARING 2011 ROAD MILL LEVY FUND: (Time: 40 Minutes) TO RECEIVE PUBLIC COMMENT RESOLUTION NO. 48, SERIES OF 2010 ON THE TOWN OF SNOWMASS VILLAGE ROAD MILL LEVY FUND FOR THE YEAR 2011 ACTION REQUESTED OF COUNCIL: Receive public comment on the attached project list, and consider the public input when developing the 2011 Road Fund bid package. Hunt Walker /Marianne Rakowski ...................Page (Tab Item No. 5: RESOLUTION NO. 48 SERIES OF 2010 LEVYING PROPERTY TAXES FOR THE TOWN OF SNOWMASS VILLAGE (Time: 5 Minutes) ACTION REQUESTED OF COUNCIL: Review, modify, approve or deny Resolution No. 48, Series of 2010 Marianne Rakowski ...........................Page (TAB Item No. 6 MANAGER'S REPORT (Time: 10 minutes) Russell Forrest ...........................Page (TAB Item No. 7: AGENDA FOR NEXT TOWN COUNCIL MEETING ...........................Page (TAB Item No. 8: APPROVAL OF MEETING MINUTES FOR: Page (TAB Item No. 9: COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS ...........................Page (TAB) 12-13-10 TC Page 2 of 2 Item No. 10: ADJOURNMENT NOTE: Total time estimated for meeting: Approx 2 hours (excluding items 1-3 and 9 —10) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923-3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. N ovemb er Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 Town Council Election Day EOTC MTG Meeting ViT 4:00 P.M. 4:00 p.m. Snowmass Village Council Chambers 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Town Council Meeting 4:00 p.m. 0 21 22 23 24 25 26 27 Thanksgiving Day! s� J nii;l 28 29 30 December; Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10 11 Town Council Meeting 4:00 p.m. 0- 12 13 14 15 16 17 18 Town Council Special Meeting 4:00 p.m. 19 20 21 22 23 24 25 Town Christmas Council Town Hall Day! Closed for Meeting 4:00 p.m. Christmas' E Holiday! t� 26 27 28 29 30 31 Town Hall Closed for New Years Holiday!