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01-18-11 Town Council Packets CQ' I 'O A)dt ti2 g2l SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING AGENDA TUESDAY, JANUARY 18, 2011 PLEASE NOTE THAT ALL TIMES ARE APPROXIMATE ITEMS COULD START EARLIER OR LATER THAN THE STATED TIME CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON AGENDA ITEMS (5- minute time limit) Item No. 3: COUNCIL UPDATES Item No. 4: FINAL INTERVIEWS THE ICE AGE DISCOVERY COMMITTEE (Time: 90 Minutes) ACTION REQUESTED OF COUNCIL: Interview applicants and appoint to the Ice Age Discovery Committee -Russ Forrest Page 1 (TAB A) Item No.5: DISCUSSION JAZZ ASPEN SNOWMASS (Time: 45 Minutes) ACTION REQUESTED OF COUNCIL: Review information and provide comments. -Joe Lang /Marc Breslin Page 60 (TAB B) Item No. 6: RESOLUTION NO. 9 SERIES OF 2011 —APPOINTING NEW MEMBER TO THE MARKETING GROUP SALES AND SPECIAL EVENTS BOARD (Time: 10 Minutes) ACTION REQUESTED OF COUNCIL: Interview, Approve, Modify, Or Deny Resolution No. 9, Series of 2011. Rhonda B. Coxon Page 61 (TAB C) Item No. 7: CONTINUATION OF PUBLIC HEARING RESOLUTION NO. 4 SERIES OF 2011 SPECIAL REVIEW APPLICATIONS FOR THE ELK CAMP RESTAURANT AND A LIGHTING PLAN FOR NIGHTTIME OPERATIONS TO 12:00 MIDNIGHT; AND FIRST READING ORDINANCE NO. 1 SERIES OF 2011 MINOR PLANNED UNIT DEVELOPMENT (PUD) AMENDMENT TO SNOWMASS MOUNTAIN (Time: 30 Minutes) 01 -18 -11 TC Page 2 of 3 ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny the resolution for the Special Review requests and the first reading of the ordinance for the related Minor PUD Amendment. -Jim Wahlstrom Page 64 (TAB D) Item No. 8: RESOLUTION NO. 07 SERIES OF 2011 —APPROVING UPDATES TO THE TITLE VI CIVIL RIGHTS PLAN WHICH INCLUDES LIMITED ENGLISH PROFICIENCY (LEP) PLAN. (Time: 10 Minutes) ACTION REQUESTED OF COUNCIL: Approve resolution to approve the current Title VI Plan which is expired on October of 2010. -David Peckler Page 96 (TAB E) Item No. 9: RESOLUTION NO. 08 SERIES OF 2011 APPROVING UPDATES TO SUBSTANCE ABUSE POLICY FOR EMPLOYEES SUBJECT TO DRUG AND ALCOHOL TESTING. (Time: 10 Minutes) ACTION REQUESTED OF COUNCIL: Approve resolution to amend current drug and alcohol policy to include the updates to testing guidelines as prescribed by the Federal Transit Administration. -David Peckler Page 134 (TAB F) Item No. 10: RESOLUTION NO. 18 SERIES OF 2011 -A RESOLUTION APPROVING THE ENTRANCE INTO AN INTERGOVERNMENTAL AGREEMENT WITH PITKIN COUNTY TO PURCHASE THE DROSTE OPEN SPACE (Time: 10 Minutes) ACTION REQUESTED OF COUNCIL: Approve, Modify or Deny Resolution No, 18, Series of 2011. -Russ Forrest Page 154 (TAB G) Item No. 11: MANAGER'S REPORT (Time: 10 minutes) Russell Forrest ...........................Page 161 (TAB H) Item No. 12: AGENDA FOR NEXT TOWN COUNCIL MEETING February 7, 2011 ...........................Page 163 (TAB 1) Item No. 13: APPROVAL OF MEETING MINUTES FOR: November 15, 2010 Regular Meeting December 13, 2010 —Special Meeting Page 165 (AB a e 01-18-11 TC Page 3 of 3 Item No. 14: COUNCIL COMMENTS /COMMITTEE REPORTS/CALENDARS I Page 176 (TAB K) Item No. 15: ADJOURNMENT NOTE: Total time estimated for meeting: Approx hours 3.5 (excluding items 1-3 and 11 14) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923-3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. TO: Town Council FROM: Russ Forrest DATE: January 18, 2011 SUBJECT: Ice Age Discovery Committee 1. PURPOSE: The purpose of this memo is to make the final committee appointments for the Ice Age Discovery Committee. 2. BACKGROUND: On December 6, 2010 Town Council approved the structure and timeline for forming the Ice Age Discovery Committee (IADC) for the Town of Snowmass Village. To date, here are the position descriptions and individuals appointed: IADC Positions: 1) Science: It is recommended that the Denver Museum have a representative on the Task Force as the science resource. The Denver Museum will be the source for the science and the ultimate story of the site. MEMBER Dr. Kirk Johnson 2) Education: An individual /institution that has significant experience in delivering natural science related educational programs (including informal science education) is recommended. DECIDE TONIGHT WHO TO APPOINT 3) Fundraising: An individual with significant experience in not for profit fund raising, significant capital campaigns, and obtaining grants that are applicable to this type of discovery would be desirable. MEMBER Stan Kornasiewicz 4) Marketing: An individual that has significant experience in marketing, promoting ideas, events, educational opportunities. It is recommended that the Director of Snowmass Tourism be considered for this position. MEMBER Susan Hamley 5) Citizen -at- Large: We would suggest one individual from Snowmass Village who has significant communication skills and community experience and will provide a constructive conduit to a broad spectrum of Snowmass Village residents be appointed to the Task Force. It was also suggested that the Town might want to consider both a full time and a part time resident for this position. DECIDE TONIGHT WHO TO APPOINT 6) Planning and Design: Since some form of exhibit or facility may be needed, finding someone that has significant experience in design and /or construction is recommended to be appointed to the task force. MEMBER Julie Ann Woods 7) Town of Snowmass Village: It is recommended that a Town of Snowmass Village staff member participate in the task force. The Town Manager could provide close coordination with the rest of the Town organization and the Town Council. MEMBER Russ Forrest 8) Snowmass Water and Sanitation District: On Thursday, December 16 TOSV received a letter from the Snowmass Water and Sanitation District requesting that Board Member Rhonda Bazil be appointed as a voting member to the IADC. MEMBER Rhonda Bazil 9) Ex- Officio Member: On Thursday, December 16 TOSV received a letter from Senator Gail Schwartz requesting participation on the IADC. Senator Schwartz is requesting to be an ex- officio member and liaison between local and state interest. MEMBER Gail Schwartz 3. OBJECTIVES OF THE IADC: 1.) Develop a proposed education /communication plan, i.e., a business plan for the discovery. The IADC should think holistically about the discovery in conjunction with other scientific /education opportunities. This would include a preliminary budget for any capital and operational needs for the project. This plan should also provide recommendations on sites and facilities for this discovery. 2.) The IADC would also provide a recommendation on whether a new or different organizational structure is needed to implement the business plan. In addition, the IADC should provide a recommendation on the branding going forward. The name IADC was chosen by TOSV, the committee has license to change it. 3.) Develop a fundraising and /or capital campaign strategy to implement the educational /communication plan for the discovery. 4.) The IADC will be the conduit for community input, ideas and suggestions on the discovery. 4. FACILITATOR SELECTION AND BUDGET REQUEST: Staff solicited proposals for a facilitator to lead the IADC through the initial start -up phase of meetings. The initial assumptions included: a.) 2 meetings for 4 months with an initial meeting which may be at the Denver Museum. b.) 2 additional meetings over two months. The facilitator was assumed to be available to help prepare a written business plan with Town staff assistance at the direction of the IADC. It is entirely possible members of the IADC may want to write sections which could also create a successful outcome. Staff simply wanted to find out if the facilitator would be available to help with the written report. The three individuals that we discussed this proposal with included: Colin Laird, Healthy Mountain Communities Pam Britton, facilitator /trainer that has worked with Design Workshop in the Valley Valerie Borthwick of the Executive Service Corp. At a previous meeting, Council asked staff to choose the facilitator. Staff would choose Valerie Borthwick, with the Executive Services Corp. as she has the most significant experience in facilitating the creation of creative business plans; she is local, and the cost would be $5,000 based on the assumptions stated above. Staff would request an additional $750 for paying for a site visit to the Denver Museum, meeting costs, reference materials, etc. Again it is anticipated that the task force may need additional resources to complete its business plan and will forward that request to the Council for their approval. At this time staff is requesting $5,750 in funding for the Ice Age Discovery Committee. S. ADDITIONAL RECOMMENDED DIRECTION FOR THE IADC: To achieve the above mentioned recommendations, staff would suggest the following direction be given to the IADC. 1.) The IADC should report back to Council within 4 -5 weeks of its first formal meeting with a draft work plan and a proposed budget. 2.) All plans /recommendations and budgets must come to the Council for approval. 3.) In planning for the future, the IADC needs to remember the Ziegler Reservoir is the property of the SWSD and will be used as a reservoir in the future. Attachment Citizen at Large Position r TOWN OF SNOWMASS VILLAGE Application for Ice Age Discovery Committee Napie: Home Phone: Physical Home Permanent Residence Address: (r y� C City: 6' 1-�� 91643 ST. ZIP: Yes NO El C Mailing Ad ss' No of years B s e Mailing Address: Office Phone: 10 90's 4>111 Employed wi Position:/ 1 (k Re- LS Are you Registered to Vote in Snowmass Village: Yes or No List the Experience or Education which g may qualify you for this position: Cv1Y1 /VlvdllSC' E'tf�C' �aC l t_ 1 t,,sIU--t vtl.J/vec i py U vU-msee 'v �c 4 e c7VC e/7 W (C4Te_4_ p 64'.L Why do you wish to be appointed to this position? Cover letter or resume is optional. I acknowledge that I am familiar with the qualifications, duties and responsibilities of the position for which I am applying and, if appointed, i am ready, willing and able to take an oath as well as accepting the responsi ities ties. Applicant's n re Date U Return to: Lesley Compagnone, Town of Snowmass Village, Box 5010, Snowmass Village, CO 81615, no later than December 16 2010 by Noon. Snowmass Town Council 12/12/2010 To whom it concerns, It is my intention and desire to serve on the Ice Age Discovery committee to assist in utilizing this amazing find for the good of the community. The preservation and exploration of this resource is and will be a most significant asset to Snowmass. The science and significance of this discovery is an opportunity for Snowmass Village to establish itself as a stand alone community, capable of generating a year round economy for its businesses and residence. As a destination resort we are more than just the little sister of the Aspen Skiing Company and much more than just a winter resort area. It is imperative to develop this event as a marketing tool because it will unequivocally define the future of Snowmass. To develop a year round tourist attraction with special attention to the science and environmental concerns in conjunction with filling beds, restaurants and retail establishments is a delicate task fraught with many diverse concerns. There is a need for the town to collectively work towards a common goal with direct input from the Snowmass community. The Town, in cooperation with DMNS, the State of Colorado and Snowmass Water and Sanitation District are now charged with making decisions which will greatly affect the future of Snowmass Village. I have owned and operated an incorporated business (Thotic Shops Inc.), in Snowmass since 1982 and have been a periodic resident since 1975. I have extensive experience conducting lecture /seminars for Masterfit University (15yrs) a ski industry training center and have traveled globally teaching to large groups. I have watched Snowmass develop as a resort, been here through lean and prosperous times, I have raised a family here, my son currently enrolled as a sophomore at Aspen High School. My community service history in the valley is a diverse, eclectic blend including but not limited to; Captain medic firefighter Carbondale Fire 1 Oyrs, Coach Aspen Junior Hockey 25 yrs, former President, Kings Row Homeowners Assoc., board member Parks and Recreation, Carbondale, parent adviser Aspen High School Parkour club as well as Snowmass community advocate /volunteer builder of the Snowmass Rodeo Ice rink. I'm a contributing freelance writer/ photographer for the local papers. I have lectured at the Aspen Sports medicine institute and written articles for the Aspen Orthopaedic Associates magazine, as well as others. I currently reside outside the TOSV, a victim of economic circumstances, however I have always considered myself a member of this community. I would be honored if you would consider selecting me as a member of this board. With concerns for our future, �r t f. Jack Lafferty' e Y i i F t °1 i; Ice Age Discovery Committee For review by town council, Thank you for your considerations. If appointed to the citizen at large position, I believe this committee to be an essential component in guiding this discovery to fruition. Both the science community and local community of Snowmass Village are forever changed by this amazing fortuitous discovery. In answer to your questions. 1. I wish to serve on this committee because I believe it represents a new generational era of change for our town. I wish -to be part of developing a vision for the future of Snowmass, rather than the current strategies of relying exclusively on ski seasons for our livelihoods. I have been a business owner and local in Snowmass for over thirty years and I know the town, the people and the business environment. I have seen Snowmass grow over the years and recently unfortunately stagnate, backslide and founder. This paleontological site should be utilized to create an exciting new identity for Snowmass Village, as a stand alone town. If you please, picture the town with a shining new vitality supporting a vibrant year round economy. I realize these challenges have faced many previous town administrations. Continuity and clear direction are key elements to successfully developing and implementing a strategy for our collective advantage and I believe I possess the skills necessary to contribute in a positive manner to this committee. 2. My vision for this discovery....., fill the hotel beds, restaurants, retail establishments and recreation center and create a buzz.around the paleontology science to benefit the Town of Snowmass Village that will sustain a year round economy and build on that for many years to come. It is imperative to our survival as a viable community in the face of a sorry economy and ultra competitive winter resort market place. 3. Snowmass is an extremely diverse blend of self reliant well endowed successful retirees, high level corporate executives, tourists and enthusiastic locals, all stewed up in an eclectic blend that is Snowmass. We can and should utilize all facets of our community diversity, couple it with creating a state of the art science and paleontology exploration program, based on the Ice Age theme, in cooperation with the state, museum and town. Concerns must be addressed to resolve the issues of continued exploration, preservation and yet balance these issues to the benefit of all. Specifically, if you wish to benefit from my ideas and skills, respectfully, appoint me to the committee! 4. I currently, albeit not so successfully due to the warm start of the winter season, have built and volunteer the caretaking of the Western Heritage Rodeo Arena Ice Rink. Those of you, who know me, also know my passion for this form of ice age insanity. It is and has been a favorite new free amenity enjoyed by all, at no cost to the town. Volunteerism can produce very positive results when direction and management are well developed and implemented. I have formerly occupied an appointee position to the Town of Carbondale parks and recreation board, as well as serving the valley wide community as a captain/ medic for the C'dale fire dept., president of the Kings Row homeowner's assoc., volunteer coach for Aspen Junior Hockey, and parent adviser for Aspen High School extracurricular clubs. I successfully developed water rights in the Kings Row subdivision with an agreement between the CWCB and the Homeowners Assoc. to develop an irrigation system that benefited the Kings Row subdivision. I have .been qualified to ICS 300, a command level rating for large scale emergency incident management. As a volunteer I have been a medic, officer and red card certified wild land firefighter. I currently lecture globally for the ski industry training program management group, Masterfit Enterprises, having recently completed a tour in Australia. I have been published in numerous magazines and have lectured at the Aspen Sports Medicine Institute. In summary, I feel I am qualified to contribute to this committee in a positive manner for the future conscientious and beneficial development of this discovery. Thank you for the consideration, Jack Rafferty Ice Age Fossil TOWN OF SNOWMASS VILLAGE Application for Ice Age Discovery Committee Name: Colleen Doyle Home Phone: 970.923.1555 Physical Home 400 Wood Road, #2102 Permanent Residence Address: City: Snowmass Village CO 81615 ST. ZIP: Yes No N Mailing Address: POB 5623 No of years Snowmass Village CO 81615 Business Mailing Address: POB 5623 Office Phone: 970.456.7751 Snowmass Village CO 81615 Employed with: Please see attached resume. Position: Please see attached resume. Are you Registered to Vote in Snowmass Village: Yes or No N List the Experience or Education which may qualify you for this position: Please see attached resume. Why do you wish to be appointed to this position? My community- centric commitment and vision, along with my community service record, professional experience, consensus building skills, and communication skills will help ensure that the Committee thinks holistically, hears the community's individual and collective voices, achieves the goals you have set, and discovers whether a rebirth of Snowmass Village lies naturally in its past. Cover letter or resume is optional. I acknowledge that I am familiar with the qualifications, duties and responsibilities of the position for which I am applying and, if appointed, I am ready, willing and able to take an oath as well as accepting the responsibilities and duties. Doyle, ow arnbo ;i Colleen 12/16/10 ;:ar „a�oor,�.,g�.,, Applicant's Signature Date Return to: Lesley Compagnone, Town of Snowmass Village, Box 5010, Snowmass Village, CO 81615, no later than December 16 2010 by Noon. COLLEEN DOYLE December 13, 2010 Snowmass Village Town Council IADC Search POB 5010 Snowmass Village CO 81615 Sent via email to: rcoxon @tosv.com and lcompag,_one @tosv.com RE: Ice Age Discovery Committee Application for Citizen at Large Position Dear Mayor Boineau and Council Members: Thank you for creating the Ice Age Discovery Committee. Enclosed please find my application for the Committee's Citizen at Large position, along with my resume. Given my experience at the intersection of the areas relevant to the goals you set for the Committee, I would bring a uniquely holistic perspective to the Committee. Recall that, while discussing the holistic perspective underlying my comments to you last month, I spoke about my background of being a decades -long member of the Snowmass Village community; serving on town advisory boards for half a decade; working in the areas of science, education, pohcymaking /advocacy, non -profit management, and development; having degrees in law and business, with a marketing major; and raising two Semi Professional Scientists. As you have heard and seen, recently and over the years, I am a consensus builder with strong communication skills and extensive community service and professional experience. I have a track- record of successfully working with others on -site and virtually, from across the country; these skills will be critical to the success of a community -based Committee whose members (including museum personnel) may come from a geographic area stretching beyond the Roaring Fork Valley. When it comes to Snowmass Village, I am community- centric. My time, efforts, and elbow- grease help further Snowmass Village's aspiration to be "the leading multiseason, family- oriented inclusive mountain resort community." As a member of this Committee, I would continue to serve as a "constructive conduit to a broad spectrum" and to do so for the benefit of Snowmass Village and the broader community. Thank you for your consideration. Sincerely, CQZIe��v Colleen Doyle Enclosures: Application and Resume POB 5623 SNOWNLASS VILLAGE CO. 81615 970.456.7751 CDoyleEmad @Gmail.com COLLEEN DOYLE EXPERIENCE Present Doyle Consulting, CO and MN Consultant Champion and develop excellence in education and policy. 2008 -2010 Aspen Science Center, Aspen CO Director of Operations Worked closely with scientists, educators (informal and formal), policymakers, business executives, non profit leaders, students, and other stakeholders on broad range of science and education issues and programs, at international, federal, state, and local levels. Drafted strategic, marketing, and development plans. Wrote grant applications and worked with program funders. Raised awareness of programs, including in the media print, radio, and community television. Volunteered with organization from 2005 -2008, assisting with informal science education programs. 2006 -2008 Academy Olympia, St. Paul MN Founder and Executive Director Testified before many Minnesota House and Senate committees on education bills and issues. Created the Minnesota Excellence in Science Math Education Day, including a Varsity Scholar and Teacher Award. Ceremony with the governor. Worked closely with policymakers, educators (formal and informal), non profit leaders, students, and other stakeholders on education and policy issues and programs, at state and local levels. Developed holistic student directed educational programs for profoundly gifted students, fostering special interests in science, mathematics, writing, and policy. 1992-2006 Doyle Legal Consulting, St. Paul MN Legal Consultant and Writer Provided legal support to small law firms. Provided legal research assistance, analysis, and writing. Conducted client case evaluations. Developed client databases. Conducted legal research for legal publishers and wrote for legal publications. POB 5623 SNOWMASS VILLAGE CO.81615 970.456.7751 CDoyleEmail@gmail.com COLLEEN D OYLE 1986 1991 West Publishing Company, St. Paul MN ilestlary Research and Development Editor Worked on design, testing, and monitoring of databases and features for Westlaw, a legal research database. Developed Westlaw error documentation and reporting system. Coordinated Westlaw error resolution. ilestla;v Student Representative Trained and supervised law students on Wesdaw. Le ,gal Research Assistant Researched and analyzed case histories for Westlaw's Insta -Cite Feature. Prepared case history tables for West's Regional Reporter Advance Sheets. 1987 Briggs Morgan Law Firm, St. Paul MN Research Clerk Researched, analyzed, and drafted text for Matthew Bender treatise section. 1982 1985 Creighton University Development Office, Omaha NE Phonathon Director, Assistant Director, Supervisor, Fundraiser Directed annual nine -month phonathon development program. Hired, trained, and supervised twenty -five employees. Developed marketing materials, employee training materials, personnel evaluation system, and incentive program. EDUCATION Juris Doctor, University of Minnesota School of Law Bachelor of Science in Business Administration, Marketing, Creighton University COMMUNITY SERVICE Snowmass Village Part -time Residents Advisory Board, Chair elect; Fortner Chair, Co- Chair, and Vice Chair. Snowmass Village Financial Advisory Board, Former Board Member. Semi Professional Scientists, Board Member: Anaphylaxis Food Allergy Association of Minnesota, Former Board Member. Circle Pines Minnesota Planning Commission, ForwerMember. POB 5623 SNOWMASS VILLAGE CO. 81615 970.456.7751 CDoyleEmail&gmail.com COLLEEN DOYLE 1986 1991 West Publishing Company, St. Paul MN WYestlaiv Research and Development Editor Worked on design, testing, and monitoring of databases and features for Westlaw, a legal research database. Developed Wesdaw error documentation and reporting system. Coordinated Westlaw error resolution. WVestlaiv Student Representative Trained and supervised law students on Westlaw. Legal Research Assistant Researched and analyzed case histories for Westlaw's Insta -Cite Feature. Prepared case history tables for West's Regional Reporter Advance Sheets. 1987 Briggs Morgan Law Firm, St. Paul MN Research Clerk Researched, analyzed, and drafted test for Matthew Bender treatise section. 1982 1985 Creighton University Development Office, Omaha NE Phonathon Director, Assistant Director, Supervisor, Fundraiser Directed annual nine -month phonathon development program. Hired, trained, and supervised twenty -five employees. Developed marketing materials, employee training materials, personnel evaluation system, and incentive program. EDUCATION Juris Doctor, University of Minnesota School of Law Bachelor of Science in Business Administration, Marketing, Creighton University COMMUNITY SERVICE Snowmass Village Part -time Residents Advisory Board, Chair elect,' Fol Mer Chair, Co- Chair, and Vice-Chair. Snowmass Village Financial Advisory Board, Former Board Member. Semi Professional Scientists, Board Ifember. Anaphylaxis Food Allergy Association of Minnesota, Former Board Member. Circle Pines Minnesota Planning Commission, Former Member. POB 5623 SNOWMASS VILLAGE CO.81615 970.456.7751 CDoyleEmail&=ail.com COLLEEN OYLE December 26, 2010 Snowmass Village Town Council IADC Search c/o Lesley Compagnone Community Relations Officer POB 5010 Snowmass Village CO 81615 Sent via email to: Icomi2agnone@tosv.com com RE: Ice Age Discovery Committee Citizen -at -Large Questions /Answers Dear Mayor Boineau and Council Members, Thank you for the opportunity to tell you more about what I will bring to the Ice Age Discovery Committee (a.k.a Tusk Force) Citizen -at -Large position. 1. Please explain in more detail whyyou would like to participate in the Ice Age Di covert' Committee? On a local level, having brought this idea to Town Council just four days after the prehistoric find, and talking with Council, staff, and the community to help us get to where we are today with the Tusk Force having built consensus, addressed concerns, identified a local non profit as a funding pass through entitity, received a preliminary commitment for a site from a local developer, and begun the process of creating implementable programs for this winter I want to continue to work with a community- centric vision to explore how Snowmass Village can further its aspiration and mission, while benefiting our community and the broader community, given the paleontological findings. On a broader level, as a country we are falling behind in science, math, technology, and engineering (STEM). The implications for this are too broad and deep to discuss here, but they are the reasons that I have worked for so long to examine and reform our education system, especially STEM education, in Colorado, Minnesota, and elsewhere. With the recent finds in our backyard, our.community became a potential gateway to growing wonder and interest in science. Being a member of the Tusk Force is a natural segue to continue to pursue my passion, for Snowmass Village and STEM education, for the benefit of our community and the broader community. My application, resume, and answers to your questions, below, will explain what I can bring to the Tusk Force. 2. What is your vision for this discovery and how it relates to the community? How do you see TOSV benefitting f om this unique opportunity? I envision that the rebirth of Snowmass Village lies naturally in its past. The gates to the past have been opened and Snowmass Village stands at the threshold. It is the community's responsibility and should be the Tusk Force's mission to unearth and shape this opportunity as carefully and thoughtfully as the paleontologists are unearthing and preserving the bones. But, the potential opportunities are not limited to the bones. Where there is wonder and excitement, there is opportunity especially to learn and grow. Growing what is in our backyard into a wonder for science, scientific discovery, science education (informal and formal), and science literacy for POB 5623 SNOWMASS VILLAGE CO o 81615 970.456.7751 o CDoyleEmail @Gmail.com COLLEEN DOYLE Page 2 of 4 young and old; for children, students, families, and scientists; for locals and visitors from afar requires vision, community input, expertise from several sectors, careful planning, and hard work. After seeking and assimilating community input and needed expertise, I would work to plan, implement, and grow the community- centric vision. Without being bound to preconceived ideas,. I expect that the local and broader community will want a museum like center in which to learn more about the Ice Age, the local finds, and our local geology, flora, and fauna. This vision may be broader, however, and include an educational center that will host programs such as science cafes, summer and school- holiday science camps taught by scientists, winter science day programs for children and families, backcountry educational explorations /treks, internships for scientists and educators in- training, science educator continuing education, professional scientist conferences, and more all of which can be hosted in an education center in Snowmass Village. While science, and much of our education system, has become segmented, natural innate learning is not. A holistic approach to science education, at all levels, can be established. The science need not be limited to paleontology. Wonder in one area of science can lead to wonder about other branches of science. Having an observatory and making this a day- and -night center is another way of growing science wonder and knowledge, while also adding to the benefits to the community. And, while literally creating this from the ground up, we can also explore and expand the field of research into how we best learn science and how informal science education can best inform formal science education. Planning for, implementing, and growing such a vision will require thoughtful steps. But, these steps will lead to immediate and long -term community benefits. We will tell the story of our community, including its history and its prehistory. We will grow future scientists. And, recognizing that not all of our. children will choose science careers, we will also help grow a scientifically literate electorate that can understand and make sound policy based on science. We will grow parents and educators who cultivate science wonder and exploration, while being role models for li fe -long learning. We will grow and advance science at all levels. And, we will bring many others to Snowmass Village. They will visit, learn, stay in our local lodging, eat at our local restaurants, explore our natural wonders, and give back to the community. Snowmass Village will develop its identity to include being a unique science education and recreation destination that benefits our local community and humankind. 3. f you become a member of the IADC, _please give some. spedfic examples of hots you would engage the community in this discovery discussion. I will immediately create a webpage or website to solicit community input and would publicize that input is being solicited. I will also create an online survey seeking community input and send it out to the town's email addresses and the PTRAB's email addresses. I will set up public forums, some in Snowmass Village and some online, to meet with the community, and I will publicize the forums to ensure. that I hear from as many members of the community as possible. I will call organizations and individuals seeking input and expertise as needed. I will publish my contact information which includes a local cell phone number so that anyone can reach me as needed. I will then assimilate community input and expert advice and bring it to the Tusk Force and Council. I will also serve as liaison with our community, keeping them apprised of what the Tusk Force and Snowmass Village are doing. 4. Please describe in more detail your involvement with local community groups, non profmr, and participation in community related events orpr jectr. Snowmass Village has been my community for over thirty years. I have literally grown up with the town, sharing its values and vision, and working to "be the change" long before Gandhi's phrase was popularized. I serve on the Part -time Residents Advisory Board (PTRAB); I have served as Vice Chair, Chair, Co- chair, and am currently Chair- elect. As a member of PTRAB since its inception in 2005, I was instrumental in planning and setting the organizational structure, and defining its mission and goals within the creating ordinance's parameters. I serve as a liaison between Council and part -time residents. I work with PTRAB, Council, and staff to increase COLLEEN DOYLE Page 3 of 4 .community participation and awareness, such as the vision to have online webstreaming and archiving of Council and PTRAB meetings, now available through Granicus. I worked with PTRAB and the community to create a PTRAB email address database, as well as writing updates. I maintained and updated the PTRAB webpage on tosv.com until recently. I helped set -up an information booth at the Fanny Hill concerts to meet community members and visitors, listen to their input and suggestions about our community, and convey information, such as fire safety and emergency" preparedness. I attended homeowner association meetings to speak with and hear from part -time residents. I met with other local organizations looking at the role of part -time residents in and on the community, such as Piper Foster from the Sopris Foundation. And, as you well know, I have written many letters to Council on behalf of PTRAB, and spoken to Council on PTRAB's behalf on many occasions. I served as a member of the Snowmass Village Financial Advisory Board. I attended many community meetings and planning sessions, including those for the Comprehensive Plan, as well as what became the Renewable Energy Off -Set Program (REOP). I know many local merchants and support them whenever possible, and have publicy supported actions to maintain our local businesses, as well as their need for employee housing. I work" for synergy, knowing that the sum is often greater than the parts, as I build on previous experiences, including opportunities I have created and the network of contacts I have made. My experiences and work in and near Snowmass Village fully integrate and build on my prior experiences, both locally and elsewhere; I discussed many of these experiences with you briefly during the 11/15/10 Council meeting when I spoke. about my holistic perspective and having worked at the intersection of Snowmass Village, pohcymaking and advocacy, science, education, development /philanthropy (including grant- writing), non profit management, legal and business degrees (including marketing), and parenting two science and math oriented students. In these areas I have worked closely with local, state, national, and international organizations and their individuals, from many sectors. While it is not possible to fully explain all of my experiences with -the local community and the broader community that I will bring to the Tusk Force, I have highlighted a few below and am happy to discuss this further with you at any time. I integrated and built on my previous experiences including opportunities I created and the network of contacts I made when I worked with the Aspen Science Center (ASC) as the Director of Operations and also as a volunteer, and when working with other organizations. I worked on issues as diverse as education, education reform, and climate change. I spoke and met with members of presidential administrations (including a meeting to discuss eduation and reform with the Assistant to the President for Science and Technology and Director of the Office of Science and Technology Policy (OSTP) in the Executive Office of the President; and conversations with some members of the Presidents Council of Advisors on Science Technology); many federal and state policymakers (including conversations with the U.S. House Committee on Education and Labor's now Chair -elect and members of his staff, Colorado Senator Gail Schwartz, and many Minnesota policymakers); scientists from many areas of science; educators (Minnesota Department of Education Executive Team members; .University of Colorado Boulder; University of Minnesota; Aspen High School and Aspen Middle School; Colorado Rocky Mountain School; Minnesota magnet and charter schools; etc.); museums;" local, state, and national non profits, for profits, and non governmental organizations (including a conversation with the Head of the Directorate for Education and Human Resources Programs of the American Association for the Advancement of Science (AAAS))- I oversaw .the ASC's High School High Scholar (HS) Program, which brought forty -five gifted high school students from across the country, from groups underrepresented in science and math (i.e., African American, Hispanic /Latino, and Native American), for five weeks, for three consecutive summers, for a rigorous science, math, college preparatory, and experiential education on the Colorado Rocky Mountain School campus, followed by continuing support and community interaction during the school year. I worked with schools, administrators, teachers, and high school students from across the country to draw and select from the strongest possible applicant pool. I worked with.the summer program's teachers and staff, creating unique opportunities for those Scholars in need of more challenging programs (e.g., I arranged for several students to work with a teacher holding a Ph.D. in Biochemistry and they created a working model of a photovoltaic cell using chlorophyll; I COLLEEN DOYLE Page 4 of 4 arranged for two freshmen students to work with the third -year Physics teachers, using newly- purchased laboratory sensors and software that I had experience with from my previous work with gifted students; I arranged for a student to work with a college -level text on the math needed to study science in college). I also worked with a Physics Professor and the Dean of Admissions at University of Colorado Boulder to arrange a day on a college campus and explore science careers for students who will be first in their family to attend college. Scholars met with the Dean of Admissions, toured the campus, participated in a lecture with two Physics Professors, broke up into smaller groups to visit several labs and talked with the scientists and students (including seeing the Nobel- winning equipment used by Carl Wieman), and then explored the Laboratory for Atmospheric and Space Physics and spoke with scientists there. During my tenure with the ASC, I also drafted strategic, marketing, and development plans; wrote grant applications, which involved working with many individuals and organizations; helped plan, develop, and implement high -level Solution Summits; worked with local community members and media; developed brand identity; raised awareness of programs, including working with media; hosted local science events; assisted with summer science camps; and worked on a Colorado model science curriculum initiative. I also worked with Dr. Kathy Klug and local rising seniors during three of her Aspen High School College Boot Camps, two of which also included the (HS) Scholars (one of whom was just accepted into Stanford University). And, I worked with Andre Wille with the ASC Summer Science Camps, and also with my daughter and son in the Semi Professional Scientists demonstrations. I also serve on the Board of Directors of the Semi Professional Scientists (Semi- Pros), a non profit corporation based in Snowmass Village. The Semi -Pros have done community outreach through water quality research with the Roaring Fork Conservancy; writing science columns; and doing hands -on science education activities locally in the Fanny Hill Family Fun Zone during concerts, as well as during SnowMagical, at Aspen's Ducky Derby (at the request of then President of the Aspen Rotary), at the Physics -is- for -Kids BBQs in Aspen, and at Basalt's former Town Center Booksellers Harry Potter release party. Please see the information submitted with my application previously regarding my non -local community service and experience. 5. Desoibeyour availability to meet 1 -2 timer per month in the next 4 -6 months. Realizing the importance of the vision,.goals, and potential community benefits following the prehistoric find, I came to town on two occasions to talk with Town Council, staff, and the community, and I commit to doing so for Tusk Force meetings, including, potentially, a day at the Denver Museum of Nature Science. Please note, however, that there will be three days in January (dates still to be finalized) for which I have previously committed to be elsewhere. Sincerely, Colleen Colleen Doyle Enclosure TOWN OF SNOWMASS VILLAGE Application for Ice Age D iscovery Committee Name! Home Phone: Physical Home p !v 1 Permanent Residence Address: city: s�zir: Yes No Mailing Address; �j pG✓ 6� No of years 0 Business Mailing Address: Office Phurm: 6 s''�c� 04! d•.. Employea with: Position: Are you Registered to Vote in Snowmass Village: Yes or No List the Experience or Education which may qualify you for this position: F Why do you whill to be appointed to this position? 7 Cover letter or resume is optional. I acknowledge that I am familiar with the qualifications, duties and responsibilities of the position for which I am applying and, if appointed, I am ready, willing and able to take an oath as well as accepting the responsibilities and duties_ r /�2-/6 -/p Appli is Sign ture 07 Date Return to: Lesley Compagnone, Town of Snowmass Village, Box 5010, Snowmass Village, CO 81615, no later than December IW 2010 by Noon. ®a e Janis Y. Huggins P O Box 6188 Snowmass Village, CO 8 16 15 970- 923 -2972, cell 379-1151 December 16, 2010 Lesley Compagnone Town of Snowmass Village P. O. Box 5010 Snowmass Village, CO 51615 Dear Lesley: I am applying for the Utizen at Large position in the Ice Age Discovery Committee because my varied background can be an asset to the work ahead, I believe that the many years spent writing fmd producing, and now sharing, Snowmass Village Wald at Heart, have given, me a unique perspective on the Brusly Creek valley's history, ecology, geology, flora and fauna. The entire process, both during and since, has increased my familiarity with locals and guests alike. Both this experience and that of developing, leasing and creating marketing events for small shopping centers has given me in -depth experience with working in. protossional relationships. I think this will be a plus for the committee as we seek ideas from, and build, further relationships with TOSV residents, guests and museurn officials to increase awareness of the incredible paleontological finds in our village, as well as increase educational opportunities and tourist visits to this special place. I any able to .multi -task and put many dKerent pieces together to create a whole. Please review the details in my attached resume. Respectfully submitted, Janis Huggins Research BotanisUAuthor/Photographer "Snowmass Village Wild at Heart; .A. Guide to Plants, Birds and Mammals of the Colorado Rocky Mountains JANIS Y..HUGGINS P.O. Box 6188 Snowmass Village, CO 81615 i nia,bsaagins Rac�q.net 970 379 -1151 GENERAL SUNMARY Summary: Forty years of diversified experience in botany /natural science, guiding naturalist tours, sports instruction (including skiing and windsurfing), marketing, management, writing, photography, real estate leasing and commercial development and decorating. Summary of "Qualifications: B. S. in Natural Science Emphasis in Botany 11 yoars of plant rescarch /survey f cldwork .Degree in Clinical ..Herbal Therapy, Artemis Institute of Natural Therapies/Boulder 37 years studying plants and ecosystems in the Roaring Fork Valley o Guiding and teaching alpine ecology (winger and summer) 0 Uasixag/manageznent/roarketing of sbopping centers Production of grand openings and prornoti.onA events -s Background in writing copy for marketing materials, newsletters 0 Author of Snowmass Village Wild ar Heorr: A IVarural ,>".Itsrory Meld G uide ro Snowmass Village cared the Upper Roaring Fork 'Malley, winner of the 2005 Colorado Book Award for Non fiction through Colorado Center for the Book and Colorado Humanities. Denver, CO. XT08 EXPER NCE Cploradg Natural Heritage Program /Colorado State Uniyer4iti<i Research Associate III Dept. Fish Wildlife /Conservation Bi.oIogy June 2006 to present Botanist/Roaring Fork Stream Health Initiative Sponsoring Organization. Aspeea. Field B!Qlogy Laborawty Major. Partners: Colorado River Water Conservation District, The Nature Conservancy, The Roaring Fork Conservancy, and Reudi Water and Power Authority. Dr, John C. Ernerick, MD., Director May through September .15, 2005 Colorado Natural Heritage Program Assistant Field Botanist to Peggy Lyon: 'Projects included Rabbit Valley, Uncompaghre Plateau, La :Plata. County and the Pensternorn survey Pfardscra.bble Ares, Gypsum, CO May through October, 2003 Town of Snowrnass Village Acted as publisher /author /pbotograplier /field botanist for Snawmass Village Natural 'Ftistory Field Guide. Consists of 468 pages covering 423 plants, 112 birds, 49 .mammals, 670 photos (499 by Jaws), local ecology, geology, trails, and hist:M..Five -year project. In bookstores and mountaineering stores January 2005. 1999- -2004 Teo riu.g Pork Conservancy Basalt, Colorado Summer field botartisUwriservatioac easeweixt vegetat,.iol, surveys. 1999 -Z000 JANI Y. HUGGINS PAGE 2 Aspen .$kiigg_Gomnan_y (winter only) Concierge: On- mountain and. Main Pavilion. 10 /99-4/00 S, Snowmass Village, CO Sommer botanist for golf course Audubon vegetation survey. 6/98 -9/98 Bureau, of Land Management Glenwood Spri ngs, CO Summer field botanist for satellite ground truthing project. 6/97 5.0/99 Ell{ Mountain Guides/Blazi a Adventures Snowmass Vg., CO Worked as a naturalist guide winter and summer for hiking, snowshoe tours, and cross country skiing. 4/95- 6/97 Aspen Centor for Environmental Studies fACES) —Aspen, CO Guided winter ecology tours for ACES, USES, CDOW and Aspen Skiing Company (partners in Fresh Track Nature Tours) on ski area mountains. Also guided summer tours for ACES at Maroon .Bells, at 14allam .Lake in Aspen, and at the top of Aspen Mountain. Guided tours on a voluntccr basin several yom prior to that at their nature center on 14a.11am Lake. 1 A./94 4/96 Crestwood. Condominium. Association Snowmass Village, CO Set up the office of Unit Improvement Coordinator. Designed, organized and coordinated the decorating and reLuodellag; .for 1.42 condoiaaiiiivans. Worked directly with. tape individual owners of each condominium as well as the suppliers and contractors involved. Oversaw in excess of $600,000 of improvements during that time. 6/90 to 2193 Resort Seminars Owner, Snowmass Village, Colorado Involved in the development, marketing and production of medical and professional business management seminars for visitors to the Roaring Fork Valley. Seminars wore hrl.d in Snowmass weekly during the winter, and group and specialized seminars were held as scheduled June August. Activities included: designing and producing marketing pieces; setup and operation of the seminars; data input, correspondence and communication► with clients; coordination of conference facilities, recreational activities and lodging for individual seminars; coordinating all specialized, seminam for attomeys, physioians, and dentists. 9189 to 9193 T flspcn Skiing Company Snow.rr�ass Village, Colorado 11/80 -84 1988-96 'Full -tim.e Instructor 1980 to 1983, Part -time Instructor 1989 -96. Taught Christmas season. from .1984 to 1989. Jim Lindsey Co=any Palmer. Austin.. Texas Co- owner of c oal estate investment properties .in Texas through diversified partnership and joint venture entities. Directly involved in, coordination of all phases of development; including design, construction management, landscaping .installation, marketing, leasing, tenant build -out, and property management. 5/83 to 10/89 JANIS Y. HUGGINS PAGE 3 Negotiated and conducted business matters with contractors, architects, and regional and, local tenants. Responsible for personnel decisions. Projects included large multi -use developments (approximately 100,000 sf) such as The Comrers and Galleria Oaks in Austin, containing retail, office and resrnurant uses. Responsible for marketing of company's commercial properties. Set up and coordinated tenant co-op marketing group and .facilitated tenant marketing .metetings. C'.nordinated and prodi all promotionnl and grn.nd opening events, and helped, retail tenants with ind.ividuaI marketing. Rocky Mountain Kayak Supply Aspen, Colorado Taught Windsurfing classes during summer months. Fully certified. 5/80 to 9/82 Aspen Ain ays Aspen, Colorado Station agant. Duties included computer roservation activities, ticketing, air freight and baggage claims. 11/79 to 5/80 CGlId1,7tY1.lBLtar!! .Re LYl. Sr�3).{,Gt[IGLIt. l l( li y A. Colorado Responsible for all correspondence, reservations and front desk management. 11/75 to 5/78 EDUCATION Underffraduate Studies: .Denver University, Deaver, Colorado, 1969 to 1970 Colorado Mountain College, 1977 to 1978 University of Fontana, Flathead Lake Biological Station, Summer. 1978 University of California at Santa .Barbara, 1978 -79 B.S. in Nraturad Science Emphasis in .Botany. Loretta Heights College, Denver, Colorado, 1.990 -82 Dean's list all quaateirs, UCSB and Colorado Mountain College Student of the Year UWW, Loretta Heights, 1981 -82 350-b.our Professional Program in Clin.i.cal .Herbal Therapy, certification as Master Herbalist, Artemis institute of Natural. T6.erapies, P. 0. Boy; 1524, Boulder, CO 80306, 1993 -94. S LS /ACT I ES/IN7TERESTS Computer literate on PC. Conservation Biology, Wetland Restoration and Ethnobotany. Colorado Native .Plant Society, National Resource Defense Council, Aspen's Center for Environmental Studies, The Roaring Fork Conservancy and The Nature Conservancy. JANIS Y. HTJGGWS PAGE 4 Organized 13indsstar•'.s Austin Conneo ion Grot p with Bill Lenora Hyche. Co- c -baitr of Public Relations Committee with Sarah. Mackie. Leisure interests include hiking, skiing (alpine, x- country, rondonee), mountain biking, windsurfing, horseback riding and. sea kayaking. PERSONAE DATA Married /one step- dauoter, Lauren, age 31: Janis' Date of Birth 6/6/51. REFERENCES Renee Fleischer Blazing Adventures, Group Sales Manager Snowmaag Village, Colorado 923 -4544 Peggy Lyon Wegtern Slope Botanist Colorado Natural Yforitagc Program Ridgeway, Colorado 970 -626 -3195 Dave Clark, Ph.D. Former professor of Botany ae C.M.0 Carbondale, Colorado 970- 963 -3479 Tom and Jody Cardamon .aspen Center for Environmental Studies Aspen, Colorado 81611 970 975_5756 David Hiser, Photographer Digital Arts Aspen 923- -6898 Jan /uf Du `mm-97V~If 51-^ uEmho nx@councmmkneJ 1 Ple explain bs mare debayWhY YOU wmuk{like to participate /m the ycrAr� Committee? bv�dboz�for40yo�n Soovvozasa\7�la�na�dtbi Committee? �coo�nm�a�o�paxaioo �n�cdo �b �x�o�nz� ioo conjunction �p an �aonion�orucinoc�in���ryroalou that d�vaa nly 6f� and decisions, Since Ivvus ���ntb�iohtonr�ut docc3on�«zm�oa\/illa��'\�ildu1}�ort-aotbi o�ouc om���my���������iu�� -oo����� �dodV�o��urbi ��ia unparalleled ill its oi�ui�000c�fbrourfo�ore 4o uuoounzno' and depth f �9 o vvoz�vv�uaooƒ�000c vnsitons.Ivvoold like 0o participate as we 'uoa path 0n travel with this discovery. 2j 1111u1 Es Yomr vis6m/ for this d(xcnvzry aad bwn' refio/es to Uhocxouuu/nk�? ��mmrdm You see T�}0��/mee0Ubog fcoo/ (�j� uu6UmeoyAoxfuukr?D�v ooisde�nd�ly ozul� -faceted uu� includes both edsoodnua and economic aspects o uo -fbouoiu�oobnvv discovery makes ou an even greater year-round destination resort. Tile edoo auulo�po�oob ioa b000d]eao vvbo biology, geology. botany, onu�bcdo8y-yooname it!Bbvv what vvo see today relates tV thousands ofye�s4 will be thrilling t l d o� o �ac� uo to share with our residents and visitors alike. b�v�l�ocu learned talking o/o r�ccnzUy. ozuoybav000idoabovvdze diocuveroobezedi�ec�ocotbeug:ufdioouaur x bdveflvv�bLbolJ8ESscieod who snud��ngtbo vegcta1iou/aoDou they removed, and learning w tbey are with beillg able to help, io ozuuQ ways -has beor1CFFd5c1 T\�octiu�po��u�y'tbia�/�dio�rauuasdi�J�oUzuodcouq�l�x�yof0 or history -n�t are uo/ooDer�usta ��resort oraploc�to recreate. VVe have ucbu�oetushare aoepv vision ofsoo��ozaas\/�|ageuz~, place vvbereoocieotola�una1u roaozed and ��ucb ns�id�z�s <�nlorxdou�n and �o �o the globe about the l of visitors from dort d ��uoo�Yo �nng7ao�oPooi*o-bowuodv/b�didtboy000�b�z�_au��b�b��p tb ��uo xuo taegeo|ogioaldme table of the valley uod Colorado, and how tbogeol:/cu!cvcz�ta inflneocedthe exist�oceof these species, uzm/nl] ao the foroiati000fthe pond weze their ruubnohave been. found. Iomy/niud,itiavv�a1I have hoped for since lauavedbere40yearnu�o-[or8non/o�as\7�Da�o&) have upovvocfulaoddiod/zot connection tothe ust that vvooldexcite ev*,yooevvb000--o���Tbe onnunx�raodvi�os�venffo nu�bnohi�io���o} rafting, d u�, �ro rodeo and. c are, Uiuoe`pdiaonve�os0o appeal to the eodo:� o�riu�hourd�ocuuoyutbor�v�o1n,aaov�ntola�o����ill bavea-re��en' dnn-'� family, �xocooh�a ��o��eop]ob�ro ����000cfbbniouraua�daudv�y. (}fouuroe,onthe to�ofo)y iobovvvvs ­call :re: alm:u1i000r locations tohe|r_� edooarenod excite evezyone bopv vvTorcate avenues fortoacbing and involving people i the diocnvczy and !low vrnroakoit special oo that itiu not 'oot'the exp�d�ocoofbeia�ioazuux�nroroorouoo��vrb�r looking atbones in a glass case. 30 l[ymu become 8 o/emher ''[/boTA]0C give emumqp|os or flax' you vvm/|d d�e«xxx,u"uxNYhn /hfs d�wcavarv/ /imcuas[oo' l ^u�jtis�nz�ur�utUz�n�b�v�open oD6CboQsaod set oyup/chsi���o��l contact sotba1vvo can gather ideas frnon. �bofbjuBy cdoouUedaoderper�ocudpeop1c that both livebeze and visit. ozn Tb weal- ur�/�noyvvayutndotbioou[bat we can furoun|ato u ulcazpad) -'aod to do it as soon am possible. It also has tnhoaaon»e xt agerred 'aoun the 1Arouoozu staff! *iU not have, uDtbe answers izooucdiu1n` l�oabooldootf000 tb� cVuoz�{��� with too nuaoyPz�c0000iv�� ideas, hn�h� o��n ojodeJuod� to listen, roao�� �.qou 4) Please desert—be fm m/urede(ui/ ynmr junn[vemcaj vv"h kI'cuX nuomouumky gn/uyn noo'pcuribS, and pur(ic/puh"winuou,n000dy related eveo/omrp ���j long,' �azof�rmoko�Ibaveb000 involved toft6in� all cvwu/uute^u� uu� dur science in sonie way. Volunteering for ACES over the years, both summer and winter, has been very important to me however, I also guide for them In recent years as in em ployoe at various times throughout the sumnier. T have been a member of the Colorado Native Plant Society for over 15 years, and ing meetings. Producing the book, Wild ct Heart-for the Town ofSoovvcoumaViDu�c, has been the ���estlabor nf life uo1ors gaide forJost the Brush. Creek Valley, of under 200 pages arid u one yeur c bookof468yu .a oo�a000q?r�h�omiv� �d�totboozoldtnd�of t�o ~^'ct-h�camoa pages, a rcooyo oxozronodiu�oo- oonxed�iogLo provide u detoQeocra�ooanfyouoguodcddoaturalivtm viudtbefloa�og Fork Valley and similar areas io<�olorudo.l�hat a �fiour Town has given to paid ��otfhruycaz�oavuloo���r project �y�nroo��tb-n Colorado! project e^`o ^v^ uz nn000egozyeYczyvvakiogbnor literally! The reason. we won 1b���oloradnBnok unj for at is because the book baa something fnz every nature lover who m/uotm0 explore 3oovvcuune Village uod'ntbcr areas of Co{orodo mndbocu0000[dxvcnsudli toha either atrol guide ozaunffee table book. This book deox)oob�e«alot about ozo4odm9/ab�]�ytoDnodu�c :�it o��au��' uodorc�os��� ditO�� aspects of vvbedbcr vvridn�� researching, i layout, «`umoy ut with many iu u� "`«��c� ido, 'a to produce ufinished u d ���0' �y �ozu0 �yoo� Photographing, and collaborating Ido also uouoiderozy work rexeuzcbing rare oluntsmnood Colorado usouzilenhiu1ofuvnlootocr project, auiL pays liale and has ioYolvodiotm/yobme,onuzoiCunentm,lo1aof personal e9uiDutotand auto use that cau never be r�zobormod' Through cny en yearx lots do Natural Heritage IfeolI have homo�1��o` "give back"' working uv ac zuyuonnonuity and tu state. Fortbree y ears, Igo'copa 14 3,0 urodurioutbemDzingbirdlueediogaeaaontu work vvidb Lin da\/idul (tba Valley's (]n0000tl�bda) and other voluzlsoraoua bird banding �ec(that bol��dexpand uu�stondiugoftb:otubcoofuzi9raiorybinisioColozud�. project C)f course, I have also volontoeo:d for the uauimtndum�un/zoouoj�y over the years todr|iverzo*a]n eudalvvzyn joycd1hat. have been tuvolvedin many mnmllvolooteel'PrOJeot such uodbeI�oo vidcu,tolkn to libraries aodg4rdcm �d olnbn uodntbe�lV� gnxz�o, uodbikes for caI n/gouizo�nuo 5.` Describe ywmr avxi126i/"y t 111(t 1 2 dm^cm yer nuod!, In the mcx( 4-6 nxoni/m Ibav�uncry ���e���ls�����-�d�Don' hrn��g��x�����,�iux��in-��d� ffnar�-u{l\�hj�b^�D v�ozctbo�$oa�ood�zz�do§y. Iuuzroa1]� �ookio�forvv��d 1n iug, hr wiogb�ckzuon: �V dzc cooznzuojty that ;is ozybo nu� uu�tob�lpi��org an- z��veotobba1vvill help in the dzto�uvvon�nt�ouo�ozaplia`! Tboobu for c000ideriogozo, BngQjoS iauisb� uA@0cnr��azt.oet TOWN OF SNOWMASS VILLAGE Application for Ice Age Discovery Committee Name: Home Phone: Physical Home r��v��1 �l Permanent Residence Address: city: wV 1 -7 S.S f/i L L 14 C C- �lG0l S sT. ziP: Yes GQ No CI Mailing Address: No of years Business Mailing Address: Office Phone: ox 'Iv�2 Employed With: Position: i A' f4 A/ fir_' c' Uiel Are you Registered to Vote in Snowmass Village: Yes X or No I List the Experience or Education which may qualify you for this position: 'k2sccc'�'C1j�r l ist �1�� j fivu Se l e Why do you wish to be appointed to this position?, G'i77137U1�/ ii >l� /C�e r {CI 1,2a 01 C'i0rl /ID S5 /G'P Cover letter or resume is optional. I acknowledge that I am familiar with the qualifications, duties and responsibilities of the position for which I am applying and, if appointed, I am ready, willing and able to take an oath as well as accepting the responsibilities and duties 'Applicant's Signature Date/ Return to: Lesley Compagnone, Town of Snowmass Village, Box 5010, Snowmass Village, CO 81615, no later than December 16 2010 by Noon. Dear Staff, It is with g reat excitement and enthusiasm that I apply for the IADC seat of C i tizen I h b Iik itizen at L ar ge ver since the first discover y ave een e a it- tle boy back in grade school two of my favorite sub ects were paleontolog �r and archeology. I wouldjump at the chance to discuss these subjects, con s struct dioramas, draw pictures and sculpt the ancient creatures. I consider 7 this find a town treasure and would be so proud to represent it on the newly formed committee. I believe the position forwhich I am applying requires an extensive, almost encyclopedic knowledge of all the fauna and flora discov- cries in order to properly dialog with adults and museum staff, yet also s- o P y secs a storyteller's ability to lay it out and explain in plain and simple Lan- M guage for our most important audience, the children and students. ff My five years of `Storytelling b y the Campfire" has equipped me for such yx� r i ti a role. Through the learning and complete memorization of great stories and poems completely entertained my audience and was written up locally y and even achieved a proud spot in the Los Angeles Times in the travel sec ;a tion. It's popularity is indisputable with crowds reaching 90 at its peak. M y military experience as a tactical interrogator affords me the skills to ask the right questions so as to accurately understand, dissect and convey the technical data and filter it appropriately to the general public. The entire experience must be educational, entertaining and fascinating. As far as m contacts are concerned, I have many friends and acquaintan- ccs who are first year residents, young adults who attended local schools, business owners, our most senior residents as well as town officials, adminis- trators and law enforcement. d r� I have interviewed with Water Sanitation director Kit Hamby and h e has strongly indicated a security role for me and my security company starting in w the Spring for the Ziegler Site. Veteran Security Company is a Snow s mass Vill age licensed business and puts me right smack in the middle of the anaerobic action! Wkat cou 6 e better than to 6e working, day to 3 day, at the site f or w I am a pp ointed to re p resent. The best of both worlds "Ice Age" and "Modem C� One last skill and advantage I have spent the last two years developing is K as a research specialist for Marty Stou Productions, American W ild life Project a global philanthropic educational initiative designed to bring the fascinating world of Marty's life's work to children's museums, hospitals, CAUTION schools and numerous other educational venues for the purpose of expand- MASTODON CROSSING ing interest and k nowledge of North American wildlife among students of hA all ages. My duties included researching and compiling contact data on the wealthiest People on the planet. I produced many spreadsheets and per- formed mass mailings to potential donors in over 30 countries world -wide. I i am not intimidated 6, large projects and consistently meet deadlines with frightening accuracy. In 2009 my efforts at grant writing garnered a $25,000 award from the Ted Turner $5,000 of which we do- w nated to the Little Ked School douse. I pride myself on getting results. It is with confidence and conviction that I submit this packet f or y our consi eration. I believe I am ready to take on a community role of this importance and responsibility. I have made many positive and wholesome choices in my life recently and will commit my full consciousness and intelligence to this once -in -a- lifetime opportunity if selecte Th is is such an exciting time for our community, our valley and our state. Let me help make us proud. Than you for your time and consideration. c b est regards, Chuck F) 922 -5466 i RESUME. MENEM nil 1.1 CHARLES R. BARTH P.O. Box 6152 Snowmass Village, Colorado £11615 Telephone: 970- 922 51.66 Firiail: (.1 lit rc ill o •om ObjECtlive: As an IADC member, my objec1.1ve is i:o provide Ole best, qualified and experienced public conduit. wil.h I.I)o bighesl. regard I.o mission del.ails and the board's goals and philosophy. My perl'orrrrance standards: broad cornnnar►ity presence, excellent, cornrnunicat.ion skills and complete accountabilil.y. E' duCat.lo.w Wall Iligh School, Wall, New Jersey, Diploma United States lnaclligence Cent -er and School, Vorl. lluacluica, Arizona, 9711 `I'acl.ical Inacrrogat.ion Course, Diplomit Defense Language Insl.il.ule, Foreign Language Center, Presidio of Monterey, California, Polish Language, Diploma wil.h Ilonors Chapman College, Monterey, California, Pastern E'nropean Studies, Course Cornplenon Goel.he Illst.11.ul.e, 13crlin, Germany, Advanced German, Course Complel.ion .lohnsorr Wales University, Providence, Rhode Island Culinary Arl.s Food Service Management. Progra►ri, 3.115 GPA Defense Language Insl.iLuLe, Foreign Language, Center, Monterey, Callfornlit, Tech n Ica I German, Course Completion Colorado Mountain College, Ashen, Colorado, Spanish I, 4.0 (;PA Aut.ornated External Defibrillator (Alan), Cernfied; Basic First. A.id, Ccrl.ified; Cardiopulmonary Resuscitation (CPB), Certified; Poolside hoist, Trainecl; Compliance- Direcl.iou- shakedown (CD'l.'), Guest escorl. tactics technique, non deadly force defense training, Certified (not. current.) Indepe.ndenl. Studies: Cultural Diversity in Europe and Middle Elam., Anti- terrorisfn seminar through National Inst.itutc of.lusi.ice, Criminal Justice study through West.wood College, Mood -borne, pathogens, Il 1 N I virus awareness, handwril.ing analysis, forensic interviewing and vulnerabilil.y assessment.. I have visited and sl.udied 26 counl.ries world wide and have "cafe chat." abildy in seven languages. Milivary: Sl.ralegic Dehriefer— .Joint. Allied Refugee OperaIions Cent.erjlcrlin (JA ROGIQ, 7661.1) IMilil.ary Imelligencc IN"mchmeni.; 421si. Milil<uy Ini.elligence Dei.acli nenl. R &D (Classified); MWR Concession Direcl.or Tlead Quarters, I.IQ Company, 71.h Transpori. An (Avup; 541. NCN, Special Ope"Wons, 1901 Special Forces Group (Airborne), 51.h Special Forces Battalion; Force Prot.ecl.ion Officer— National Securdy Fivinent., Inlclligenec, Taszar, Hungary. highest: securil.y clearance held: Top Secret. Employment: 1978 —P.J. Ruggles Fine Dining Remmurani., Waiter, Spring Lake, New ,Jersey 1979 —Stew Pot. Rcstainwm, Wailer, Snowmass Village, Colorado Interlude Condominiums, 1-lead Ilouse,keeper, Snowmass Village, Colorado 1988. United States Army, Si:rategic Debriefer, Joint. Allied Refugee Operai.ions Center, West Berlin, Germany 19136— StudenL, Johnson Wales University, Providence, Rhode Island 1987 —Slew Pot. Restaurant., Manager, Snowmass Village 1991 nwraLion Desert. SLorrn, hille6ng specialist., Kingdom of Saudi Arabia 1992— I'dvaLe Chef, Charles Wyly Amily, Woody (:roe,k, Colorado Self employed, Owl Creek Catering, Cackles Caviar Fmi.ert.airnnent. 1993 —Sam's Knob Mountain Restaurant., manager, Snowmass Village, Colorado 1996 Si.ew Pol. Restaurant., manager 1995— Sclf-einployed, New WesL Catering, Snowmass Village, Colorado 1996 Private Chef, Neil Diamond, Snowmass Village, Colorado 1997 Force Proteci.ion Team Leader, U.S Frnhassy Liaison, Budapest., Ilungary 19913 Town of Snowamss Village, 11ansporeat.ion Depamnen Lead Driver 2001— SvI?myployed, Daly Tavern Hesuturani., Snowmass Village, Colorado 2003 —Total Merehani Services, Account. Represcnlative, Basalt., Colorado 2005Securii.y Agent., SL. Regis hotel Resorl., Aspen, Colorado 2006 —Loss I'rcvcnLion Officer, BATA= Rcsorl., Aspen I fighlands, Cmlorado 2007 —SecnA Service appoint.ed driver for President. Clinl.on's Aspen motorcade 2007— Firsi. Line Sec,u dy; Par1.-kve, year -round Security Specialisi. /Officer 2009— InLerneL Research Specialist. for Marty Stouffer's Wild America Global Philanthropic Educational Inii.ial.ivc 2007— PrescnL: Self-employed, IAWar Express Limousine, VeUmmn Security Con AuwardS: American Field Service, Overseas Award, Exchange, Snideni. t.o Swilzerland N FS "Golden Plate" Award —Food Service Industry Scholarship Award Good Conduct. Medal, 2 Oak Leaf Clusters Army Achievement. Medal, 2 Oak Leaf CluxLers Army Commendai.ion Medal Kuwaii. Liheral.ion Medal City of Occupal.ion Medal, Berlin NATO Medal, Yugoslavia "Most. Valuable Player" A yard, Town of Snowmass Village, TransporLaLion Deparl:rncnt. Associate of I he Monl.h, St.. Regis Resort Hotel, Aspen, Colorado AssoNaLe of Lhe Mont.h, Ril.z- Carlton Club, Aspen, Colorado Highest. U.S. Governincnl. Clearance achieved, 'Top Secrel. Veterans of Foreign Wars, Colorado Depart.rneni., Virs1. Place, Membership Newsletacr Please explain in more detail why you would like to participate in the Ice Age Discovery Committee? To begin, it is an honor to be considered for a seat on the Ice Age Discovery Committee (IADC). As well, it is tremendously encouraging to see such interest by other neighbors in our community. Regardless of the outcome I feel privileged to have been part of such an historic event and selection process. I will continue to show enthusiasm, cooperation and creativity wherever I can be of help to see this incredible journey move forward. When the first bones were discovered and identified, I knew this would be a monumental turning point in our village's history and feel just as strongly about that today. As long as American travelers continue to venture off the highways and byways to see "The World's Largest Ball of Twine" in Cawker City, Kansas and "The Thing" near Benson in the Arizona Desert, one can rest assured that oddities and curiosities will capture the mind and imagination of children of all ages for generations to come. As a committee member, I wish to be an integral part of our mission to attract and welcome those who will come to support our efforts; namely, the display, and marketing Of the fossils and artifacts for the educational value they inherently: possess. The Ziegler Site is not the concoction of hoaxers or charlatans, nor is it akin to the UFO highway of the San Luis Valley. It'is'in fact, a real,'tangible historical asset of incalculable value. To me, being a part, of the intellectual and .commercial development of this treasure is tantamount to being one of the original members of the Smithsonian Board of Regents of 1846. It's not just a .bunch of bones! As.committee members it is important to acknowledge, at least this: The success of the committee will not be measured by the mere collective productivity of the sum of it`s members, but rather by the inspiration we in turn instill in the community to embrace and expand those efforts; aspiring to the goal of perpetuity and continuing knowledge; And certainly not guided merely by the temptation of philanthropic immortality. We -have already taken the first steps and chosen not to be content with simply being a geographical reference on a plaque on an exhibit in a Denver museum. We have- chosen opportunity; not offered 'by a developer, wealthy entrepreneur or land' owner, but by Mother Nature herself. We have chosen great responsibility; Let's do this right!" (continued), I look forward to working together as a team and aggressively and responsibly addressing all issues necessary to create the "presence" of the Ziegler Site findings here in Snowmass Village. In conclusion, I greatly appreciate the time and effort the Council has thus far and continues to put forth to ensure this undertaking is expertly managed and staffed with the highest caliber of competence and integrity. Once again, I am honored and humbled by your consideration for this seat and If selected I will devote my full intellect and creative power to the "Tusk at Hand Chuck Barth What is your vision for this discovery and how it relates to the community? How do you see TOSV benefitting from this unique opportunity? My vision for this discovery creates new business, new jobs and an exciting new brand. It portrays a different subject outside the winter sports complex, but fits the high altitude, alpine paradigm. It is favorably a non industrial, non competitive, geographically complimentary identity with the potential of breathing new economic vitality into our town through new tourism models, science community conferencing and national name recognition. A first -class museum will be a first for our village; it will give locals and seconds something else to be proud of. We all realize this discovery will never come close to the economic benefit of our winter sports industry and the allure of Aspen, but the Town of Snowmass Village will benefit from an increase in revenues from a new industry that attracts a new type of visitor at diverse times of the year. It will also benefit from increased name recognition the Ice Age Discoveries will create world -wide as more is unearthed. If you become a member of the IADC, please give some specific examples of how you would engage the community in this discovery /discussion. Of course these are just out -of- the -box ideas, but I hope you can get an idea of how my creative brain organizes and functions. "A Night at the Museum" Lecture Series Fundraiser lecture series hosted in local homes and /or businesses featuring guest speakers from Snowmass Village, DMSN and industry experts from around the world; Devoted to stimulating lecture, project updates and future plans; followed -up by Q A. Refreshments provided by host or potluck. Children's' series with stories, crafts and exhibits Photos and hosting recognition could appear in local and Denver news print as an Arts Social interest story. Local, State and °National "radio and'TV media ;will be encouraged to follow the story of the.Ziegler Site.to maintain public interest.' Industry periodicals will be frequently apprised, as to the progress of the site and any news, concerning new discoveries, etc. A weekly update in the local newspaper describing, recent Tusk Force /IADC meetings,,. discussions, upcoming,events and sometimes fun stuff like quizzes, puzzles and.word games; ideas fornames .for the column include: "Deml. Bonz" (already have w.ww.dem- bonz.com) "The Tusk at Hand" "Tusk Force Update Contests,(logo, art, writing), Annual Fundraising Galas Scholarship Fund (continued) Fundraising direct mailing, solicit local celebrities, billionaires, foundations Sports Events run /walk, snowshoeing, cycling, ski races, Big Air Street re- designation e.g. Divide Road becomes Mammoth Way or Mastodon Road, Ice Age Ave Ski Company Involvement re- naming of ski and hiking trails, high powered observation deck telescopes or binoculars overviewing the Ziegler Site from the resort with semi permanent educational signage and vista layout. lillyd TGu Jlmw Ar f. rae )mr.Cnn 5er rte^ "*r�s.!•..�r,.,E,,.;.; «e.�. (.tar.nr ewrA »eM�.au iwva4n .yrNi.�.w.a•r rb G+t.wad.{.rn t r r e.g. e g CDOT cooperation for Place of Interest signage along 1 -70, SH82 and Brush Creek Road. raig e.g. e.g. The Rocky Mountain Ice Age Museum An idea for a name. This discovery site has contributed significantly to the greater understanding of The Ice Age in the Rocky Mountains during the last glaciations in North America. The Conference Center would make a great museum multi -plex. Annual Festivals, Concerts Parties Ice Age Days, Snowmastodon Village Day, Mammoth Day, The Sloth Festival, etc. Adopt an "Official" stamp of approval for merchandise to assure some proceeds go toward our specific funding. Official Ice Age Gift Shop. Pre historic Tours Blazing Adventures Retail stores, ice age merchandise, counter -top donation canisters Sundance, 81615, Soul Impact, etc. Submit for U.S. Postage Stamp Commemorative USPS Create commemorative coin proof sets Peter Affolter Mammoth Storybook Johnny Boyd Incorporate subject into existing museums and Storytelling groups Spellbinders, Aspen Historical Society, Storytelling by the Campfire; Pitkin County Library, Wheeler Stallard Museum Research other communities that have made similar' discoveries open- dialogues share stories,.learn from their `experiences Create Ice Age Discovery Youth Committee Create specific donor categories and goals Recruit local= musicians to embrace project; create song contest Identify specialized donor groups e.g. Roaring Fork Valley Orthopaedists, Eco- businesses Encourage local media to conduct "man -on- the street opinion polls Get credentials and access for committee members: Plan exploratory trips to Fruita ,Dinosaur JourneyMuseum, DMSN, University of Colorado, etc. Create memberships -offer deals, discounts, monthly newsletter, admission to parties and events; Local and Denver targets. Snowmass Ice Age Get -Away packages and more. Please describe in more detail your involvement with local community groups, non profits, and participation in community related events or projects. Valley Veterans: Supported veterans awareness activities in the Roaring Fork Valley through active participation in Memorial Day and Veterans Day ceremonies, Fourth of July Parades and Buddy Poppy fundraising for veterans. Spoke at Aspen High School telling "my military story" with other veteran's to students. Participated in local Veterans' History Project for Library of Congress inclusion. Wrote column to the Snowmass Sun while deployed as a soldier in Saudi Arabia during Gulf War I, entitled "Howdy from the Saudi It was written to keep Snowmass Village apprised of the war through the eyes of a local, 1991. Represented Snowmass Village as my "hometown" during military deployments in cold war Berlin 1981-85, Operations Desert Shield and Desert Storm in Saudi Arabia 1990 -91, Operations. Joint Endeavor and Joint Guard in Bosnia; Croatia and Hungary1'997. .Challenge Aspen Disabled Veterans Annual Ski Clinic: Volunteer On- mountain escort for disabled skier from Alaska who used a pod ski (an earlier more cumbersome version'of today's adaptive mono ski),- 1989. Volunteer Aspen Municipal Golf Course, course volunteer for Amy Grant and Vince Gill Golf Classic. to benefit disabled women veterans, 2009 Volunteer Transported, accompanied and assisted 2 blind skiers during a day of bowling at El Jebowl. Assisted with adaptive equipment and scorekeeping, 2008. Volunteer Co- sponsored and provided round -trip transportation for 2 Grand Junction -based disabled veterans to "Miracles on a Mountainside 2006 -07. (continued) Town Clean -up Day: Volunteer, 5 years total Little Red School House: Board Member, 1 year, 1992 Volunteer, Hits and Misses Softball Fundraiser, played game and sang National Anthem, 3 years, 2006 -08 Co -wrote grant and facilitated distribution of $25,000 Ted Turner Foundation award for Marty Stouffer's American Wildlife Project, $5,000 of which was donated to The Little Red School House, 2010 Snowmass Village Special Events Oktoberfest Burgermeister I donned the Lederhosen, sang German songs, danced with guests, officiated contests, drank a little beer and made sure everyone had a great time! Brewers' Fest Proposed, consulted and conducted research for the inception of very popular Rocky Mduntaln;Brewer'S Festival. Storytelling Proposed, conceptualized and performed "Storytelling by the Campfire >sum'mer'and winter,senes T, a, tivity grew quickly and far beyond,expectati`cn Its success was reported "in publications throughout the country as.well as in local marketing brochures and literature k Snowmass Chapel Community Center first caretaker; `volunteer, 3 years total Pitkin ,County Republicans, District Delegate ;:2010; 4ppointee Colorado'Republican State Assembly, Pitkin County Delegate 2010 appointee F Snowmass Village Election,Judge, 5,yearstotal'= appointee Pitkin County Election Judge; write-in bal r lots;judge ;;2010 appointee Also served on committee responsible for modernizing Pitkin County Election Systems Describe your availability to meet 1 -2 times per month in the next 4 -6 months. I have no plans to travel away from Snowmass Village in the next 4 -6 months and my wife and I do not plan on taking a vacation this year. My winter 2011 job, providing traffic control and security for the Snowmass Urgent Care Clinic as an employee of Aspen Valley Hospital is Monday through Friday, 8:30 am 4:30 pm. I have evenings and weekends free. I can foresee no obstacle which would prevent me from meeting 1 -2 times per month, or more if necessary. e r r 3 t Attachment Education Positions TOWN [}FSNO§MASSVILLAGE Application for Ice Age Discovery Committee @8nDe: Horne Phone: Sandy Jackson (970)610-6808 Physical Home Address Permanent Residence -Yes 4419 Hwy. 02 N0ofyears Glenwood Springs, CO816Ol Mailing Address: p0 Box %7 Glenwood Springs, CO 01602 Business Mailing Addnesa�u/a Office Phone: u/a Employed With: Position: Colorado Mountain CnBo�m Adjunct Anthropology Professo Are you Registered to Vote in SDOvvDn88SVi/|8ge: No List the Experience O[ Education which may qualify you for this position: Ploumouecrouoruo, Why do you wish tobe appointed tO this position? Please see cover letter. Cover letter O[[eGUDlSiSoptional. I acknow that I am familiar with the qualifications, duties and responsibilities of the pDSidDD for which 8[D 8 �p|ViDg 8Dd. if appointed, 8Dl [SGdy. willing and able to take an oa U respons ibilities and dudeS. pplic Return to: Lesley C0Opagnone. Town of SDowmass Village, Box 5010. Sn0wm8ss Village, C{}81615.Do later than December 1Oth.201O- Dear Council Members: I am interested in serving in the Ice Age Discovery Committee's education position. I have closely followed the work at the Zeigler site; I was lucky enough to bring my archaeology class to view the finds during excavation this fall, I don't know who was more excited my students, the other faculty who joined us, or myself. This unique discovery offers many opportunities to further our understanding of prehistory in the Snowmass Village area, as well as educating the public on the value of these finds. My background in education and the presentation of traditional and non-traditional programs offer a wide array of abilities in designing and organizing educational offerings. While rny background and degrees are in archaeology, my studies allow me to explore many areas of interest. Through my archaeology background, I am trained in fieldwork and the process of examining prehistory. I have designed and instructed courses in the field of archaeology, both in the classroom and through traveling to areas of interest throughout the Southwestern US, Mexico, and Peru. I co-developed Colorado Mountain College's Anthropology Emphasis program, which is offered as an AA degree. I have worked closely with museums to cooperatively offer tours and information 1omystudents. The Snowmass Village finds offer an exceptional opportunity for CIVIC and the Town of Snowmass Village to collaborate with the Denver Museum of NatUre and Science. Together, we can present educational programs of national significance. Colorado Mountain College has much to offer the Town of Snowmass Village aswell as the OyWNS including local experts in complimentary fields, access io basic laboratories, educational programming, and use of facilities for public lectures and professional seminars. CK4C students will also benefit from opportunities to assist in fieldwork, attend lectures and seminars, and to present information to the public oo well-informed docents and four guides. I was born and raised in Glenwood Springs and have watched our area progress from local ranching to world class skiing. have also seen nearby areas struggle todevelop a sustainable economy. My focus is not only an education but also on the need to market the information gained frorn paleontological and archaeological sites. Fieldwork is expensive. The promotion of the Ziegler Res I ervoir site may offer an additional revenue stream by encouraging year-round tourism in cooperation with tasteful educational programming. Thank you for considering my application for inclusion in the Ice Age Discovery committee, Adjunct Professor, Archaeology and Anthropology TOWN [)FSN SV Application for Ice Age Discovery Committee Name: Horne Phone: Sandy Jackson (970)6l0+6008 Physical Home Address Permanent Residence -Yes 4419 Hvvv.83 No0fyears Glenwood Sprimgx,C{)8160l Mailing Address: PO Box 27 Glenwood Springs, CO 01602 Business Mailing Address: u/o Office Phone: o/a Employed With: Position: Colorado Mountain CoQo�o /\d'umet/&otbroPniogry9rufesxor Are you Registered to Vote in 8novvnOGsS\/i/|8ge: No List the Experience O[ Education which may qualify You for this position: Please see rcamnuo. Why do you wish tobe appointed t0 this position? Please see Cover letter. Cover letter Or resume i8optional. I acknowledge that I am familiar with the qualifications, duties and responsibilities of tile position for which I am applying and, if appointed, I am ready, willing and able to take an oa 'Ap p I i c1n t' ig ture Date h as well as accepting the ibi|ities@ndduUe8, V Sig Return to: Les|eyCOnOp8gDon8. Town DfSDovV[naGsVillage, Box 5010, 8nOVvrn8so Village, C[)81G15. OD later than December 16th, 2O1ObyNoon. Sandy Jackson PO Box 27 Glenwood Springs, CO 81602 Email: gadw tJad adomh.edu (970)618.6808 Summary of College -level teaching (Archaeology Cultural Anthropology, Physical qualifications Anthropology, Southwest Field Exploration, Wilderness Philosophy, mountain and desert studies), co- director Study Abroad (Peru), co- director of successful college -level academic experiential educational program, Southwestern US and Mexico travel with students, organization of student travel (itineraries, permits, risk management, fee waivers, museum tours, etc.), coordination of student needs (recruiting, informal counseling, parent contact, etc.), budget accountability and purchasing Education 2003 -2010: various college training and procedural courses, Study Abroad (Belize, Honduras, Peru) 2002: Wilderness Management Certificate, University of Montana 1990 -2001: Various continuing education courses 1989: Master of Arts (Anthropology), Colorado State University 1980: Bachelor of Arts (Southwest Studies), Fort Lewis College 1979: Spanish Language Immersion, San Miguel de Allende Professional 2004 -2010: Adjunct Anthropology Professor: CulturalAnthropology, Physical experiertoe Anthropology, Introduction to Archaeology, Southwest Field Exploration classroom based and on -line courses; Co- developed Anthropology Emphasis degree; wrote Learning Outcomes for anthropology courses 1990 -2003: Associate Director, Outdoor Semester in the Rockies Program, Colorado Mountain College, lead instructor for Introduction to Archaeology, co- instructor for Wilderness Philosophy, Mountain Orientation, Desert Orientation, Ecology 1988 -1990: Director, Anderson Camps, Gypsum, Colorado 1988 -1989: Teaching Assistant, Department of Anthropology, Colorado State University 1983 -1987: Instructor, SoRoCo High School, Oak Creek, CO 1981 -1983: Instructor, ESL, Carbondale Elementary, Carbondale, CO 1974 -1990 (Seasonal): Anderson Camps (various positions) Additional Ability to organize courses and field activities, familiarity with federal and state professional land -use requirements for field activities, budgetary responsibility experience acWties ($100,000 proven attention to detail, ability to recruit and hire personnel Professional Society for American Archaeology, Pecos Conference, Colorado Historical Society, memberships Colorado Council of Professional Archaeologists. Languages Fluency in Spanish; experienced teacher of English as a second language Exhacumcular Ranching, backpacking, Nordic and alpine skiing, whitewater rafting, rock acMes climbing, reading and writing, foreign travel, natural history and conservation, wilderness and adventure travel Aca*edrtations Wilderness Management Certification, Wilderness First Responder certification, Colorado Secondary Education License (Social Studies), State of Utah River Guide I, Swift Water Rescue certification, Professional Level I Avalanche certification (American Avalanche Institute), State of Colorado Commercial Drivers License Volunteer Aspen Valley Land Trust Board Member; Board of Supervisors, Mount Sopris ence Conservation District; CMC Advisory Board; Girl Scouting; Lift Up of Glenwood Springs; Friends of the Library Retrm)es_ Stanley Jensen, PhD (President, Colorado Mountain College) 970 947 -8365 James Campbell, PhD (Director, Outdoor Semester in the Rockies Program, retired) 505 699 -2904 Adrian Fielder, PhD (Instructional Chair, Roaring Fork Campus, Colorado Mountain College) 970 963 -2172 ext. 2307 Daryl Yarrow, MA (CEO Virtual Campus and Vice President, Colorado Mountain College) 970 947 -8336 Sandy Jackson PO Box 27 Glenwood Springs, CO 81602 (970)618 -6808 �jackson@coloradomtnaedu 1.) Please explain in more detail why you would like to participate in the Ice Age Discovery Committee? There are many reasons I would like to participate on this committee: probably the most important one is that it sounds like fun! In addition the excitement that this significant find has generated not only in me but my students and the communities at large is energizing and has created a desire to learn more. It was incredible to watch the enthusiasm in one of my college students who told me after our tour that "the tour was the most exciting thing she had done in years." One of my personal goals is to create enthusiasm for learning in my students; I want to share that aspiration with others. I am fascinated by the find and believe the, knowledge we gain from it will influence our understanding of this period. I enjoy working with a variety of people and organizing activities. My position in the CMC community offers access to many areas of expertise. The person in this position will influence the quality of education and will need to work cooperatively with all organizations and schools in the area to draw together the best teams to promote the site. The CMC community contains scientific, educational, fund raising, and community outreach experts. The opportunities to involve CMC students in various aspects of public outreach such as graphic design, photography, archaeology, geology, science labs, and law enforcement presents the option for partnerships to develop between CMC, Snowmass Village and the Denver Museum of Nature and Science as well as other educational groups in the area such as public and private schools and non profits. 2.) if you became a member of the /ADC, what is your vision for developing specifIc educational programs? What would you consider a success in your program? Educational programs developed and promoted by the IADC will fall into several categories; the success of any program must be evaluated individually. A blanket definition of success is impossible to make as constant modifications will be necessary as the committee continues to develop their goals while working in cooperation with the town council. Here are some ideas to consider: Public display of characteristic or noteworthy finds o All information should be verified by DMNS staff for accuracy o Small interpretive sculptures placed through the Snowmass Village o Brochures describing the find in all lodging rooms o Interpretive signs on lift towers Emphasize the ecological and environmental importance of the site What the site tells us about the past What the site can tell us about the future Tie in post -Ice Age use of the Snowmass Village area by Native American groups, early trappers and traders, early ranchers to give a sense of the flow of time in the valley Provide or coordinate experts to provide programs centering on the Ziegler Site finds Working with DMNS, consider a non intrusive way to allow visitors to view the Ziegler Site as work progresses there (ADC should consider several models: Outreach efforts Traveling exhibits and experts Finding a dedicated space for exhibits Promotion of scientific seminars, educational tours, and meetings centered on interpreting and evaluating the finds Educational opportunities for teachers at all levels "Teach the Teacher" programs) Educational opportunities for members of the service industry in Snowmass Village so they may educate visitors on the value of the site Facilities and programs to handle visiting school groups, from elementary- to college -level Educational programs targeting area visitors Summer or off season visitors Family- oriented peak- season programs 3.) if you became a member of the /ADC, how do you plan to deliver the educational programs you develop? How would you tailor those programs to multiple audiences of varying demographics? With the support of the committee, educational programs could be delivered in a variety of ways; obviously, the programs must be tailored to the audience we wish to reach. As an educator the program provided to the "students" must be flexible to fit each unique group and is often determined at the time of presentation. This would entail training individuals in' multiple techniques: Place -based educational opportunities Design a dedicated space for displaying the finds o A single person, supported by a small staff, should coordinate and schedule use of the space The space should accommodate seminars and meetings All programs, labels, and other information should be vetted for accuracy Make use of facilities, staff, faculty and students of Colorado Mountain College CIVIC offers a pool of trained talent which might be made available to the IADC CIVIC already provides educational programming to various demographics. In a standard course through CIVIC an instructor might have a dual- credit high school student, a traditional college -age student and a retiree who is interested in the topic, as well as students whose native language is other than English As funds become available, design and construct an Ice Age Discovery Interpretive Center to permanently house and explain the Ziegler Site finds Work with local Girl Scouts /Boy Scouts troops on developing a specific badge which incorporates the find. TOWN OF SNOWMASS VILLAGE Application for Ice Age Discovery Committee s Name: g Home Phone: A 2 76 1 Physical Home Permanent Residence Address: pf City: ST. ZIP: Yes'll No Mailing Address: No of years Business Mailing Address: Office Phone: 22-5- 3 7L 0 r Employed With:; pp Position: A -5 g� Are you Registered to Vote in Snowmass Village: Yes or Nom List the Experience or Education which may qualify you for this position: 'e Why do you wish to be appointed to this position? Cover letter or resume is optional. I acknowledge that I am familiar with the qualifications, duties and responsibilities of the position for which I am applying and, if appointed, I am ready, willing and able to take an oath as well as accepting the responsibilities and duties. 1- Z4� i z applicant's Signature Date t Return to: Lesley Compagnone, Town of Snowmass Village, Box 5010, Snowmass Village, CO 81615, no later than December 16 2010 by Noon. Lesley Compa none (YUc. From: Andre Wille [awille @aspenk12.net] Sent: Monday, December 27, 2010 12:57 PM To: Lesley Compagnone Subject: RE: Education Seat on the Ice Age Discovery Committee Dear Lesley, below are the responses to your questions: 1.) Please explain in more detail why you would like to participate in the Ice Age Discovery Committee? The discovery of the Pleistocene animal skeletons is perhaps the most exciting scientific discovery to occur in the Roaring Fork valley. As a science educator, I see this as an amazing opportunity to promote our understanding of the natural world. This goes for both children and adults, locals and visitors alike. For children, I would like to take advantage of this discovery to inspire their curiosity in natural history. We live in a fantastic natural laboratory where children can learn about many aspects of nature. They can see first hand the results of mountain building processes, and the landforms shaped by glaciers. They can walk through a diversity of ecological life zones and see the native plants and animal that call the Roaring Fork Valley home. Though we have these wonderful opportunities right in our back yard, they are not always taken advantage of; many kids take our natural heritage for granted. After all, they see it everyday. With the Ice Age Discovery and the variety of large charismatic mega fauna, we have the potential to captivate many more children. With this discovery we have a lens to look at nature through the ages. A time machine of sorts. What amazing creatures we see when we look back in time! In terms of adults, I see this as a great opportunity to stimulate intellectual curiosity and improve adult science literacy. Many of the residents and guests of Snowmass are very well educated and eager to learn about their surroundings. This exciting discovery has already inspired many locals and could be an attraction for visitors, making their stay that. much more satisfying. 2.) If you became a member of the IADC, what is your vision for developing specific educational programs? What would you consider a success in your program? The educational programs that could be developed depend greatly on the role of the Museum of Nature and Science. I would love to see them bring one of their paleontology field courses to Snowmass and let some interested and qualified local adults and High school students participate in the excavation. Currently, the museum has an extensive training program for adult volunteers but it really only serves the metro Denver Population. Outreach to other parts of the state would be great for those of us that are far from any University, or the Museum. For local school children, I would like to see a curriculum put together that could be used by teachers in valley schools (and beyond). Materials would have to be tailored to elementary, middle or high school for age appropriate learning. Ideally, it could be integrated into a specific grade so that all students would be exposed as they moved through the grade, but the curriculum would not be redundant. These materials would involve a "kit" containing a variety of activities, lab experiments with all needed materials, photos, casts of bones, models, multi- media presentations, computer simulations /animations, etc. These kit's could easily be replicated for other school 'districts if interested. The materials in the Ice Age Discovery Kit can be tailored to, meet and teach required state educational standards in science, math, reading, and writing. This would potentially provide teachers with an high interest theme to teach a variety of required topics. 3.) If you became a member of the IADC, how do you plan to deliver the educational programs you develop? How would you tailor those programs to multiple audiences of varying demographics? The above response applies to programs that could be tailored to traditional school programs. I would also like to see a Summer program for kids taught in Snowmass Village as a field course. This could include building a life size mammoth skeleton with Styrofoam bones, fossil hunting in the nearby Mancos Shale, a simulated archeological dig with bones buried in a sand box. a variety of art projects help students imagine the area during the ice age. These ideas are just the tip of the iceberg, there is lots of potential here. This could be something ACES or Anderson Ranch may want to get involved in or it could be taught as a summer program with Aspen School District educators. Kids shouldn't be the only ones to have all the fun. Adult courses, even with graduate credit attached (this is a big draw for teachers) could be offered. If the Museum doesn't want to do this, courses can be set up with credit granted from Adams State University. One possible focus for the course could be a look at the landforms and ecology, past and present. 1 I would love to discuss the possibilities for the IADC further. I thinka lot depends on what the Committee decides to do in terms of a physical location for interpretive materials such as casts of the bones, and a display. The level of involvement of the Museum is going to be a large factor also. I am happy that Snowmass is actively involved in taking advantage of the opportunities this discovery could provide to the Town. My fear is that the bones will all be taken to the museum, and this amazing discovery will essentially be forgotten at the local level. Cheers, Andre Wille Original Message---- From: Lesley Compagnone [mailto:lcompagnone @tosv.com] Sent: Monday, December 27, 2010 10:32 AM To: Lesley Compagnone Subject: RE: Education Seat on the Ice Age Discovery Committee Applicants, Just a friendly reminder that your answers to the questions below are due by 5:00 today. Thanks! Lesley Compagnone Community Relations Officer P.O. Box 5010 SnovVmass Village, Colorado 81615 p. 970.923.3777 ext. 61.3 0 f 970.923.6083 lcompa none@tosv eom From. Lesley Compagnone Sent: Tuesday, December 21, 2010 9 :36 AM To: Lesley Compagnone Subject: Education Seat on the Ice Age Discovery Committee Dear Applicant, You were one of several very qualified candidates for the position of Education Seat on the Ice Age Discovery Committee. In order to help in this difficult selection process, Town Council is asking that you answer the following questions. We understand that the timing may be inconvenient given the holiday season, but we do appreciate your attention to this matter. Please fill out the questions and send them back to Lesley Compagnone by December 27` at 5 :00 p.m. They can either be emailed to: Iompagnone@tosv.com or faxed to 970 923 -6083. Interviews for this position are now scheduled for January 18t at approximately 4:00 p.m. Thank you. Lesley Compagnone Community Relations Officer P.O. Box.5010 Snowmass Village, Colorado 816I5 p. 970.9213777 ext. 613 o f. 970.923.6083 lcom apaagnone(_tosv.com 2 TOWN OF SNOWMASS VILLAGE Application for Ice Age Discovery Committee Name: m i d f- Home Phone: 1 2-7q -9 Physical Home 100 7 L)FpU S w f-� Permanent Residence Address: 1 l City: A 60 (a ST. ZIP: Yes No Mailing Address: m ,e No of years Business Mailing Address: G�L m e Office Phone: 4 -70) q Employed With: Position: Ler1 e r En v!!'r'on Gf�r- Are you Registered to Vote in Snowmass Village: Yes or List the Experience or Education which may qualify you for this position: Plea$e See 4 ail�ecl dOGUY►')ef Why do you vrish to be appointed to this position? pleas c See 4-he a*n -Lhed d ocvrneh¢ Cover letter or resume is optional. I acknowledge that I am familiar with the qualifications, duties and responsibilities of the position for which I a applying and, if ppointed, I am ready, willing and able to take an oath as well as accepting the res nsibilities and I k IZ- 15 20 10 App icant's SigniAure, Date Return to: Lesley Compagnone, Town of Snowmass Village, Box 5010, Snowmass Village, CO 81615, no later than December 16 2010 by Noon. N 1 4 Lesley Compagnone Town of Snowmass Village Box 5010 Snowmass Village, CO 81615 December 15, 2010 Dear Snowmass Village City Council; Please accept my application for the Education Seat of the Ice Age Discovery Committee. The ice age ecosystem uncovered at Ziegler Reservoir is fascinating, and I would love to be a part of the team that brings this discovery to the public and utilizes the opportunity in the best interests of Snowmass Village. I believe I can make a significant contribution in this position due to my academic background and years of experience as an educator. My formal training in educational theory, natural science, and natural history gives me the knowledge base needed for this role. In ten years of teaching preschoolers through adults I have become intimately familiar with the educational needs of a variety of ages. As Education Director at Aspen Center for Environmental Studies (ACES), I have the benefit of collaborating with amazing colleagues to create programs that disseminate science information to visitors and locals. The primary aspect of my job at ACES is to design and implement environmental education and science programs, which are an integral part of the curriculum of the area schools. I believe that my experience and training in education, the support of my colleagues, and my connections to the local schools would greatly benefit this committee. Thank you for your time and the opportunity to apply for this seat. I look forward to speaking with you more about this position. If any additional information from me would be helpful for the decision making process, feel free to contact me at any time. Sincerely, Sarah Schmidt Education Director Aspen Center for Environmental Studies 100 Puppy Smith St. Aspen, CO 81611 970.925.5756 Sarah Schmidt 100 Puppy Smith St Aspen, CO 81611 (970) 274 -9461 sschmidt@aspennature.org Education Hamline University University of Minnesota Masters of Arts in Education: Bachelor of Fine Arts, Natural Science and Major: Art Education Environmental Education Duluth, MN 2001 St. Paul, MN 2007 Experience Education Director: Aspen Center for Environmental Studies, 6/08- Present Hire, train, supervise, mentor, and evaluate ACES environmental educators in curriculum design, lesson planning, and teaching techniques. Administer environmental education programs serving regional schools; including scheduling, staffing and billing. Coordinate and teach Aspen Elementary School K -4 environmental education program; and serve as liaison between Aspen School District and ACES Environmental Educator: Aspen Center for Environmental Studies, 8/06 -6/08 Taught preschool -12 grade environmental education to regional school groups. Teacher: Wayzata Central Middle School, MN 9/01 -6/06 Taught 6th, 7th and 8th grade art classes. Recreation Leader: Harrison Community Center, Duluth, MN 6/00 -5/01 Created an art program for youth. Museum Intern: Tweed Museum of Art, Duluth, MN 9/99 -5/01 Led tours for K -12 grade students through the exhibits. Researched and wrote labels for artworks. Certifications, Scholarships, and Memberships Colorado Professional Teaching License Porter scholarship for Graduate School from American Federation of Teachers Art Department Scholarships and Dean's Scholarships for Undergraduate School Member of Colorado Alliance for Environmental Education and of Roaring Fork Environmental Education Alliance Sarah Schmidt Application for Education Seat Ice Age Discovery Committee List the Experience or Education which may qualify you for this position: I have been an educator for more than 10 years. This is my career. I love teaching, creating curriculum, and thinking of creative ways to engage the public in learning. I have the opportunity to do this daily as Education Director of ACES. I also have the benefit of collaborating with knowledgeable colleagues to design and implement curriculum that makes complicated science more easily understood. At ACES, we have already incorporated the new Snowmass discoveries into our curriculum and look forward to creating more lessons that integrate the Pleistocene finds. My schooling has prepared me for the Education Seat of the Ice Age Discovery Committee. I have a Master's in Natural Science and Environmental Education and a Bachelor's in Art Education. With the opportunity to be a part of the committee, this combination of art and science would allow me to contribute creative ideas while remaining true to the science and natural history. Why do you wish to be appointed to this position? The ice age discovery is a wonderful opportunity for Snowmass Village to share a local treasure with residents and visitors. It has the great potential of being another draw to the area and an inspiration for people to learn more about natural history, paleoecology, and climate changes. I want to be instrumental in making this happen. From the first news story on the discovery, I was extremely excited. When the Denver Museum came in and began doing their daily updates, ACES staff would start the day with watching the new daily video. The Snowmass Water and Sanitation District was so kind to let the ACES' staff visit the dig site. I felt fortunate to be able to be on the ground watching the scientists in action. I would love the opportunity to use education to bring that feeling of excitement, mystery, time, and change to visitors and residents of Snowmass Village. 1.) Please explain in more detail why you would like to participate in the Ice Age Discovery Committee? I am thrilled about the Ice Age ecosystem discovery and I would Iike to develop a community plan to share this excitement and knowledge with others. Education is my career and contributing to this committee would be a great way to give back to my community. 2.) If you became a member of the IADC, what is your vision for developing specific educational programs? What would you consider a success in your program? The first step in developing educational programs would be to empower the community. In order for new programs to be successful, the community members must feel a sense of ownership. This discovery is theirs. After listening to the varied ideas and viewpoints, I would help create a plan to successfully disseminate information about the Ice Age discoveries. I believe that a successful educational program would incorporate the following 3 goals: 1. Every school -age student receives in- school lessons or a field trip to learn about the Snowmass discoveries. 2. Visitors to Snowmass Village have the opportunity to enhance their stay by participating in Ice Age programs. 3. Educational opportunities are provided for all residents of Snowmass Village and the rest of the Roaring Fork Valley so that community members are knowledgeable about the discoveries. However, merely providing programs to multiple audiences is not enough. The programs need to be eye opening, meaningful programs that participants can't stop talking about. They need to get people excited about the mysteries in the ground we walk on and how that history applies to our modern -day. I would like to explore how the ice age discoveries could be a bridge to help people gain a perspective on contemporary issues such as climate change. 3.) If you became a member of the IADC, how do you plan to deliver the educational programs you develop? How would you tailor those programs to multiple audiences of varing demographics? A few specific ideas for programs /exhibits include: Mountain Biking through Time: Participants are either guided or self= guided (signage) through Snowmass's trails to learn about the Snowmass discoveries and local geology. -A Walk Through Time: People walking down a multi -use path may browse interpretive signs explaining Snowmass's geological timescale. Thursday Night Concerts: During these fun summer evenings, Ice Age activities could be provided for kids. -On Mountain Education: The Ice age findings could be incorporated into Snowmass ski area's existing mountain education (ski school, the tree house, naturalist hikes.) Teacher Training: Programs offered for teachers to learn about topics related to the Snowmass Discoveries. Presentations at Local Lodges: Programs offered to visitors of Snowmass Village in their lodging. -Mock Dig: A site for kids to become paleontologists and unearth specimens. The dig site could be along a trail, or playground. School Visits and Field Trips: Programs offered in school classrooms and in the field for school groups. Ambassador Training: Snowmass Village community members are the ambassadors of this remarkable discovery. Programming for the community ambassadors could be provided. (Ambassadors may include concierges, ski instructors, sales associates, food servers, and others that are the face of the community.) In order to implement the chosen program ideas, the IADC must plan who will teach the programs and where they will be held. I believe partnerships are essential for providing high quality, engaging programs to multiple audiences. Partners may provide a location, teaching staff, curriculum, funding, or other resources to enable the programs to occur. Some possible partners include Snowmass Village businesses, Anderson Ranch, Aspen Art Museum (AAM),. Aspen Center for Environmental Studies (ACES), Aspen Skiing Company (ASC), Aspen School District (ASD), Roaring Fork School District (RFSD), other local schools /camps, Colorado Mountain College (CMC), and Denver Museum of Nature and Science (DMNS). If given the opportunity to be a part of the IADC, I would be honored to help develop programs, and help create a plan to utilize partnerships to incorporate Ice Age education into Snowmass Village's beautiful location, existing programs, and recreational activities. J JM aspen 5110VIfm ss MEMORANDUM TO: Russ Forest cc. Coxon, Rhonda (TOSV) Town of Snowmass Village Horowitz, Jim (JAS) FR: Joseph Lang Breslin, Marc (JAS) Jazz Aspen Snowmass DT: January 10, 2011 RE: JAS Request for TOSV Financial Support 2011 Labor Day Festival This memo serves as a formal request to the Town of Snowmass Village for relief from costs associated (roughly $50,000) with producing the 2011 Labor Day Festival thru the municipal departments of transportation, public works and police. At this time, Jazz Aspen Snowmass (JAS) is committed to maintaining a "world- class" level of presentation that not only the Town, but all Festival attendees have come to expect from this signature event, to the tune of $2 million+ in costs. With the current volatility of the concert industry in general, and the exposure JAS, as a not for profit organization, has to absorb, we do need to explore every potential cost saving measure available to us. With our recent collaboration agreement with concert industry leader AEG to assist in artist bookings and corporate sponsorship, and a renewed energy to have survived the challenges of the 2010 season, JAS is excited to present a Labor Day Festival that the Town of Snowmass Village can enjoy promoting and hosting throughout the Spring /Summer months. Our marketing commitment for this one event includes over $400,000+ of value (cash media sponsorship), which should translate into occupancy rates that supersede any other window in the Summer season. For the past 15 years, JAS TOSV have worked side -by -side in presenting a Labor Day Festival that is now recognized throughout the industry as a "must -see experience" event. We appreciate your consideration on assisting in the continued success and longevity of this summertime institution. MEMORANDUM TO: Snowmass Village Town Council FROM: Rhonda B. Coxon, Town Clerk DATE: January 18, 2011 SUBJECT: RESOLUTION NO. 09 SERIES OF 2011 A RESOLUTION APPOINTING A MEMBER THE MARKETING, GROUP SALES SPECIAL EVENTS BOARD, RETAIL POSITION I. PURPOSE AND ACTIONS REQUESTED OF COUNCIL Approve, modify or deny Resolution No. 09, Series of 2011 II. DISCUSSION There is a retail position open on the Marketing Group Sales and Special Events Board that we did not receive and application for until after the January 34, 2011 meeting. TOWN OF SNOWMASS VILLAGE TOWN COUNCIL RESOLUTION NO. 09 SERIES OF 2011 A RESOLUTION APPOINTING A MEMBER THE MARKETING, GROUP SALES SPECIAL EVENTS BOARD, RETAIL POSITION WHEREAS, Section 8.3 of the Home Rule Charter states that members of all boards and commissions shall be appointed by the Town Council; and WHEREAS, this vacancy has been publicly posted and published in accordance with the term and conditions of the Home Rule Charter; and WHEREAS, John Henschel has submitted an application expressing his desire to be appointed to the Marketing, Group Sales and Special Events Board NOW, THEREFORE BE IT RESOLVED by the Town Council of the Town of Snowmass Village, Colorado: 1. That John Henschel is hereby appointed to the Marketing, Group Sales and Special Events Board to serve a three -year term representing the retail industry pursuant to Snowmass Village Municipal Code Section 2- 313(4) which term expires January 1, 2014. INTRODUCED, READ AND ADOPTED by the Town Council of the Town of Snowmass Village, Colorado, on the 18 day of January 2011 with a motion made by Council Member and seconded by Council Member and by a vote of _in favor to opposed. TOWN OF SNOWMASS VILLAGE BILL BOINEAU, Mayor ATTEST: RHONDA B. COXON, Town Clerk APPROVED AS TO FORM: JOHN C.DRESSER, JR., Town Attorney TOWN OF SNOWMASS VILLAGE Application for Board /Commission Position Board of Appeals and Examiners Liquor Licensing Authority Financial Advisory Planning Commission Citizens Grant Review Arts Advisory Marketing, Group Sales Special Events Part Time Residents Advisory Board Name: -4"-f j Home Phone: `Z3 472 Email: J oy, ,n@ Physical Home Permanent Residence Address: Z City: ST. ZIP: C Yes No El Mailing Address: 8( G I S If No, place of Permanent Residence: fd 96Y �d �'8 r(� Business Mailing Address: Office Phone: S M iv Y23 726 Email address: Employed With: Position: !3G F12 /N d7 ovc ri",,2C--C fl G-) A%, 1411 Are you Registered to Vote in Snowmass Village: Yes X or No List the Experience or Education which may qualify you for this position: Z 4 ;10' ""'7 f75S O ,,i S: �'t_� tic T� L o G in�� �dti s r.6rr Co,fv f ,7 �7- cam; Tit r�✓�i 7"1A-16 F lv<ql�jcc ln4j o Why do you wish to be appointed to this position A� o�vGoi�IG /'�ssio,t/ ?'o cam' SnJav�m�sSV l ��Gi �,C� 0/1cA c,-146F E rT �Zo,�GS 4 c yc,41Z %;)u 12 T 0 E r !J -10 r�J /AJ j /(G (i(,V, �TA�S I acknowledge that I am familiar with the qualifications, duties and responsibilities of the position for which I am applying and, if appointed, I am ready, willing and able to take an oath as well as accepting the responsibilit s a d d Ap lic nt's S nature Date Return to: Town Clerk, Town of Snowmass Village, Box 5010, Snowmass Village, CO 81615 p: \shared \clerk \boards \app.b &c MEMORANDUM TO: Snowmass Village Town Council FROM: Planning Department DATE: January 18, 2011 meeting SUBJECT: CONTINUATION OF PUBLIC HEARING RESOLUTION NO. 4, SERIES OF 2011 SPECIAL REVIEW APPLICATIONS FOR THE ELK CAMP RESTAURANT AND A LIGHTING PLAN FOR NIGHTTIME OPERATIONS UNTIL 12:00 MIDNIGHT; AND FIRST READING ORDINANCE NO. 1 SERIES OF 2011 MINOR PLANNED UNIT DEVELOPMENT (PUD) AMENDMENT TO SNOWMASS MOUNTAIN ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny the resolution for the Special Review requests and the first reading of the ordinance for the related Minor PUD Amendment. Applicant: Aspen Skiing Company Project Manager /Planner: Chris Kiley Company Planning Director: David Corbin Planner: Jim Wahlstrom, Senior Planner I. PURPOSE: The purposes of the meeting would be to: 1) Open the public hearing to consider comments from the general public, consider testimony, then continue the hearing to the next meeting; 2) Consider the attached Resolution No. 4, Series of 2011, concerning the Special Review proposals for the Elk Camp Restaurant and the night lighting plan until 12:00 Midnight, then approve, approve with conditions or deny the Resolution, or continue action on the Resolution if needed until the second reading of the related Ordinance; and 3) Consider the attached Ordinance No. 1, Series of 2011, concerning the proposed associated Minor PUD Amendment to Snowmass Mountain, then approve, approve with conditions or deny the first reading of the Ordinance. II. OTHER HEADINGS RELATED TO THE TOPICS Attachments Resolution No. 4, Series of 2011, with its referenced exhibits; and Ordinance No. 1, Series of 2011, with its referenced exhibits. Ill. NEXT STEPS Continue the public hearing to the next meeting. 1 I TOWN OF SNOWMASS VILLAGE 2 TOWN COUNCIL 3 4 RESOLUTION No. 4 5 SERIES OF 2011 6 7 A RESOLUTION APPROVING WITH CONDITIONS THE SPECIAL REVIEW 8 APPLICATIONS FOR THE ELK CAMP RESTAURANT WITH A NIGHT LIGHTING 9 PLAN FOR NIGHTTIME OPERATIONS UNTIL 12:00 MIDNIGHT AT ELK CAMP 10 MEADOWS ON SNOWMASS MOUNTAIN. 11 12 WHEREAS, the Aspen Skiing Company "Applicant submitted on June 1, 2010 a 13 combined Special Review for the proposed Elk Camp Restaurant along with a night 14 lighting plan for nighttime operations until 12:00 midnight together with an associated 15 Minor PUD Amendment to Snowmass Mountain, as described or illustrated in the 16 applicant's updated application notebook received October 1, 2010 incorporated herein by 17 reference, pursuant to the provisions in the Final PUD Guide in Ordinance No. 2, Series of 18 2005; and 19 20 WHEREAS, the Applicant submitted supplemental amendments, materials and 21 replies in response to Staff and referral agency review comments as part of the updated 22 application submission on October 1, 2010; and 23 24 WHEREAS, as more particularly described in the applicant's application notebook 25 received October 1, 2010 and summarized in attached Exhibit "A" incorporated herein, the 26 Special Review applications proposes a replacement restaurant for Caf6 Suzanne that is 27 planned next to the east side of the top terminal for the Elk Camp Gondola at Elk Camp 28 Meadows and proposed for utilization as the main site and base camp for on- mountain, 29 winter and summer, day and night time dining, activities, special and group events. 30 Interior seating would be available in an approximate 250 -seat "great room" with side 31 seating areas. A separate bar for 20 seats, an outdoor deck for 150 seats and a 32 children's ski school dining room are included as other seating options and functions. 33 Public restrooms are located on both levels of the proposed facility. The other specific 34 requests contained within the application include: a) a lighting plan for night time 35 operations until 12:00 a.m. year -round that would also include the gondola operation; b) a 36 Special Review request for night lighting as per the Final PUD Guide; and, c) a request to 37 allow construction hours between 7:00 a.m. to 7:00 p.m. seven days per week to facilitate 38 ongoing summer operations and to accelerate within the shortened, high altitude 39 construction season; and 40 41 WHEREAS, as more particularly described in the applicant's application notebook 42 received October 1, 2010 and pursuant to associated Ordinance No. 1, Series of 2011, 43 the related Minor PUD Amendment application to Snowmass Mountain has been 44 submitted concurrently with the Special Review application as a means to propose 45 modified updates to the usages, figures and development parameters in the Final PUD 46 Guide that would also accommodate the new Elk Camp Restaurant, as well as clarify 47 usage definitions; 48 49 WHEREAS, the Planning Commission has reviewed the applications at public 50 meetings on November 3 and 17, 2010 and provided their recommendations to Town 51 Council pursuant to Resolution No. 7, Series of 2010; and TC Reso 11 -4 Page 2 of 11 52 53 WHEREAS, the Town Council held an initial public meeting on December 20, 2010 54 to hear the applicant's presentation of the proposal and to begin review of the 55 applications, and on January 3, 2011, a public hearing was scheduled to consider 56 comments from the general public, which hearing was published in the Snowmass Sun on 57 December 15, 2010. A subsequent continued hearing was scheduled for January 18, 58 2011; and 59 60 WHEREAS, pursuant to the Town Council issues and concerns expressed at the 61 meeting on December 20, 2010, the applicant submitted a series of responses dated 62 December 22, 2010, incorporated herein by reference, that were forwarded to the Town 63 Council in time for the public hearing on January 3, 2011; and 64 65 WHEREAS, the Special Review applications were processed in accordance with 66 Section 16A -5 -230, Special Review of the Municipal Code. 67 68 NOW, THEREFORE, BE IT RESOLVED, by the Town Council of the Town of 69 Snowmass Village, as follows: 70 71 Section One Findings. Following the evaluation of the applications and in 72 consideration of the Planning Commission recommendations, the Town Council finds that: 73 74 Miscellaneous Findings 75 76 1) The Applicant submitted the applications for the Special Reviews in accordance 77 with the provisions of the Municipal Code. 78 79 2) The initial and updated applications provided the "Minimum Contents" required 80 pursuant to Sections 16A -5 -220 and 230, and included written and graphic 81 materials in sufficient detail to deem the applications complete for review. 82 83 3) Supplemental information, amendments and addendums to the application, 84 acceptable for submission, have been supplied by the Applicant during the review 85 process for consideration mainly in response to Town Staff, referral agencies, 86 Planning Commission and Town Council comments and concerns. 87 88 4) All public hearing notification requirements, as specified within Section 16A -5- 89 60(b) of the Municipal Code, have been satisfied. 90 91 5) The United States Forest Service (USFS), owner of the property, has provided 92 written confirmation of an approval of the conceptual plans for the Elk Camp 93 Restaurant as further described in their letter dated March 29, 2010 as part of the 94 application materials, which appears to provide acceptable authorization in order 95 to conduct a complete review the applications by the Town. 96 97 Special Review Application Findings 98 99 6) Subject to addressing the conditions in Section Three of this resolution, the TC Reso 11 -4 Page 3 of 11 100 application materials and the Elk Camp Summer Operations Wildlife Mitigation 101 Plan, the Special Review applications for the restaurant and the lighting plan for 102 nighttime operations to 12:00 Midnight, as more particularly described in the 103 applicant's application notebook received October 1, 2010 are consistent with 104 Section 16A -5 -230, Special Review of the Municipal Code, because: 105 106 a) The proposal is consistent with the Article III of the Municipal Code and the 107 "Recreation" designation on the Future Land Use Map of the Town of 108 Snowmass Village Comprehensive Plan; 109 b) The proposal is consistent with the "Recreation" zone district for Snowmass 110 Mountain approved via Ordinance No. 2, Series of 2005 "Ordinance as 111 restaurants and night lighting and nighttime operations to 12:00 midnight are 112 allowed or restricted by the Final PUD Guide subject to Special Review approval; 113 c) Pursuant to the Final PUD Guide in Ordinance No. 2, Series of 2005, there is a 114 reference that the maximum amount of commercial space for the ski mountain is 115 120,000 square feet, including the limit for "mid- station" facilities in Elk Camp 116 Meadows at 43,815 square feet. The proposed Elk Camp Restaurant at 117 approximately 17,480 square feet would replaced Cafe Suzanne of 17,500 118 square feet, which acceptably falls within the maximum square footage 119 requirements; 120 d) The proposed use and location are compatible with the character of surrounding 121 land uses in the area, and would not adversely affect the future development of 122 the surrounding area, as the replacement restaurant is approximately the same 123 or slightly smaller in comparison with Caf6 Suzanne; 124 e) Access to the site continues to be adequate for the proposed use utilizing existing 125 mountain roads, public transportation, or other public or private transportation 126 services at the base of the mountain, and appropriate ski /snowboard lifts /runs 127 and pedestrian facilities /trails are designed into the project and as part of the 128 entire Snowmass Mountain that are made available to serve the building and 129 ancillary facilities, and such proposal would not compromise the previously 130 approved locations of mountain trails and ski runs; 131 f) The design and operation of the proposed usage minimizes by its design and 132 orientation any adverse impacts and does not create a nuisance, considering 133 such impacts as traffic congestion or traffic hazards, service delivery, parking and 134 loading, trash removal, odors, noise, glare and vibration. The applicant's lighting 135 plan proposes low levels or subtle exterior lighting or fixtures for the restaurant 136 facility such as, recessed ceiling lighting, up lights below a roof overhang at the 137 entry for accent purposes, and step lighting with the fixtures controlled by 138 dimmers and timers. Overall, the Applicant has represented that the exterior 139 lighting would be subtle with no free standing site lights or linear lighting 140 arrangements, which appears to acceptably comply with the lighting ordinance; 141 g) The proposed use recognizes and respects environmental impacts and does not 142 cause significant deterioration of water and air resources, wildlife habitat, scenic 143 resources and other natural resources; 144 h) The applicant has demonstrated that there are adequate public facilities in the 145 nearby vicinity and at the base of Snowmass Mountain that are available to serve 146 the proposed use; and 147 i) The parking arrangements at the base of Snowmass Mountain are sufficient to TC Reso 11 -4 Page 4 of 11 148 serve this facility, as the proposed restaurant would be replacing an existing 149 restaurant. 150 151 Based on the foregoing, the Town Council finds the hours of operation for the 152 facility and appropriate outdoor music events or "small -scale musical events" as 153 described in the proposed application and the applicant's responses dated 154 December 22, 2010 to Town Council, to be reasonable subject to addressing the 155 Conditions in Section Three of this resolution. 156 157 Findings regarding Article IV, Development Evaluation Standards 158 159 7) Pursuant to Section 16A -4 -20 of the Municipal Code, wildlife issues were 160 previously addressed in the Final PUD and per the subsequent Environmental 161 Assessment under the review authority of the USFS. Elk Camp Meadows borders 162 near but is not located within a sensitive wildlife area pursuant to the Town's 163 Comprehensive Plan. It was determined at the public hearing on January 3, 2011 164 together with testimony from the Colorado Division of Wildlife that the population of 165 elk in Elk Camp Meadows is minimal compared to the Burnt Mountain area. It was 166 further explained that after the calving season on Burnt Mountain, the elk herd 167 disperses in two different directions not involving Elk Camp Meadows, and 168 therefore the elk would not be significantly impacted by the proposed new Elk 169 Camp Restaurant. 170 171 8) Pursuant to Section 16A- 4- 30(e)(1)(d) of the Municipal Code, the proposal does not 172 directly impact the Brush Creek corridor, and the proposed site for development is 173 located outside of the Brush Creek impact zones. 174 175 9) Pursuant to Section 16A -4 -50 of the Municipal Code, the site is not located in a 176 hazardous geologic area. 177 178 10) Pursuant to Section 16A -4 -50 of the Municipal Code, the- proposed restaurant would 179 be developed or encroach upon man -made 30 percent or greater steep slopes. The 180 Applicant's geologic engineer submitted a letter dated June 10, 2010 stating that, a) 181 the planned restaurant construction will not adversely affect the stability of the site, b) 182 the slopes at the site are not prone to instability or failure, c) the proposed 183 development will not increase slope instability or increase the potential for slope 184 failure, and d) that there will be no significant risk that damage to adjacent property 185 would occur resulting from the proposed construction. Such confirmations 186 acceptably comply with the Code standards. 187 188 11) Pursuant to Section 16A -4 -50 of the Municipal Code, the Applicant satisfactorily 189 represented that the new replacement restaurant will not be visible at all from 190 anywhere along Brush Creek Road, Owl Creek Road or the Town's community park. 191 192 12) Pursuant to Section 16A -4 -210 of the Municipal Code, the streets and related 193 improvements standards would not apply in this case. 194 195 13) Pursuant to Section 16A -4 -220 of the Municipal Code, the proposed trails or TC Reso 11 -4 Page 5 of 11 196 connections are adequate and are not inconsistent with the Snowmass Mountain 197 Master Plan Amendment and Final PUD approved via Ordinance No. 2, Series of 198 2005, also considering that three more bike trails are planned. The plan refines the 199 majority of the skier trips and circulation from the Elk Camp area, around the Elk 200 Camp ski lift and over to the Two Creeks area and tends to avoid the crisscrossing 201 skier routes that currently exist between the gondola, Caf6 Suzanne and the Elk 202 Camp lift. Due to the grading shown, most of the skier trips from the Elk Camp, 203 Alpine Springs and Hanging Wall area would likely be inclined to access the new 204 restaurant from existing trails to the lower level entrance, which is the same 205 condition that existed for Caf6 Suzanne. The applicant represented that they 206 studied the skier circulation in depth and satisfactorily explained that by sign 207 control placements the approximate 100 foot distance between the new restaurant 208 and the nearest forest area to the south would provide adequate room and safety 209 for skiers unloading the gondola, clicking back in, and for pass -by skier traffic. 210 211 14) Pursuant to Section 16A -4 -230 of the Municipal Code, the applicant represented 212 that they would utilize existing utility lines in the area that were made to the similar 213 sized Caf6 Suzanne. Raw water would be delivered to the site by the proposed 214 expansion of a nearby water treatment plant by via an eight -inch (8 pipe connected 215 to the 39,000 gallon pond at the Sandy Park diversion. Sanitary sewer service would 216 be provided via a connection to an existing Snowmass Water and Sanitation District 217 sewer line. The plans appear acceptable for final design review. 218 219 15) Pursuant to Section 16A -4 -230 of the Municipal Code, solid waste from the ski 220 mountain will be satisfactorily handled through the Divide vehicle maintenance 221 facility below the mountain. 222 223 16) Pursuant to Section 16A -4 -240 of the Municipal Code, the applicant acknowledged 224 that a fire sprinkler system for the new restaurant would be installed and tied into the 225 fire protection supply system in the adjacent gondola cabin storage building, which -226 per the applicant was designed and sized at the time of installation -to -serve both the 227 cabin storage building and the new restaurant. The applicant demonstrated that they 228 have satisfactorily responded to the Snowmass Wildcat Fire Protection District and 229 the Colorado State Forest Service regarding the location of vegetation located 10 feet 230 or more from the building edge, the roofing to be constructed of non combustible 231 materials, and by improving the Elk Camp work road. Such plans appear acceptable 232 for final design review. 233 234 17) Pursuant to Section 16A -4 -250 of the Municipal Code, the application proposes re- 235 grading into existing re- contoured man -made hillside next to the gondola cabin 236 storage building with drainage patterns being unaltered and off site drainage 237 controlled through a sediment pond, which appears acceptable for final design 238 review. 239 240 18) Pursuant to Section 16A -4 -270 of the Municipal Code, a subdivision plat for the 241 Snowmass Mountain was not required other than the previous boundary survey or 242 legal description for the rezoning to "Recreation" at the time of Final PUD, since 243 the property is under separate ownership by the USFS. TC Reso 11 -4 Page 6 of 11 244 245 246 19) Pursuant to Section 16A -4 -300 310 of the Municipal Code, the parking 247 provisions in the Code are not applicable for this project and adequate parking is 248 provided at the base of the mountain. 249 250 20) Pursuant to Section 16A -4 -320 of the Municipal Code, a landscape plan was 251 provided in the application received on October 1, 2010, which is acceptable for 252 final design review. The existing alpine environment in the immediate area also 253 seems to provide additional acceptable screening and buffering. 254 255 21) Pursuant to Section 16A- 4- 320(c) and (h) of the Municipal Code, the Applicant 256 submitted a Construction Management Plan (CMP) for the replacement Elk Camp 257 Restaurant in addition to further operational restrictions which are described in the 258 applicant's responses to Town Council dated December 22, 2010. The CMP is 259 acceptable for controlling the impacts from the construction in Elk Camp Meadows, 260 however, the fuel and other fluid storage would need to be addressed with the 261 building permit application. The Applicant's request to extend the construction 262 hours between 7:00 a.m. to past 6:00 p.m. to 7:00 p.m. seven days per week is 263 reasonable considering the significant separation distance of the site from existing 264 residential neighborhoods in the community. The Applicant also represented that, 265 "No helicopter use is anticipated for this project." The application acceptably 266 clarifies that the construction site fencing would be brought in tight around the 267 building construction to permit skier circulation between the gondola, Caf6 268 Suzanne and the Elk Camp lift during the two -year construction period. The Caf6 269 Suzanne restaurant is planned to remain open and accessible during construction 270 for both winter and summer operations, and would be demolished prior to the 271 opening of the Elk Camp Restaurant, which is acceptable. 272 273 22) Pursuant to Section 16A -4 -330 of the Municipal Code, the building acceptably has 274_ access to four hours of direct sunlight (10:00 a.m. to 2:00 p.m.), sufficient year 275 round solar access to the south wall or south roof, and incorporates passive and 276 solar techniques. The application states that the building is designed to be highly 277 energy efficient and would integrate green design elements and passive energy 278 management techniques. The application states that the building is being 279 designed to LEED standards, with a goal of obtaining LEED Gold certification. 280 Shadow impacts are negligible and likely no greater than that what currently exists for 281 the Caf6 Suzanne building. 282 283 23) Pursuant to Section 16A -4 -340 of the Municipal Code, the application acceptably 284 addresses the criteria regarding site integration, scale and mass, building materials, 285 climate /solar orientation and views. The proposed restaurant varies in height 286 around the structures and would be below the previously established 65 foot 287 height limit for the restaurant "R" areas on the ski mountain. The building materials 288 will mainly incorporate board formed concrete base walls (as per the examples in the 289 applicant's response letter to Town Council dated December 22, 2010), aluminum 290 non reflective storefront glazing, cedar and corrugated metal siding, and stone 291 veneer in selected locations such as the chimney and the building entry areas. The TC Reso 11 -4 Page 7 of 11 292 roofing treatment is not called out on the building elevations but is noted in the text 293 as matching the gray colored roofing treatment on the adjacent gondola storage 294 building. The roofing treatment approved for that building was a non reflective, 295 non -white earth tone color single -ply roof membrane. Such overall design treatment 296 for the building is consistent with the standards requiring, "buildings shall be designed 297 with natural materials and details that are indigenous to Colorado and that are non 298 reflective." Further it states, "Materials should be predominantly authentic in their 299 appearance, with natural textures and weathering," which this application 300 satisfactorily addresses. In addition, "The indigenous materials of the surrounding 301 mountains should be conveyed by integrating heavy timbers, natural siding materials 302 and rock into the building design," which this application also satisfactorily addresses. 303 304 24) Pursuant to Section 16A- 4- 340(c)(2)d of the Municipal Code, the Applicant 305 represented that there would be no roof top mechanical units and that the 306 mechanical spaces would be placed in the back portion of the facility, which is the 307 preference and therefore acceptable. 308 309 25) Pursuant to Section 16A -4 -410 of the Municipal Code, the employee housing 310 requirements for the entire Snowmass Mountain were previously addressed via 311 Ordinance No. 9, Series of 1994, and Ordinance No. 2, Series of 2005. The 312 replacement restaurant is smaller by comparison and generates a lesser number of 313 employees, also considering the 115 percent redevelopment credit allowed by the 314 Municipal Code. Therefore, no additional employee housing mitigation is required for 315 the restaurant replacement. 316 317 26) Pursuant to Section 16A -4 -500 510 of the Municipal Code, no signs were shown 318 on the building elevations at this time for the new Elk Camp Restaurant building, 319 which is acceptable. 320 321 Section Two Action. Pursuant to the findings stated in Section One of this resolution, 322 the Town Council approves the Special Review- applications for the Elk Camp Restaurant 323 with a lighting plan for nighttime operations until 12:00 Midnight and associated gondola 324 operation for the Elk Camp Restaurant for Snowmass Mountain as described and shown 325 in the Applicant's application notebook received October 1, 2010, subject to satisfactorily 326 complying with or implementing the conditions in Section Three of this resolution. 327 328 Section Three Conditions. The applicant shall comply with or implement the following 329 conditions: 330 331 General 332 333 1) The Applicant shall adhere to all material representations made in the application 334 and public meetings and hearings on December 20, 2010, January 3 and 18, 2011. 335 336 2) The applicant shall continue to comply with the current Environmental Assessment 337 as submitted on March 2006 and titled "Proposed Elk Camp Beginner Park and 338 Summer Multiple Use Trials Environmental Assessment." 339 TC Reso 11 -4 Page 8 of 11 340 Pre construction 341 342 3) With the submittal of or during the review of the building construction plans, and prior 343 to commencement of construction, the applicant shall provide: 344 345 a) a final drainage analysis report and designs for runoff mitigation systems for 346 review and sign -off acceptance by the Town's designated engineering consultant; 347 b) final civil plans and intended improvements for the Elk Camp Work Road, 348 including: i) the best management practices or BMPs that would address or 349 mitigate drainage impacts, and ii) the requested bench mark information during 350 the review of the building construction plans that demonstrate consistency with 351 the land use approval, for review and sign -off acceptance by the Town's 352 designated engineering consultant, the Snowmass Wildcat Fire Protection 353 District, the Snowmass Water and Sanitation District for sewer service, and the 354 Colorado Department of Public Health for water service to address the referral 355 agency review comments in the staff report dated December 20, 2010. 356 357 Prior to issuance of a building permit 358 359 4) With the submittal of or during the review of the building construction plans, and prior 360 to the issuance of a permit, the applicant shall provide: 361 362 a) an updated and detailed Construction Management Plan (CMP) that 363 demonstrates compliance with Ordinance No. 12, Series of 2007, standards 364 and regulations for construction management within the Town, and the 365 provisions of: 366 i) addressing the fuel and other fluid storage and containment areas; 367 ii) a fugitive dust control plan; and 368 iii) employee and contractor parking and transportation, with the 369 understanding that no personal construction worker vehicles would be 370 driven to the site except for vehicle pooling purposes by trade; 371 b) a final lighting plan for review and sign -off acceptance by the Town's Chief 372 Building Official; 373 c) demonstration that if refuse containers or enclosures are proposed, such as 374 any proposed dumpsters next to the loading area per the application, they must 375 be Wildlife Resistant Dumpster Enclosures pursuant to the Section 7 -34 of the 376 Municipal Code. The general appearance of dumpster enclosures shall be 377 compatible with dumpster enclosures presently existing within the Town. The 378 precise location and design of dumpster enclosures, if submitted with the 379 building construction plans or proposed in the future, shall be approved by the 380 Planning Director prior to the issuance of a building permit for the structure(s); 381 and 382 d) demonstration that the `alternative' exterior finishes that are noted on the 383 building elevations (if proposed) would match, complement, or be similar to 384 those finishes on the approved design drawings accepted by the Town 385 Council, and subject to final review, consideration and acceptance by the 386 Town's Planning Director. If such alternative exterior finishes are proposed by 387 the applicant and are not acceptable at the administrative level as determined TC Reso 11 -4 Page 9 of 11 388 by the Planning Director, then such changes shall be referred to the Town 389 Council for final determination. 390 391 During construction 392 393 .5) Despite the appropriateness of allowing construction activities to occur on the site 394 from 7:00 a.m. to 7:00 p.m. seven days per week, there shall be no construction 395 deliveries to the site after 6:00 p.m., and Sunday traffic shall be limited to small trucks 396 and vehicles with no major equipment or material requiring large vehicles pursuant to 397 the applicant's response letter dated December 22, 2010. If needed, exterior 398 construction is permissible during the daylight hours of the requested seven day work 399 week. Interior construction work may be performed at all hours of the day or night, 400 seven days a week to better ensure completion within the stated time frame. 401 402 6) The applicant shall comply with the other operational construction restrictions outlined 403 in their response letter dated December 22, 2010 and also incorporate into their 404 comprehensive CMP update with the submission of the building construction plans. 405 406 7) The applicant shall confirm that the colors on the building match, complement, or 407 appear similar to the colored renderings as represented by the applicant in their 408 application materials or as accepted by the Town Council, prior to calling for a 409 zoning inspection. 410 411 8) If any of the roof top flues, vents or exhaust shafts happen to be visible beyond the 412 roof line of the building or parapet feature, such equipment shall be concealed with 413 matching or similar building exterior or roof finishes or primed and painted to blend 414 with the roofing material color, prior to calling for a zoning inspection. 415 416 9) In efforts to comply with the Colorado Division of Wildlife (CDOW) recommendations, 417 the Applicant shall address or implement the following standards during the 418 construction period: 419 420 a) Usage of exterior machinery should be minimized to the extent possible 421 utilizing BMPs between May 15 to June 20 due to the nearby elk summer 422 range and the calving production area during this period; 423 b) If a helicopter is to be used during construction, the CDOW should be consulted 424 in advance for input; 425 c) Dogs, firearms and archery equipment should not be allowed to be brought on 426 site by construction workers or working employees; and 427 d) Any outside trash /garbage on the building site during the construction period 428 should be kept in approved bear resistant containers in particular from spring to 429 fall. 430 431 Post construction 432 433 10) At the time of demolition of the existing Caf6 Suzanne, the applicant shall provide 434 the Town's Building Department evidence of asbestos testing and dust control 435 prior to a demolition permit being issued. TC Reso 11 -4 Page 10 of 11 436 437 438 11) Prior to issuance of a final Certificate of Occupancy, the applicant shall: 439 440 a) Substantially re- vegetate all disturbed areas with native plant species appropriate 441 for wildlife after completion of the exterior shell of the building and deck area as 442 soon as practical upon the close of the 2012/2013 ski season, and completed in 443 full no later than the start of the 2013/14 ski season, for the purposes of erosion 444 control and aesthetic presentation; 445 b) Keep any future proposed outside trash /garbage, such as any proposed 446 dumpsters next to the loading area, in an approved bear resistant containers 447 especially during the operation of the restaurant in particular from spring to fall, 448 close and lock all doors and windows on the facility during non operating hours, 449 and install rounded door handle knobs on all exterior doors, unless superseded 450 by other Code requirements; 451 452 12) In efforts to comply with the Colorado Division of Wildlife (CDOW) recommendations, 453 the Applicant shall address or implement the following standards during the 454 operations of the restaurant facility: 455 456 a) If musical performances are conducted outdoors, speakers for amplified music 457 shall be located, directed and projected away from the Burnt Mountain area 458 consistent with attached diagram Exhibit "B" incorporated herein; 459 b) After 10:00 p.m. up to 12:00 Midnight, musical performances together with usage 460 of speakers for amplified music shall only be conducted inside the Elk Camp 461 Restaurant building; Outdoor musical performances after 10:00 p.m. on the Elk 462 Camp Restaurant site shall be prohibited; and 463 c) Special events that do not fall under the current Final PUD Guide provisions 464 could be applied for through the Municipal Code's Temporary Use Permit 465 provisions. 466 467 13) If advertising signs are proposed in the future, the applicant shall file a sign permit 468 application for review and consideration by the Town's Planning Director. 469 470 14) Any proposed future snow melting, such as patio spaces, shall comply with the then 471 current Renewable Energy Off -Set Program or related requirements at the time of the 472 building construction plan review for such a change. 473 474 15) An appropriate breadth of recreational activities near the new restaurant is 475 encouraged as a means to attract and draw visitors and guests to the area. 476 477 478 Section Four: Severability If any provision of this Resolution or application hereof to 479 any person or circumstance is held invalid, the invalidity shall not affect any other 480 provision or application of this Resolution which can be given effect without the invalid 481 provision or application, and, to this end, the provisions of this Resolution are severable. 482 483 TC Reso 11 -4 Page 11 of 11 484 485 INTRODUCED, READ, AND APPROVED by the Town Council of the Town of 486 Snowmass Village on January 18, 2011 upon a motion by Town Council Member 487 the second of Town Council Member and upon a vote of 488 in favor and against. 489 490 491 TOWN OF SNOWMASS VILLAGE 492 TOWN COUNCIL 493 494 495 496 Bill Boineau, Mayor 497 498 ATTEST: 499 500 501 502 Rhonda B. Coxon, Town Clerk 503 504 APPROVED AS TO FORM: 505 506 507 508 John C. Dresser, Jr., Town Attorney 509 510 511 Exhibit Attachments incorporated herein: 512 A. Descriptions and drawings of proposed Elk Camp Restaurant; and 513 B. Diagram illustrating where speakers for musical performances shall be located, 514 _directed, and projected away from the Burnt Mountain area. 515 516 Exhibits incorporated by Reference: 517 Applicant's application notebook received October 1, 2010; 518 Staff report dated December 20, 2010 with initial and follow up referral agency 519 review comments; 520 Staff report dated January 3, 2011; and 521 Applicant's series of replies dated December 22, 2010 in response to Town 522 Council issues and concerns at the December 20, 2010 meeting. EXHIBIT "A" Town Council Resolution No. 4, Series of 2011 Page 1 of 12 q ice 0 i i v W i r r ^.._:a"L b j� i Vi i'•. �����il�:,;, I 1 r I i I i, i A j J jsielnv� /r .ea� I r r I Z. a C N axz r O z a o o 0 N QE z 0 z �m EXHIBIT Town Council Resolution No. 4, Series of 2011 Page 2 of 12 SYMBOL BOTANICAL NAME COMMON NAME SIZE QTY. PP--14 PICEA PUNGENS COLORADO SPRUC BLUE 14 10 PP PICEA PUNGENS COLORADO SPRUCE, BLUE 16' 8 P2 -2.5 POPULOUS TREMULOIDES ASPEN 2.5 CAL. 18 PT-3.5 POPULOUS TREMULOIDES ASPEN 3.5 CAL. 7 P LANTING LEGEND PROPOSED ASPEN PROPOSED SPRUCE ARIGATION NOTE: NEW PLANT MATERIAL SHALL BE TEMPORARILY IRRIGATED WITH F1UILDING SUPPLIED GREY -WATER SYSTEM UNTIL FULLY ESTABLISHED EXHIBIT "A" Town Council Resolution No. 4, Series of 2011 Page 3 of 12 z G) D r m m N ,4 1 !i i geey'sq'�;yt�, b �';'�',li� ill Iri'l m A R n N CO R^� P ''y o CD X ggg mom o� am m EXHIBIT "A" Town Council Resolution No. 4, Series of 2011 Page 4 of 12 I i ri T_ t III II I lmo'11! f I r 1 I 1 Il�r'_ Ll E =I 1 1 z l�j A 1 =1 r 4 r F r r q Is I 1 I r_ 1 I :t I =1 S e 0 o xee� §x jm 9 g0 y _m A am oN Z� w EXHIBIT "A" Town Council Resolution No. 4, Series of 2011 Page 5 of 12 k F I m a 7 I I if II �If jll IR ll y i If —ij' cI it I1I I ICI III i I 7 1 I II III Fi i If 10 11 I II L __.N I _.iI III I 1141 I m r I II mil i I I I! II_1I -1 _F,, i t 1141 I I4 L I I Y m x Q a o oz IM r k Gov m "U1 IM 5 "Past EXHIBIT "A" Town Council 1`77� F77 In Resolution No. 4, Series of 2011 D Page 6 of 12 rn z m m T m x Z O crr v ?J m T [r x rr, A w n C v D C T m z --i n b e i t r YV 4 e c 1 1 p E y6 LA N 'no mo 02 mg A3 C gg m n Z H EXHIBIT "A" Town Council Resolution No. 4, Series of 2011 Page 7 of 12 m C r n N l m I D g I A z dARl `T i ��:Y1` r•i: l f U f Tidy' i f� 1 t Q o ;0 m g9� j Sm e z m g s g oo D� ��g;= Im r7 11 1 Town Counciff Resolution No. 4, Series of 2011 Page g of 12 o p� U U O O O O O O O •0 O O Q) _O R 0 L6 E U N O O C co O o o cz O o 0 0 0 O O U O O O O 0 d) LO LO U) LO LO LO a) Q co i6 iC Q l cf iG N R) x� a O x 0 0 0 0 O T td a -Q U U o U U U U U C am U U C6 O U U U U O d' d• C C d• d' d• 0 C C cu .2 C C C cz co --E; O m O O O cz En E Y Lt) N N 2 2 2 N N N ro m a) X a) m m a) '�6 ¢¢mo ro N U U U U U O- O C IT 0) O U U 5) 5) o as cz ns La 0 ca O a) a) a) a) 0 x a) N a) a) a) X a) N al N N ZI CO cg(0cl) c4w Cnc)Lu0 QQ¢¢ CL T m m CO 00 N d' -It O N O in W T i O a M N r V O co� N r O X r W U) Q r a O d LL O CV co L w+ C O R W N m O N Ln O W O LO 00 4) N Q C It O W Cl) N Lp CO LO O Cl) LL 't LO L• C\ C' N N N Ln O a a a a F- 0 o o o 17 .0 co a �s M U) (1) t cA `0 as c ;t a) a) 't ;t 0 J N co U a) c 0� aS LU Q) CO O CC) s O 2 Y O7 .Q a) C N U 47 O) O 0 0 c L 5 O 0 0 0 c O CC 0 U) o c� Fs-0 W a-0 8 0¢ y FW- a o 'c t is w o d F m -0 0 z s o 0 a) v X c Q ca X c> CO o d J U) c aa) U co W W a w e J z CO o 0 LO o W o U d 0 «t R> Y o otS j c W> c6 U p a io W o 0 0 U Cr5 C l) W 6 in O O c6 c6 W O W i O O x in O <0 W> O U cz U J o$f n 0 c U 0) U .<3 J 0- m J C O U m U U W J o w O OC c6 in c W m 0 c c [r [C W LL cr a) c .6 (r U I- H w� m o o,C).� U LL w o 0 w 0) (1) a ,,6,� o� w o° 0 Y¢ S 0° m a) 0 a) a� C o m m 0 0 0 a 0� m m�� m� a> 0 CL 0 0 0 0 U W LL m wY�C700 -Q- 1)J JUG 52Cn O.. Cl) 0 Cl) CO U EXH IBIT T t Council Resoiution &o. 4, Series of2011 o Page 9kl2 c j\ y 7/ Q) w ®E E K ƒ 6 2\ U m 2� cc! 8/ /2 \cz o @q 2m \k )D 0 ,g m —E# f ®7 j cu D %0 ..2 .5U,) 9 Ck\ 7 \Z o 2 —a CIS g e ee §j U- U- 2 ,7\ /k§ 0 <g 2 j k 2 Qco u F U) 3 w«G m u r _2 I '#E _0 I-- LL E S E E/Q &g2 0 a) uj 2 /(D 2 saa 2 2 2 z 2 J_ u2/ E± d0z a J EXHIBIT "AY) Town Council Resolution No. 4, Series of 2011 Page 10 of 12 4 g f —c- C. I QO g C. n I a? r Pas a r M m a ELK CAMP Pia o mx g RESTAURANT y# Z v m Z ;I SNOWMASS, CO m EXHIBIT "A" Town Council Resolution No. 4, Series of 2011 Page 11 of 12 V S G) m 0 ELK CAMP o m 0- m �u 6 r-- p o 3 RESTAURANT m m SNOWMASS, CO EXHIBIT "A" $m Town Council Resolution No. 4, Series of 2011 Page 12 of 12 .m fix, C� r C C a C C A C) ri6 t r r r r t t r c r S [t2 r r r r r e �r r r C r HIN ELK CAMP Jig H 00 z 6 RESTAURANT FD AH 70 0 SNOWMASS, CO C/) z EXHIBIT "B ai m Town Council r#' Resolution No, 4, Series of 2011?: 3 (D Page 1 of 1 0 0 ?P 0 x Lh m ,5 �I 0 CI I TOWN OF SNOWMASS VILLAGE 2 TOWN COUNCIL 3 4 ORDINANCE No. 1 5 SERIES OF 2011 6 7 AN ORDINANCE APPROVING WITH CONDITIONS THE MINOR PLANNED UNIT 8 DEVELOPMENT (PUD) AMENDMENT TO SNOWMASS MOUNTAIN REGARDING THE 9 ASSOCIATED ELK CAMP RESTAURANT SPECIAL REVIEW APPLICATIONS. 10 11 WHEREAS, the Aspen Skiing Company "Applicant submitted on June 1, 2010 a 12 combined Special Reviews for the proposed Elk Camp Restaurant along with a night 13 lighting plan for nighttime operations to 12:00 midnight together with an associated Minor 14 PUD Amendment to Snowmass Mountain, as described or illustrated in the applicant's 15 updated application notebook received October 1, 2010 incorporated herein by reference, 16 pursuant to the provisions in the Final PUD Guide in Ordinance No. 2, Series of 2005; and 17 18 WHEREAS, the Applicant submitted supplemental materials and replies in response 19 to Staff and referral agency review comments as part of the updated application submission 20 on October 1, 2010; and 21 22 WHEREAS, as more particularly described in the applicant's application notebook 23 received October 1, 2010 and summarized in attachment Exhibit "A" incorporated herein, 24 the associated Minor PUD Amendment application to Snowmass Mountain has been 25 submitted concurrently with the Special Review applications as a means to propose 26 modified updates to the usages, figures and development parameters in the Final PUD 27 Guide that would also accommodate the new Elk Camp Restaurant, as well as clarify 28 usage definitions; and 29 30 WHEREAS, as more particularly described in the applicant's application notebook 31 received October 1, 2010 and pursuant to associated Town Council Resolution No. 4, 32 Series of 2011, the Special Review applications proposes a replacement restaurant for 33 Cafe Suzanne that is, a) planned next to the east side of the top terminal for the Elk Camp 34 Gondola at Elk Camp Meadows, and b) proposed for utilization as the main site and base 35 camp for on- mountain, winter and summer, day and night time dining, activities, special 36 and group events. Interior seating would be available in an approximate 250 -seat "great 37 room" with side seating areas. A separate bar for 20 seats, an outdoor deck for 150 seats 38 and a children's ski school dining room are included as other seating options and 39 functions. Public restrooms are located on both levels of the proposed facility. The other 40 specific requests contained within the application include, a): a lighting plan for night time 41 operations until 12:00 a.m. year -round that would also include the gondola operation, b) a 42 Special Review request for night lighting as per the Final PUD Guide, and c) a request to 43 allow construction hours between 7:00 a.m. to 7:00 p.m. seven days per week to facilitate 44 ongoing summer operations and to accelerate within the shortened, high altitude 45 construction season; and 46 47 WHEREAS, the Planning Commission has reviewed the applications at public 48 meetings on November 3 and 17, 2010 and provided their recommendations to Town 49 Council pursuant to Resolution No. 7, Series of 2010; and 50 51 TC Ord 11 -1 Page 2 of 4 52 WHEREAS, the Town Council held a public meeting on December 20, 2010 to 53 hear the applicant's presentation of the proposal and to begin review of the applications, 54 and on January 3, 2011, a public hearing was scheduled to consider comments from the 55 general public, which hearing was published in the Snowmass Sun on December 15, 56 2010; Such hearing was continued to a meeting on January 18, 2011; and 57 58 WHEREAS, the Minor PUD Amendment application was processed in accordance 59 with Section 16A -5 -390, Amendment of Final PUD of the Municipal Code. 60 61 NOW, THEREFORE, BE IT ORDAINED, by the Town Council of the Town of 62 Snowmass Village, as follows: 63 64 Section One Findings. Following the evaluation of the application and in consideration 65 of the Planning Commission recommendations, the Town Council finds that: 66 67 Miscellaneous Findings 68 69 1) The Applicant submitted the application for the Minor PUD Amendment in 70 accordance with the provisions of the Municipal Code. 71 72 2) The initial and updated application provided the "Minimum Contents" required 73 pursuant to Sections 16A -5 -220 and 230, and included written and graphic 74 materials in sufficient detail to deem the application complete for review. 75 76 3) Supplemental information, amendments and addendums to the application, 77 acceptable for submission, have been supplied by the Applicant during the review 78 process for consideration mainly in response to Town Staff, referral agencies, 79 Planning Commission and Town Council comments and concerns. 80 81 4) All public hearing notification requirements, as specified within Section 16A -5- 82 60(b) of the Municipal Code, have been satisfied. 83 84 5) The United States Forest Service (USFS), owner of the property, has provided 85 written confirmation of an approval of the conceptual plans for the associated Elk 86 Camp Restaurant application as further described in their letter dated March 29, 87 2010 as part of the application materials, which appears to provide acceptable 88 authorization in order to conduct a complete review the application by the Town. 89 90 Minor PUD Amendment Application Findings 91 92 6) Pursuant to Section 16A -5- 390(3) of the Municipal Code and as more particularly 93 described in the applicant's application notebook received October 1, 2010 94 regarding the Minor PUD Amendment application, which includes clarification of 95 the development parameters and usage definitions, the Town Council finds that: 96 97 a) The ski related operations facilities on the mountain shall not be considered 98 commercial in nature, and the updated definitions and commercial tables in 99 attachment Exhibit "A" are therefore acceptable; TC Ord 11 -1 Page 3 of 4 100 b) The inventory list of on- mountain facilities has been proven helpful in the 101 review of past amendments, and it is acceptable to defer an update of the 102 inventory list of on- mountain facilities to utilize as a baseline reference for 103 future amendment reviews after the new Elk Camp Restaurant is built and the 104 Caf6 Suzanne removed; 105 c) The proposed revisions to further clarify the Final PUD Guide standards are 106 consistent with, or an enhancement of, the original PUD approval; 107 d) The proposed amendments do not have a substantially adverse effect on the 108 neighborhood surrounding the land where the amendment is proposed, or 109 have a substantially adverse impact on the enjoyment of land abutting upon or 110 across the street from the subject property; 111 e) The proposed amendments do not change the basic character of the PUD or 112 surrounding areas; and 113 f) The proposed amendments comply with the other noted and applicable 114 standards of the Municipal Code such as Section 16A- 5- 300(c), General 115 Restrictions and Section 16A -5 -310, Review Standards and as addressed in 116 this ordinance and in the accompanying Town Council Resolution No. 4, 117 Series of 2011. 118 119 Section Two Action. Pursuant to the findings stated in Section One of this ordinance, 120 the Town Council approves the Minor PUD Amendment to Snowmass Mountain related to 121 the associated Elk Camp Restaurant pursuant to Town Council Resolution No. 4, Series 122 of 2011, as shown in the Applicant's application notebook received October 1, 2010, 123 subject to satisfactorily complying with or implementing the conditions in Section Three of 124 this ordinance. 125 126 Section Three Conditions. The applicant shall comply with or implement the following 127 conditions: 128 129 1) The Applicant shall adhere to all material representations made in the application 130 and public meetings and hearings on December 20, 2010, January 3 and 18, 131 2011. 132 133 2) The applicant should continue to comply with the current Environmental 134 Assessment as submitted on March 2006 and titled "Proposed Elk Camp Beginner 135 Park and Summer Multiple Use Trials Environmental Assessment." 136 137 3) After the new Elk Camp Restaurant is built and the Cafe Suzanne removed, the 138 applicant shall formally submit no later than December 31, 2015 an Administrative 139 Modification application that provides an updated inventory list of all on- mountain 140 commercial and operational facilities to utilize as a baseline reference for future 141 amendment reviews. The Planning Director shall have the authority to review and 142 approve the updated inventory list for adoption into the Final PUD Guide via a 143 formally executed Notice or Record of Decision. If disputes arise with the 144 applicant that cannot be resolved at the administrative level, the updated inventory 145 list shall be forwarded to the Town Council for final review and determination. 146 147 TC Ord 11 -1 Page 4 of 4 148 Section Four: Severability If any provision of this Ordinance or application hereof to 149 any person or circumstance is held invalid, the invalidity shall not affect any other 150 provision or application of this Ordinance which can be given effect without the invalid 151 provision or application, and, to this end, the provisions of this Ordinance are severable. 152 153 INTRODUCED, READ, AND APPROVED on first reading by the Town Council of 154 the Town of Snowmass Village on January 18, 2011 upon a motion by Town Council 155 Member the second of Town Council Member and upon 156 a vote of in favor and against. 157 158 READ, APPROVED, AND ADOPTED on second reading by the Town Council of 159 the Town of Snowmass Village on February 7, 2011 upon a motion by Town Council 160 Member the second of Town Council Member and upon 161 a vote of in favor and against. 162 163 TOWN OF SNOWMASS VILLAGE 164 TOWN COUNCIL 165 166 167 168 Bill Boineau, Mayor 169 170 ATTEST: 171 172 173 174 Rhonda B. Coxon, Town Clerk 175 176 APPROVED AS TO FORM: 177 178 179 180 John C. Dresser, Jr., Town Attorney 181 182 183 Exhibit Attachment incorporated herein: 184 A. Edited and Final Versions of the affected portions of the Final PUD Guide for 185 Snowmass Mountain (Note: Reference Ordinance No. 2, Series of 2005, for the 186 other information, drawings and /or standards in the Final PUD Guide). 187 188 Exhibits incorporated by Reference: 189 Applicant's application notebook received October 1, 2010; 190 Staff report dated December 20, 2010 with initial and follow up referral agency 191 review comments; 192 Staff report dated January 3, 2011; and 193 Applicant replies dated December 22, 2010 in response to Town Council issues 194 and concerns at a meeting on December 20, 2010. Exhibit "A" Town Council Ordinance No. 1, Series of 2011 Page 1 of 3 MODIFIED PORTION OF RESTAURANT TABLES IN FINAL PUD GUIDE OF 2005 Adopted Version via Ordinance No. 2, Series of 2005 1) Primary Restaurants and Picnic facilities: Restaurant Construction Date Building Size Indoor Seating Outdoor (s ft) Seatin Sam's Knob 1967 13,000 260 100 Gordon's High 1973, 1985 (addition) 18,000 514 150 Alpine Caf6 Suzanne 1971, 1975 (addition) 17,500 260 150 Ullrhof 1969, 1989 (addition) 10,000 230 250 Lynn Britt Cabin 1997 1,650 68 50 Spider Sabich Cabin 1985 6,348 0 250 Tube Town Yurt 1996 803 24 25 Lizard Lodge 2000 1,000 60 50 Two Creeks cafe 1995 40 25 Total 68,301 1,456 1,050 Note: see attached Exhibit `5' for comprehensive list of all ancillary and accessory structures. Updated Adopted Version via this Ordinance No. 1, Series of 2011 1) Ski Related Commercial Facilities: Restaurant Construction Date Building Footprint Indoor Outdoor Size (s ft) (s ft) Seating Seatin Sam's 2006 8,821 8,821 150 50 Smokehouse Gordon's High 1973, 1985 (addition) 18,000 6,000 514 150 Alpine (3+ level) Elk Camp 14,936* 10,659 Restaurant 2012 (commercial (main 275 150 only) level) Ullrhof 1969, 1989 (addition) 10,000 ,0000 230 250 Lynn Britt Cabin 1997 1,650 1,650 68 50 Spider Sabich 1985 6,348 6,348 0 250 Cabin Up 4 Pizza n/a 1,390 (upper 1,390 40 60 level only) Lizard Lodge 2000 1,000 1,000 60 50 Total 62,145 40,868 1,337 1,100 Limitations of Sid- Related Commercial Facilities and Uses Limitation on Maximum Amount of 120,000 Commercial Space Limitation on Maximum Amount of 80,000 Building Ground Coverage The 14,936 SF is on -mtn commercial (restaurant) space. The balance between that figure and the total FAR SF of 17,480 SF is attributable to skier service (on -mtn non- commmercial) space, specifically the lower -level bathrooms and children's dining room that we viewed as more in support of the skiing operations than the restaurant operations. Exhibit "A" Town Council Ordinance No. 1, Series of 2011 Page 2 of 3 MODIFIED PORTION OF DEFINITIONS SECTION IN FINAL PUD GUIDE OF 2005 The Definitions section of the Final PUD Guide does not contain entries for Ski Related Commercial Facilities and for Commercial Service Areas. A definition for Ski Related Commercial Facilities is proposed for addition in order to clarify what is included in the limitation on use for Ski Related Commercial Facilities in the Limitations on Use and Facilities section of the Final PUD Guide. A definition for Ski Related Facilities is included to list other on- mountain facility types. A definition for Commercial Service Areas is proposed in order to establish what spaces can be included within the FAR Calculation exemption for Commercial Service Areas that is referred to in the Town Land Use Code but is not further defined. The updated and new definitions are: Ski Related Commercial Facilities means on- mountain restaurant and picnic facilities in support of the use and operations of a ski area together with the following uses in conjunction therewith: (a) access, circulation, stairs, elevators, lobby and vestibule spaces associated with building circulation; (b) rest rooms (public and private); (c) food service /kitchen/cafeteria operations, points of sale and associated equipment; (d) retail which is incidental and accessory to the principal use of the building; (e) employee facilities to include locker rooms, meeting rooms, break rooms, dining areas, showers, offices which are accessory to the cormmercial use of the building. Ski Related Facilities means on- mountain facilities and structures in support of ski area operations but not of a commercial nature, including but not limited to lift shacks and operator houses, outhouses, storage buildings, lift maintenance facilities, NASTAR shacks, water and snowmaking pump houses and facilities, patrol buildings, and bomb caches. Commercial Service Areas means areas within the commercial building that are in service to the building's commercial use and including: service corridors and circulation, service stairs and elevators that are not used by the public, loading dock, shipping and receiving areas, and trash and recycling spaces. Note: All other definitions in the 2005 Final PUD Guide shall remain. Exhibit "A" Town Council Ordinance No. 1, Series of 2011 Page 3 of 3 UPDATED LIMITATIONS OF FACILITIES AND USES SECTION IN FINAL PUD GUIDE OF 2005 Adopted Version via Ordinance No. 2, Series of 2005 Limitations of Facilities and Uses (for new development /re- development since the Ordinance 94-09 approval, as described in attached Exhibit `E'): Maximum Building Square Footage 120,000 SF (NOTE: TOTAL 54,347 SF OF STRUCTURES BUILT AFTER ORDINANCE 94 -09 APPROVAL, INVENTORIED AS OF FEBRUARY 7, 2005) REFERENCE ATTACHED EXHIBIT `5'. Maximum Amount of Commercial Space 120,000 SF Maximum Building Ground Coverage 80,000 SF Minimum Number and Minimum Square (See Impact Footage of Employee Housing Units Mitigation Agreement) Snowmaking Compressor Building 2,500 SF East Village Day Lodge and Skier Services 9,010 SF Parking 400 cars Mid Station (previously envisioned at Elk Camp Meadows) 43,815 SF Gondola, Restaurant, Information /Interpretive, Patrol and Support (pursuant to Ordinance No. 9, Series of 1994 approval). Summit Station 5,500 SF Gondola, Restaurant, Information /Interpretive, Patrol and Support (pursuant to Ordinance No. 9, Series of 1994 approval). Special Review Uses (in addition to use table below) Snowmaking Compressor Building 2,500 SF Updated Adopted Version via this Ordinance No. 1, Series of 2011 Limitations of Facilities and Uses Limitations on Ski Related Commercial Facilities Maximum Amount of Ski- Related Commercial Space 120,000 SF Maximum Ski Related Commercial Space Building Ground Coverage 80,000 SF Other Limitations East Village Day Lodge and Skier Services 9,010 SF Parking 400 cars Elk Camp Meadows 43,815 SF Gondola, Restaurant, Information /Interpretive, Patrol and Support (pursuant to Ordinance No. 9, Series of 1994, and Ordinance No. 6, Series of 1997 approval). Summit Station 5,500 SF Gondola, Restaurant, Information /Interpretive, Patrol and Support (pursuant to Ordinance No. 9, Series of 1994, and Ordinance No. 6, Series of 1997 approval). Special Review Uses (in addition to use table below) Snowmaking Compressor Building 2,500 SF MEMORANDUM TO: Snowmass Village Town Council FROM: David Peckler Transportation Director DATE: January 18, 2011 SUBJECT: Minor Amendments to Title VI Civil Rights Plan as attached to Resolution #7, Series of 2011. I. PURPOSE AND ACTIONS REQUESTED OF COUNCIL: Staff requests Council include the following amendments to the Civil Rights Plan being adopted by Resolution #7, Series of 2011. II. BACKGROUND NEED FOR COMP PLAN UPDATE The Federal Transit Administration Civil Rights officer has reviewed a draft of our plan and recommends the following changes: Appendix D d Public Notice see following comments: Public Notice of Rights insert "conspicuously and accessibly The sentence will read, ll in statement s ll be conspicuously an accessibly se on site... Council Packet Page 118 Delete the r citizens. Use persons. e r `itizens' is e; however, t public i misinterpret it as "U.S. itizens of the U.S." Council Packet Page 118 Title VI Public Notice of Rig lint Process, page Insert calendar before days in this section s well as pages 4, It will read, 180 calendar s... Council Packet Page 119 For #s 4 5, delete business. The Department Justice, lead agency Title VI complaints, as well as other Federal agencies, including DOT/FT use calendar days as their timeline for all complaints. Council Packet Page 119 Is on 1, page 7, delete sex and age. Title VI only covers race, color, or national original. Disability is added because c Council Packet Page 119 Limited li sh Proficiency PI Outreach iu second bullet, page 6 insert upon request. The sentence will read, translator will be available upon request... Council Packet Page 129 Monitoring i LEP Plan, letter f. Insert conspicuous and accessible locations The sentence will read, Title VI to the li is t in conspicuous n accessible locations in is Council Packet Page 130 111. APPLICABLE REGULATIONS NA IV. ACTION REQUESTED OF COUNCIL 4 Approve Resolution #7, Series of 2011 with the amendments noted above. MEMORANDUM TO: Snowmass Village Town Council FROM: David Peckler Transportation Director DATE: January 18, 2011 SUBJECT: Resolution NO. 07, Series of 2011 Amending the Title VI Plan in Compliance with Civil Rights Act of 1964 and Title 49 Nondiscrimination in Federally- Assisted Programs of the Department of Transportation I. PURPOSE AND ACTIONS REQUESTED OF COUNCIL: Staff requests Council's approval of Resolution NO. 07, Series of 2011 to adopt the amended Plan to ensure that the services provided by the Town, with funding from the Federal Transit Administration (FTA) under Section 5311 Non Urbanized Area Formula Program operating assistance grant and TIGGER II energy grant, and shall in no way excluded any person from participation in, benefits of, or in any way subject someone to discrimination on the grounds of race, color or national origin. II. BACKGROUND: The Town receives grants from the FTA, for the provision of service on routes 3 and 8 on a year -round basis and for capital purchases. FTA grants in 2011 are for: $190,785 in Administration and Operating assistance, carry over of $238,000 in Capital funding from a Section 5311 Capital grant for a vehicle purchase, $45,000 in Section 5309 Bus and Bus Facility grant for a vehicle purchase, $73,936 in a TIGGER II energy grant. Jurisdictions that receive combined FTA grant funding in excess of $250,000 are required to adopt a Title VI Plan as part of the Master Agreement's Certifications and Assurances (Adopted under Resolution #43, Series of 2010 on November 15, 2010). The Title VI Plan includes assurances that information and services are accessible to individuals with Limited English Proficiency (LEP Plan), and that there is a formal procedure for handling complaints under Title VI of the Civil Rights Act of 1967 (Appendix D). Our capital grants for vehicle replacements under FTA Section 5309 and Section 5311 are exempt from the formula to determine if the combined grants exceed $250,000. The 5311 Administration Operating grant and the TIGGER II grant totals $264,721. III. APPLICABLE REGULATIONS Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d -4; and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally- Assisted Programs. IV. DISCUSION ITEMS NEXT STEPS Our current plan has expired and is subject to renew in 2011. There are minor changes to dates and demographic information to keep the plan up to date. There will be a small cost of approximately $3,500 hold public hearing, to translate our route information and forms into Spanish, and produce materials for distribution. V. NEXT STEPS MAJOR MILESTONES NA VI. ACTION REQUESTED OF COUNCIL Approve Resolution NO. 07, Series of 2011 amending the Town's Title VI Plan. SNOWMASS VILLAGE TOWN COUNCIL RESOLUTION NO. 7 SERIES OF 2011 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SNOWMASS VILLAGE, COLORADO, AMENDING THE TITLE VI PLAN WHICH INCLUDES A LIMITED ENGLISH PROFICIENCY (LEP) PLAN IN COMPLIANCE WITH TITLE VI OF THE CIVIL RIGHTS ACT OF 1964,78 STAT. 252,42 U.S.C. 200D TO 2000D -4, AND THE GUIDELINES OF THE FEDERAL TRANSIT ADMINISTRATION, AN OPERATING ADMINISTRATION OF THE UNITED STATES DEPARTMENT OF TRANSPORTATION, FOR FEDERAL TRANSPORTATION ASSISTANCE AUTHORIZED BY 49 U.S.C. CHAPTER 53, TITLE 23 UNITED STATES CODE, AND OTHER FEDERAL STATUTES ADMINISTERED BY THE FEDERAL TRANSIT ADMINISTRATION. WHEREAS, the Town of Snowmass Village (TOSV) has an adopted Title VI Plan That needs to be amended to comply with Federal Transit Administration guidelines: Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d -4, the Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally- Assisted Programs of the Department of Transportation, and Executive Order 13166 "Improving Access to Services for Persons With Limited English Proficiency," reprinted at 65 FR 50121 (August 16, 2000); and, WHEREAS, the Federal Transportation Administrator has been delegated authority to award Federal financial assistance for. a transportation project; and, WHEREAS, the TOSV has entered into a grant or cooperative agreement for Federal financial assistance; and, WHEREAS, the TOSV has provided all annual Certifications and Assurances to the Federal Transit Administration required for the project in Resolution 43, Series of 2010, and, WHEREAS, the TOSV finds that the adoption of this Resolution is necessary for the immediate preservation of the public health, safety and welfare. NOW THEREFORE BE IT RESOLVED by the Town Council of the Town of Snowmass Village, Colorado, To adopt the amended Title VI Plan to ensure nondiscrimination in the provision of services on the grounds of race, color or national origin, and to fulfill the responsibility to make information and services available to limited English proficient persons in compliance with the guidelines of the Federal Transit Administration for Federal 11 -07 RESO. Page 2 of 2 assistance authorized by 49 U.S.C. Chapter 53, Title 23, United States Code, or other Federal statutes authorizing a project administered by the Federal Transit Administration. CERTIFICATION READ, APPROVED AND ADOPTED by the Town Council of the Town of Snowmass Village on the 18th of January 2011 upon a motion made by Council Member the second of Council Member and upon a vote of _in favor and opposed. TOWN OF SNOWMASS VILLAGE Bill Boineau, Mayor APPROVED AS TO FORM John Dresser, Town Attorney ATTEST: Rhonda Coxon, Town Clerk 2 Town of Snowmass Village Title VI Plan Related to Transportation Planning and Transportation Improvements Endorsed and Approved January 18, 2011 by the: TOWN OF SNOWMASS VILLAGE COUNCIL Submitted to Federal Transit Administration Region 8 12300 West Dakota Avenue, Suite 310 Lakewood, CO 80228 -2583 January 18, 2011 1/2011 RECIPIENT INFORMATION RECIPIENT: Town of Snowmass Village (TOSV) Rural Transit Agency (population under 200,000) SUBMITTAL DATE: January 18, 2011 EXPIRATION YEAR: 2014 CONTACT INFORMATION: David Peckler Transportation Director Town of Snowmass Village Box 5010 0016 Kearns Road Snowmass Village, CO 81615 dpeckler(c)_tosv.com Phone: 970 923 -2543 X 420 Fax: 970 923 -5986 Russell Forrest Town Manager Town of Snowmass Village Box 5010 0016 Kearns Road Snowmass Village, CO 81615 rforrest _,tosv.com Phone: 970 923 -3777 X 606 Fax: 970 923 -6083 TOWN OF SNOWMASS VILLAGE 1/2011 2 TITLE VI SUBMISSION TO THE FTA TABLE OF CONTENTS Page I. PROVISION OF TITLE VI ASSURANCES 4 II. TITLE VI COMPLIANCE HISTORY 5 III. INCORPORATION OF THE PROGRAM 6 IV. GENERAL GUIDELINES /REQUIREMENTS 9 a. Annual Certification and Assurance 9 b. Complaint Procedures 9 C. Record Title VI Activities 9 d. Access for LEP Persons 9 e. Public Notification 9 f. Additional Information 10 g. Timely Submission 10 h. Environmental Analysis of Construction Projects 10 i. Public Participation 11 APPENDIX A Title VI Clause Re: All Contracts Subject To Title VI APPENDIX B Title VI Clause Re: Real Property Transactions APPENDIX C Title VI Clause Re: Federally Funded Real Property Transactions /Improvements APPENDIX D Public Notice of Rights Complaint Process APPENDIX E TOSV's Limited English Proficiency (LEP) Plan TOWN OF SNOWMASS VILLAGE 112011 3 TITLE VI SUBMISSION TO THE FTA I. PROVISION OF TITLE VI ASSURANCES The TOSV hereby certifies that, as a condition of receiving Federal financial assistance under the Urban Mass Transportation Act of 1964, as amended, it will ensure that: a. TOSV shall submit on an annual basis, their Title VI Assurance, as part of their annual Certification and Assurance submission to the FTA. b. No person, on the basis of race, color, or national origin, will be subjected to discrimination in the level and quality of transportation services and transit- related benefits. C. TOSV will compile, maintain, and submit in a timely manner, Title VI information required by FTA Circular 4702.1A and in compliance with the Department of Transportation's Title VI Regulation, 49 CFR, Part 21.7. d. TOSV will make it known to the public that those persons or persons alleging discrimination on the basis of race, color, or national origin as it relates to the provision of transportation services and transit related benefits may file a compliant with the Federal Transit Administration and /or the U.S. Department of Transportation. TOWN OF SNOWMASS VILLAGE 1/2011 4 TITLE VI SUBMISSION TO THE FTA II. TITLE VI COMPLIANCE HISTORY a. There are no outstanding lawsuits or complaints naming the TOSV which allege discrimination on the basis of race, color or national origin with respect to service or other transit benefits. b. There are no pending applications for Federal financial assistance, and there is no Federal financial assistance currently being provided to the TOSV other than that being supplied by the Federal Transit Administration (FTA). Currently the TOSV is applying for Section 5311, Section 5309 and TIGGER II funding through the FTA. C. During the course of the last three (3) years, there have not been any civil rights compliance review activities conducted with respect to the TOSV and, to the best of our knowledge, there are not presently any ongoing civil rights compliance review activities being conducted with respect to the TOSV. d. There are currently no pending construction projects which would negatively impact minority communities being performed by the TOSV. TOWN OF SNOWMASS VILLAGE 1/2011 5 TITLE VI SUBMISSION TO THE FTA III. INCORPORATION OF THE PROGRAM The Town of Snowmass Village (hereinafter referred to as the "TOSW or "Recipient hereby agrees that, as a condition to receiving any Federal financial assistance from the Department of Transportation, it will comply with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d -42 U.S.C. 2000d -4 (hereinafter referred to as the "Act and all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally- Assisted Programs of the Department of Transportation Effectuation of Title VI of the Civil Rights Act of 1964 (hereinafter referred to as the "Regulations and other pertinent directives. No person in the United States shall, on the grounds of race, color or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the Recipient receives Federal financial assistance from the Department of Transportation, including the Federal Transit Administration, and HEREBY GIVES ASSURANCE THAT it will promptly take any measures necessary to effectuate this agreement. This assurance is required by subsection 21.7(a) of the Regulations. More specifically, and without limiting the above general assurance, the Recipient hereby gives the following specific assurances with respect to its Federal Transit Administration program: a. That the Recipient agrees that each "program" and each "facility as defined in subsections 21.23(e) and 21.23(b) of the Regulations will be (with regard to a "program conducted, or will be (with regard to a "facility operated, in compliance with all requirements imposed by, or pursuant to, the Regulations. b. That the Recipient shall insert the following notification in all solicitations for bids for work or material subject to the Regulations and made in connection with all Federal Transit Administration programs and, in adapted form in all proposals or negotiated agreements: The TOSV, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d -4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders /proposers that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to the invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. TOWN OF SNOWMASS VILLAGE 1/2011 6 TITLE VI SUBMISSION TO THE FTA C. That the Recipient shall insert the clauses contained herein as APPENDIX A in every contract subject to this Act and the Regulations. d. That the Recipient shall insert the clauses contained herein as APPENDIX B as a covenant running with the land, in any deed from the United States affecting a transfer of real property, structures, or improvements thereon, or interest herein. e. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the assurance shall extend to the entire facility and facilities operated in connection therewith. f. That where the Recipient receives Federal financial assistance in the form, or for the acquisition of real property or an interest in real property, the assurance shall extend to rights to space on, over or under such property. g. That the Recipient shall include the appropriate clauses contained herein as APPENDIX C as a covenant running with the land, in any future deeds, leases, permits, licenses, and similar agreements entered into by the Recipient with other parties: (a) for the subsequent transfer of real property acquired or improved under Federal Transit Administration programs; and (b) for the construction or use of, or access to, space on, over, or under real property acquired, or improved under Federal Administration programs. h. That this assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the form of personal property or real property or interest therein or structures or improvements thereon, in which case the assurance obligates the Recipient or any transferee for the longer of the following periods: (a) the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or (b) the period during which the Recipient retains ownership or possession of the property. i. The Recipient shall provide for such methods of administration for the programs as are found by the Secretary of Transportation or the official to whom he /she delegates specific authority to give reasonable guarantee that it, other interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Act, the Regulations and this assurance. j. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Act, the Regulations, and this assurance. TOWN OF SNOWMASS VILLAGE 1/2011 7 TITLE VI SUBMISSION TO THE FTA k. The Recipient assures that the level and quality of transit service and related benefits are provided in a manner consistent with Title VI of the Civil Rights Act of 1964. THESE ASSURANCES are given in consideration of, and for the purpose of, obtaining any and all Federal grants, loans, contracts, property, discounts or other Federal financial assistance extended after the date hereof to the recipient by the Department of Transportation under the Federal Administration and is binding on it, other recipients, subgrantees, contractors, subcontractors, transferees, successors in interest and other participants in the Federal Transit Administration programs. The person(s) whose signature appears below, are authorized to sign these assurances on behalf of the grant applicant or recipient. Date: David Peckler, Transportation Director Town of Snowmass Village (TOSV) Date: Russell Forrest, Town Manager Town of Snowmass Village (TOSV) TOWN OF SNOWMASS VILLAGE 1/2011 8 TITLE VI SUBMISSION TO THE FTA IV. GENERAL GUIDELINES /REQUIREMENTS a. Annual Certification and Assurance As stated in Section I, TOSV shall submit annually, their Title VI assurance, as part of their annual Certification and Assurance submission to the FTA. The most recent submission for the TOSV was approved by Town Council on January 18, 2011 through Resolution NO. 07 Series of 2011 and was executed and submitted to the FTA January 19, 2011. b. Complaint Procedures In compliance with 49 CFR Section 21.9(b), TOSV has developed procedures for investigating and tracking Title VI complaints filed against them. Such procedures shall be made available to the public upon request. TOSV complaint procedures and complaint form are contained herein as APPENDIX D C. Record Title VI Activities In compliance with 49 CFR Section 21.9(b), TOSV shall prepare and maintain a list of any active investigations conducted by entities other than the FTA, lawsuits, or complaints naming TOSV that allege discrimination on the basis of race, color, or nation origin. Such list shall include: 1) Date the investigation, lawsuit, or complaint was filed; 2) Summary of the allegation(s); 3) The status of the investigation, lawsuit, or complaint; and 4) Actions taken by the TOSV in response to the investigation, lawsuit or complaint. d. Access for LEP Persons TOSV shall take steps to ensure meaningful access to the benefits, services, information, and other important portions of their programs and activities for individuals who are Limited English Proficient (LEP). TOSV will assist persons with limited English proficiency to participate in the transportation planning process. TOSV Staff will make every effort to provide translators and document translation, where feasible, upon request. TOSV's Limited English Proficiency (LEP) Plan is contained herein as APPENDIX E TOWN OF SNOWMASS VILLAGE 1/2011 9 TITLE VI SUBMISSION TO THE FTA e. Public Notification In compliance with 49 CFT Section 21.9(d), TOSV shall provide information to the public regarding their Title VI obligations and apprise members of the public of the protections against discrimination afforded to them by the Title VI. TOSV complaint procedures and public notification information are contained herein as APPENDIX D f. Additional Information TOSV acknowledges that, at the discretion of the FTA, information other than that which is required by FTA C 4702.1A, may be requested in writing of the TOSV, to investigate complaints of discrimination or to resolve concerns about possible noncompliance with Title VI.. g. Timely Submission TOSV acknowledges that their Title VI submissions and /or updates thereto, shall be supplied to their FTA Regional Office once every three (3) years. The submission shall include, but is not limited to: 1) A summary of public outreach and involvement activities undertaken since the last submission and a description of steps taken to ensure that minority and low- income people had meaningful access to these activities; 2) TOSV's process for persons with limited English proficiency (LEP); 3) Title VI Complaint and Tracking procedures; 4) A list of any Title VI investigations, complaints or lawsuits filed since the last submission; and 5) A copy of TOSV's public notice regarding Title VI compliance and public access and instructions to TOSV Title VI complaint procedures. Portions of the Plan which have not changed since the last submission will not be resubmitted, however, TOSV shall include a statement to this effect in lieu of copies of the original documents in order to eliminate redundancy in resubmissions. h. Environmental Analysis of Construction Projects TOSV shall integrate an environmental justice analysis into their National Environmental Policy Act (NEPA) documentation of construction projects of which require NEPA. If a Categorical Exclusion (CE) is performed, TOSV shall TOWN OF SNOWMASS VILLAGE 1/2011 10 TITLE VI SUBMISSION TO THE FTA complete the FTA's standard CE check -list which includes a section on community disruption and environmental justice. While preparing an Environmental Assessment (EA) or Environmental Impact Statement (EIS), TOSV shall integrate into their documents, the following: 1) A description of the low- income and minority population within the study area affected by the project, and a discussion of the method used to identify this population; 2) A discussion of all adverse effects that would affect the identified minority and low- income population; 3) A discussion of all positive effects that would affect the identified minority and low- income population; 4) A description of all mitigation and environmental enhancement actions incorporated into the project to address the adverse effects, including, but not limited to, any special features of the relocation program that go beyond the requirements of the Uniform Relocation Act and address adverse community effects such as separation or cohesion issues, and the replacement of the community resources destroyed by the project, if applicable; 5) A discussion of the remaining effects, if any, and why further mitigation is not proposed; and 6) For projects that traverse predominantly minority and low- income and predominantly non minority and non -low- income areas, a comparison will be completed of mitigation and environmental enhancement actions between the two stated areas. If there is no basis for such a comparison, TOSV shall describe why this is so. i. Public Participation The TOSV shall seek out and consider viewpoints of minority, low- income, and LEP populations in the course of conducting public outreach and involvement activities in regards to proposed transportation decisions. TOSV shall make every effort to include the following practices: 1) Coordination with individuals, institutions, or organizations and implementing community -based public involvement strategies to reach out to members in the affected minority and /or low- income communities; 2) Provision of opportunities for public participation through means other than written communication, such as personal interviews or use of audio or video recording devices to capture oral comments; TOWN OF SNOWMASS VILLAGE 1/2011 11 TITLE VI SUBMISSION TO THE FTA 3) Utilization of locations, facilities and meeting times that are convenient and accessible to low- income and minority communities; 4) Utilization of different meeting sizes or formats, or varying the type and number of news media used to announce public participation opportunities; and 5) Implementation of DOT's policy guidance regarding TOSV's responsibilities to LEP persons. The person(s) whose signature appears below, are authorized to sign on behalf of the grant applicant or recipient. Date: David Peckler, Transportation Director Town of Snowmass Village (TOSV) Date: Russell Forrest, Town Manager Town of Snowmass Village (TOSV) TOWN OF SNOWMASS VILLAGE 1/2011 12 TITLE VI SUBMISSION TO THE FTA APPENDIX E TOSV's Limited English Proficiency (LEP) Plan TOWN OF SNOWMASS VILLAGE 1/2011 13 TITLE VI SUBMISSION TO THE FTA APPENDIX A TITLE VI PLAN (to be inserted into every contract subject to Title VI) The Town of Snowmass Village is herein referred to as the "TOSV' During the performance of this contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the "contractor agrees as follows: 1 Compliance with Regulations The contractor shall comply with the Regulations relative to nondiscrimination in federally assisted programs of the Department of Transportation (hereinafter, "DOT Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract. 2) Nondiscrimination The contractor, with regard to the work performed by it during the contract, shall not discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations. 3) Solicitations for Subcontracts, Including Procurements of Materials and Equipment In all solicitations either by competitive bidding or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contractor of the contractor's obligations under this contract and the Regulations relative to nondiscrimination on the grounds of race, color, or national origin. 4) Information and Reports The contractor shall provide all information and reports required by the Regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the TOSV or the FEDERAL TRANSIT ADMINISTRATION to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information the contractor shall so certify to the TOSV or the FEDERAL TRANSIT ADMINISTRATION as appropriate, and shall set forth what efforts it has made to obtain the information. 5) Sanctions for Noncompliance In the event of the contractor's noncompliance with nondiscrimination provision of this contract, the TOSV shall impose contract sanctions as it or the FEDERAL TRANSIT ADMINSTRATION may determine to be appropriate, including but not limited to: a) Withholding of payments to the contractor under the contract until the contractor complies; and /or b) Cancellation, termination, or suspension of the contract, in whole or in part. TOWN OF SNOWMASS VILLAGE 1/2011 1 Title VI Appendices APPENDIX A TITLE VI PLAN (Continued) (to be inserted into every contract subject to Title VI) 6) Incorporation of Provisions The contractor shall include the provisions of paragraphs (1) through (6) in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The contractor shall take such action with respect to any subcontract or procurement as the TOSV or the FEDERAL TRANSIT ADMINISTRATION may direct as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request the TOSV to enter into such litigation to protect the interests of the TOSV and, in addition, the contractor may request the United States to enter into such litigation to protect the interests of the United States. TOWN OF SNOWMASS VILLAGE 1/2011 2 Title VI Appendices APPENDIX B TITLE VI PLAN (to be inserted into real property transactions) The Town of Snowmass Village is herein referred to as the "TOSV' The following clauses shall be included in any and all deeds effecting or recording the transfer of real property, structures or improvements thereon, or interest therein from the United States. (GRANTING CLAUSE) NOW, THEREFORE, the Department of Transportation, as authorized by Law, and upon the condition that the TOSV will accept title to the Lands and maintain the project constructed thereon, in accordance with THE STATE OF COLORADO the Regulations for the Administration of PROGRAM and the policies and procedures prescribed by FEDERAL TRANSIT ADMINISTRATION of the Department of Transportation and, also in accordance with and in compliance with all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally- Assisted Programs of the Department of Transportation (hereinafter referred to as the Regulations) pertaining to and effectuating the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252; 42 U.S.C. 2000d to 2000d -4), does hereby remise, release, quitclaim and convey unto the TOSV all the right, title and interest of the Department of Transportation in and to said lands described in Exhibit "A" attached hereto and made a part hereof. (HABENOUM CLAUSE) TO HAVE AND TO HOLD said lands and interests therein unto the TOSV and its successors forever, subject, however, to the covenants, conditions, restrictions and reservations herein contained as follows, which will remain in effect for the period during which the real property or structures are used for a purpose for which Federal financial assistance is extended or for another purpose involving the provision of similar services or benefits and shall be binding on the TOSV its successors and assigns. The TOW in consideration of the conveyance of said lands and interests in lands, does hereby covenant and agree as a covenant running with the land for itself, its successors and assigns, that (1) no person shall on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination with regard to any facility located wholly or in part on, over or under such lands hereby [and]* (2) that the TOSV shall us the lands and interest in lands and interests in lands so conveyed, in compliance with all requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally- Assisted Programs of the Department of Transportation Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations may be amended, and (3) that in the event of breach of any of the above mentioned nondiscrimination conditions, the Department shall have a right to re -enter said lands and facilities on said land, and the above described land and facilities shall thereon revert to and vest in and become the absolute property of the Department of Transportation and its assigns as such interest existed prior to this instruction. Reverter clause and related language to be used only when it is determined that such a clause is necessary in order to effectuate the purposes of Title VI of the Civil Rights Act of 1964. TOWN OF SNOWMASS VILLAGE 1/2011 3 Title VI Appendices APPENDIX C TITLE VI PLAN (to be inserted into Federally funded real property transactions or improvements) The Town of Snowmass Village is herein referred to as the "TOSV" The following clauses shall be included in all deeds, licenses, teases, permits, or similar instruments entered into by the TOSV pursuant to the provisions of Assurance 7(a). The (grantee, licensee, lessee, permitee, etc., as appropriate) for herself /himself, his /her heirs, personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree (in the case of deeds and leases add "as a covenant running with the land that in the event facilities are constructed, maintained, or otherwise operated on the said property described in this (deed, license, lease, permit, etc.) for a purpose for which a Department of Transportation program or activity is extended or for another purpose involving the provision of similar services or benefits, the (grantee, licensee Lessee, permitee, etc.) shall maintain and operate such facilities and services in compliance with all other requirements imposed pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination of Federally Assisted Programs of the Department of Transportation Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations may be amended. (Include in licenses, leases, permits, etc.)* That in the event of breach of any of the above nondiscrimination covenants, the TOSV shall have the right to terminate the (license, lease, permit, etc.) and to re -enter and repossess said (licenses, lease, permit, etc.) to re -enter and repossess said land and facilities thereon, and hold the same as if said (license, lease, permit, etc) had never been made or issued. (Include in deeds)* That in the event of breach of any of the above nondiscrimination covenants the TOSV shall have the right to re -enter said lands and facilities thereon, and the above described lands and facilities shall thereupon revert to and vest in and become the absolute property of the TOSV and its assigns. The following shall be included in all deeds, licenses, leases, permits, or similar agreements entered into by the TOSV pursuant to the provisions of Assurance 7(b). The (grantee, licensee, lessee, permitee, etc., as appropriate) for herself /himself, his /her personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree (in case of deeds, and leases add "as a covenant running with the land that (1) no person on the ground of race, color, or national origin shall be excluded form participation in, be denied the benefits of, or be otherwise subjected to discrimination in the use of said facilities, (2) that in. the construction of any improvements on, over or under such land and the furnishing services thereon, no person on the grounds of race, color, or national origin shall be excluded from the participation in, be denied. the benefits of, or be otherwise subjected to discrimination, and (3) that the (grantee, licensee, lessee, permitee, etc.) shall use the premises in compliance with all other requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally- Assisted Programs of the Department of Transportation Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations may be amended. TOWN OF SNOWMASS VILLAGE 1/2011 4 Title VI Appendices APPENDIX C TITLE VI PLAN (Continued) (to be inserted into Federally funded real property transactions or improvements) (Include in licenses, leases, permits, etc.)* That in the event of breech of any of the above nondiscrimination covenants, the TOSV shall have the right to terminate the (license, lease, permit, etc. and to re -enter and repossess said land and the facilities as thereon, and hold the same as if said (license, lease, permit, etc.) had never been made or issued. (Include in deeds)* That in the event of breach of any of the above nondiscrimination covenants, the TOSV shall have the right to re -enter said land and facilities thereon, and the above described lands and facilities shall thereupon revert to and vest in and become the absolute property of the TOSV and its assigns. Reverter clause and related language to be used only when it is determined that such a clause is necessary in order to effectuate the purpose of Title VI of the Civil Rights Act of 1964. TOWN OF SNOWMASS VILLAGE 1,2011 5 Title VI Appendices APPENDIX D TITLE VI PUBLIC NOTICE OF RIGHTS COMPLAINT PROCESS TOWN OF SNOWMASS VILLAGE, COLORADO (TOSV) Public Notice of Rights The following statement shall be posted on site at the TOSV office, on the TOSV website www.TOSV.com permanently displayed on public transit vehicles; and other appropriate materials made available to the public: (Documents will be translated into languages other than English, upon request.) Non- Discrimination Your Rights Under Title VI of the Civil Rights Act of 1964 The United States Department of Transportation (DOT) ensures full compliance with Title VI of the Civil Rights Act of 1964 by prohibiting discrimination against any person on the basis of race, color or national origin in the provisions of benefits and services resulting from federally assisted programs and activities. Any person, who believes the Town of Snowmass Village (TOSV) has violated his /her Title VI protections, should contact the TOSV at 970 923 -2543 dpeckler(Qtosv.com TOSV has also developed a policy to assist individuals who are Limited English Proficient (LEP). Translation services in order to assist LEP individuals shall be made available to TOSV's customers upon request. TOSV's Title V/ policy, complaint procedures and LEP Plan shall be made available upon request by contacting the TOSV Transportation Department at the above -noted information. For federal Title VI information please contact the Federal Transit Administration (FTA), Region 8 at 720 963 -3300. Federal Title VI information, including filing complaints, can also be accessed on the FTA web site at. www.fta.dot.gov Title VI Information, Limited English Proficient (LEP) information and Complaint Process (for printed materials, website, and other mediums upon request) The Town of Snowmass Village (TOSV) grants all citizens equal access to all its transportation services. It is further the intent of the TOSV that all citizens are aware of their rights to such access. This is designed to serve as an educational tool for citizens so that they may understand one of the civil rights laws that protect their benefit of the TOSV programs and services, specifically, as it relates to Title VI of the Civil Rights Act of 1964. What is Title VI? Title VI is a section of the Civil Rights Act of 1964 requiring that "No person in the United States shall on the grounds of race, color or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance." Note that Title VI does not address gender discrimination. It only covers race, color and national origin. Other Civil Rights laws prohibit gender discrimination. What is LEP? As part of Title VI requirements, the TOSV has developed a Limited English Proficiency (LEP) Plan to help identify reasonable steps to provide language assistance for LEP persons seeking meaningful access to TOSV services as required by Executive Order 13166 "Improving Access to Services for Persons With Limited English Proficiency," reprinted at 65 FR 50121 (August 16, 2000). A Limited English Proficiency person is one who does not speak English as their primary language and who has a limited ability to read, speak, write, or understand English. TOSV's Complaint and Investigation Procedures These procedures cover all complaints filed under Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, for alleged discrimination in any program or activity administered by the TOSV. TOWN OF SNOWMASS VILLAGE 1/2011 6 Title VI Appendices APPENDIX D (Continued) TITLE VI PUBLIC NOTICE OF RIGHTS COMPLAINT PROCESS TOWN OF SNOWMASS VILLAGE, COLORADO (TOSV) These procedures do not deny the right of the complainant to file formal complaints with other State or Federal agencies or to seek private counsel for complaints alleging discrimination. Every effort will be made to obtain early resolution of complaints at the lowest level possible. The option of informal mediation meeting(s) between the affected parties and the TOSV may be utilized for resolution. Any individual, group of individuals or entity that believes they have been subjected to discrimination prohibited under Title VI and related statutes may file a complaint. The following measures will be taken to resolve Title VI complaints: 1) A formal complaint must be filed within 180 days of the alleged occurrence. Complaints shall be in writing and signed by the individual or his /her representative, and will include the complainant's name, address and telephone number; name of alleged discriminating official, basis of complaint (race, color, national origin, sex, disability, age), and the date of alleged act(s). A statement detailing the facts and circumstances of the alleged discrimination must accompany all complaints. The TOSV strongly encourages the use of the attached TOSV Title VI Complaint Form when filing official complaints. The preferred method is to file your complaint in writing using the TOSV Title VI Complaint Form and sending it to: Title VI Coordinator Transportation Department Town of Snowmass Village Box 5010 Snowmass Village, CO 81615 2) In the case where a complainant is unable or incapable of providing a written statement, a verbal complaint of discrimination may be made to the TOSV Title VI Coordinator. Under these circumstances, the complainant will be interviewed, and the TOSV Title VI Coordinator will assist the Complainant in converting the verbal allegations to writing. 3) When a complaint is received, the Title VI Coordinator will provide written acknowledgment to the Complainant, within ten (10) days by registered mail. 4) If a complaint is deemed incomplete, additional information will be requested, and the Complainant will be provided 60 business days to submit the required information. Failure to do so may be considered good cause for a determination of no investigative merit. 5) Within 15 business days from receipt of a complete complaint, the TOSV will determine its jurisdiction in pursuing the matter and whether the complaint has sufficient merit to warrant investigation. Within five (5) days of this decision, the Transportation Director or his /her authorized designee will notify the Complainant and Respondent, by registered mail, informing them of the disposition. a. If the decision is not to investigate the complaint, the notification shall specifically state the reason for the decision. TOWN OF SNOWMASS VILLAGE 1/2011 7 Title VI Appendices APPENDIX D (Continued) TITLE VI PUBLIC NOTICE OF RIGHTS COMPLAINT PROCESS TOWN OF SNOWMASS VILLAGE, COLORADO (TOSV) b. If the complaint is to be investigated, the notification shall state the grounds of the TOSV's jurisdiction, while informing the parties that their full cooperation will be required in gathering additional information and assisting the investigator. 6) When the TOSV does not have sufficient jurisdiction, the Transportation Director or his /her authorized designee will refer the complaint to the appropriate State or Federal agency holding such jurisdiction. 7) If the complaint has investigative merit, the Transportation Director or his /her authorized designee will instruct the Title VI Coordinator to fully investigate the complaint. A complete investigation will be conducted, and an investigative report will be submitted to the Transportation Director within 60 days from receipt of the complaint. The report will include a narrative description of the incident, summaries of all persons interviewed, and a finding with recommendations and conciliatory measures where appropriate. If the investigation is delayed for any reason, the Title VI Coordinator will notify the appropriate authorities, and an extension will be requested. 8) The Transportation Director or his /her authorized designee will issue letters of finding to the Complainant and Respondent within 90 days from receipt of the complaint. 9) If the Complainant is dissatisfied with the TOSV's resolution of the complaint, he /she has the right to file a complaint with the: Federal Transit Administration Region 8 Attn: Civil Rights Officer 12300 West Dakota Avenue Suite 310 Lakewood, CO 80228 720- 963 -3300 Fax 720 963 -3333 FTA Complaint procedures can also be found on the FTA web site at: www.fta.dot.gov These procedures are also outlined in FTA Circular 4702.1A, Chapter IX. TOWN OF SNOWMASS VILLAGE 1/2011 8 Title VI Appendices APPENDIX D (Continued) TITLE VI PUBLIC NOTICE OF RIGHTS COMPLAINT PROCESS TOWN OF SNOWMASS VILLAGE, COLORADO (TOSV) Title VI mid Complaint Form 11 =10�1 Lamm Complaint Form Instructions: If you would like to submit a Title VI complaint to the Town of Snowmass Village (TOSV) Transportation Department, please fill out the form below and send it to: TOSV Transportation Department, Attn: Title VI Coordinator, Box 5010, Snowmass Village, CO 81615. For questions or a full copy of TOSV's Title VI policy and complaint procedures call 970- 923 -2543 or email dpeckler(c)-tosv.com 1. Name (Complainant): 2. Phone: 3. Home address (street no., city, state, zip): 4. If applicable, name of person(s) who allegedly discriminated against you: 5. Location and position of person(s) if known: 6. Date of incident: 7. Discrimination because of: Race Color National origin TOWN OF SNOWMASS VILLAGE 1/2011 9 Title VI Appendices 8. Explain as briefly and clearly as possible what happened and how you believe you were discriminated against. Indicate who was involved. Be sure to include how you feel other persons were treated differently than you. Also, attach any written material pertaining to your case. 9. Why do you believe these events occurred? 10. What other information do you think is relevant to the investigation? 11. How can this /these issue(s) be resolved to your satisfaction? 12. Please list below any person(s) we may contact for additional information to support or clarify your complaint (witnesses): Name: Address: Phone number: TOWN OF SNOWMASS VILLAGE 1/2011 10 Title VI Appendices 13. Have you filed this complaint with any other federal, state, or local agency; or with any federal or state court? Yes No If yes, check all that apply: Federal agency Federal court State court Local agency State agency If filed at an agency and /or court, please provide information about a contact person at the agency /court where the complaint was filed. Agency /Court: Contact's Name: Address: Phone number: Signature (Complainant): Date of filing: TOWN OF SNOWMASS VILLAGE 1/2011 11 Title VI Appendices Town of Snowmass Village Limited English Proficiency (LEP) Plan Endorsed and Approved January 18, 2011 by the: TOWN OF SNOWMASS VILLAGE COUNCIL Submitted to Federal Transit Administration Region 8 12300 West Dakota Avenue, Suite 310 Lakewood, CO 80228 -2583 January 18, 2011 1/2011 TABLE OF CONTENTS Page I INTRODUCTION 3 II EXECUTIVE ORDER 13166 3 III PLAN SUMMARY 3 IV FOUR FACTOR ANALYSES 4 V LIMITED ENGLISH PROFICIENCY PLAN OUTLINE 5 a. How to Identify an LEP Person who Needs Language Assistance 5 b. Language Assistance Measures 5 C. TOSV Staff Training 6 d. Outreach Techniques 6 e. Monitoring and Updating the LEP Plan 7 f. Dissemination of the TOSV Limited English Proficiency Plan 7 APPENDIX A TOSV Languages Spoken at Home Chart 9 APPENDIX B Census Bureau's "I Speak Cards" 10 TOWN OF SNOWMASS VILLAGE 1/2011 2 LEP PLAN I INTRODUCTION The purpose of this limited English proficiency policy guidance is to clarify the responsibilities of recipients of federal financial assistance from the U.S. Department of Transportation (DOT) and assist them in fulfilling their responsibilities to limited English proficient (LEP) persons, pursuant to Title VI of the Civil Rights Act of 1964 and implementing regulations. It was prepared in accordance with Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d, et seq., and its implementing regulations provide that no person shall be subjected to discrimination on the basis of race, color, or national origin under any program or activity that receives federal financial assistance, and; II EXECUTIVE ORDER 13166 Executive Order 13166 "Improving Access to Services for Persons With Limited English Proficiency," reprinted at 65 FR 50121 (August 16, 2000), directs each Federal agency that is subject to the requirements of Title VI to publish guidance for its respective recipients clarifying that obligation. Executive Order 13166 further directs that all such guidance documents be consistent with the compliance standards and framework detailed in the Department of Justice's (DOJ's) Policy Guidance entitled "Enforcement of Title VI of the Civil Rights Act of 1964 National Origin Discrimination Against Persons With Limited English Proficiency." (See 65 FR 50123, August 16, 2000 DOJ's General LEP Guidance). Different treatment based upon a person's inability to speak, read, write, or understand English may be a type of national origin discrimination. Executive Order 13166 applies to all federal agencies and all programs and operations of entities that receive funding from the federal government, including state agencies, local agencies such as the Town of Snowmass Village (TOSV), and governments, private and non profit entities, and subrecipients. III PLAN SUMMARY The TOSV has developed this Limited English Proficiency Plan (LEP) to help identify reasonable steps to provide language assistance for LEP persons seeking meaningful access to TOSV services as required by Executive Order 13166. A Limited English Proficiency person is one who does not speak English as their primary language and who has a limited ability to read, speak, write, or understand English. This plan details procedures on how to identify a person who may need language assistance, the ways in which assistance may be provided, training staff, how to notify LEP persons that assistance is available, and information for future plan updates. In developing the plan while determining the TOSV's extent of obligation to provide LEP services, the TOSV undertook a U.S. Department of Transportation four factor LEP TOWN OF SNOWMASS VILLAGE 1/2011 3 LEP PLAN analysis which considers the following: 1) The number or proportion of LEP persons eligible in the TOSV service area who maybe served or likely to encounter an TOSV program, activity, or service; 2) the frequency with which LEP individuals come in contact with an TOSV services; 3) the nature and importance of the program, activity or service provided by the TOSV to the LEP population; and 4) the resources available to the TOSV and overall costs to provide LEP assistance.. A brief description of these considerations is provided in the following section. IV FOUR FACTOR ANALYSES 1. The number or proportion of LEP persons eligible in the TOSV service area who maybe served or likely to encounter a TOSV program, activity, or service. The TOSV examined the US Census report from 2000 (the Town of Snowmass Village was not included in any of the Bureau's American Community Surveys) and was able to determine that approximately 14.9 or 263 people spoke a language other than English. Of the 263 people reporting they speak other languages than English, 46 or 2% of respondents either speak English "not well" or "not at all." (See APPENDIX A TOSV Languages Spoken at Home Chart). 2. The frequency with which LEP individuals come in contact with a TOSV program, activity, or service The TOSV assesses the frequency at which staff and drivers have or could possibly have contact with LEP persons. This includes documenting phone inquiries and verbally surveying drivers. The TOSV has never had a request for interpreters and zero requests for translated TOSV documents. The staff and drivers have had very little to no contact with LEP individuals. 3. The nature and importance of the program, activity, or service provided by the TOSV to LEP community There is no large geographic concentration of any one type of LEP individuals in the TOSV service area. The overwhelming majority of the population, 85% or 1,498, speak only English. Therefore, there is a lack of any social, service, professional and leadership organizations within the TOSV service area that focuses on outreach or membership of LEP individuals. 4. The resources available to the TOSV and overall costs The TOSV assessed its available resources that could be used for providing LEP assistance. This included identifying how much a professional interpreter and translation service would cost on as needed basis, which documents would be the most valuable to be translated if and when the populations supports, taking an inventory of available organizations that the TOSV could partner with for outreach and translation efforts, and what level of staff training is needed. TOWN OF SNOWMASS VILLAGE 1/2011 4 LEP PLAN After analyzing the four factors, the TOSV developed the plan outlined in the following section for assisting persons of limited English proficiency. V LIMITED ENGLISH PROFICIENCY PLAN OUTLINE a) How to Identify an LEP Person who Needs Language Assistance Below are tools to help identify persons who may need language assistance: Examine records requests for language assistance from past meetings and events to anticipate the possible need for assistance at upcoming meetings; When TOSV sponsored workshops or conferences are held, set up a sign -in sheet table, have a staff member greet and briefly speak to each attendee. To informally gage the attendee's ability to speak and understand English, ask a question that requires a full sentence reply; Have the Census Bureau's "I Speak Cards" at the workshop or conference sign in sheet table (contained herein as APPENDIX B While staff may not be able to provide translation assistance at this meeting, the cards are an excellent tool to identify language needs for future meetings. Also, have the cards available at the TOSV Office Customer Service Area; and Frequently survey drivers and other first line staff of any direct or indirect contact with LEP individuals. b) Language Assistance Measures The TOSV has or will implement the following LEP procedures. The creation of these steps are based on the very low percentage of persons speaking other languages or not speaking English at least "well," and the lack of resources available in the TOSV service area: Census Bureau's "I Speak Cards" are to be located at their Customer Service locations at all times. The computer(s) located at the TOSV offices Customer Service areas have Altavista Babel Fish added to the favorites listing for easy access via Microsoft Internet Explorer for the translations of blocks of texts. This will aid the TOSV staff in the interpretation of services on a one -on -one basis for LEP individuals visiting the TOSV Transit Center. When the TOSV's website is redesigned, Altavista Babel Fish translation will be an added feature.. TOWN OF SNOWMASS VILLAGE 1/2011 5 LEP PLAN When an interpreter is needed, in person or on the telephone, and the TOSV staff has exhausted the above options, staff will first attempt to determine what language is required. Staff shall use the telephone interpreter service Language Line Services at http: /www.lanquageline.com On the Language Line home page the staff will select the Need an Interpreter Now link and follow the directions to receive and access code. c) TOSV Staff Training All TOSV staff will be provided with the LEP Plan and will be educated on procedures to follow. This information will also be part of the TOSV staff orientation process for new hires. Training topics are listed below: Understanding the Title VI policy and LEP responsibilities; What language assistance services the TOSV offers; Use of LEP "I Speak Cards How to access AltaVista Babel Fish via the Customer Service computer(s) in the TOSV Transit Center; How to use the Language Line interpretation and translation services; Documentation of language assistance requests; How to handle a Title VI and /or LEP complaint (this process is contained in APPENDIX D of the TOSV Title VI Plan d) Outreach Techniques As of this amendment of the TOSV LEP Plan dated January 18, 2011 the TOSV does not have a formal practice of outreach techniques due to the lack of LEP population and resources available in the service area. However, the following are a few options that the TOSV will incorporate when and /or if the need arises for LEP outreach: If staff knows that they will be presenting a topic that could be of potential importance to an LEP person or if staff will be hosting a meeting or a workshop in a geographic location with a known concentration of LEP persons, meeting notices, fliers, advertisements, and agendas will be printed in an alternative language, based on known LEP population in the area. When running a general public meeting notice, staff will insert the clause, based on the LEP population and when relevant, that translates into "A (insert alternative Language) translator will be available For example: traductor del idioma espanol estara disponible This means A Spanish translator will be available TOWN OF SNOWMASS VILLAGE 1/2011 6 LEP PLAN Key print materials, including but limited to schedules and maps, will be translated and made available at the TOSV Transit Center, on board vehicles and in communities when a specific and concentrated LEP population is identified. e) Monitoring and Updating the LEP Plan This plan is designed to be flexible and is one that can be easily updated. At a minimum, the TOSV will follow the Title VI Program update schedule for the LEP Plan. However, major updates most likely will not occur until the next Census in 2010 unless the TOSV finds it necessary and crucial for an update before such time. Each update should examine all plan components such as: How many LEP persons were encountered? Were their needs met? What is the current LEP population in TOSV service area? Has there been a change in the types of languages where translation services are needed? Is there still a need for continued language assistance for previously identified TOSV programs? Are there other programs that should be included? Have the TOSV's available resources, such as technology, staff, and financial costs changed? Has the TOSV fulfilled the goals of the LEP Plan? and Were any complaints received? f) Dissemination of the TOSV Limited English Proficiency Plan The TOSV includes the LEP Plan with its Title IV Policy and Complaint Procedures. The TOSV's Notice of Rights under Title VI to the public is posted in the TOSV office, on all TOSV vehicles, and in selected printed materials and also refers to the LEP Plan's availability. Any person, including social service, non profit, and law enforcement agencies and other community partners with internet access will be able to access the plan. TOWN OF SNOWMASS VILLAGE 1/2011 7 LEP PLAN Copies of the LEP Plan will be provided, on request, to any person(s) requesting the document via phone, in person, by mail or email. LEP persons may obtain copies /translations of the plan upon request. Any questions or comments regarding this plan should be directed to the TOSV Title VI Coordinator. TOSV Title VI Coordinator Town of Snowmass Village Transportation Department Box 5010 Snowmass Village, CO 81615 Phone: 970 923 -2543 Fax: 970- 923 -5986 Email: dpecklerCcDtosv.com TOWN OF SNOWMASS VILLAGE 1/2011 8 LEP PLAN APPENDIX A TOSV Languages Spoken at Home Chart TOSV Languages Spoken at Home Based on 2000 Census (TOSV was not part of any ACS LANGUAGE SPOKEN AT HOME BY ABILITY TO SPEAK Percent of ENGLISH FOR THE POPULATION 5 YEARS AND OVER Total population Total resident population 5 years and over: 1,861 100.00% Speak only English 1,498 85.10% Language other than English 263 14.90% Speak English less than "very well' 46 2.60% Speak Spanish 127 7.20% Speak English less than "very well' 29 1.60% Speak Other Indo- European Languages 109 6.20% Speak English less than "very well' 8 0.50% Speak Asian and Pacific Island Languages 14 0.80% Speak English less than "very well' 9 0.50% Final Findings on Town of Snowmass "Non" or "Limited" Spanish /Other Speaking Persons: There is a very small population of potential TOSV riders or current riders who speak Spanish /Other Languages, and those that do, the majority speak English "very well' and "well." TOWN OF SNOWMASS VILLAGE 1/2011 9 LEP PLAN APPENDIX B Census Bureau's "I Speak Cards" UnitellStrites 71 1) S. Deprtw-ntoi Conimcm 1 LAINIGUAGE IOE(Ji7Fl¢A noN FLASHCARD a.,,+1I y i i yu I�? 1, (i9 51bl Arabic %j ,J I�w...W�L W I .�]�......r, Arrncniln I°f °f? si 3T9 r7. V�I`•7t17. Bengali J f�fG.l4l�liiik ifli5!'ti: iifFTi�T81] "ititf'1CifilCi'1 irli'1 L Carnk�adian I l4.41AA i k,4hhiui ip 7dU Un t lt[7ti pxt tln sally 1 C'ltamorin. Chamorro i a F�ITf <nL'si" Ctrinese NUAC lcuzYc Su a si ou I astiva ou iale kv6%.6l ki j.,, •ru_ CreniR I Oerm itc owij kvkidmtx: ti.-o cittrtc ili govoritc lirratski Croatian (Sorbo Croatian) i 7a;114neL urluit�iltanku, puked �t IC .1 hotaiite c. n. Czech Krijk <lil sprctni. Duich Marl. ]his; tic} i F you rain or speak English. E ,�71is11 Funii TOWN OF SNOWMASS VILLAGE 1/2011 10 LEP PLAN SAMPLE PUBLIC NOTICE FOR PROPOSED TRANSIT SERVICE CHANGES The City of XYZ is conducting a meeting for the purpose of giving information and receiving comments on the following proposed service changes (provide description of proposed changes and effective date). The public hearing is to obtain public comments on the (describe the changes) in the affected area. The objective is to (describe objective(s). At the hearing, the City of XYZ, will afford an opportunity for interested citizens (include anyone affected by the proposed changes). To assure full participation at the hearing /meeting /open house, accommodations for effective communication, such as sign language interpreters or printed materials in alternate formats for persons with disabilities, or a language interpreter for non English speaking participants, must be requested at least ten (10) working days prior to the date of the scheduled event. Requests for such accommodations should be made to (name of person) at (office telephone number), email address (if available) or (TDD telephone number, if available). Supplemental Information Provided by FTA Civil Rights Officer on January 13, 2011 MEMORANDUM TO: Snowmass Village Town Council FROM: David Peckler Transportation Director DATE: January 18, 2011 SUBJECT: Resolution #8 Series of 2011 Approving Updates to the Substance Abuse Policy for Employees Subject to Drug and Alcohol Testing I. PURPOSE AND ACTIONS REQUESTED OF COUNCIL: Staff requests Council's approval of Resolution #8, Series of 2011 that adopts amendments to our current drug and alcohol policy covering employees who work in safety sensitive positions so that we are in compliance with the latest updates. II. BACKGROUND NEED FOR COMP PLAN UPDATE The Federal Transit Administration (FTA) has recently updated their guidelines governing drug and alcohol testing programs. The major changes proposed for our current policy are: adding MDMA "Ecstasy" to the list of drugs that are being tested for, and new guidelines covering "observed collections" required for Return to Duty, Follow UP, and tests involving suspicions of tampering. I have had a consultant review the policy for compliance and they edited out sections that where redundant. Also, tables and sections that contained specific details on thresholds and guidelines specific to technicians, physicians and laboratories which could change over time are replaced now by the statement that they comply with thresholds or guidelines "as established in 49 CFR Part 40, as amended." III. APPLICABLE REGULATIONS The Town is a FTA grant recipient and one of the requirements in the Master Agreement is that the Town "comply all applicable requirements of FTA regulations, "Prevention of Alcohol Misuse and Prohibited Drug Use in Transit Operations," 49 CFR Part 655. IV. ACTION REQUESTED OF COUNCIL Staff requests that Council approve the resolution. SNOWMASS VILLAGE TOWN COUNCIL RESOLUTION NO. 8 SERIES OF 2011 A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SNOWMASS VILLAGE, COLORADO, AMENDING THE SUBSTANCE ABUSE POLICY FOR EMPLOYEES SUBJECT TO DRUG AND ALCOHOL TESTING STANDARDS UNDER FEDERAL TRANSIT ADMINISTRATION'S REGULATIONS AND IN COMPLIANCE WITH "THE DRUG FREE WORKPLACE ACT OF 1988" LOCATED IN 20 CFR PART 29, 40 and 655. WHEREAS, the Federal Transit Administration (FTA) requires all fund recipients to implement a substance abuse policy that addresses drug and alcohol testing in accordance with FTA regulations; and WHEREAS, the FTA regulations require that a fund recipient's local governing board adopt the recipient's Substance Abuse Policy; and, WHEREAS, the Town Council desires to adopt the amended Substance Abuse Policy set forth in the attached and incorporated Exhibit A; NOW THEREFORE BE IT RESOLVED by the Town Council of the Town of Snowmass Village, Colorado, The Town of Snowmass Village Council hereby approves and adopts the substance abuse policy as set forth in the attached and incorporated Exhibit A. READ, APPROVED AND ADOPTED by the Town Council of the Town of Snowmass Village on the 18th of January 2011 upon a motion made by Council Member the second of Council Member and upon a vote of _in favor and opposed. TOWN OF SNOWMASS VILLAGE Bill Boineau, Mayor 11 -08 RESO. Page 2 of 2 APPROVED AS TO FORM John Dresser, Town Attorney ATTEST: Rhonda Coxan, Town Clerk 2 Town of snowmass yinage Substance Abuse Policy POLICY The Town of Snowmass Village Town is dedicated to providing safe, dependable and economical transportation services to our transit system passengers. The Town's employees are our most valuable resource; and it is our goal to provide a safe, satisfying working environment, which promotes personal opportunities for growth. In meeting this goal it is our policy to: (1) assure that employees are not impaired in their ability to perform assigned duties in a safe, productive and healthy manner; (2) create a workplace environment free from the adverse effects of drug abuse and alcohol misuse; (3) prohibit the unlawful manufacture, distribution, dispensing, possession, or use of controlled substances; and (4) encourage employees to seek professional assistance any time personal problems, including alcohol or drug dependency, adversely affect their ability to perform their assigned duties. The Town's Substance Abuse Policy has been in place since January 1, 1995. In light of the numerous updates to the Federal standards, the new policy is approved and adopted by Snowmass Village's Town Council on January 18, 2011 and became effective January 18, 2011. A copy of the signed adoption by the Town Council is available upon request. Anytime this policy is amended or updated due to changes in Federal regulations in the future, the policy will contain the date, proof of adoption of the amended policy by the Town Manager and the date the amended policy, or portion thereof, became effective. PURPOSE The purpose of this policy is to assure worker fitness for duty and to protect our employees, passengers, and the public from the risks posed by the misuse of alcohol and use of prohibited drugs. This policy is also intended to comply with all applicable Federal regulations governing workplace anti -drug and alcohol programs in the transit industry. The Federal Transit Administration (FTA) of the U.S. Department of Transportation (DOT) has enacted 49 CFR Part 655, as amended, that mandates urine drug testing and breath alcohol testing for safety- sensitive positions and prevents performance of safety sensitive functions when there is a positive test result or a refusal to test. The U.S. DOT has enacted CFR 49 Part 40, as amended, that sets standards for the collection, testing and reporting of urine and breath specimen results. Part 40 also mandates specific protocols used by the Medical Review Officer (MRO), Substance Abuse Professional (SAP), Collector, Breath Alcohol Technician (BAT) and Third Party Administrator /Consortium (TPA). This policy will be kept current with the latest federal regulations as changes occur. Employees will be notified of any changes to the policy in a timely manner The sections of this policy that reflect Parts 655 and 40 will be indicated by the use of Bold Typeface. In addition, the Federal Government has enacted 49 CFR Part 29, "The Drug -Free Workplace "policies and the reporting of certain drug- related offenses to the FTA. These sections are indicted in italics. All provisions set forth in bold face print are consistent with requirements specifically set forth in 49 CFR Part 655, or Part 40, as amended. Provisions set forth in the Drug -Free Workplace Act (49 CFR Part 29) are delineated in italics. All other provisions are set forth under the authority of the transit system. Page 1 of 25 In addition, the Federal government published 49 CFR Part 29, "The Drug -Free Workplace Act of 1988. This policy incorporates those requirements for safety- sensitive employees and others when so noted. This policy will be kept current with the latest federal regulations and approved by the Town Council as and when revised. APPLICABILITY This policy applies to all transit system employees; paid part -time employees; contract employees and contractors when performing any transit related safety sensitive duties or when they are on transit property. This policy applies to off -site lunch periods or breaks when an employee is scheduled to return to work. Adherence to this policy is a condition of employment. Visitors, vendors, and contract employees are governed by this policy while on transit premises and will not be permitted to conduct transit business if found to be in violation of this policy. A safety- sensitive function is any duty related to the safe operation of mass transit service including the operation of a revenue service vehicle (whether or not the vehicle is in revenue service), dispatch and maintenance of a revenue service vehicle or equipment used in revenue service, security personnel who carry firearms, and any other employee or volunteer who perform duties requiring a CDL and /or performs a safety sensitive function and receives remuneration in excess of their actual expenses. Supervisors performing any of the functions described above are considered to be safety- sensitive employees. Participation in The Town's Substance Abuse Program as stated in this policy is a condition of employment. All positions at the Town were reviewed for safety- sensitive duties to determine the safety- sensitive positions. Additionally, any new positions created in the future will be reviewed for safety- sensitive duties. The following positions were determined to be safety- sensitive: Transportation Director, Transit Supervisor, Transit Foreman, Lead Bus Driver, Bus Driver, Fleet Superintendent, Mechanic II, and Mechanic I, Transit Facility Maintenance, and Transit Facility Maintenance Specialist. All employees hired to perform safety sensitive duties after August 1 2001, must sign a "Request Consent for Information" release to be sent to all other DOT regulated employers for whom the employee has worked within the previous two (2) years. Employees cannot perform safety- sensitive duties for more than 30 days unless Snowmass Village has obtained, or made and documented a good faith effort to obtain, the required information from previous employers. If an employee refuses to provide this written consent, Snowmass Village will not permit the employee to perform safety- sensitive functions. 40.25) PROHIBITED SUBSTANCES "Prohibited substances" addressed by this policy include the following: Illegally Used Controlled Substances or Drugs 12 -03 -02 Page 2 of 17 Any illegal drug or any substance identified in Schedules I through V of Section 202 of the Controlled Substance Act (21 U.S.C. 812), and as further defined by 21 CFR 13 00. 11 through 1300.15. This includes, but is not limited to: marijuana, amphetamines, opiates, phencyclidine (PCP), cocaine, and MDMA (aka. Ecstasy), as well as any drug not approved for medical use by the U.S. Drug Enforcement Administration or the U.S. Food and Drug Administration. Illegal use includes use of any illegal drug, misuse of legally prescribed drugs, and use of illegally obtained prescription drugs. Legal Drugs The appropriate use of legally prescribed drugs and non prescription medications is not prohibited. However, the use of any substance which carries a warning label that indicates the mental functioning, motor skills, or judgment may be adversely affected must be reported to DAPM, Brandi Lindt or Director of Transportation, David Peckler (backup DAPM); if neither is available advise supervisory personnel on duty and medical advice must be sought by the employee from their prescribing physician, as appropriate, before performing work related safety sensitive duties. Prescriptions and Over the Counter Medications Drivers are required as a safety rule to pre -duty disclosure of ANY prescription drug, over the counter medication, or any substance which might have an impairing effect on performance of safety- sensitive duties. If prescription or an over the counter medication, which has an impairing effect, is not disclosed pre -duty by a Driver, and that Driver tests positive, that Driver will be subject to discipline, up to and including termination for violation of this safety rule. If disclosure is made, "Snowmass Village reserves the right to send a Driver for a Fitness for Duty evaluation to evaluate the Prescription or over the counter medication and its impact on safety- sensitive duties. Federal regulations preempt any state regulations governing the use of medicinal marijuana. §655.6) Medical marijuana use is prohibited for safety sensitive employees under the Federal Regulations. A legally prescribed drug means that the individual has a prescription or other written approval from a physician for the use of the drug /prescription in the course of medical treatment. It must include the patient's name, the name of the substance, quantity /amount to be taken, and the period of authorization. The misuse or abuse of legal drugs while performing transit business is prohibited. When taking a legally prescribed drug or over the counter medication or any drug or medication which may impair mental functions, motor skills or judgment, before performing work related duties an employee must get a written release to work from the prescribing physician. In addition to the release, the employee must obtain permission from the DAPM and if not available from the Director of Transportation then his or her supervisor (listed at the end of this policy). Legally prescribed or non prescription drugs or medications are normally not prohibited substances under this policy unless they pose a safety concern. If an employee fails to follow the above procedure or misuses or abuses the drug or medication, the drug or medication may be considered a prohibited substance for purposes of disciplinary action under The Town's policy. 12 -03 -02 Page 3 of 17 Alcohol The use of beverages containing alcohol or substances including any medication, mouthwash, food, candy, or any other substance, which causes alcohol to be present in the body while performing transit business, is prohibited. No alcoholic substances shall be kept upon the property without the notification of and approval from management. PROHIBITED CONDUCT Manufacture, Trafficking, Possession, and Use Transit System employees are prohibited from engaging in the unlawful manufacture, distribution, dispensing, possession, or use of prohibited substances on transit authority premises, in transit vehicles, in uniform, or while on transit authority business. Law enforcement shall be notified, as appropriate, where criminal activity is suspected. Intoxication/Under the Influence Any safety sensitive employee who is reasonably suspected of being intoxicated, impaired, under the influence of a prohibited substance, or not fit for duty shall be suspended from job duties pending an investigation and verification of condition. Employees who fail to pass a drug or alcohol test shall be removed from duty immediately, informed of educational and rehabilitation programs available, and referred to a Substance Abuse Professional (SAP) and subject to disciplinary action, up to and including termination. A drug or alcohol test is considered positive if the individual is found to have a quantifiable presence of a prohibited substance in the body above the minimum thresholds defined in 49 CFR Part 40, as amended, or refuses to test. Snowmass Village requires all employees to report any alcohol criminal citations within 1 business day of incident. Alcohol Use No safety- sensitive employee should report for duty or remain on duty when his /her ability to perform assigned safety- sensitive functions is adversely affected by alcohol or when his /her breath alcohol concentration is 0.02 or greater. No safety sensitive employee shall possess alcohol while on duty, in uniform, while performing safety sensitive functions, or just before or just after performing a safety- sensitive function. No safety- sensitive employee shall use alcohol within four hours of reporting for duty, or during the hours that they are on call. No safety- sensitive employee shall use alcohol within 8 hours following an accident or until a post accident test is determined to be necessary and completed. Violation of these provisions is prohibited and punishable by disciplinary action up to and including termination. 12 -03 -02 Page 4 of 17 COMPLIANCE WITH TESTING REQUIREMENTS All safety- sensitive employees will be subject to urine drug testing anytime while on duty and alcohol testing only just prior, during and just after the performance of safety- sensitive duties. The Town also prohibits the use of alcohol anytime an employee is on duty. The alcohol testing may be done using breath or saliva for the screening test. All confirmation tests for alcohol must be done using an Evidential Breath Testing Device. Refusal to Test All safety- sensitive employees will be subject to urine drug test and breath alcohol testing a condition of their employment. Refusal of a drug and /or alcohol test will be treated as a verified positive test result. Any covered employee who refuses to comply with a request for testing shall be removed from duty and is subject to disciplinary action up to and including termination. Such employees will also receive educational and rehabilitative information and a referral to an SAP. Refusals To Test: According to CFR part 40.191 Refusals can include a variety of behaviors, including but not limited to: failure to cooperate with any part of the testing process (e.g., refuse to empty pockets when so directed by the collector, behave in a confrontational way that disrupts the collection process). verbal or written refusal failure to provide a urine sample physical absence an inability to provide a sufficient urine specimen or breath sample without a valid medical explanation failure to undergo a medical evaluation or an observed collection when required obstructive behavior including tampering or attempting to adulterate the specimen not reporting to the collection site in the time allotted (except in the case of pre employment) not remaining at the collection site until the completion of the process failure to sign step 2 of the alcohol test form failure to permit monitoring or direct observation failure to take a second test as directed by the collector or employer having an adulterated or substituted test result verified by an MRO. leaving the scene of an accident without a valid reason before post accident tests have been completed. Failure to remain "readily available." employee behaves in a confrontational way that disrupts the collection process employee fails to follow the observer's instructions to raise and lower their clothing and to turnaround to permit the observer to determine 12 -03 -02 Page 5 of 17 if the employee has a prosthetic or other device that could be used to interfere with the collection process. the employee possesses or wears a prosthetic or other device that could be used to interfere with the collection process the employee refuses to wash his or her hands after being directed to do so. employee admits to the collector or MRO that he /she adulterated or substituted the specimen. NOTIFICATION OF CRIMINAL CONVICTIONS All employees are required to notify the transit system of any criminal drug or alcohol statute conviction for a violation occurring in the workplace within five days after such conviction. Failure to comply with this provision shall result in disciplinary action, up to and including termination. All alcohol driving arrests will be reported to the DAPM or the Director of Transportation within one (1) business day after the arrest. PROPER APPLICATION OF THE POLICY The Town is dedicated to ensuring fair and equitable application of this substance abuse policy. Therefore, supervisors /managers are required to use and apply all aspects of this policy in an unbiased and impartial manner. Any supervisor /manager who knowingly disregards the requirements of this policy, or who is found to deliberately misuse the policy in regard to subordinates, shall be subject to disciplinary action, up to and including dismissal. TRAINING FOR SAFETY SENSITIVE EMPLOYEES SUPERVISORS All safety- sensitive employees shall receive a minimum of 60 minutes of training on the effects and consequences of prohibited drug use on personal health, safety, and the work environment and indicators of prohibited drug use. Supervisors responsible for making the decision to reasonable suspicion test must receive a minimum of 60 minutes of training on drug and 60 minutes of training on alcohol information regarding the physical, behavioral, speech and performance indicators of probable drug and alcohol use. This must include how to document the indicators of probable drug and alcohol use. TESTING PROCEDURES Analytical urine drug testing and breath testing for alcohol may be conducted when circumstances warrant and as required by Federal regulations. Testing shall be conducted in a manner to assure a high degree of accuracy and reliability, using techniques, equipment, and laboratory facilities that have been approved by the U.S. Department of Health and Human Services (DHHS), Substance Abuse and Mental Health Services Administration (SAMHSA). 12 -03 -02 Page 6 of 17 Drug Testing Procedures All testing will be conducted according to the procedures put forth in 49 CFR Part 40, as amended, including, picture identification of the employee, Federal Drug Custody and Control Form with unique specimen identification number completed by a trained collection site person who insures that the Custody and Control Form is completed correctly and signed and certified by the donor, collection of Split Sample specimens that are sealed and initialed by the donor. All testing for the presence of illegal drugs or alcohol misuse, will protect the employee and the integrity of the drug and alcohol testing process, safeguard the validity of the test results, and ensure the test results are attributed to the correct covered employee. Snowmass Village will allow a union or legal representative at the collection site, but they cannot interfere with the testing process and that would include waiting for them to arrive. All tests, both alcohol and drug, must begin as soon as possible after the employee arrives at the collection site. The drugs that will be tested for include marijuana, cocaine, opiates, amphetamines, MDMA and phencyclidine. An initial drug screen, called an immunoassay test, will be conducted on each urine specimen. For those specimens that are not negative, a confirmatory Gas Chromatography/Mass Spectrometry (GC /MS) test will be performed. The test will be considered positive if the amounts present are above the minimum thresholds established in 49 CFR Part 40, as amended. In instances where there is a reason to believe an employee is abusing a substance other than the five drugs listed above, The Town reserves the right to request a separate sample and to test for additional drugs under The Town's own authority using standard laboratory testing protocols. The Town also reserves the right to require a fitness -for- duty examination by a licensed physician when an employee's observable behavior and actions are considered to be inconsistent with a safe, drug free workplace. If it is necessary to perform an observed collection the reason(s) for an observed collection must be explained to the employee and the reasons are as follows: Observed Collections: The following events will require observed collections: All return -to -duty tests (second chance policy); All follow -up tests (second chance policy; Anytime the employee is directed to provide another specimen because the temperature on the original specimen was out of the accepted temperature range of 90 °F 100 °F; Anytime the employee is directed to provide another specimen because the original specimen appeared to have been tampered with; Anytime a collector observes materials brought to the collection site or the employee's conduct clearly indicates an attempt to tamper with a specimen; Anytime the employee is directed to provide another specimen because the laboratory reported to the MRO that the original specimen was 12 -03 -02 Page 7 of 17 invalid and the MRO determined that there was not an adequate medical explanation for the result; Anytime the employee is directed to provide another specimen because the MRO determined that the original specimen was positive, adulterated or substituted, but had to be cancelled because the test of the split specimen could not be performed. The employee who is being observed will be required to raise his or her shirt, blouse, or dress /skirt, as appropriate, above the waist; and lower clothing and underpants to show the collector, by turning around that they do not have a prosthetic device." The observer must be the same gender as the donor. If The Employee Does Not Have A Device: The employee is permitted to return clothing to its proper position for the observed collection. The observer must watch the urine go from the employee's body into the collection container. The observer must watch as the employee takes the specimen to the collector. The collector then completes the collection process Alcohol Testing Procedures: All alcohol testing will be done according to the procedures set forth in 49 CFR Part 40 as amended. The integrity of the alcohol testing process is insured by picture identification of the employee, use of a National Highway Traffic Safety Administration (NHTSA) approved Evidential Breath Testing Device (EBT) that displays and prints unique sequential numbers and is capable of producing 3 copies of the test result. The test is administered by a certified Breath Alcohol Technician (BAT) who is "trained to proficiency" in the operation of the EBT being used. The BAT completes a Federal Breath Alcohol Testing form and insures that it is signed by the donor. The employee shall be provided with written instructions prior to specimen collection for drug testing. If the initial test indicates an alcohol concentration of 0.02 or greater, a second test will be performed to confirm the results of the initial test. A safety- sensitive employee who has a confirmed alcohol concentration of 0.02 or greater, but less than 0.04 will immediately be removed from his /her safety- sensitive duties for a minimum the start of the employee's next regularly scheduled duty period, but not less than 8 hours or until a retest results in a concentration measure of less than 0.02. An alcohol concentration of 0.04 or greater will be considered a positive alcohol test and in violation of this policy and a violation of the requirements set forth in 49 CFR Part 655 for safety- sensitive employees. Alcohol testing will only be performed just prior to, during, or just after a safety- sensitive employee's shift. Screening Test Technicians (STT) may be used to perform alcohol- screening tests (saliva or breath), however, an EBT operated by a BAT must be used for confirmation of an alcohol test. Neither the STT nor BAT may act as a collector if they are a direct supervisor of the employee Any safety- sensitive employee that has a confirmed positive drug or alcohol test will be immediately removed from their duties, informed of educational and rehabilitation programs available and referred to a Substance Abuse Professional 12 -03 -02 Page 8 of 17 (SAP) for an evaluation and assessment. A positive drug and /or alcohol test will result in disciplinary action, up to and including termination. Negative Dilute Drug Test Result When the Town receives a negative dilute drug test result, the Town will accept the result as a negative and no other action needs to be taken unless required by the MRO. This is the same for pre employment negative dilute results. Employee Requested Testing Any safety- sensitive employee who questions the results of a required drug test may request that an additional test be conducted. This test must be conducted at a different DHHS certified laboratory. The test must be conducted on the split sample that was provided by the employee at the same time as the original sample. Payment for testing of the split specimen is the responsibility of the employee, unless the result of the split sample test invalidates the result of the original test. Testing will not be denied if the employee cannot pay. The Town will ensure that the costs for the split specimen are covered in order to complete a timely analysis. However, the Town will seek reimbursement for the split analysis from the employee. The method of collecting, storing, and testing the split sample will be consistent with the procedures set forth in 49 CFR Part 40, as amended. The employee's request for split sample testing must be made to the Medical Review Officer within 72 hours of notice of the original sample verified test result. The MRO must direct the laboratory in writing to send the split sample with appropriate copies of the chain of custody form and a copy of the MRO' request for testing to another DHHS certified laboratory. Requests after 72 hours will only be accepted if the delay was due to documented facts that were beyond the control of the employee. TYPES OF DRUG ALCOHOL TESTING EVENTS Pre Employment Drug Testing All safety- sensitive position applicants shall undergo urine drug testing immediately following the offer of employment into a safety- sensitive position or before transferring into a safety- sensitive position. Receipt by the Town of a negative drug test result is required prior to performing safety- sensitive duties If the test is cancelled the applicant must retake and pass a drug test before being before performing safety- sensitive duties. If a safety- sensitive employee returns to safety sensitive duties that has been off for more than 90 days and has not remained in the random pool, he /she must pass a Pre Employment test before resuming duties. When a covered employee or applicant has previously failed a pre employment drug test, the employee must present to the employer proof of successfully having completed a referral, evaluation and treatment plan as described in Sec. 655.62 12 -03 -02 Page 9 of 17 If otherwise qualified, an individual with permanent or long term disabilities that directly render them unable to provide an adequate urine specimen will be able to perform safety- sensitive duties despite their inability to provide urine during a pre- employment test. The MRO will determine long term inability to provide urine by medical examination and consultation with the employee's physician. Reasonable Suspicion Testinlz All safety- sensitive employees may be subject to fitness for duty evaluation and urine and /or breath testing when there are reasons to believe that drug or alcohol use is adversely affecting job performance. A reasonable suspicion referral must be made by a supervisor, trained in the signs and symptoms of drug and alcohol use, who has personally observed and documented objective facts and circumstances which are consistent with the short -term effects of substance abuse. The criteria for a reasonable suspicion test must be based on contemporaneous and "articulable" observations concerning the appearance, behavior, speech, or body odor of the safety- sensitive employee. A supervisor making the decision to reasonable suspicion test may not act as the STT or BAT for that test. Once the decision to reasonable suspicion test is made, the employee will be removed from safety- sensitive duties until the test results are received. The employee will be escorted to the collection site by the supervisor or another transit employee. Post Accident Testing Post accident testing of safety- sensitive employees involved in an accident /incident with the Town's vehicle (regardless of whether or not the vehicle is in revenue service) is mandatory for accidents where there is loss of life and for nonfatal accidents if, 1) an individual involved in the accident immediately receives medical treatment away from the scene of the accident, or 2) one or more vehicles involved in the accident incurs disabling damage (damage which precludes the departure of a motor vehicle from the scene of an accident in it usual manner in daylight after simple repair) requiring transportation from the scene by tow truck or other vehicle; or if the mass transit vehicle is a rail vehicle or vessel that is removed from revenue service. When there is loss of human life, each surviving safety sensitive employee on duty in the mass transit vehicle at the time of the accident must be tested. Safety- sensitive employees not on the vehicle (e.g. maintenance personnel), whose performance could have contributed to the accident (as determined by the Town using the best information available at the time of the accident) must be tested. Safety- sensitive employees on duty in the mass transit vehicle at the time of a nonfatal accident (fitting the criteria above) must be tested unless their behavior can be completely discounted as a contributing factor in the accident. Other safety sensitive employees whose performance could have contributed to the accident, as 12 -03 -02 Page 10 of 17 determined by the Town using the best information available at the time of the accident shall also be tested after a non -fatal accident. Following an accident the safety- sensitive employees will be tested as soon as possible, but not to exceed 32 hours for drug testing. If alcohol testing is not done within 2 hours of the accident, the reason for not testing should be documented in a report and attempts to alcohol test must continue for up to 8 hours after the accident. If alcohol testing is not done within 8 hours or drug testing is not done within 32 hours following the accident, the reasons for not testing must also be updated on the written report Any safety- sensitive employee involved in an accident must refrain from alcohol use for eight hours following an accident or until they undergo a post- accident alcohol test. The results of a blood, urine, or breath test conducted by Federal, State, or local officials shall be considered to meet the requirements of this section, provided such test conforms to the applicable Federal, State, or local testing requirements, and that the test results can be obtained by the employer The requirements to test for drugs and alcohol following an accident should in no way delay necessary medical attention for injured people or prohibit a safety sensitive employee from leaving the scene of an accident to obtain assistance in responding to the accident or to obtain necessary emergency medical care. However, the safety- sensitive employee must remain readily available, which means The Company knows the location of the safety- sensitive employee. Any safety sensitive employee who leaves the scene of the accident, without a justifiable explanation, prior to submission to drug and alcohol testing will be considered to have refused the test and shall face disciplinary action up to and including termination. 12 -03 -02 Page 11 of 17 Random Testing All safety- sensitive employees shall be subject to random, unannounced testing. The current minimum percentage of the number of employees the Federal Transit Authority (FTA) currently requires to be randomly tested for drugs is 25% drugs and 10% for alcohol. The rate is reviewed annually. The Town will always meet the mandatory minimum rate under its authority test at a rate of 50% for drugs and 10% for alcohol. The selection of safety- sensitive employees for random drug and alcohol testing shall be made using a scientifically valid method such as a random number table or a computer -based random number generator that ensures each safety- sensitive employee that they will have an equal chance of being selected each time selections are made. Random tests will be unannounced and spread throughout all days and all hours of all shifts The Town is in operation during the year. Employees are to proceed to the testing site immediately upon notification of a random test. The times of notification and arrival will be documented on the referral form by the collection site. There is no discretion on the part of management or operations in the selection and notification of individuals for testing. Second Chance Policy The Town believes in the value of a trained and licensed employee to the organization. The Town may therefore, depending of the relevant facts and circumstances of each case, allow safety sensitive employees with positive drug or alcohol tests a second chance to retain their position. Nothing in this section or elsewhere in this Substance Abuse Policy shall be construed in any manner that is inconsistent with the at -will status of all Town employees. The determination of whether a safety sensitive employee shall be given a second chance to retain their position rests within the sole discretion of the Town Manager. Any safety sensitive employee who is given a second chance to retain their position must conform to the Return -To -Duty and Follow Up Testing procedures of this Substance Abuse Policy and the Federal guidelines stated in 49 CFR part 40, and sign a Second Chance agreement with the Town. Return To Duty Testing Before any safety- sensitive employee is allowed to return to duty performing safety sensitive duties following a verified positive drug or alcohol test they must be evaluated by a SAP, complete the recommended treatment and provide a negative return to duty test. Return to duty testing is done at the recommendation of the SAP and may be for drugs and /or alcohol. These tests (8/31/09) will be conducted under Direct Observation by the collection site. Follow -up Testing Once a safety- sensitive employee is allowed to return to duty, they shall be subjected to unannounced random follow -up testing for at least 12 months, but not more than 60 months with a minimum of 6 tests being done during the first 12 months. The 12 -03 -02 Page 12 of 17 SAP will determine the frequency and duration of the follow -up testing. Follow -up testing is separate from and in addition to the regular random testing program. Employees subject to follow -up testing must also remain in the standard random pool and must be tested whenever their name comes up for random testing, even if this means being tested twice in the same day, week, or month. These tests (8/31/09) will be conducted under Direct Observation by the collection site. Treatment Requirements All employees are encouraged to make use of the available resources for treatment for alcohol misuse and illegal drug use problems. Under certain circumstances, employees may be required to undergo treatment for substance abuse or alcohol misuse. Any employee who refuses or fails to comply with The Town's requirements for treatment, after -care, or return -to -duty shall be subject to disciplinary action, up to and including termination. The cost of any treatment or rehabilitation services will be paid for directly by the employee or their insurance provider. Eligible employees will be allowed to take accumulated sick leave and /or vacation leave to participate in the prescribed rehabilitation program. Medical Review Officer The laboratory results must be reviewed by a qualified MRO. The purpose of this review is to verify and validate test results. The laboratory shall report all results to the MRO in a confidential manner. A qualified MRO is a licensed physician who has knowledge of substance abuse disorders and has appropriate medical training to interpret and evaluate an individual's confirmed positive test result together with his or her medical history and any other relevant biomedical information. The MRO shall follow all procedures set forth in 49CFR part 40 as amended. Substance Abuse Professional (SAP) Any individual who has a verified positive drug or alcohol test shall be removed from safety- sensitive duties immediately, informed of educational and rehabilitation programs available, and referred to a Substance Abuse Professional (SAP). A SAP can be a licensed physician (Medical Doctor or Doctor of Osteopathy), or a licensed or certified psychologist, social worker, or employee assistance professional with knowledge of and clinical experience in the diagnosis and treatment of drug and alcohol related disorders or an addiction counselor certified by the National Association of Alcoholism and Drug Abuse Counselors Certification Commission. The specific requirements for a SAP can be found in 49 CFR Part 40. The responsibilities of the SAP include: 12 -03 -02 Page 13 of 17 Evaluating the assistance or treatment necessary for resolving the problems associated with the policy violation for a safety- sensitive employee who has refused to submit to a drug or alcohol test or who has a verified positive drug or alcohol test result. Evaluating whether a safety- sensitive employee who has a verified positive for a drug or alcohol test result has complied with the SAP's recommendations. Determine when return -to -duty testing is appropriate and whether it should be for drugs and /or alcohol. Recommend the number of months the returning safety- sensitive employee will be subject to follow -up testing (after the minimum six tests during the first 12 months) and whether it will be for drugs and /or alcohol. The SAP who determines that a covered employee requires assistance in resolving problems with substance abuse may not refer the employee to the SAP's private practice from which the SAP receives remuneration or to a person or organization in which the SAP has a financial interest. The SAP must follow the procedures and responsibilities set forth in 49CFR part 40. Emplovee Access to Records Drug testing records must be kept in a secure location with controlled access. Drug and alcohol test results may be released only under the following circumstances: Employer shall release information or copies of records regarding an employee's test results to a third party only as directed by specific, written instruction of the employee. Employer may disclose information related to a test result to the decision maker in a lawsuit, grievance, or other proceeding initiated by or on behalf of the employee tested. Upon written request, employer must promptly provide any employee with any records relating to his /her test, including calibration records and laboratory certification records. Employer must release information to the National Transportation Safety Board (NTSB) about any post- accident test performed for an accident under NTSB investigation. Employer shall make available copies of all results of employer testing programs, and any other records pertaining to testing programs when requested by DOT or any DOT agency with regulatory authority over the employer or any of its employees, or to a State oversight agency authorized to oversee rail fixed guideway systems. 12 -03 -02 Page 14 of 17 SYSTEM CONTACTS Program Manager [(DAPM Drug and Alcohol Program Manager) or (DER Designated Employer Representative)]: Name: Brandi Lindt Title Assistant Finance Director Address: P.O. Box 5010, Snowmass Village, CO 81615 Telephone: (970) 923 -3796 Marianne Rakowski Finance Director PO Box 5010 Snowmass Village, CO 81623 970 923 -3796 David Peckler Transportation Director PO Box 5010 Snowmass Village, CO 81623 970 923 -5986 Medical Review Officer (MRO) Services Will Be Provided by: Name: Dr. James Vanderploeg M.D. Address: 700 Gemini, Ste 110, Houston, TX 77058 Telephone: (800) 480 -8040 Substance Abuse Professional (SAP): Name: White River Counseling Center, Mr. Carmen Iacino Address: 758 Railroad Av., Rifle, CO 81650 Telephone: (970) 625 -3416 DHHS Certified Laboratory: Name: Quest Diagnostics, Inc. Address: Telephone: (800) 877 -7484 Collection Site; Name: Aspen Medical Care Address: 611 W. Main St., Aspen 81611 Telephone: (970) 920 -0104 12 -03 -02 Page 15 of 17 The toll -free number for Substance abuse Assistance is: 1- 800 662 -HELP 12 -03 -02 Page 16 of 17 EMPLOYEE RECEIPT OF TOWN OF SNOWMASS VILLAGE SUBSTANCE ABUSE POLICY Return this completed form to your immediate supervisor. Print Employee Name: I have received and will read The Town of Snowmass Village's Substance Abuse Policy. I understand that I will be held responsible for the content of the policy, and I agree to abide by the Substance Abuse Policy and the drug and alcohol testing procedures described therein. If I need any clarification or if I have any questions regarding the substance of the policy, I will address them with the Town's program administrator. I understand that violation of this Policy may be grounds for disciplinary action up to and including termination. This policy adheres to the Federal Transit Administration's mandated regulations for drug and alcohol testing. Employee Signature: Date Signed: 12 -03 -02 Page 17 of 17 MEMORANDUM TO: Snowmass Village Town Council FROM: Russ Forrest, Town Manager John Dresser, Town Attorney DATE: January 18, 2011 SUBJECT: RESOLUTION NO. 18 SERIES OF 2011 IGA (INTERGOVERNMENTAL AGREEMENT) WITH PITKIN COUNTY ON DROSTE OPEN SPACE PAYMENTS The purpose of this IGA is to formalize the Town's commitment to pay Pitkin County 2 million dollars over a 7 year period for the Town's portion of the Droste open space acquisition. On November 2, 2011 Snowmass Village voters approved Referendum 2E. On December 30, 2011 Pitkin County acquired the Droste property for 17 million dollars. The Town Council is requested to authorize the approval of this IGA. SNOWMASS VILLAGE TOWN COUNCIL RESOLUTION NO. 18 SERIES OF 2011 A RESOLUTION APPROVING THE ENTRANCE INTO AN INTERGOVERNMENTAL AGREEMENT WITH PITKIN COUNTY TO PURCHASE THE DROSTE OPEN SPACE WHEREAS, the Town of Snowmass Village (the "Town and Pitkin County are both political subdivisions of the State of Colorado; and WHEREAS, pursuant to C.R.S. 29 -20 -105, local governments are authorized and encouraged to cooperate or contract with other units of government; and WHEREAS, the people of the State of Colorado have authorized political subdivisions to cooperate with each other and contract in matters set out in this Agreement through the Colorado Constitution, Article XIV, Section 18(2)(A), and Article XI, Section 7; and WHEREAS, The Intergovernmental Agreement (the "IGA is designed to provide the framework to reimburse Pitkin County over a 7 years period for a $2,000,000.00 portion of the purchase price; and WHEREAS, on November 2, 2010, the voters of Snowmass Village approved a dedicated property tax to contribute $2,000,000.00 to the purchase of Droste Properties; and WHEREAS, on December 30, 2010 Pitkin County acquired the Droste Property for $17,000,000.00; and WHEREAS, the Town Council desires to approve the entrance into the IGA. NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Snowmass Village, Colorado as follows: 1. Intergovernmental Agreement to formalize payment to Pitkin County over the period of seven years to formalize the Town's commitment to pay Pitkin County as specified in Exhibit "A" attached hereto is hereby approved and adopted by the Town. 2. Direction to Mayor The Mayor is hereby authorized and directed to execute the Intergovernmental Agreement approved by this Resolution on behalf of the Town. 3. Severability If any provision of this Resolution or application hereof to any person or circumstance is held invalid, the invalidity shall not affect any other provision or application of this Resolution which can be given effect without the invalid provision or application, and, to this end, the provisions of this Resolution are severable. 11 -18 TC Resolution Page 2 of 2 INTRODUCED, READ AND ADOPTED, on this 18 day of January, 2011 by the Town Council of the Town of Snowmass Village, Colorado on a motion made by Council Member seconded by Council Member and by a vote of in favor and opposed. TOWN OF SNOWMASS VILLAGE Bill Boineau, Mayor ATTEST: Rhonda B. Coxon, Town Clerk APPROVED AS TO FORM: John C. Dresser, Jr., Town Attorney INTERGOVERNMENTAL AGREEMENT BETWEEN THE TOWN OF SNOWMASS VILLAGE, COLORADO, AND PITKIN COUNTY COLORADO FOR THE ACQUISITION OF THE DROSTE PROPERTIES, LOCATED IN PITKIN COUNTY THIS INTERGOVERNMENTAL AGREEMENT for conservation of the Droste Properties (the "Agreement located in Pitkin County is made this day of 2010 by and between Pitkin County "Pitkin and the Town of Snowmass Village "Snowmass (collectively the "Parties which are all governmental entities located within the state of Colorado. The term of this agreement shall be continuing to provide for the acquisition of interests in the Droste Properties and management of those interests. RECITALS i 1. The Droste Properties are located in the Roaring Fork Valley within both Pitkin County contiguous and near other preserved open space owned by the Parties. 2. Public ownership of the Droste Properties would complement prior investments by Snowmass Village, Pitkin, the City of Aspen, and Great Outdoors Colorado by adding approximately 841 acres to the center of various open space properties acquired previously by these entities. 3. On December 2, 2010, Pitkin County entered into a contract for the purchase of the Droste Properties for $17,000,000 with a closing date set for December 29, 2010. 4. The Pitkin County Open Space and Trails Board has recommended that Pitkin budget and appropriate $10 million dollars toward the purchase of the Droste Properties; and 5. On November 2, 2010, the voters of Snowmass Village approved a dedicated property tax to contribute $2,000,000 to the purchase of the Droste Properties. 6. On December 8, 2010, the Board of Great Outdoors Colorado approved a grant award of $2,500,000 toward the purchase of the Droste Properties. 7. Pitkin County is presently seeking to raise additional moneys needed to complete this purchase and is confident the closing will occur on or shortly after December 29, 2010. 8. Snowmass Village desires to reimburse Pitkin County over a seven year period for a $2,000,000 portion of the purchase price. INTERGOVERNMENTAL AGREEMENT FOR THE CONSERVATION OF THE DROSTE PROPERTIES AGREEMENT NOW THEREFORE, in consideration of mutual promises and covenants contained in this agreement, the Parties agree as follows: Payments by Snowmass 1. Snowmass Village will pay, on or before August 15` for each year from 2011 to 2015, the sum of $200,000 annually. In addition, Snowmass Village will pay, on or before August 15 for 2016 and 2017, the sum of $500,000 annually. All sums paid to Pitkin County shall be deposited in its Open Space and Trails fund as a partial reimbursement for the purchase of the Droste Properties. Management of Property Interests 2, Droste Properties will be held in fee by Pitkin County, and managed and maintained by Pitkin County. A conservation easement will be held by the Aspen Valley Land Trust which will ensure the Droste Property is managed in perpetuity as open space, with due regard for habitat protection, non motorized public recreation, and protection scenery. It is anticipated that a management plan will be adopted by Pitkin County, after consultation with Snowmass regarding any improvements and any limitations on public access. Miscellaneous Provisions 3. If any part, term, or provision of this agreement is held by a court of competent jurisdiction to be illegal or in conflict with any federal law or law of the State of Colorado, the validity of the remaining portions or provisions shall not be affected, and the rights and obligations of the parties hereto shall be construed and enforced as if the agreement did not contain the particular part, term or provision held to be invalid. 4. Nothing in this agreement is intended to create or grant to any third party or person any right or claim for damages or the right to bring or maintain any action at law. 5. No party hereto waives any immunity at law including immunity granted under the Colorado Governmental Immunities Act. 6. This agreement is intended as the complete integration of all understandings between the Parties and constitutes the entire agreement between the parties hereto; no prior or contemporaneous addition, deletion, or other amendment shall 2 INTERGOVERNMENTAL AGREEMENT FOR THE CONSERVATION OF THE DROSTE PROPERTIES have any force or effect, unless embodied herein in writing or attached as an exhibit hereto and referenced herein. 7. Any financial obligations that may arise hereunder, whether direct or contingent, shall only extend to payment of monies duly and lawfully appropriated by the governing bodies of the parties hereto. S. Any notices or other communications required or permitted to be given hereunder shall be given in writing and delivered personally, by U.S. mail, or by electronic mail to the attention of the individuals below, or to such other addresses as any other parties designate by written notice. Notice shall be deemed given on the date of personal delivery or electronic mailing, or five (5) days from the date of mailing by U.S. mail. Notice to Snowmass Village: Town Attorney Snowmass Village, CO Notice to Pitkin County: County Attorney John Ely 530 East Main Street, Suite 302 Snowmass, CO 81611 joh-ne(oD,co.pitkin.co.us In Witness whereof, this agreement is executed and entered into this day and year first above written. COUNTY OF PITKIN STATE OF COLORADO By: Michael M. Owsley, Chair Pitkin County Board of County Commissioners ATTEST: Jeanette Jones 3 INTERGOVERNMENTAL AGREEMENT FOR THE CONSERVATION OF THE DROSTE PROPERTIES Pitkin County Deputy Clerk TOWN OF SNOWMASS VILLAGE By, Mayor, Bill Boineau ATTEST: Snowmass Village Town Clerk 4 TO: SNOWMASS VILLAGE TOWN COUNCIL FROM: RUSS FORREST, TOWN MANAGER SUBJECT: MANAGER'S REPORT DATE: JANUARY 18, 2011 Follow -up from Retreat Staff is taking the input from the Council retreat on January 10 and turning that into a work plan. The draft work plan will be reviewed by the Town Council on February 7 1h One question council raised was whether additional work sessions should be scheduled to discuss significant and complex issues such as Base Village, Capital Improvement Projects, Future Housing Projects, etc. An alternative to this idea was also discussed which included placing "Council Debate" within an agenda item to make it clear that Council wanted an opportunity to deliberate with each other on a particular question. How would Council like to proceed with this idea? Staff presumes that a work session or change in the agenda would only be needed for selected items. CAST January 27th -28 2011 The Town of Snowmass Village will be hosting the Colorado Association of Ski Towns on January 27 and 28 Please RSVP to Barb Peckler if you plan to attend. There will be a dinner at the Artisan at 6:00 p.m. on the 27 The regular meeting will be the morning of February 28 starting at 8:00 in the Snowmass Village Town Hall. Many of our guests will be skiing on Snowmass Mountain either the 27 or the afternoon of the 28 The Ski Company will graciously provide ski passes to CAST members. Pending Actions Last Updated January 11, 2011 The following is a summary of actions that either the Council has requested or actions staff has proposed and is working on for the Town Council. The follow -up dates are being changed based on direction and new projects the Council discussed at its retreat on January 10 Staff Action Status Date to follow -up Contact I I I w/ Council Housin Housing Housing Policy The Comprehensive Plan has a Housing Code Department mitigation goal of 70% for developers. Amendments being Staff is preparing code language to prepared and will implement the updated Comprehensive be reviewed by PC Plans goals in January 2011. Housing For -Sale Deed Review current policy on doing Will be schedules Department Restriction biannual reviews of deed restricted as part of a housing Enforcement homeowners qualifications. policy discussion Finance Marianne GID Advisory Once the foreclosure is complete, bring After Base Village Board back the discussion of the GID Foreclosure is Advisory Board to the GID Board. complete but before the budget process begins for 2012 budget Marianne Sales Tax Finance Department was requested to FAB will review Evaluation evaluate sales tax collection between on January 12 between the commercial nodes and by sector. Recommendation commercial This is planned to be forwarded to FAB s will be nodes in January. forwarded to Council Other Mark Kittle REOP Based on input from various February 7th stakeholders, proposed changes have been forwarded to the Council for their consideration. Most recently Council has requested that stakeholders again review the proposed changes and p rovide their input to Council. Russ URA On November 15 the Town Council February 22 Forrest authorized on October 4 moving forward with the next steps to create an Urban Renewal Authority. Council requested that no further action on this be taken until after the Council retreat scheduled for January 10 Russ IADC Applications for the IADC were due on January 18 Forrest December 16 On January 3rd Council will be requested to short -list candidates for the IADC and make a final selection on January 18tH 4th Draft SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING AGENDA FEBRUARY 7, 2011 PLEASE NOTE THAT ALL TIMES ARE APPROXIMATE ITEMS COULD START EARLIER OR LATER THAN THE STATED TIME CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON AGENDA ITEMS (5- minute time limit) Item No. 3: COUNCIL UPDATES Item No. 4: BASE VILLAGE DISCUSSION (Time: 90 Minutes) ACTION REQUESTED OF COUNCIL: Discussion on Base Village -Russ Forrest Item No. 5: PUBLIC HEARING AND RESOLUTION NO. 15 SERIES OF 2011 VICEROY HOTEL ANNUAL TEMPORARY USE PERMIT TO OPERATE AN ELECTRIC SHUTTLE VEHICLE WITHIN THE DESIGNATED FIRE LANE TO THE UPPER "WELCOME CENTER" PLAZA AT BASE VILLAGE (Time: 60 Minutes) ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny the resolution. -Chris C. Conrad Item No. 6: SECOND READING ORDINANCE NO. 1 SERIES OF 2011 MINOR PLANNED UNIT DEVELOPMENT (PUD) AMENDMENT TO SNOWMASS MOUNTAIN (Time: 20 minutes) ACTION REQUESTED OF COUNCIL: Approve, approve with conditions, or deny the resolution for the Special Review requests and the second reading of the ordinance for the related Minor PUD Amendment. -Jim Wahlstrom Page (TAB F) Item No. 7: DISCUSSION OF THE RENEWABLE ENERGY OFFSET PROGRAM (REOP) FEES (Time: 30 Minutes) 02 -07 -11 TC Page 2 of 2 ACTION REQUESTED OF COUNCIL: Determine if there should be any changes to the current fee structure. -Mark Kittle Page (TAB) Item No. 8: DISCUSSION ON EAC (ENVIRONMENTAL ADVISORY COMMITTEE) STRUCTURE (Time: 30 Minutes) ACTION REQUESTED OF COUNCIL: Discussion in regarding the current and future structure. -Russ Forrest Item No. 10: MANAGER'S REPORT (Time: 10 minutes) Russell Forrest ...........................Page (TAB Item No. 11: AGENDA FOR NEXT TOWN COUNCIL MEETING ..P 9 (A Page (TAB Item No. 12: APPROVAL OF MEETING MINUTES FOR: ...........................Page (TAB Item No. 13: COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS ...........................Page (TAB) Item No. 14: ADJOURNMENT NOTE: Total time estimated for meeting: Approx 4.5 hours (excluding items 1 -3 and 8 —11) ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923 -3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. SNOWMASS VILLAGE REGULAR MEETING MINUTES NOVEMBER 15, 2010 CALL TO ORDER AT 4:00 P.M. Mayor Boineau called to order the Regular Meeting of the Snowmass Village Town Council on Monday, November 15, 2010 at 4:02 p.m. Item No. 1 ROLL CALL COUNCIL MEMBERS PRESENT: Mayor Bill Boineau, John Wilkinson, Reed Lewis, and Arnold Mordkin. COUNCIL MEMBERS ABSENT: Council Member Butler was absent. STAFF PRESENT: Russ Forrest, Town Manager; John Dresser, Town Attorney; Hunt Walker, Public Works Director; Chris Conrad, Planning Director; Lesley Compagnone, Public Relations; David Peckler, Transit Director and Rhonda B. Coxon, Town Clerk PUBLIC PRESENT: Fred Kucker, Jason Haber, Madeleine Osberger, Howard Gross, Bill Boehringer, Cleo Boehringer, Colleen Doyle and other members of the public interested in items on today's agenda. Item No. 2 PUBLIC NON AGENDA ITEMS Past Mayor of Snowmass Village Douglas "Merc" Mercatoris welcomed new Council Members Fred Kucker and Jason Haber and also thanked Reed Lewis and Arnie Mordkin for their service to the Town of Snowmass Village. Item No. 3 COUNCIL UPDATES Thanksgiving Potluck Mayor Boineau noted the annual Thanksgiving Potluck is Sunday November 21, 2010 at the Silvertree Hotel at 6:00 p.m. and Rotary will be organizing a Food Drive for the Aspen Lift Up. Please bring a dish to pass and a couple cans of food for the Food Drive. Bus Stop Council Member Mordkin spoke to the temporary bus stop at the Center and the condemned walkway from the lower parking lot to the upper parking in front of the Village Market. He noted this is unacceptable for our guests and something should be done to improve the current bus stop. 11 -15 -10 Minutes Page 2 of 7 Item No. 4 RESOLUTION NO. 51 SERIES OF 2010 -A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SNOWMASS VILLAGE, IN FURTHERANCE OF THE ARCHEOLOGICAL DISCOVERIES OF A MAMMOTH, ICE -AGE BISON, GIANT SLOTH AND MASTODONS CURRENTLY TAKING PLACE AT LAKE DEBORAH ON THE ZEIGLER PROPERTY, NAMING THE SONG" BIG WOOLLY MAMMOTH" THE OFFICIAL SONG OF THE TOWN OF SNOWMASS VILLAGE. Reed Lewis made the motion to approve Resolution No. 51 Series of 2010 naming the song "Big Woolly Mammoth" the official song of the Town of Snowmass Village. Arnold Mordkin seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Butler was absent. Voting Aye: Arnold Mordkin, John Wilkinson, Reed Lewis, and Mayor Bill Boineau. Voting Nay: None. Ann Larson from the Snowmass Sun stated that the scientists were very clear that the mammoth found in Snowmass Village was not a Woolly Mammoth but a Columbian Mammoth. Dr. Kirk Johnson from the DMSN noted there will also be an official Snowmastodon song. Item No. 5 APPROVAL OF MEETING MINUTES FOR OCTOBER 18 2010 Reed Lewis made the motion to approve the minutes as amended for the Regular Meeting of the Snowmass Village Town Council from Monday, October 18, 2010. John Wilkinson seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Butler was absent. Voting Aye: Arnold Mordkin, John Wilkinson, Reed Lewis, and Mayor Bill Boineau. Voting Nay: None. NEW COUNCIL BUSINESS Mayor Boineau presented some thank you gifts to outgoing Council Members Mordkin and Lewis. At this time Town Clerk Rhonda B. Coxon administered the oaths for new Council Members Jason Haber and Fred Kucker and the Mayor Bill Boineau. Item No. 1 ROLL CALL 11 -15 -10 Minutes Page 3 of 7 COUNCIL MEMBERS PRESENT: Mayor Bill Boineau, John Wilkinson, Jason Haber, and Fred Kucker. COUNCIL MEMBERS ABSENT: Markey Butler. Item No. 2 PUBLIC NON AGENDA ITEMS There were no items for discussion. Item No. 3 COUNCIL UPDATES Council Member Haber thanked those who voted for him and he stated he is looking forward to serving the community the next four years and noted his email address is jhaber@ tosv.com for those interested in contacting him in the future. Council Member Kucker also thanked those who voted for him and worked hard on his campaign, and he stated he looks forward to the next four years. Item No. 4 APPROVAL OF RESOLUTION NO. 46 AND RESOLUTION NO. 47 SERIES OF 2010 APPRECIATION RESOLUTIONS Mayor Boineau read resolutions of appreciation for Council Members Mordkin and Lewis and presented the resolutions of appreciation to each Council Member. Mayor Bill Boineau made the motion to approve appreciation Resolution No. 46, Series of 2010 for Arnold Mordkin. John Wilkinson seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Butler was absent. Voting Aye: Mayor Bill Boineau, John Wilkinson, Jason Haber, and Fred Kucker. Voting Nay: None. Mayor Bill Boineau made the motion to approve appreciation Resolution No. 47, Series of 2010 for Reed Lewis. John Wilkinson seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Butler was absent. Voting Aye: Mayor Bill Boineau, John Wilkinson, Jason Haber, and Fred Kucker. Voting Nay: None. Item No. 5 UPDATE FROM KIT HAMBY ON THE MAMMOTH BONES Town Manager Russ Forrest introduced Kit Hamby, Kirk Johnson, Doug Throm and Rhonda Bazil to provide Council with an update on the mammoth bones. Hamby noted it has been exactly a month since the find of the bones. He provided an update of the last month in regards to the showing of the bones and the excitement created. Throm 11 -15 -10 Minutes Page 4 of 7 spoke to the importance of the Ziegler Reservoir to Snowmass Village in regards to the raw water storage. Kirk Johnson from the Denver Museum of Nature and Science recapped the timeline, the discovery and what the site has produced in bones and the amount of man hours spent. He noted that the site is very significant and the fossils are very well preserved, estimated to be between 43,000 and 100,000 years old. At this time Council discussed its desire to put together a task force and work with those qualified individuals with the community and through partnership with SWSD, the Zieglers, Pitkin County and the DMSN to preserve and share the find. Council would like to discuss the next steps, short and long term at the next Council Meeting. Marketing Director Susan Hamley spoke to the immediate steps being taken on the Marketing side at this time. Cleo Boehringer, Part -time Resident asked what the involvement of the lawyers was about and were there enough bones to put a complete animal together. Colleen Doyle a part time resident and member of the Part Time Resident Advisory Board read a letter from PTRAB in regards to being proactive and strategic now versus later in regards to the implementation of a Science Education Center and task force or committee. Doyle also read a letter informing Council of her qualifications to help with this effort. Doug Mercatoris owner of the Mountain Dragon and resident of Snowmass Village stated the 501 C3 not for profit organization by the name of the Community Fund is available to help start with'fund raising for private donation to help start the longer process of our find at Ziegler Pond. Howard Gross a resident of Snowmass Village stated his concern for everyone going off and doing their own thing and he supports one body for everyone to contact. Item No. 6 RESOLUTION NO. 43 SERIES OF 2010 -APPROVING FEDERAL TRANSIT ADMINISTRATION MASTER AGREEMENT CERTIFICATIONS AND ASSURANCES FOR 2011 Transit Manager David Peckler stated that this resolution approves the Town accepting financial assistance from the FTA (Federal Transit Administration) for the purchase of transit vehicles (under sections 5309), acceptance of Administration and Operating assistance (under Section 5311) and a possible TIGGER II capital granting 2011. The Master Agreement between the Town and FTA contains a number of Certifications and Assurances that apply to the use of Federal funding for the specific grant purposes. This resolution accepts the terms of the FTA for grant funding for our projects, and authorizes the Transportation Director to certify the affirmation of the annual Certifications and Assurances for these projects. Peckler stated the Town has been approving the Master Agreement for the last six years 11 -15 -10 Minutes Page 5 of 7 John Wilkinson made the motion to approve Resolution No. 43, Series of 2010 approving FTA administration Master Agreement Certifications and Assurances for 2011. Fred Kucker seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Butler was absent. Voting Aye: Mayor Bill Boineau, John Wilkinson, Jason Haber, and Fred Kucker. Voting Nay: None. Item No. 7 RESOLUTION NO. 39, SERIES OF 2010 APPROVAL OF CONTRACT AGREEMENT WITH COLORADO DEPARTMENT OF TRANSPORTATION FOR A FEDERAL, TRANSIT ADMINISTRATION, SECTION 5311 ADMINISTRATION AND OPERATING GRANT Transit Manager David Peckler stated that the adoption of this Resolution accepts the terms of the grant agreement of our contract with CDOT. He noted that the agreement is for our FTA (Federal Transit Administration) Section 5311 grant that supports operating year -round transit service on Village Shuttle Route 3 (Mall to Snowmass Club) and Route 8 (Mall to Town Park). John Wilkinson made the motion to approve as amended Resolution No. 39, Series of 2010 approving the grant agreement between TOSV and CDOT. Fred Kucker seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Butler was absent. Voting Aye: Mayor Bill Boineau, John Wilkinson, Jason Haber, and Fred Kucker. Voting Nay: None. Item No. 8 RESOLUTION NO. 50, SERIES OF 2010 -ESTABLISHING TOWN COUNCIL MEETING DATES FOR 2011 Jason Haber made the motion to approve as amended Resolution No. 50, Series of 2010 establishing Town Council Meeting dates for 2011. Fred Kucker seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Butler was absent. Voting Aye: Mayor Bill Boineau, John Wilkinson, Jason Haber, and Fred Kucker. Voting Nay: None. Town Clerk Rhonda Coxon provided Council with two Resolutions, option one reflects moving the July and August meetings to the 2nd and 4th Mondays of the month, and 11 -15 -10 Minutes Page 6 of 7 option two reflects having the Monday July 4th meeting on Tuesday July 5th and all other dates stay the same. Town Council consensus was option two. Coxon also noted that the meeting in August would be the 1 st and 15th. Item No. 9 MANAGER'S REPORT Council Retreat Town Manager Russ Forrest asked if Council would be interested in a retreat and if so what date may work for the Council. Council would like Monday, January 10th, 2011 and the agenda and times will be worked out in the near future. Council Member Wilkinson would like to start later in the day possibly 3:00 p.m. Council will work through dinner hour. Referral from Pitkin County Planning Director Chris Conrad noted that the County is amending the 2004 Solid Waste Center Master Plan to address two phases of development for the land fill parcel. The Town received notice due to the land the Town owns adjacent to the landfill. The Planning department has returned comments to Pitkin County. Urban Renewal Authority Town Manager Russ Forrest stated that the new Council Members will need to be brought into the Urban Renewal Authority discussion, matrix, timeline and next steps. Mayor Boineau would hope to find time during the retreat to discuss. Town Hall Offices Closed Town Manager Russ Forrest stated that Town Hall will be closed on Thursday and Friday November 25 and 26th for Thanksgiving. Item No .10 AGENDA FOR NEXT TOWN COUNCIL MEETING December 6, 2010 December 13, 2010 At this time Council reviewed and discussed the agendas for December 6 and the Special Meeting on December 13, 2010 for certifying the mill levy. The start time for Council meetings will be 4:00 p.m. beginning in December. Town Council had a discussion on the next steps for the Ice Age Discovery and how to proceed. Time has been allotted on the December 6, 2010 meeting for further discussion. Town Attorney John Dresser asked that everyone be respectful that the Water and Sanitation Board is in the lead on this project. Item No. 11 COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS 11 -15 -10 Minutes Page 7 of 7 Council Member Wilkinson updated Council on an EOTC meeting regarding electric signs at the Intercept Lot announcing that parking lots are full in Snowmass Village and to encourage parking at the intercept lot and ride RFTA. They would like to do a three month trial to rent a sign that cost $7,000 and are asking for Snowmass Village to contribute $2,000. Council approved the expenditure. Town Attorney John Dresser inquired about discounted RFTA bus passes for Snowmass merchants. These are usually distributed to those belonging to Chamber Resort Association which no longer exists in Snowmass Village. Council Member Wilkinson will look into this. John Wilkinson made the motion to approve up to $2,000 contribution to rent a digital sign to put at the Intercept Lot. Mayor Bill Boineau seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Butler was absent. Voting Aye: Mayor Bill Boineau, John Wilkinson, Jason Haber, and Fred Kucker. Voting Nay: None. Council Member Wilkinson spoke to the lower center bus stop and would like staff to research where this project is and what is being done to construct a new bus stop or fixing the stairs at the Village Market end of the parking lot. Staff will research and report back to Council at a future meeting. Madeleine Osberger from the Snowmass Sun inquired why Council meetings are being pushed back to 4:00 p.m. She feels the public has more time to come to meetings when they start later. Item No. 12 ADJOURNMENT At 8:01 p.m. Fred Kucker made the motion to adjourn the Regular Meeting of the Snowmass Village Town Council meeting on Monday, November 15, 2010. Jason Haber seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Butler was absent. Voting Aye: Arnold Mordkin, John Wilkinson, Reed Lewis and Mayor Bill Boineau. Voting Nay: None. Submitted By, Rhonda B. Coxon, Town Clerk SNOWMASS VILLAGE TOWN COUNCIL SPECIAL MEETING MINUTES DECEMBER 13, 2010 CALL TO ORDER AT 5:00 P.M. Mayor Boineau called to order the Special Meeting of the Snowmass Village Town Council on Monday, December 13, 2010 at 5:18 p.m. Item No. 1 ROLL CALL COUNCIL MEMBERS PRESENT: Bill Boineau, John Wilkinson, Markey Butler, Jason Haber, and Fred Kucker. COUNCIL MEMBERS ABSENT: Markey Butler was absent. STAFF PRESENT: Russ Forrest, Town Manager; John Dresser, Town Attorney; Hunt Walker, Public Works Director; Marianne Rakowski, Finance Director; David Peckler, Transit Director; Rhonda B. Coxon, Town Clerk PUBLIC PRESENT: Madeleine Osberger and other members of the public interested in items on today's agenda. Item No. 2 PUBLIC NON AGENDA ITEMS There were no items for discussion. Item No. 3 COUNCIL UPDATES Tusk Force Council Member Kucker reminded the public the deadline to submit applications for the "Tusk Force" is December 16, 2010. He encourages people to get their applications in. Structure at Fire District Council Member Wilkinson would like an update on the structure located at the Snowmass Wildcat Fire Protection District. Mayor Boineau responded that the Fire Marshall will be working with Planning Director Chris Conrad to rectify the situation. Item No. 4 PUBLIC HEARING 2011 ROAD MILL LEVY FUND At 5:28 p.m. Mayor Boineau opened the Public Hearing. Public Works Director Hunt Walker stated that when the Road Mill Levy ordinance was approved in 1986 it called for a Public Hearing to review the road projects for the next 12- 13 -10tc Minutes Page 2 of 4 year. Attached is the draft list of Road Fund projects for 2011. He noted that that majority of the funds available will be used to perform asphalt overlays on the roads listed. In March of 2011, staff will inspect the roads, again make additions or deletions to the project list, and develop an asphalt overlay bid package in April of 2011. He noted that $339,980 was budgeted to replace tie walls. During the winter, he will determine which tie walls need to be replaced. At 5:33 p.m. There being no public comment at this time Mayor Boineau closed the Public Hearing. Item_No._ 5 RESOLUTION NO. 48, SERIES OF 2010 -LEVYING PROPERTY TAXES FOR THE TOWN OF SNOWMASS VILLAGE Finance Director Marianne Rakowski stated that this resolution establishes the property tax mill levy for the year 2011. The Pitkin County Assessor's office provided the Town with the estimated assessed valuations in August for use in the budget process. She noted that by December 10th of every year, the County Assessor must recertify the assessed valuation to each entity and by December 15th of each year, the Town must certify the mill levy to Pitkin County. Rakowski noted the Town is reducing the overall Town mill levy from 7.485 to 7.356 (a 1.72% decrease). She attached a breakdown of the mill levies assessed for 2010 and 2011 and a comparison of the property tax per $1 M of market value for both residential and commercial property. John Wilkinson made the motion to approve Resolution No. 48, Series of 2010 levying property taxes for the Town of Snowmass Village. Fred Kucker seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Butler was absent. Voting Aye: Bill Boineau, John Wilkinson, Jason Haber, and Fred Kucker. Voting Nay: None. Item No. 6 FIRST READING -ORDINANCE NO, 18, SERIES OF 2010- EXTENSION OF MORATORIUM Mayor Boineau stated Council directed the Town Attorney to bring this item before Council for approval. Approval of this ordinance will extend the moratorium for six months to June 30, 2011. He noted that it appears the Code review will not be completed by the current expiration date. John Wilkinson made the motion to approve first reading of Ordinance No. 18, Series of 2011 extending the Moratorium. Fred Kucker seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Butler was absent. 12- 13 -10tc Minutes Page 3 of 4 Voting Aye: Bill Boineau, John Wilkinson, Jason Haber, and Fred Kucker. Voting Nay: None. Item No. 7 COUNCIL COMMITTEE APPOINTMENTS Town Clerk Rhonda Coxon provided a list of the current committees that Council participates in. When new Council Members are elected the Town Council reviews the assignments. Listed below are the appointments for the next two years. RFTA Roaring Fork Transit Agency John Wilkinson and Bill Boineau as the alternate RWAPA Ruedi Water Power Authority Jason Haber CORE Community Officer for Resource Efficiency Fred Kucker Nordic Council John Wilkinson CCRCTF Continuing Care Retirement Community Task Force Markey Butler Item No. 8 MANAGER'S REPORT Town Manager Russ Forrest noted that the pool at the Recreation Center is now open. He also noted that he participated in a walk through at the Base Village transit facility and had a discussion with the Receiver in regards to making it look more inviting. Mayor Boineau stated that Santa Claus will be coming to Town on Friday, December 17, 2010 on a Fire truck traveling though all the neighborhoods to visit children of ages. Mayor Boineau inquired if Holy Cross might be able to provide Council with an update and review our rates and explain of our fee schedule. Town Manager Russ Forrest noted information is available on the Holy Cross website and he will ask the Town Communications Director to put a link on the Town website. Item No. 9 AGENDA FOR NEXT TOWN COUNCIL MEETING Council and staff reviewed the agenda for December 20, 2010. Item No. 10 COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS There was no discussion on this item. Item No. 11 ADJOURNMENT At 6:05 p.m. Fred Kucker made the motion to adjourn the Special Meeting of the Snowmass Village Town Council on Monday, December 13, 2010. Jason Haber seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Butler was absent. 12- 13 -10tc Minutes Page 4 of 4 Voting Aye: Bill Boineau, John Wilkinson, Jason Haber, and Fred Kucker. Voting Nay: None. Submitted By, Rhonda B. Coxon, Town Clerk Sun Mon Tue Wed Thu Fri Sat 1 New Years Day! 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