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01-03-00 Town Council Packet �R-- 1190 -�/ osa - �GI3 SNOWMASS VILLAGE TOWN COUNCIL WORK SESSION 01-03-2000 2:00 — 2:30 P.M. DISCUSSION OF PARCEL N PROCESS -- Victoria Giannola................................................................ Page 1 2:30 - 3:00 DISCUSSION OF ESTABLISHMENT AND IMPLEMENTATION OF FLOOR AREA EXCISE TAX -- Victoria Giannola/Steve Connor......................................... Page 5 3:00 —4:55 TIMBERS AT SNOWMASS (FARAWAY RANCH SOUTH) PRELIMINARY PUD -- Chris Conrad ...................................................................... Page 9 4:55 — 5:00 BREAK *************kk***kkkk*k***************k***kkk*k***********kkk***********kkkkkk************* SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING 01-03-2000 CALL TO ORDER AT 5:00 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON-AGENDA ITEMS (5-Minute Time Limit) Item No. 3: PUBLIC HEARING AND SECOND READING — ORDINANCE NO. 22 SERIES OF 1999 TO RECEIVE PUBLIC COMMENT AND COUNCIL ACTION ON ORDINANCE NO. 22, SERIES OF 1999 AN ORDINANCE AMENDING AND RESTATING CERTAIN PROVISIONS OF THE COMPREHENSIVE PLAN, INCLUDING THE LAND USE MAPS AND BUILDOUT CHART. -- Victoria Giannola............................................................. Page 29 Item No. 4: ORDINANCE NO. 04, SERIES OF 2000 AN ORDINANCE CONDUCTING AN ORDINANCE REVIEW AS PRESCRIBED BY THE HOME RULE CHARTER, AND DECLARING AN EMERGENCY. -- Gary Suiter....................................................................... Page 34 Item No. 5: DISCUSSION 1999 BOARDS AND COMMISSIONS ATTENDANCE RECORDS --Trudi Worline...............................................................................37 01-03-2000tc Page 2 Item No. 6: RESOLUTION NO. 59, SERIES OF 1999 A RESOLUTION APPOINTING MEMBERS TO THE LIQUOR LICENSING AUTHORITY, THE FINANCIAL ADVISORY BOARD THE ARTS ADVISORY BOARD AND THE BOARD OF APPEALS AND EXAMINERS (Tabled from 12-20-99) -- Trudi Worline................................................................... Page 41 Item No. 7: RESOLUTION NO. 01, SERIES OF 2000 A RESOLUTION DESIGNATING THE LOCATIONS OF THE OFFICIAL PUBLIC NOTICE BOARDS FOR THE TOWN OF SNOWMASS VILLAGE. -- Trudi Worline.................................................................... Page 53 Item No. 8: DISCUSSION REGIONAL TRANSPORTATION AUTHORITY (RTA) UPDATE -- Mayor Manchester..................................... No Packet Information Item No. 9: DISCUSSION COUNCIL REPRESENTATIVES TO BOARDS AND COMMISSIONS -- Mayor Manchester............................................................ Page 56 Item No. 10: APPROVAL OF WORK SESSION SUMMARY FOR 11-22-99 ............................................................................................. Page 57 Item No. 11: COUNCIL COMMENTS Item No. 12: COMMITTEE REPORTS ............................................................................................. Page 60 Item No. 13: CALENDARS ............................................................................................. Page 61 Item No. 14: ADJOURNMENT NOTE: ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923-3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. COUNCIL COMMUNIQUE Meeting Date: 3 January 2000 2:00 PM Presented By: Victoria Giannola, Planning Director Subject: Parcel N Overview: The Planning Director, Housing Manager, Town Attorney, and Consultant met to discuss how to process the plan submission regarding Parcel N. The attached letter lists the series of responsibilities for each member involved in the project, in addition to itemizing those issues discussed at the meeting, for Council review. Recommendation: Offer suggestions on the plan submission process. I r �nxm csi SNOfi1111,( � SS Vl T AGE Community Development Department l� �I�I��1� v jyV,'J.,'�('�U •Building 6161#iio •Natural Resource Management •Planning December 23, 1999 Scott C. Smith Gibson Reno Architects,L.L.C. 210 East Hyman N 202 Aspen CO 81611 RE: Pre-application conference—Parcel N restricted housing Dear Mr. Smith: Thank you for meeting with the staff of the Town of Snowmass Village for a pre- appk'calion conference on both the 30' of November and the 23' of December, 1999 to discuss the Parcel N restricted housing project. What follows below is a list of issues that were discussed during the meeting of 30 November 1999 with Victoria Giannola, Chris Conrad, and Joe Coffey. 1. A maximum of 17 units within a total of 3 buildings is proposed. 2. The original submission with the Timbers project proposed 22 units. 3. The Town Council approved 25,456 square feet for this project. 4. While 26,700 square feet are proposed, this area includes the garages and garages are excluded from floor area calculations. 5. The 38 foot building height limit is met by the proposal. 6. A mix of 1, 2, and 3 bedroom units are proposed. 7. The site is zoned SPA-1. 8. The road through Parcel K will be shared with Parcel N. 9. Initially the group felt that the proposal would be submitted as a PUD application, with the Sketch plan process having already been met, thus proceeding to a Preliminary plan. 10. The application would need to address grades above 30% and the need for retaining walls. 11. An official survey would need to be obtained. P.O.BOX 5010 • SNOWMASS VILLAGE,COPRADO 91615 ,9101921-1124 fas '911,921-1111 • plangtosv.com • w .towcom �Ze 12. Drainage issues would need to be addressed. 13. The applicant will submit reports and studies per the Town of Snowmass Village Land Use and Development Code. 14. The applicant could request waivers from certain elements of the review process. 15. The application would address the changes to the design proposal since the Sketch plan was reviewed. 16. The review process was estimated to take approximately 3 months for the Preliminary plan and approximately 1 month for the Final plan. 17. Initially the group thought that the property should be rezoned to Multi Family or Mixed Use. Since the November meeting, the Town staff and consultant have met again to review the application submission process. What follows below is a list of issues that were discussed during the meeting of 23 December 1999 with Victoria Giannola, Steve Connor, and Joe Coffee. 1. The property should be rezoned to Public as the first step in the proposal process. 2. All other property owned by the Town of Snowmass Village will be included in the Amendments to the Official Zone Districts Map application with Parcel N for rezoning to Public. 3. The proposal will be submitted as a Special Review for employee housing as the second step in the process. 4. The site will need to be platted separately from Faraway Ranch. 5. Allan Richman will be contracted as the lead planner for the project submission application including its coordination, compilation, and narrative content. 6. Scott Smith will prepare the design plans for the project. 7. Victoria Giannola will provide guidance for submission procedures, content, and scheduling. 2 If you have any questions regarding this application, please contact met at the telephone number or address listed below. Sincerely, 1 /� Victoria Giannola Planning Director Cc: Joe Coffey, Housing Manager Steve Connor,Attorney Chris Conrad, Senior Planner Gary Suiter, Town Manager Craig Thompson, Community Development Director 3 I COUNCIL COMMUNIQUE Meeting Date: 3 January 2000 2:00 PM Presented By: Victoria Giannola, Planning Director Subject: Floor Area Excise Tax Overview: The staff of the Planning Division and the Town Manager met to discuss issues, which may arise during code administration, regarding the floor area excise tax. Those issues are listed on the following pages for review and response by Town Council. Recommendation: Provide direction to staff on how to proceed. J 4/ To: Town of Snowmass Village Council From:Planning Division Staff Date: 29 December 1999 Re: Floor Area Excise Tax The following are a series of questions and potential answers that the planning staff have, and which the Town Council may wish to consider, regarding the upcoming implementation of an ordinance for the floor area excise tax: 1. Q Should there be a square foot or dollar value cap per year for the excise tax? Is there to be any cap over the 10-year life of the tax? A Staff would recommend that a cap be established at the Town Council's discretion. A cap would allow the Town to assess the impacts of the excise tax on an incremental basis. Town Council would need to pass an ordinance to establish a cap. 2. Would the applicant be eligible if a lot already contained more than the maximum allowable floor area because of unapproved construction or a non- conforming situation? A Staff would recommend that such an applicant not be eligible for the excise tax. Prior violations should not be encouraged to persist or be further exacerbated. 3. Would a property be eligible if there was a prior administrative modification or planning commission variance for floor area in effect for the property? Would the prior approved floor area contribute to the 550 sf or 10% cap? A Staff would recommend that such an applicant be eligible provided that the administrative modification did not reach or exceed the 550 sf or 10% cap. The applicant would be eligible for the difference between the previously approved increase in floor area and the maximum permissible under the excise tax. 4. If the property cannot be further developed to accommodate the additional floor area without a setback or height variance, would this be allowed? The AEU ordinance has limitations on the type of variances permitted when a floor area bonus is granted. A Staff would recommend that such a scenario not be eligible for the excise tax. Variances are to be granted when a physical hardship exists due to the features of the lot; and merely requesting additional floor area would not constitute a legitimate hardship in the vast majority of cases. However, should a unique situation arise such that the physical nature of the site did constitute a true hardship, the applicant could apply for a variance. 5. Could a floor area variance be granted after the excise cap had been reached? A Staff would recommend that such a scenario not be eligible for the excise tax. This situation would constitute an abuse of the original intent of the excise tax to limit the maximum increase in floor area to 550 sf or 10%, whichever is less. However, it should be noted that no language currently exists to restrict such a process from taking place. 6. Is this an administrative procedure equivalent to applying for a building permit? Who would be authorized to approve the request? A Staff would recommend that both an administrative review and a building permit be required. Town Council may choose to authorize the Planning Director to conduct a review and reach a determination under an administrative review process. Such language would need to be included in the ordinance for the excise tax. This process would be in keeping with other administrative review procedures for the Town. 7. What level of documentation for valuation and existing floor area will be required from the applicant? If there are no historical plans available in the building archives do we require a certified takeoff by an architect? A Staff would recommend that, if no historical plans were available in the building file, a certified takeoff by an architect be required of the applicant. Such a process would ensure that the planning staff have access to current building plans for review. 8. Do we use assessor's data even though it could be over two years old? As in the one prior AEU buyout, they timed the valuation to fall in January of the new assessment period, but before May when the assessor publishes the new assessed values. A Staff would recommend that if the home site constitutes new construction, the applicant would be required to obtain an appraisal. Such data would ensure that staff have access to current figures to use in calculations. 9. Should some recorded document be required to establish the bonus floor area. A Staff would recommend that the applicant be required to record a document. Should an applicant choose to increase the allowable square footage by only a portion of what is permissible, the staff, home owner, and real estate agents (current or future) would have a record of the amount of allowable square footage remaining. The excise tax issue brings up the question of fairness if one party is able to obtain an administrative modification or a variance for less than a true hardship situation. At present, the administrative modification review standards do not address hardship. Many applications attempt to obtain extra floor area; and they often do so though a modification or variance, with the vast majority having received approval in the past. An administrative modification allows for up to an additional 50 sf. In the case of variances (for over 50 sf) the review standards include the demonstration of a hardship; but the strict adherence to a hardship has been interpreted rather freely in the past. It seems natural that there will be increased pressure for granting administrative or Planning Commission variances for floor area if the alternative is to buy the same floor area for approximately $200/sf. The possibility of obtaining such a variance for a true hardship should remain, but current review standards and procedures need to be tightened if there is to be some level of fairness. This issue of a distortion of the original intent of a modification or variance is of serious concern to the planning staff. In addition, a great deal of staff time is absorbed by these type of inappropriate requests which consume far more time in applicant meetings, staff review, departmental policy review, legal consultation, etc. than does a legitimate request. Furthermore, the planning department losses control and credibility when the review standards vary — further delaying and frustrating the applicant. TOWN COUNCIL COMMUNIQUE MEETING DATE: January 3, 2000 BY: Planning Department STAFF: Chris Conrad SUBJECT: Work Session regarding The Timbers at Snowmass (Faraway Ranch South) Preliminary Plan submission. TOPICS: 1) Fiscal Impact Analysis 2) Employee Housing 3) Finalize Architecture/Materials/Lighting BACKGROUND: The above topics were selected at the December 20 Town Council meeting for discussion during this meeting. Bill Cunningham with Leland Consulting Group will hopefully be present to address the applicant's amended Fiscal Impact Analysis. Joe Coffey and staff will be present for the Employee Housing discussion. Time permitting, we will conclude a review of the architecture, materials and lighting. COMMENTS: 1) Fiscal Impact Analysis. A copy of the currently available amended report has been included within the packet. The applicant was directed to amend the report such that: 1) The project start date would be moved to 2002; 2) The average annual occupancy rates were changed to 50% for club units and 95% for affordable housing; 3) Solid waste would be taken out as a revenue source; and 4) RETT transfer tax would be taken out as a revenue source. You will note that Table 9 only reflects the 50% occupancy rate (see Cunningham email for more information). Table 9 showing the 55% and 60% rates will be provided at the meeting. In comparing the assumptions used within the Snowmass Club fiscal report to this Leland report, it should be noted that: a) Unit resales have been computed at five percent (5%) per annum vs. five percent (5%) for the Snowmass Club in the first year after all units sold and then ten percent (10%) per annum thereafter. b) The project uses four (4) people per three (3) bedroom unit vs. 4.2 people for the Snowmass Club. c) The project uses 1.5 people per one (1) bedroom Affordable Housing unit where Joe Coffey estimates two (2) people per unit within Town projects. d) Table 4 has been adjusted to compute revenues based on 50%, 55% and 60% occupancies (Reflected in Tables 9) vs. 70% at 4.2 persons per room for the Snowmass Club (Peak period at 90%). 9' T.C.Communique The Timbers at Snowmass Page 2 e) Sales tax revenue estimates - Pitkin County calculated at 2.19% vs. 3% for the Snowmass Club. This further reflects that the assumptions used by Leland have been conservative. The "break even" point appears to fall at about a fifty-five percent (55%) annual occupancy rate. The Comprehensive Plan states that, according to the Snowmass Resort Association, the average annual occupancy rate is about forty-five percent (45%) with a peak season (December 20 - March 31) average of eighty-four percent (84%). Keeping in mind that this is a fractional ownership interest project, it is not unreasonable to accept an occupancy rate of fifty-five percent (55%) or better; however, the applicant would need to provide data from similar projects to verify any greater occupancy rate. One area that will need to be discussed at the meeting will be the fiscal and service impacts upon the transportation systems. Any available information will be provided at the meeting. 2) Employee Housing. Direction received at the last meeting was that the Town Council was strongly interested in owning and managing the eighteen (18) employee housing units proposed by the developer. Please refer to the Communique Supplement which contains the applicable provisions of the Land Use and Development Code. Highlighting and underlining has been added to identify portions of the text discussed below. Doug Dotson's enclosed letter regarding the Employee Housing states that "the employee housing costs The Timbers $2.5 to $3 million to construct"; however, the total anticipated construction cost of the employee housing project has not been fully established. The two (2) buildings involve 14,525 square feet of calculable floor area (excluding decks, stairs on the outside and on 2nd level of 2 bedroom units and the storage areas). At $2.5M that would represent $172.12 per square foot. Section 16A-4-420(1)(b) of the Land Use and Development Code states that the developer needs to provide the "total anticipated construction cost" of the employee housing project. That figure includes infrastructure, but not land cost, and is needed to determine what the difference will be between the project's debt service requirements and estimated net operating income. The developer is responsible for that amount. Joe Coffey, TOSV Housing Director, has prepared an estimated operations budget and rent structure sheet for your review. Please also review Page 42 ofthe Nov. 29 application packet which states that the developer estimates that "the common assessment will be approximately $8,740 per unit per year" and that the reserve account for capital fixtures and improvements will be $2,300 per unit per year. Common assessments were stated as covering maintenance, operation, reserve and unit utilities ($11,040 per unit). The TOSV budget for 2001 estimates operating expenditures as being $4,224 per unit and reserve funds at $417 per unit (Total: $4,641 per unit). Both sets of estimates will need to be compared and understood at the la' T.C.Communique The Timbers at Snowmass Page 3 meeting so that the best revenue & expense figures can be developed to accurately determine what the estimated net operating income will be. A final yet essential point that needs to be discussed concerns the manner in which the units will be rented. Approximately 10,521 square feet of the 14,525 square feet are required by the developer to mitigate the employee housing impacts of the proposed development. The applicant has cited a need for the mitigation housing in order to provide for employees working at The Timbers project. They have cited Section 16A-4-400, Purpose, which states: Recognizing the shortage of adequate housing for persons of low,moderate or middle income,adequate provisions for comfortable and affordable housing in suitable locations shall be made to accommodate such persons and their families employed as a result of the construction, operation or use proposed in a subdivision, PUD or special review application. What percentage of the project may be made available on a first priority basis needs to be discussed regardless of whether the Town participates in financing the construction and managing it or whether the project remains with the developer. Consumer Price Index-All Urban Consumers °k Increase % Increase Denver-Boulder-Greeley, CO 1st Half to 2nd Half to % Increase Not Seasonally Adjusted list Half of 2nd Half of Over Preceeding Preceeding Preceeding Year tat Half I 2nd Half Annual Year Year Year 1995 146.9 149.0 147.9 1996 152.0 154.2 153.1 3.47% 3.49% 3.52% 1997 157.1 159.1 158.1 3.36% 3.18% 3.27% 1998 180.5 163.3 161.9 2.16% 2.64% 2.40% 1999 165.1 2.87% 3) Finalize Architecture/Materials/Lighting. It is necessary that the Town Council take another look at the building architecture and materials since changes have occurred to the buildings from what was previously reviewed (the November 8 drawings) and what was submitted on November 29. The reduced building elevations included within your December 20 packet shows that the chimneys have now been shown, some stone has been remove, roof configurations have changed slightly and more copper metal roofing has been incorporated into their design. Please compare the building elevations within the December 20 TC packet (or refer to the November 8 and November 29 11" X 17° packets submitted by the applicant). Staff would also like to have the applicant briefly define the intended lighting program for the project. The applicant also needs to provide copies of the new visual imagery for Building D and discuss how it now visually appears from the perspective of the Ridge Condominiums at it's new location (further from Faraway Road) and with the reduction in height. I I i T.C. Communique The Timbers at Snowmass Page 4 For reference, I have again included below the Planning Commission comments from their November 17 meeting concerning the changes that occurred to Buildings A, D, L and M subsequent to their review and the overall architecture, colors and materials that were proposed within the applicant's November 8 submission packet: a) They were still concerned about the visual aspects of the Affordable Housing buildings when viewed from the north and believe that the landscaping needs to be substantial from both the Brush Creek and Faraway Roads perspectives. b) They did not have the benefit of seeing the visual imagery submitted November 29 of the free market portion of the project and wanted to see what it will look like from the perspective of the Faraway/Brush Creek Road intersection to better assess the visual transition up the hillside of the new Buildings L & M into the larger buildings behind them. c) In comparing the elevations for Building K (Refer to Sheet AK 3.1, Page 66 of the November 8 drawings) to Building L (Sheet AL 3.1, Page 73, November 8 drawings), they felt that the gable dormers for Building K were more in keeping with the desired architectural style than the metal roof dormers shown on Building L. d) They thought that converting Buildings L and M to four-plexes was "fine", were pleased to see that the garages were removed and restated that they liked the architectural style or "look" of Building K better. e) They liked the overall color palate with the exception being that they felt that the lighter stucco shades would make the buildings more conspicuous and recommended darker tones. P:\user\cconrad\MS Word Docs\The Timbers\The Timbers Prelim TCMemo11 File: 01 The Timbers Prelim TCMemoll.doc I r' COMMUNIQUE SUPPLEMENT THE TIMBERS AT SNOWMASS Sec. 16A4420. Methods of complying with requirements. Restricted housing shall be provided as follows: (1) Project in which Town may participate. When a restricted housing project is single- family attached or multi-family in nature and includes restricted rental or a combination of rental and sales units,the housing shall be provided as follows: a. Mix, configuration and other project elements. Prior to or during conceptual review of the project, the Town Council and the developer shall, using adopted guidelines, agree on the mix and configuration of restricted units to be provided, fair and reasonable rental rates for each type of restricted unit provided, reasonable estimates of occupancy rates and anticipated operating budget, including maintenance and operating reserves as are customary for buildings of like age, quality and construction, and the effect of the proposed restricted units on the overall restricted housing inventory in the Town. The bases for these criteria shall be the Comprehensive Plan, the most recent estimations of housing needs and rental rates based on a minimum of twenty-four percent (24%) of an employee's gross annual income. The Town shall undertake a study every other year to provide estimates of average employee income and a determination of housing needs. b. Determination of Town nartirinatinn 11pon conceptual a anti Based upon such consideration,and when the estimated net operating income is sufficient to cover debt service therefor, it is the intent of the Town, in order to promote an affordable housing project,to attempt to provide tax exempt construction and permanent public financing. The net operating income, in this context, shall mean the amount of revenue generated from the rents of a project, less replacement reserve and operating expense other than debt service. When the estimated net operating income of a project is insuffident to meet the debt service ents of the restricted units, th dPVelnpeC Shall nmvide to the Town cash or other swurity in a farm annrnvrtll�v the Town f n�mrid in an amount equal to the difference hetween the vr= c deht !prance mqulrementc and estimated opt nnemting Income_ The term of the security shall be agreed upon by the developer and the Town Council on a project-by-project basis. c. Determination that Town should not participate. If the Town Council determines that the Town should not be financially involved in providing such restricted housing, then such restricted housing shall be provided in accordance with the relevant provisions of Subsection (2),Units or Lots Associated With a Free Market Project. d. Developer responsibilities. The developer shall be responsible for planning and development approvals. The developer shall provide adequate land to facilitate the project and shall be responsible for construction management on the project. Upon issuance of a certificate of occupancy,the developer shall convey the project free and clear of any monetary 40e Hens or restraints on alienation to the Town,which shall thereafter own and manage said units. The developer shall warrant that the project is free of any construction defects for a period of one(1)year from the issuance of an unconditional certificate of occupancy for the project or as occupancy of individual buildings by the Town occurs, whichever tust occurs. At the end of the one(1)year warranty period,the developer shall assign to the Town: 1. Warranty. Any warranty concerning the project which is then still in effect;and 2. Rights arising out of contracts. All rights of the developer arising out of contracts with the contractors to build the project, to allow the Town to bring claims against such contractors in the event that construction defects are discovered after the termination of the developer warranty period. e. Developer held harmless. Upon compliance with these provisions, the developer shall be held ham-Jess from liabilities arising from or related to the project, except for. 1. Continuing warranties. Continuing warranty obligations which have been brought to the developer's attention prior to the expiration of the warranty period, but which have not been rectified;and 2. Sums guaranteed. Any sums owing to the Town by the developer arising from any guarantee of operating expenses. File:02 COMMUNIQUE SUPPLEMENT.doc I �' [Email from Leland Consulting] From: "Bill Cunningham" <bcunningham @lcgdenver.com> To: "chris conrad - personal" <cconrad@rof.net> Date: Mon, 27 Dec 1999 08:04:57-0700 Subject: Revised Timbers Fiscal Impact Numbers Chris -- Attached are the new fiscal impact numbers for The Timbers, reflecting the following changes: 1)Project start date moved to 2002 2)Average annual occupancy rates changed to 50% for club units and 95% for affordable housing 3) Solid waste taken out as a revenue source 4)RETT transfer taken out as a revenue source As shown, these changes result in a net annual deficit to the Town of approximately$4,000.The biggest impact on revenues is from the occupancy rate for the club units. To show these impacts, I am faxing you two additional summary tables(Table 9)illustrating net revenues to the Town at 55%and 60% occupancy. Effectively, the Town "breakeven" point is at 55%occupancy. At 60%, the Town realizes an annual surplus of$4,700. I also want to point out the conservatism inherent in these numbers: 1)As noted at the meeting, the Snowmass Club fiscal impact analysis assumed 70%to 75%occupancy. Realizing that the Snowmass Club offers more in the way of amenities than the proposed Timbers Club, it still seems unlikely that the Timbers would perform at a 28%to 33% lower occupancy level. 2)Town expenditures related to the project are primarily based on a peak period population. If the average annual occupancy was actually 50%, there would likely be higher cost savings to the Town than shown here, even during peak occupancy periods. 3) We have not assumed any inflation or price appreciation in either unit market values or retail sales. Property tax revenues from increased unit market values will not likely be that significant, but even nominal inflation in retail sales will have a significant positive impact on project-generated revenues. 4)The additional spending that might occur from associate members has also not been calculated. I'm not sure how significant this figure would be, but any spending they do will have a positive revenue impact.The corresponding cost of serving these associate members would be minimal. I am also faxing hard copies of the above material to you-- Let me know if you have any questions-- I am out of the office this week, but will check my voice mail and e-mail -- I have a scheduling conflict on the 3rd that I could probably get out of-- how important do you think it is for me to be at the Council meeting? Bill C. P.S. Have you had any response from David Peckler re: Town transit impacts? Attachment#1:TOSVFiscalImpactl2-27-99.xis File: 03 CunninghamOt.doc 15' Draft As Of 27 December 1999;Subject To Revision THE TIMBERS CLUB FISCAL IMPACT ANALYSIS TABLE 1 Development Program Total Floor Area Floor Area #of Bedrooms Bedrooms #of Persons Population Units Per Unit Total Per Unit Total Per Unit Total Club Portion Townhomes 4 3,586 14,344 4 16 5 20 Suites 36 2,128 76,608 3 108 4 144 li Common Area — — 18,500 — — — — Club Portion Total 40 — 109,452 — 124 4.10 164 Parking Surface 7 Townhome Garages 8 Underground Garages 135 Club Portion Total 150 Parking SpaceSBedrooin 1.21 Affordable Housing Portion Flats(Large) 9 1,120 10,080 2 18. 3 27 �• Flats(Small) 9 560 5,040 1 9 1.5 14 ` Townhomes(Small) 0 1,064 0 2 0 2.25 0 Townhomes(Large) 0 1,660 0 3 0 3 0 Affordable Housing Portion Total 1s — 15,120 — 27 — 41 Parking Surface 41 Covered 0 Affordable Housing Portion Total 41 Parking Space4lBedroom 1.52 Source:Leland Consulting Group. Draft As Of 2713er mber1999,Subject To Rmision THE TIMBERS CLUB FISCAL IMPACT ANALYSIS TABLE 3 Development Timing/Market Value Yeu TnW 1002 2001 1004 2005 2006 2007 1008 2009 2m0 2011 CONSTRUCTION OF UNITS Club Portimr Townhomes 4 4 0 0 0 0 0 0 0 0 0 Suites M M 0 0 0 0 0 0 0 0 0 Club Ponioo Gmwlaline Emu[ 40 40 40 40 40 40 40 40 40 40 Affordable Housing Porioa Flah(large) 9 9 0 0 0 0 0 0 0 0 0 Flab(Small) 9 9 0 0 0 0 0 0 . 0 0 0 Townhomes(Small) 0 0 0 0 0 0 0 0 0 0 0 Townhomes(Urge) 0 0 0 0 0 0 0 0 0 0 0 Affordable Housing PorHou Camdalios Total 18 18 18 18 18 18 18 18 18 18 SALE OF UNTFS/MEMBERSHIPS chub Partimr Townhomes(Club Membership-8 Shoes/Unit) $390,000 16 16 0 0 0 0 0 0 0 0 Stim,(Club Membership-7.5 Shares/Unit) $294000 135 135 0 0 0 0 0 0 0 0 Club Membership Resales 5.0% 8 15 15 15 15 15 15 15 15 15 Club POnimi GmruWtiae Tm4I 159 325 340 355 370 385 400 415 430 445 Affmdable Haueing Portion Flab(large) $150.000 9 0 0 0 0 0 0 0 0 0 ` Flab(Small) $80,000 9 0 0 0 0 0 0 0 0 0 Tow.lmrn s(Small) $120,000 0 0 0 0 0 0 0 0 0 0 Tawmhmn.(Large) $150,000 0 0 0 0 0 0 0 0 0 0 Afforda Ho ble using POalou Cmuulatiae TofN 18 18 18 18 18 18 18 18 18 18 MARKET VALUE OF UNFT/MFMBERSMP SALES Club JrMialr Townhomes(Club Membership-8 Shares/Unit) $390,000 $6,240,000 $12,484000 $12,480,000 $12,480,000 $12,480,000 $12,480,000 $12480,00 $12480,000 $12,480,000 $12480,000 Surat (Club Membership-7.5 Shares/Unit) $290,000 $39,150,000 $18,300,000 $78,300,000 $78,300,000 $78,300,000 $18,304000 $78,300,000 $7 8.304000 $78,300.000 $78,304000 Club Membership Resales(%of Sales) 5304000 $,265,000 $1,530,00 $4, 4, 0 $5,530.000 $4,530,000 $41SMI 00 $4,534000 $4,530,000 $4,530,W $4,534000 Club Pmb.,Cromd tie Total $47,655,000 S95,310,000 $95,310,000 $95,310,000 $95,310,000 $9SX0,000 $95,310,000 $95,310,000 $95,310,000 595,310,000 Affordable Housiug Pot., Flab(Urge) $150,000 $1.350,000 $1354000 51,350,000 $1,350,000 $,3501000 $1,350,000 $1,350,000 $1,350,000 $1,350,000 $1,350,000 Flat(Small) $80'00 $720,000 $720,000 $24000 $724000 $720,000 s7m," M,000 $720,000 $720,000 $14000 Townhomes(Small) $120,000 $0 s0 $ 50 $0 $0 $0 $0 $0 $0 Townhomm(Iarge) $150,000 $ $0 $0 $ $0 $0 $0 $ $0 SO Affordable Housiug Ponioo Cu,..Mtiw Total $2,070,000 $2,070,000 $2,0711,000 52,070,000 8070,000 $070,000 $.070,000 $070.00 53.070,000 $,070,000 TOTAL PRO/ECTMARKEF VALUE $49,725A0 S97,30A110 $97,380A00 S97,380A00 597,3NAM S97,3N)M 59,NAM S97,380A00 $97,3NA00 ¢97,380,000 Sourte'1 lrml cmrum tin c�a Draft As OJ 27Dmw nber I9ft Subject To Revision THE TIMBERS CLUB FISCAL IMPACT ANALYSIS TABLE 4 Occu an Bv Unit Type Yeu Total 2003 2103 2004 2005 2006 ZW7 2008 2D119 2010 2011 UNTTAVERAGE DAILY OCCUPANCY Club POaimt T.w lnunes(Club Membership-8 Shares/Unit) 50.0% 5 10 10 10 10 10 10 10 10 10 Sums(Club hlem bership-7.5 Shares/Unit) 500% 36 72 72 72 72 72 72 72 72 72 Affordable Housing Pori. Fiat(Unp) %.0% 26 26 26 26 26 26 26 26 26 26 Fiats(Small) 95.0% 13 13 13 13 13 13 13 13 13 13 Towµoma(Small) %.0% 0 0 0 0 0 0 0 a 0 0 0 Townhomes(Urge) 95.0% 0 0 0 0 0 0 0 0 0 0 ANNUAL GUEST NIGHTS' Club Portion Townhonum(Club Membership-8 Shares/Unit) 11825 3,650 3,650 3,650 3,650 3,650 31650 3,650 3,650 3,650 Suiles(Club Membership-7.5 Shares/Unit) 13,140 26,280 2b,280 26,280 26,280 26,280 26,280 26,2%0 26,280 26,280 Af,"lilt Hmrsing Portion Flat(Urge) 9,362. 9%2 9,363 9,362 9,362 9,362 9,362 9,362 9362 9,362 Flat(Small) 4,681 Cal 4,681 4,681 4,681 4,681 4,681 4,681 4,681 4,681 Towmhomes(Small) 0 0 0 0 0 0 0 0 0 0 Townhomes(Urge) 0 0 0 0 0 0 0 0 0 0 TOTAL PROIECTANNrAt GUEST NIGHTS 29003 43,973 43,973 43,973 43,973 43,973 43,973 43,973 43,9]3 43,973 ` Nmobn of mnN X Persons per mat X nag.maim/orcupnary X MS. Soune Leland Consultut Orou . DmftAs 0f 27 December 1994,Subject To Revision THE TIMBERS CLUB FISCAL IMPACT ANALYSIS TABLES ProErty Tax Revenue Estimates Axsumpfion Y. Faclm 3'002 2003 T004 21105 2006 2007 2008 2009 2010 3031 MARKET VALUE ESTIMATES Club PadSmr Townhomes(Club hlembership-3 Shares/Unit) $6,240,000 $12480,000 512,480," $12,480,000 $12,480,000 $12480,000 $12,480,000 $12480,000 $12480,000 $12480,000 Sultes(Club hlembership-7,5 Shares/Unit) $39,150,000 SB,300,000 $78,3",000 $78,3"1" $78,300,000 $78,3","0 $78,300,000 $78,300,00 $78,300,000 $78,300,000 Club Personal Properts(Ameni ties) 10.0% $4,5391000 $9,078,000 $9,078,000 $9,078,000 $9,078,000 $9,078,000 $9,078,000 $9,078,000 59,078,000 $9,078,000 Club POdimn Gmuihiine Total 599,929,000 $99,858,000 $99,858,000 sioLl 8,000 $99,8$8,000 $99,858,000 $99185$,000 $99081" $99,858,000 $99,8581" Affordable HOUSiug Portion - Has(Urge) 81,351000 $1,350,000 41,350,000 $1,3501" $1,350100 $1,3501" $1,350,000 $1,350A00 5050,000 $1,350,000 Flats(Sma11) $720," 5720,000 $720," $720,000 $721 000 $721000 $720,000 53210" $720,000 $730,000 Townluun s(5malp $0 $ $0 $0 50 $o $0 so $0 $0 To..luun s(large) $0 $0 50 50 $0 $0 $0 50 $0 $0 Affordable Housing Portion Cnoulntive TOW $2"1"0 $2,070,0" $2,070,000 82070,0" $2070,000 $2,070,0" $2070,000 $,070,000 $,070,000 52070,000 ASSESSED VALUE ESTIATES Club Portion Club Townhuuu s/Suiles 9.74% 51,420,986 $8,841,972 $8,841,972 S8,841,972 $8,841,972 $8.841,972 $8,841,972 $8,841,972 $8,841,972 $8,841,972 Club Pe ml Property(Ameniees) 29.0% $1,316,310 $2632620 $2632620 1632,620 $2632620 1632620 $,632,620 $263;620 $,632620 163;620 Club Portion Annual TONI $5,737,2% $11,474,592 $11,04,592 $11,474,592 $11,474,592 $11,474,592 $11,474,592 $11,474,592 $11,474592 $1,474,592 A/fOMabte Housing Podiou Flab/TOwnhomes 29.0% $600,300 $600,3" %"13" $6",3" $600,300 $6",3" $600,3" $601300 $600,300 $600,3" Affordable Housing Portion Aooal Totnl $6013" 56013" $6013" S 601 300 $6013" 56013" 5600.3" $600,300 5601300 $600,3011 TOTAL PROjECTASSESSED VALUE %,3375% 412074,892 $12074,892 $12074892 $2074892 $12074,892 $2074,892 $12074,892 $2,074,892 $12074,892 ` PROJECT PROPERTY TAX REVENUES- 0.00"02 So 55,717 510,892 $0,892 $10,892 $0,892 $0,92 S10A92 5101892 5101892 Refler6 one-yaa lag in proprrty tm ms airnl. Note:As nn eJfert of One TABOR nnund,.I.the ivaewd properly lay re noe gei a tnd by Ilse projerl will Mnefil other property wooers mid pnblir agenries mill not rc iur fi A i0iiiiiiiiiiiii" Source:Leland Consultor Croup Draft As Of 27Dentnber2999,Subject To Recision THE TIMBERS CLUB FISCAL IMPACT ANALYSIS TABLE 6 Sales Tax Revenue Estimates Assumption year Factor 2002 2003 2004 2005 2006 2007 2008 2109 2010 2011 RETAR,SALE ESTIALA TES Club Portion Towmhomes(Club Membership-8 Shares/Unit) $50.00 591,250 $182500 SI32500 5182500 5182.500 5182,500 5182,500 $182,500 $182,500 $182,500 Same;(Club Membership-7.5 Shares/Unit) $50.00 $657,000 $1,314,000 $1,314,000 $1,314,000 $1,314,000 $1,314,000 $1,314,000 $L314,000 $W14,000 $1,314,000 Club Portion AnmulTatnt S748,250 $1,496,500 $1,4 96,500 $1,4%,500 $1,4 96,500 $1,4%500 $1,4%,500 51.496,500 SL4%,500 $1,4 96,500 Affordable Housing Portion Flat,(Urge) S5.W $46,811 $46,811 546,811 $46,811 $46,811 $46,811 $46.811 $46,811 $46,811 $16'811 Fla%(Small) $5.00 $73,400 $23AW 523,406 $23,406 423,406 523,406 $23,400 ;23,406 $23,406 $23,406 Townhomes(Small) $5.00 $o $0 00 $0 $0 $0 $0 $0 $0 $0 Townhomes(Large) $5.W 50 s0 $0 SO so $0 $o $0 $0 00 Affordable Housing Portion Amount Total $70,217 $70,217 $70,217 $70,217 $70,217 $70,217 $70,217 $70,217 $70,217 $70,217 SALES TAX REVENUE ESTIMATES-TOSV Club Portion Annual Total 100% $7,483 $14,965 $14,%5 $14,965 $14,965 $14,%5 $14,965 $14,%5 $14,965 $14,%5 Affordable Housing Portion Annual Total 1.00% $702 $702 $702 5702 $702 $702 $702 $702 $702 $702 Projea Annual Total $9,185 $15,667 $15,667 $15,667 515,667 $15,667 $15,667 $15,667 $15,667 $15,667 SALES TAX REVENUE ESTIMATES-PETKIN COUNTY Club Portion Annual Total 219 $16,387 532773 $32773 $32773 $32773 $32713 $32,773 $32773 $32773 532,773 Affordable Housing Portion Annual Total 219 $1,538 $11538 $11533 SLSM $1,538 $1,538 $11538 $11538 $1,$38 $1,538 Project Annul Total $17.924 $34,311 $34,311 $34,311 534.311 $34,311 $34,311 $34,311 $34,311 534,311 PROJECT SALES TAX REVENUES 5261109 549,978 549,978 $49,978 5491978 549,973 $49,978 $49,978 549,973 $49,978 Source:Leland Consulting Group. ill Draft As Of 27 December 1999;Subject To Revision THE TIMBERS CLUB FISCAL IMPACT ANALYSIS TABLE 7 Other Revenue Estimates 1998 Service Revenue Project Service Annual Budget Factor Ratio Factor Revenue Service Factor Used OTHER REVENUE ESTIMATES Other Taxes Specific Ownership $55,400 2,543 $21.79 41 $882 Permanent Residents/Employees Franchise $234,100 3,857 $60.69 58 $3,520 Peak Period Units Other $50 3,857 $0.01 58 $1 Peak Period Units Licenses and Permits Building Permits $192,000 — — — — Charges for Services Offset Costs Other $54,500 3,857 $14.13 58 $820 Peak Period Units Intergovernmental Cigarette Tax $38,700 2,543 $15.22 41 $616 Permanent Residents/Employees Highway Users Tax Fund/Other $117,500 — — — $1,000 Independent Calculation County Road&Bridge $25,600 — — — $1,383 Independent Calculation Charges for Services Plartrung/Building $154,600 — — — — Charges for Services Offset Costs Solid Waste $282,100 -- — — — Peak Period Units ♦� Other $174,100 3,857 $45.14 58 $2,618 Peak Period Units Fines and Forfeitures $51,300 11,713 $4.38 196 $860 Peak Period Population PROJECT TOTAL ANNUAL OTHER REVENUES $11,700 ` Source:Leland Consulting Group. Draft As Of 27 Dettmbn 1999;Subject To Revision THE TIMBERS CLUB FISCAL IMPACT'ANALYSIS TABLE 8 Project Expenditure Estimates 1998 Service Expenditure k Adj.Expend. Project Service Annual Budget Factor Ratio Variable Ratio Factor Expenditures Service Factor Used BUDGET EXPENDITURE ESTIMATES Ger lFund Town Council 5572,300 11,713 . $48.84 50.0% $24.42 1% $4,794 Peak Period Population Town Manager $202,300 11,713 $17.27 50.0% $8.64 1% $1,695 Peak Period Population Town Clerk $567,900 11,713 $49.48 50.0% $24.24 1% 5059 Peak Period Population Finance $414,900 11,713 $35.42 50.0% $1711 196 $3,477 Peak Period Population P7modngand Bu7dmg Administration $180,100 11,713 $1538 50.0% $7.69 1% $1,509 Peak Period Population Zoning and Planning $179,600 11,713 $15.33 100.0% $1533 196 $3,10 Peak Period Population Town Parks&Trani Maintenwnce 5273,900 7,685 $29.13 100.0% $29.13 123 $3,569 Resdents/Guests Natural Resources Maragement $126,400 7,685 $16.45 100.0% $16.45 123 52,015 Resldans/Guests Building Services $131,70D 11,713 $11.24 0.0% $0.00 1% $0 Offset by Ctargec for Services Recreation Program $29,900 2543 $11.76 100.0% $11.76 41 $476 Permanad Residents/Employees Public Sn/rry 5818,600 11,713 $69.89 10D.0% 56929 1% $13,719 Peak Period Population Public Works Administration $133,700 11,713 $1141 50.0% $5.71 1% $1,120 Peak Period Population Transportation $1,634,00 11,713 $139.54 90.0% $125.58 1% $24,652 Peak Period Population Road Maintenance $658,100 11,713 $5619 50.0% $13.09 196 $5,515 Peak Period Population Solid Waste $415,300 11,713 $35.46 15.0% $5.32 1% $L044 Peak Period Population Shop $348,600 11,713 $29.76 90.0% 52619 1% S5,258 Peak Period Population `N PROJECT TOTAL ANNUAL BUDGET EXPENDITURES $76,612 Source:Leland Consulting Group. Drn/t As Of 27 December 399*,Subject To Revision THE TIMBERS CLUB FISCAL IMPACT ANALYSIS TABLE 9 Summiary Revenues and E nditures Yeu 2002 2001 2001 71005 7006 2007 31108 7009 1010 lm1 PRO/ECTREVEN12E5 Sales Tax Revenues-T06V $8,185 $15,667 $15,667 $15,667 $15,667 $15,667 $15,667 $1507 $15,667 $15,667 Sales Tax Revenues-POkin County $17,924 $31.311 $34,311 $38,311 $34,311 $34.311 $34,311 $34,311 5391311 $3011 Property Tax Revenues $4 $5,717 $10,892 $101892 $10,892 $101892 510,892 5101892 $101892 $1002 Other Tax Reven $11,700 $11,700 $11,700 $11,700 511,700 $11,700 $11,700 $11,700 $11,700 $11,700 TOTAL PROJECT REVORIES $37,8119 $67,391 $71,569 $71,569 $74569 $71'569 SR,569 572-%9 571'569 $72'569 PRO/ECTEXPEN IMES $76,612 $76,612 $76.612 $76,612 $76.612 $76,612 $76,612 $76,612 376,612 $76,612 PRO/ECTNETREVENIIES (138,843) ($9,217) ($1,42) ($4M2) ($4,012) ($8,012) ($4,042) (19,042) ($4,092) ($4.92) NO,AS.eJJrt of Be TABOR anmrdmmL de innemd pruprty 0¢rranue gmnW by th,pvrgert rmll MKfil wlr .perly mmxrs andµblkgntio mllnW rareircfuids. svvrK lehnd Cunwltin c.ov . i DraftAs Of 27Demnbrr 1999 Subject To Revision THE TIMBERS CLUB FISCAL IMPACT ANALYSIS TABLE 10 Project Impact on Other Funds Yeu I 1002 2003 1001 200S 2006 1007 2008 7009 7010 7011 OMER FUNDS REITFm s Project Annual Saks $49,725,000 $69,920.000 $4,570,000 $4,5301000 $4530,000 $1.530,000 $11531000 $4530,000 $4531000 $1,530,000 RETF Revenues 1.0% $497,2% $499,200 $45,300 $45,300 $15,300 $0 $0 $0 50 $0 Cumulative RE TRevenues $491750 $996,450 $1,041,750 $1,0$7,050 $11137,350 $1,18350 $1,131,350 $1,13;350 51,131,350 $1,131,350 Road Fund' Project Assessed Value %,337,5% $12,074,892 $17,014,892 $11,o74,M $11074,$92 $1;074,$92 $11,074,891 $IZ074,M $11074,892 $1W74,891 Property Tax R.. 0001728 $0 $10,951 $2A.665 80,865 $201865 $20,865 SWIM 70065 $70,865 520065 Cumulative Road Fmd Revenues $0 $10,951 $31,817 $SZ682 $73548 $94413 $1151$78 $1361" $157,009 $177,= Debt S.Tonal- Project Assessed Value $6,337,5% $8W4,892 $12074,892 $8,074,892 $11074892 $12,674,892 $11,074,892 $17,074092 512074,892 $11,074,892 Property Tax Revenues 0.001804 $0 $11A33 $21,783 $21,781 524 783 $21,783 $211787 $21,783 81,783 321763 Cumulative Debt Servke Fund Revenues $0 $11,433 $33,216 $54,999 $76,782 $98,565 $120,349 $142,132 $1631915 $18516% OTHER FUNDS T07AL $497,250 $5215" $67,949 $87,%9 $87,%9 $47,619 847,649 $4;649 $42,619 $47,6" PROJECT CUAIIHATIVE OTHER FUND TOTALS $491,250 $1018,&# $1,106783 $1,194 731 "UN $1,12$,328 Sl3%7,971 S44I016M 31,15304 52A%1921 A thou Is not se ject to the TABOR ametdment,the Road Feed s h star ea naeasad the amount o the en er Boa der CPI Thee oe,t a e that the To 0 oe d not m M aeon than th s ammo et oudnNer oertheu e - - TheTonon co ace ohreeovebpo thedetse cematedroths nod Thereoae,t s e that Me Tan oodnotco a<t thaethsamom4 et oedntl r oath'. e Source:"M CooxWon g Group, i December 23, 1999 Chris Conrad Senior Planner Town of Snowmass Village P.O. Box 5010 Snowmass Village, Colorado 81615 Dear Chris: As you know, the Town Council held a brief discussion regarding The Timbers~employee housing proposal at its December 13'" meeting. While The Timbers~employee housing proposal is fully described in the Preliminary PUD application, the Town Council stated its position regarding the housing. Its desires are contrary to The Timbers--proposal. (I recognize that only three of the Council members were present for this discussion.) That position is summarized as follows: 1. The Town Council stated that it should be the developers responsibility to obtain construction financing and construct the employee housing units. 2. Upon completion of the employee housing, the Town Council wants all 18 units, including land and associated improvements, conveyed to the Town. The Town will retain ownership and manage the housing in accordance with its rules and regulations. I. In exchange for the units,the Town Council suggested that it will Abuy outA The Timbers. Assuming that the employee housing costs The Timbers$2.5 to $3 million to construct, it is the Town Councils expectation that The Timbers will right down the cost of the employee housing to a point that the Town can purchase the housing for some amount tied solely to the net revenues received by the Town(gross rents less operations/maintenance/reserve). Clearly the discussion was conceptual on this point. We agreed that Joe Coffey will look into operating, maintenance, and reserve implications so everyone can better understand Anet revenue.A 2. The Town Council stated that some arrangement might be possible to give the project a rental priority for a certain number of units. The number of units and the period during which the priority will be allowed was not determined. Assuming that this is a fair assessment of the Town Councils position, there are several issues that come to mind. These issues are as follows. I am sure that there are others that I have not identified. 1. Does the Town Council propose to pay The Timbers in one lump sum, or does the 16 Town Council anticipate that The Timbers will carry the Town over an extended buy out period? I have discussed a term payment with The Timbers and it is not a possibility. 2. The Timbers plans to construct the employee housing in accordance with the phasing plan included in the Preliminary PUD application. The completion of the employee housing is guaranteed. There will not be a certificate of occupancy issued on the last free market units until the employee units are complete. Again, this is identified in the Preliminary PUD application. This should be acceptable to the Town Council. The Timber will not be able to transfer the land for the employee housing or the units themselves until that time. Section 16A-4- 420(1)(d)will require The Timbers to transfer the employee housing free and clear to the Town. 3. As now structured, the employee units are part of the free market association. Either the Town will be a member in that association or there should be a subdivision of property to separate the employee parcel from the free market parcel. 4. The priority use of the employee units continues to be an issue for The Timbers. The Town Council indicated that, once it owns the employee housing, it might allow The Timbers some type of priority use for a certain number of employee units. The Town Council will need to add additional clarity to this concept. There may be another option. The employee parcel could be conveyed to the Town within a short time frame following final approval. The Town would then control the entire east side of Faraway Road. The Town could secure financing and construct the units. Based on rental projections, The Timbers could make up the difference between project cost and the amount which can be financed by rents. As I recall, this is the method used to construct Villas North and the Mountain View project. There may be some logic to the approach. There may be economies of scale to the Town by choosing a contractor to construct all of its employee units, not simply those located on Parcel K. It is certain that construction on the east side of Faraway road will be easier to manage. Finally, the Town can bring the housing on line as it sees fit. I have not run this idea by David Burden, but if there is any interest from the Town, we will certainly discuss this alternative. The priority use of the employee units would continue to be an issue for The Timbers. Certainly,there remains substantial ground to cover on this matter. We are hopeful that operating,maintenance, and reserve data will be available for the Januyry 3rd discussion. We look forward to a conclusion on the Town Councilzs desires at that time. Sincerely, Doug Dotson TIMBERS EMPLOYEE HOUSING ESTIMATED OPERATIONS BUDGET Account 1999 1999 2000 % 2001 2002 2003 2004 Number Account Description Proposed Revised Proposed Inc. Proposed Proposed Proposed Pad PERSONNEL SERVICES Payroll-Snow Removal $ 800.00 $ 500.00 $ 1,300.00 5% $ 1,200.00 $ 1,260.00 $ 1,323.00 $ 1.389.15 Payroll-Groundskeeper $ 2,200.00 $ 1,200.00 $ 1,850.00 5% $ 2,025.00 $ 2,126.25 $ 2,232.56 $ 2,344.19 Payroll-Maint Man $ 8,500.00 $ 6,200.00 $ 9,460.00 5% $ 30,000.00 $ 31,500.00 $ 33.075.00 $ 34,728.75 Payroll-O.T.. $ 250.00 $ 200.00 $ 250.00 3% $ 250.0D $ 257.50 $ 265.23 $ 273.18 Payroll-Benefits $ 2,234.00 $ 3,000.00 $ 3,625.00 7% $ 9,000.00 $ 9,630.00 $ 10,304.10 $ 11,025.39 Expenditure: $ 13,984.00 $ 11,100.00 $ 16,485.00 $ 42,475.00 $ 44,773.75 $ 47,199.89 $ 49,760.66 PURCHASED SERVICES Audit $ 500.00 $ 500.00 $ 515.00 3% $ 550.00 $ 566.50 $ 583.50 $ 601.00 Professional Services $ 600.00 $ 600.00 $ 618.00 3% $ 1,000.00 $ 1,030.00 $ 1,060.90 $ 1,092.73 Carpet Cleaning $ 800.00 $ 450.00 $ 600.00 3% $ 625.00 $ 643.75 $ 663.06 $ 682.95 Fire F)dinguisher Maint $ 150.00 $ 100.00 $ 100.00 3% $ 103.00 $ 106.09 $ 109.27 $ 112.55 Trustee Fees/Bonds $ 300.00 $ 300.00 $ 300.00 3% $ 309.00 $ 318.27 $ 327.82 $ 337.65 Telephone $ 500.00 $ 850.00 $ 1,200.00 3% $ 750.00 $ 772.50 $ 795.68 $ 819.55 Trash Fees $ 2,400.00 $ 2,472.00 $ 2,546.16 $ 2,622.54 Utilities-Electric $ 1,500.00 $ 1,800.00 $ 1,550.00 3% $ 1,500.00 $ 1,545.00 $ 1,591.35 $ 1,639.09 Utilities-Natural Gas $ 8,800.00 $ 7,000.00 $ 7,500.00 3% $ 7,725.00 $ 7,956.75 $ 8,195.45 $ 8,441.32 Water&Sanitation $ 8.500.00 $ 8.500.00 $ 8,755.00 3% $ 9.025.00 $ 9,295.75 $ 9,574.62 $ 9,861.86 EXpenditure: $21,650.00 $20,100.00 $21,138.00 $ 23,987.00 $ 24,706.61 $ 25,447.81 $ 26,211.24 OPERATING&MAINTENANCE Advertising $ 300.00 $ 200.00 $ 200.00 3% $ 300.00 $ 309.00 $ 318.27 $ 327.82 Insurance $ 1,500.00 $ 3,067.00 $ 3,374.00 3% $ 4,100.00 $ 4,223.00 $ 4,349.69 $ 4,480.18 Mist $ 200.00 $ 100.00 $ 100.00 3% $ 150.00 $ 154.50 $ 159.14 $ 163.91 Supplies-Cleaning $ 300.00 $ 150.00 $ 250.00 3% $ 300.00 $ 309.00 $ 318.27 $ 327.82 Supplies-Landscaping $ 1,000.00 $ 1,000.00 $ 2,000.00 3% $ 2,000.00 $ 2,060.00 $ 2,121.80 $ 2,185.45 Supplies-Maintenance $ 600.00 $ 450.00 $ 550.00 3% $ 1,000.00 $ 1,030.00 $ 1,060.90 $ 1,092.73 Supplies-Paroling $ 350.00 $ 300.00 $ 350.00 3% $ 500.00 $ 515.00 $ 530.45 $ 646.36 Supplies-Plumbing $ 100.00 $ 75.00 $ 100.00 3% $ 150.00 $ 154.50 $ 159.14 $ 163.91 Supplies-Tools $ 100.00 $ 100.00 $ 100.00 3% $ 100.00 $ 103.00 $ 106.09 $ 109.27 Supplies-Laundry $ 150.00 $ 100.00 $ 100.00 3% $ 100.00 $ 103.00 $ 106.09 $ 109.27 Parts-Appliances $ 150.00 $ 50.00 $ 150.00 3% $ 150.00 $ 154.50 $ 159.14 $ 163.91 Suppift/Bullding $ 200.00 $ 100.00 $ 200.00 3% $ 200.00 $ 206.00 $ 212.18 $ 218.55 Vehicle-Gas&Oil $ 200.00 $ 200.00 $ 220.00 3% $ 225.00 $ 231.75 $ 238.70 $ 245.86 Vehk4e-Insurance $ 75.00 $ 50.00 $ 50.00 3% $ 125.00 $ 128.75 $ 132.61 $ 136.59 Vehicle-Parts/Supplies $ 150.00 $ 150.00 $ 150.00 3% $ 175.00 $ 180.25 $ 185.66 $ 191.23 Erpendilure: $ 5,375.00 $ 6,092.00 $ 7,894.00 $ 9,575.00 $ 9,882.25 $ 10,158.12 $ 10,462.86 GRAND TOTAL EXPENDITURES $ 76,037.00 $ 79,342.61 $ 82,805.81 $ 86,434.76 File:05 Timbers Operational CC01.xls MTN.VIEW TIMBERS PHASEII 2001 2001 2002 2002 2003 2003 PRESENT 001 RENT RENTS ANNUAL Q 2002 ANNUAL Q 2003 ANNUAL UNIT SIZE # RENT [PLUS 3%] PLUS 10 INCOME % RENTS INCOME % RENTS INCOME 1 BEDROOM 1 9 $ 715 $ 736 $ 810 $ 87 480.00 2.47% $ 830 $ 89 640.00 2.41% $ 850 $ 91 800.00 2 BEDROOM 1 9 $ 1,0651 $ 1,096 1 $ 1,205. $130140.00 2.49%1 $1,235 $ 133,380. 2.83%1 $1,270 $137,160.00 RENT DISCOUNT $ (4,800)1 $ (4,800) $ (4,800) (Mwkgw AAain.) 3%Vac. Factor $ 6,529 $ (6,691) $ (6,869) TOT. RENTS: 18 $206,291.40 $211,529.40 $217,291.20 TOSV Operating Expenditures: $ (76,037) $ 79,343 $ 821 806 TOSV Reserve Fundsj $ 7,500 $ Z'500 $ 7,500 TOW NET INCOME:1 $122,754.40 $ 124,686.79 $126,985.39 TIMBERS GROUP Same income but excluding Rent Discount 2004 2004 V 2001 Q [RENTS 2004 ANNUAL TOTAL RENTS(3%Vac. Factor): $211,091.40 UNIT SIZE % INCOME Common Assessment: $ 8,740 Per Unit Per Yr. $ (157,320) ` Capital Reserve: $ 2,300 Per Unit Per Yr. $ (41,400) 1 BEDROOM 2.3546 $ 870 $ 93,960.00 TIMBERS G NET INCOME: $ 12,371.40 2 BEDROOM 2736% $1,300 $140,400.00 RENT DISCOUNT $ 4,800 ` (Nampa/mmrd.) THE TIMBERS RENT STRUCTURE 3%Vac. Fad $ (7,031) File:06 Timbers Rent CC01.x1s TOT. RENTS: $222,529.20 TOSV Operating nditures: $ 86,435 TOSV Reserve Funds: $ (7,500) TOSV NET INCOME: $128,594.44 TOWN OF SNOWMASS VILLAGE TOWN COUNCIL PUBLIC HEARING WHEN: MONDAY, January 3 , 2000 WHERE: SNOWMASS VILLAGE TOWN COUNCIL CHAMBERS 0016 KEARNS ROAD 2ND FLOOR SNOWMASS CENTER BUILDING WHY: TO RECEIVE PUBLIC COMMENT ON: ORDINANCE NO. 22 , SERIES OF 1999 AN ORDINANCE AMENDING AND RESTATING CERTAIN PROVISIONS OF THE COMPREHENSIVE PLAN, INCLUDING THE LAND USE MAPS AND BUILDOUT CHART. TIME: AT A MEETING WHICH BEGINS AT 4 : 00 P.M. THE EXACT TIME OF THE HEARING WILL BE DETERMINED BY THE AGENDA. INFO: SNOWMASS VILLAGE COMMUNITY DEVELOPMENT DEPARTMENT 923-5524 Trudi Worline, Town Clerk Posted and Published in the Snowmass Sun on 11-22-99 . http://www.tosv.com clerk @tosv.com COUNCIL COMMUNIQUE Meeting Date: 3 January 2000 4:00 PM Presented By: Victoria Giannola, Planning Director Subject: Ordinance No. 22, Series of 1999 Overview: An ordinance amending and restating certain provisions of the Town of Snowmass Village Comprehensive Plan, including land use maps and build-out scenario chart. The intent of this ordinance is to properly adopt the Comprehensive Plan in its entirety, including the land use maps that were not officially adopted with the last ordinance which adopted the Comprehensive Plan. This formal adoption will include changes to the land use map, which are merely corrections to existing errors, and not policy changes to land use decisions. The Town Council approved the ordinance at its first reading of 13 December 1999. Staff referred the ordinance to the Planning Commission for comment at its 15 December 1999 meeting, at which time the Commission recommended approval. The Town Council will hold a second reading on 3 January 2000. Recommendation: Approval of the Ordinance. TOWN OF SNOWMASS VILLAGE TOWN COUNCIL ORDINANCE No.22 SERIES OF 1999 AN ORDINANCE REVISING AND RESTATING CERTAIN PORTIONS OF THE COMPREHENSIVE PLAN. WHEREAS, amendments to the Comprehensive Plan contained in this Ordinance are being processed under the provisions of Section 1-50 (e) of the Municipal Code; and WHEREAS, the Town Council directed the Planning Staff to review the graphic and pictorial attachments and the text of the Comprehensive Plan, and to prepare this Ordinance to formalize any amendment to the same; and WHEREAS, the Town Council referred the proposed amendments to the Planning Commission after first reading for comment; and WHEREAS, the Planning Commission reviewed the amendments and made its recommendations regarding the amendments to the Town Council at its meeting occurring on December 15, 1999; and WHEREAS, the Town Council reviewed the recommendations of the Planning Commission on January 3, 2000; and WHEREAS, notice of a Public Hearing to be held on January 3, 2000 was published in the Snowmass Sun, in accordance with the provisions of Section 5-60 (b)(1) of the Municipal Code; and WHEREAS, the Town Council received comment from the public at the Public Hearing held in accordance with the provisions of Section 5-210 (c)(6) the Municipal Code on January 3, 1999; and WHEREAS, the Town Council has considered the application, all relevant support materials, the report of the Town Staff, the Planning Commission recommendations and public testimony given at the Public Hearing; and WHEREAS, the public has been afforded an opportunity to comment on the provisions of the revised and restated Comprehensive Plan; arld WHEREAS, the Town Council has solicited, received and considered comments from the public on this Ordinance; and WHEREAS, the Town Council finds that the adoption of this Ordinance is necessary for the immediate preservation of the public health, safety and welfare. 3) " Ordinance No.22,Series of 1999 Page 2 NOW, THEREFORE, BE IT ORDAINED, by the Town Council of the Town of Snowmass Village, as follows: 1. Adoption of the Comprehensive Plan document. The document constitutes the complete text, all appendixes, and all maps, as attached hereto. 2. Amendment to Comprehensive Plan. The revised and restated provisions of the Comprehensive Plan, attached hereto as Exhibit "A" and incorporated herein by this reference, are hereby approved and adopted. 3. Severabilitv. If any provision of this Ordinance or application hereof to any person or circumstance is held invalid, the invalidity shall not affect any other provision or application of this Ordinance which can be given effect without the invalid provision or application, and, to this end, the provisions of this Ordinance are severable. READ, APPROVED AND ADOPTED by the Town Council of the Town of Snowmass Village on First Reading on December 13, 1999 upon a motion by Council Member , the second of Council Member and upon a vote of 5 in favor and 0 opposed. READ, APPROVED AND ADOPTED by the Town Council of the Town of Snowmass Village on Second Reading on January 3, 2000 upon a motion by Council Member , the second of Council Member and upon a vote of_ in favor and_opposed. TOWN OF SNOWMASS VILLAGE T. Michael Manchester, Mayor ATTEST: Trudi Worline, Town Clerk 3V Ordinance No. 22,Series of 1999 Page 3 EXHIBIT A Inclusion of the Town of Snowmass Village Comprehensive Plan maps as an integrated part of the Comprehensive Plan including the following maps: Existing Land Use; Existing Land Use inset;Future Land Use; Future Land Use inset; Zoning; Zoning Inset; Base Village Comprehensively Planned Area; Faraway North Comprehensively Planned Area; Faraway South Comprehensively Planned Area; Rodeo Entry Comprehensively Planned Area; Town Core; Future and Existing Housing; Transportation Map: Existing Roadways;Transportation Map: Possible Road Relocation;Transportation Map:Future Public and Day Skier Parking;Transportation Map:Transit; Elevation;Slope;Aspect; Soils; Geology; Brush Creek Impact Zones; Influence Areas;Wildlife;Environmental Sensitivity;Elk Seasonal Activity 1;Elk Seasonal Activity 2;Mule Deer Seasonal Activity; Trails and Open Space; and Trails and Open Space inset. See Attachments (to be presented at meeting). Snowmass Village Buildout Chart-the number of units permitted on Parcel 12 of the Snowmass Club shall be changed from 23 to 61 to allow for employee housing. 33' TOWN COUNCIL COMMUNIQUE Meeting Date: January 3, 2000 Presented By: Gary Suiter, Town Manager Subject: Ordinance No. 4, Series of 2000 Overview: This Ordinance complies with the provisions of the Home Rule Charter requiring a periodic review of the Municipal Code by the Town Council. Recommendation: Approve the Ordinance. TOWN OF SNOWMASS VILLAGE TOWN COUNCIL ORDINANCE No. 4 SERIES OF 2000 AN ORDINANCE CONDUCTING AN ORDINANCE REVIEW AS PRESCRIBED BY THE HOME RULE CHARTER, AND DECLARING AN EMERGENCY. WHEREAS, the provisions of Section 4.14 of the Home Rule Charter provide as follows: All ordinances of a permanent nature shall be reviewed by the Council at least every five (5) years after passage and will expire five (5) years after adoption unless reenacted; and WHEREAS, the Town Council has periodically reviewed the provisions of the Municipal Code and has specifically amended, revised and restated certain provisions of the Municipal Code since the last ordinance review; and WHEREAS,the Town Council has reviewed the Snowmass Village Municipal Code and finds that the current version as amended by supplement no. 5 contains the true and accurate codification of the ordinances of the Town; and WHEREAS,the Town Council finds that the adoption of this Ordinance is necessary for the immediate preservation of the public health, safety and welfare; and WHEREAS, the Town Council is authorized to enact emergency ordinances for the preservation of public property, health, welfare, peace and safety, in accordance with the provisions of Section 4.10 of the Home Rule Charter; and WHEREAS, the declaration of emergency is necessary to preserve the public health, safety and welfare and the orderly and efficient management and operation of the Town; and WHEREAS, pursuant to the provisions of Section 4.10 of the Home Rule Charter, a least three (3) members of the Town Council must vote to approve this Ordinance. NOW, THEREFORE, BE IT ORDAINED, by the Town Council of the Town of Snowmass Village, as follows: 1. Ordinance Review. This Ordinance constitutes the review of ordinances within the meaning of Section 4.14 of the Home Rule Charter. 2. Reenact Municipal Code. The Town Council hereby ratifies, reaffirms and reenacts the Snowmass Village Municipal Code, as amended by supplement no. 5. 36' Ordinance No. 4, Series of 2000 Page 2 3. Declaration of Emergency. The Town Council finds and determines that an emergency exists to maintain the administrative efficiency of the Town within the meaning of Section 4.10 of the Home Rule Charter, necessitating the immediate preservation of the public health, safety and welfare. 4. Next Ordinance Review. The next ordinance review within the meaning of Section 4.14 of the Home Rule Charter must be conducted by January 3, 2005. 5. Severabilitv. If any provision of this Ordinance or application hereof to any person or circumstance is held invalid, the invalidity shall not affect any other provision or application of this Ordinance which can be given effect without the invalid provision or application, and, to this end, the provisions of this Ordinance are severable. READ, APPROVED AND ADOPTED by the Town Council of the Town of Snowmass Village on January 3, 2000 as an Emergency Ordinance upon the motion of Council Member , the second of Council Member and upon a vote of_ in favor and _against. TOWN OF SNOWMASS VILLAGE By: T. Michael Manchester, Mayor ATTEST: Trudi Worline, Town Clerk / � I COUNCIL COMMUNIQUE MEETING DATE: January 3, 2000 BY: Jennifer Worth THROUGH: Trudi Worline SUBJECT: 1999 TOWN COUNCIL, BOARDS AND COMMISSIONS ATTENDANCE RECORDS OVERVIEW: The following chart indicates the number of total meetings held by each group during 1999. Please note that under the Number of Meetings column, it has then been reflected how many meetings a board member could have potentially attended based on when they resigned from or were appointed to their respective boards. STAFF RECOMMENDATION: N/A 1999 ATTENDANCE RECORDS TOWN COUNCIL / BOARDS AND COMMISSIONS TOWN COUNCIL TOTAL MEETINGS TOTAL WORK 1999 ATTENDED 1999 SESSIONS 34 MEETINGS MEETINGS WORK ATTENDED 13 WORK SESSIONS SESSIONS T. Michael 34 32 13 12 Manchester Douglas Mercatoris 34 31 13 12 Jack Hatfield 34 32 13 12 Mark Brady 34 28 13 8 Kevin Costello 34 33 13 12 FINANCIAL ADVISORY BOARD NUMBER OF MEETINGS MEETINGS ATTENDED (I IT MEETING HELD IN APRIL) 10 MEETINGS *Ted Grenda 10 9 Ken Neil 10 8 George Smith 10 4 **Paul Fee 10 7 Bob Beck 10 5 Gary Beach 10 1 *Ted Grenda was appointed on January 18, 1999 **Paul Fee was appointed on April 5,1999 APPEALS AND EXAMINERS NUMBER OF MEETINGS MEETINGS ATTENDED 2 MEETINGS Tom Duplop 2 2 Wolf Gensch 2 2 Don Upper 2 2 Jim Gustafson 2 1 Tom Goode 2 2 - 3 Attend.99 Page 2 PLANNING COMMMISSION NUMBER OF MEETINGS MEETINGS ATTENDED 26 MEETINGS *Debbie Pease 16 14 Jim Gustafson 26 17 George Huggins 26 21 Arnold Mordkin 26 24 Doug Faurer 26 21 **Barbara Umbreit 10 7 Jim Benson 26 9 ***Robert Purvis 10 9 ****Robert Gaudin 10 9 *Debbie Pease resigned on July 7, 1999 **Barbara Umbreit resigned on May 6, 1999 ***Robert Purvis was appointed on July 19, 1999 ****Robert Gaudin was appointed on July 19,1999 LIQUOR LICENSING AUTHORITY NUMBER OF MEETINGS MEETINGS ATTENDED 10 Meetings Staci Stokes 10 8 Bianca Hooker 10 8 *Mita Forster 8 7 Cheryl Morgan 10 9 Carol Dresser 10 8 **Patrick Long 2 0 *Mita Forster was appointed on April 5, 1999 **Patrick Long resigned on March 12,1999 lr� 39 Attend.99 Page 3 ARTS ADVISORY BOARD NUMBER OF MEETINGS MEETINGS ATTENDED 6 MEETINGS Jim Baker 6 6 Mary Beth Bassett 6 4 Carol Batchelder 6 2 Mary C. Fee 6 6 *Douglas Mercatoris 6 2 Chris Nolen 6 3 Linda Sanders 6 4 **Jan Grenda 4 3 Carol Strickman 6 3 ***Fran Suiter 2 2 *Douglas Mercatoris, Council Ex-Officio Member **Jan Grenda was appointed on April 5,1999 ***Fran Suiter resigned on March 1,1999 COUNCIL COMMUNIQUE MEETING DATE: January 3, 2000 BY: Trudi Worline, Town Clerk (Tabled from 12/20/99) THROUGH: Gary Suiter, Town Manager SUBJECT: RESOLUTION NO. 59, SERIES OF 1999 APPOINTING MEMBERS TO THE LIQUOR LICENSING AUTHORITY, THE FINANCIAL ADVISORY BOARD, THE ARTS ADVISORY BOARD, AND THE BOARD OF APPEALS AND EXAMINERS OVERVIEW: Article VIII, Section 8.3 of the Town Charter states that all members of all boards and commissions shall be appointed by the Town Council. Staff has contacted all board and commission members whose terms of office will expire on January 1, 2000. All but two members have requested reappointment for another term (see letters attached). Currently we have vacancies on the Board of Appeals and Examiners and the Arts Advisory Board (AAB). Advertisements to fill the vacancies will begin immediately. One vacancy still remains on the Financial Advisory Board from a vacancy, which occurred earlier this year. Extensive advertising has not produced an applicant. I am requesting that Council spread the word throughout the community and encourage residents to volunteer for the positions. FINANCIAL SUMMARY: N/A BOARD OR COMMISSION RECOMMENDATION: N/A STAFF RECOMMENDATION: Staff recommends approval. Ole , 1. SNOWMASS VILLAGE TOWN COUNCIL RESOLUTION NO. 59 SERIES OF 1999 A RESOLUTION APPOINTING MEMBERS TO THE LIQUOR LICENSING AUTHORITY, THE FINANCIAL ADVISORY BOARD, THE ARTS ADVISORY BOARD, AND THE BOARDS OF APPEALS AND EXAMINERS WHEREAS, Section 8.3 of the Home Rule Charter states that members of all boards and commissions shall be appointed by the Town Council; and WHEREAS, the terms of members on certain boards and commissions have expired and resignations have been submitted; and WHEREAS, vacancies from resignations will be publicly posted and published in accordance with the terms and conditions of the Home Rule Charter; and WHEREAS, the following citizens have expressed a desire to be appointed: NOW, THEREFORE BE IT RESOLVED by the Town Council of the Town of Snowmass Village, Colorado: That the following citizens are hereby appointed to serve as follows: Section One: Appointments and Terms LIQUOR LICENSING AUTHORITY 2-YEAR TERM Staci Stokes 1/00 - 1/02 Bianca Hooker 1/00 - 1/02 FINANCIAL ADVISORY BOARD 2-YEAR TERM Gary Beach 1/00 - 1/02 George Smith 1/00 - 1/02 ARTS ADVISORY BOARD 2-YEAR TERM Jim Baker 1/00 - 1/02 Mary Beth Bassett. 1/00 - 1/02 Carol Batchelder 1/00 - 1/02 Mary C. Fee 1/00 - 1/02 Carol Strickman 1/QO - 1/02 BOARD OF APPEALS AND EXAMINERS 3-YEAR TERM Don Upper 1/00 - 1/03 INTRODUCED, READ AND ADOPTED by the Town Council of the Town of Snowmass Village, Colorado, on the 20' of December 1999, with a motion made by Council Member and seconded by Council Member , and by a vote of_in favor to_opposed. i4 zo Reso 99-59 Page 2 TOWN OF SNOWMASS VILLAGE T. MICHAEL MANCHESTER, Mayor ATTEST: TRUDI WORLINE, Town Clerk �3 ' FROM MIGHTY MOUSE PHONE NO. : 970 923 5ee5 Dec. 16 1999 11:30AM P1 MIGHTY MOIISE MANAGEMENT. INC. "I/ere tue come to save the day." Stan Stokes, President December 16, 1999 Trudi Worline Town Clerk P.O. Box 5010 Snowmass Village, CO 81615 Dear Trudi, This letter is to inform you that I, Staci Stokes,wish to request reappointment as Board member on the Liquor Licensing Authority Board. I have served on this board for 2 terms and it is my belief that my tenure and good standing in this community has been and will continue to be a valuable asset to this position. Sincerel ci okes Post Office Box 6464 - Snowmas Village, Colorado 81615 970.923-1858 Dec. 17 '99 8:13 JAMES HOOKER FAX 970-923-1955 P. 1 -I��0 , 1n0aAA) 1�.Q4Q m urn c� i I-L&Z & t 2 (tea"mATN\aa 160 &Qj "gums a haute ion &to 6& �pr lb 0o Y. 6.a,� Z j 1,,-4 oA)c Page 1 of 1 From: Mbsquared @aol.com <Mbsquared @aol.com> To: rharlowe @tosv.com <rharlowe @tosv.com> Date: Friday, December 17, 1999 2:21 PM Subject: AAB term Dear Ms. Harlowe, Please accept this letter as my intention to serve another term on the Snowmass Village Arts Advisory Board. If I may be of additional help, please call me at 970/923-4185. Sincerely, Mary Beth Bassett 12/20/1999 010, DEC - 1 -4 - -9v T U E 20 5 1 B .T D A T C H E L D E R CO P--�T r��� bLvlt VvtP,U f i"D the /IVIS �dnsvy l -z-t rd . �'{'llt-tilG � yICfVC �P�� l�.�DIU� S1titC� C�<, (bb A 'A ,OtTwtA ` G-��(� � � dap lit fuCcfCC{�Cfc:� �-y �icce Gwtn_9caf� FI(rd by w) kaf U)e Ititk Loa " w 0 aA vf4zv w c C( r �14� f T Gclsa 4AU-e toor(ti [,i- (elf ofd y « rXtc1y- 12/35/1999 1 :57 5795Ld4/7bob 12/16/99 snowwww,vaja#e,cou^a b snow.na'fs-vauWA Cdorada Attu� Rebecca n+4*tetter ta'tlrmquA6v►'sappot#tto rwttttrth&snowwu vazao& A►tvA&Oory 50a*%L I have,W4ve&ovvth& ArtvAdviiory Soa.ZIO for or,&ancLonerhoaf m~an&umd&bee agarestO&Uv conaruing,for one•more,m#-ru Encouragting-thva p( v SnowmAgwVtuag&ca#vonly"jww &tiwcom ru nay bothv economtcavyaoul,u7cfany. tt4,thereramanpormord atth& AKYAdv40ry S0a r-&conttvu4e*ttrprovfd&U4d"LCP and. &,,zfforvforfutwrriartvwt twtvm&uvsnowwt LwvaIag& rhanlvyyow for yaw-conadarattom s Mary Cotter Fe& i 12/13/1999 13:53 9709231656 S PAGE el CAROL STRICKMAN 167 Sinclair Lane P.O. Box 6495 Snowmass Village, CO 81615 December 13, 1999 Snowmass Village Town Council Att'n: Trudi Worline, Town Clerk P.O.Box 5010 Snowmass Village, CO 81615 Dear Trudi. This letter is to request that I be reappointed as a Board member on the Arts Advisory Board after my current term expires in January, 2000. I have served on the Arts Advisory Board for the past two years. I have been pleased with the good work done by the board and look forward to being able to continue to contribute as a board member. The board provides a valuable service to the community and I believe that my background and interests qualify me for board membership. I am looking forward to being able to serve Snowmass Village and I hope that my request for reappointment will be acted on favorably. Sind Carol Strickman 100-0 I DEC 16 '99 03:18PM ASPEN CHAMBER RESORT ASSOC P.1 December 16, 1999 Me. Trudi Worline, town clerk Town of Snowmass Village Dear Trudi: I will not be seeking reappointment to the Snowmase Arts Advisory Board. My association with that group has been immensely rewarding and I think I've been helpful in establishing its goals, but this would be my third consecutive appointment. I think it's best to allow others to contribute. I thank the Council for the opportunity to serve. Sin rely, Christine Nolen President, Aspen Chamber Resort Association Cc: Jim Baker December 14, 1999 PO Box 9159 Aspen, CO 81612 Town of Snowmass Village Trudi Worline, Town Clerk PO Box 5010 Snowmass Village, CO 81615 Re: Board of Appeals and Examiners Dear Trudi: I received your notice that my term is about to expire on the Board of Appeals and Examiners (Board), and that Council needs written notification of my intentions. In this regard, I believe it is time for me to not seek reappointment. The reasons for this are many, but primarily it is because of over-commitment on my part to various requests for service. Most importantly, I want to start consolidating my volunteer efforts to focus on appointments that are more associated with my professional goals. I feel it is very important to have Board members who represent the multiple disciplines of the building construction industry. My career objectives are taking me further away from being an appropriate person to serve on this advisory Board. I have enjoyed my tenure on the Board ( I think dating back to about 198 1) and am a strong believer in the mission of maintaining a high standard for the construction trades to strive towards. The public welfare and safety of the residents and visitors is absolutely critical to the health of the Town. Political support for this Board's recommendations is vital to maintaining this health. I will remain on the Board until Council appoints a replacement if this is acceptable to current Board and Council members. I request, however, the vacancy be filled before March, 2000. Thank you for allowing me to serve the Town of Snowmass Village. Sincerely, �W�— 1�"p Thomas S. Dunlop cc: Gary Suiter, Town Manager h:pmonal.tosmgn.dm �� loe W,ppee Ceect¢ic P.0. 80% 6337 • SNOWMASS VILLAGE.COLORADO 81615 • (303) 9232410 � ct� � � Z�9 12 5700:01 COUNCIL COMMUNIQUE MEETING DATE: January 3, 2000 BY: Trudi Worline, Town Clerk THROUGH: Gary Suiter, Town Manager SUBJECT: Resolution No.01, Series Of 2000 designating the locations of the official Public Notice Boards for the Town of Snowmass Village. OVERVIEW: Per Colorado Revised Statutes 24-6-401, the attached Resolution designates the location for the Town of Snowmass Village Public Notice Boards. STAFF RECOMMENDATION: Staff recommends Council approve Resolution No. 01, Series of 2000. TOWN OF SNOWMASS VILLAGE TOWN COUNCIL RESOLUTION NO. 01 SERIES OF 2000 A RESOLUTION DESIGNATING THE LOCATIONS OF THE OFFICIAL PUBLIC NOTICE BOARDS FOR THE TOWN OF SNOWMASS VILLAGE. WHEREAS, Section 24-6-401 C.R.S. declares that it is the policy of the State of Colorado that the formation of public policy is public business and may not be conducted in secret; and WHEREAS, the Town Council, the Planning Commission, the Liquor Licensing Authority and other boards and commissions of the Town are local public bodies within the meaning of Section 24-6-402(1)(a) C.R.S. and therefore all meetings of such bodies are open to the public; and WHEREAS, Section 24-6-402(2)(c) C.R.S. requires that any meetings at which the adoption of any proposed policy, position, resolution, rule, regulation or formal action occurs shall be held only after full and timely notice to the public has been provided; and WHEREAS, Section 24-6-402(2)(c) C.R.S. provides that full and timely notice shall be deemed given, if notice of the meeting is posted in a designated public place within the Town no less than 24 hours prior to the holding of the meeting; and WHEREAS, Section 24-6-401(2)(c) C.R.S. requires that the public place for posting such notice shall be designated annually at the first regular meeting of each calendar year of the Town Council; and WHEREAS, Section 24-6-401(2)(c) C.R.S. requires that the posted notice include specific agenda information where possible; and WHEREAS, the Town Council desires to insure that all local public body meetings comply with the provisions of the laws of the State of Colorado. NOW, THEREFORE BE IT RESOLVED by the Town Council of the Town of Snowmass Village, Colorado, as follows: 1. Designation and Locations. Two Public Notice Boardi located in the Snowmass Center, 16 Kearns Road, Snowmass Village, Colorado are hereby designated as the Official Public Notice Boards for the Town as follows: a. the notice board located on the first floor of the building in the public hallway; and "Ole 0 i Reso. 00-01 Page 2 b. the notice board located in the hallway of the Town Clerk's Office on the third floor of the building. 2. Board Compliance. Notices of meetings of all boards and commissions of the Town within the meaning of Section 24-6-402(1)(a) shall be timely posted on the Public Notice Boards. 3. Direction to Town Manager. The Town Manager shall cause all notices of public meetings within the meaning of Section 24-6-402(1)(b) to be timely and conspicuously posted on the Public Notice Boards. INTRODUCED, READ AND ADOPTED, by the Town Council of the Town of Snowmass Village, Colorado on the 3rd day of January, 2000, with a motion made by Council Member , and seconded by Council Member , and by a vote of_ in favor and _opposed. TOWN OF SNOWMASS VILLAGE T. Michael Manchester, Mayor ATTEST: Trudi Worline, Town Clerk Ole ��i COUNCIL COMMITTEES 07/07/99 Aspen Skiing Co Advisory Jack Hatfield Committee CAST Jack Hatfield CLUB 20 Jack Hatfield Ruedi Water& Power Jack Hatfield Droste Jack Hatfield Brush Creek Corridor Jack Hatfield Transportation Study Employee Housing/Mountain Doug Mercatoris View Extension SRA Doug Mercatoris T. Michael Manchester Nordic Council Kevin Costello RTA Doug Mercatoris Calendar not set yet Policy Committee/RFRHA T. Michael Manchester Meets once-a-month RFTA Mark Brady Mall Transit Mark Brady EOTC Council Meets every other month Arts Advisory Board Doug Mercatoris Ex-Officio.— Meetings held 15 Wed. of every odd month — 3:00 CORE Kevin Costello Community Fund Doug Mercatoris p:/sha red/cle rk/counci I.tctcom m ittees.tc I 16 V/ SNOWMASS VILLAGE TOWN COUNCIL WORK SESSION SUMMARY 11-22-99 The Work Session began at 2:15 p.m. COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Jack Hatfield, Kevin Costello, Mark Brady COUNCIL MEMBERS ABSENT: Douglas Mercatoris STAFF PRESENT: Gary Suiter, Town Manager; Leslie Klusmire, Assistant to the Town Manager; David Peckler, Transportation Manager; Victoria Giannola, Planning Director; Joe Coffey, Housing Manager; Steve Connor, Town Attorney PUBLIC PRESENT: Bob Purvis, Grassroots, and members of the public interested in today's Agenda items. RODEO GROUNDS Staff explained that Bill Burwell has requested a building permit to construct two loafing sheds at the Rodeo grounds and that, based on 1985 covenant restrictions, the Planning Commission had interpreted the application as new construction, but that it could also be interpreted as alterations to an existing structure. Conrad explained that new construction requires an application, a building permit and a land use process. The Town Attorney added that the restrictions are not due to zoning, but are defined in the covenant, which is a contract, and therefore it is necessary to refer back to the contractual rights of the concerned parties. After explaining the situation to Council, Staff requested clarification as to whether or not Staffs interpretation of the Code was correct, based on what had originally been decided by the Council. After further discussion, Council agreed that a Building Permit is mandatory according to the Uniform Building Code, but that this does not constitute a change in development and will be considered a minor alteration. LAND USE CODE DISCUSSIONS Klusmire stated that today's discussions would focus on Articles 4 and 5 of the Land Use Code and that staff would like to receive definitive direction'regarding what the rest of Article 4 needs to address and to receive final revisions on Ordinance 11 and Articles 1, 2, and 3. Council wanted to know how soon the Housing Mitigation could be finalized due to concerns about the Snowmass Club's housing application. In response, Klusmire explained that the Restricted Housing clause addresses mitigating the impacts of / 5 #00 11-22-99 ws Page 2 development and that requirements for proposals to construct Employee Housing as a community benefit will be included in Article 5. The Town Attorney reviewed and explained the reasons for the proposed revisions to the Land Use Code outlined in Ordinance No. 11, Series of 1999 and requested direction regarding zoning uses. Council reviewed the requirements for Accessory Caretaker units and Accessory Employee units, Articles 1, 2 and 3 of the Land Use Code and Ordinance 11, Series of 1999 and provided direction to staff regarding necessary revisions. ARTICLE IV HOUSING MITIGATION Klusmire explained Article IV of the Land Use Code. Town Council reviewed and made needed corrections to the Article. Council discussed the job generation rates on Table 4-5 and definition of"potential occupancy". Council suggested more specific breakdowns for the Commercial Use category and adjustments were made to the table. Council agreed to eliminate the "dormatory" category under the size restrictions of dwelling units in table 4-6. Council then discussed with staff various methods of complying with housing requirements and suggested revisions. The Mayor submitted a written document containing various options for developer housing mitigation. Council directed staff to incorporate the Mayor's "for-sale" proposal into the document as well as his proposal for the Town to purchase the housing for employee rentals and rental fees would cover the debt. Council discussed the proposed Land Use Code schedule submitted by the Planning Director. Staff explained that First and Second Reading of Article IV would take place in December 1999, as well as Second Reading of Articles 1, 2 and 3. Council requested that Ordinance 11 and Article IV be completed by December 20, 1999. Council Retreat Mayor Manchester requested scheduling a Council Retreat and site visit to Highlands Village and other ski areas in January 2000. Snowmass Water & Sanitation District The Town Attorney presented Council with an update of the future Water and Sanitation's future plans. At Connor's suggestion, Council requested a tour of the Water and Sanitation facility in February or March. The Town Manager will write a letter to the Water and Sanitation District requesting a tour. 11-22-99 ws Page 3 U.S. Forest Service Plan Mayor Manchester stated that the Forest Service Plan is on agenda for December 6, 1999. He suggested soliciting input from the Trails Committee, the Skiing Company and others to give Council a broader understanding of the Plan. The Work Session ended at 6:00 p.m. Submitted by: Jennifer Worth, Deputy Town Clerk � 9� INTEROFFICE MEMORANDUM TO: Town Council FROM: Hunt Walker RE: RFRHA 12/17/99 Board Meeting Notes DATE: December 30, 1999 CC: Gary Suiter At the 12/17/99 Board meeting the board received a draft Strategic Plan from Tom Newland which describes RFRHA' S goals for 2000 and beyond. The three goals are : 1) To finalize and implement a successful long-term regional transportation plan that puts in place a regional transportation authority ----; 2) To realize the construction of a regional, recreational trail on the corridor within 10 years; and 3) Continue to maintain, safeguard, and protect the corridor as a public asset ----- --; and maintain the open space and conservation values of the property. Goal #1 includes the following tasks : 1 . Work with RFTA to form a RTA. Concentrate efforts on passing the RTA for the next six months . 2 . Enter into a Memorandum of Understanding (MOU) with RFTA to consolidate and focus efforts on the RTA and completion of the CIS . The MOU is seen as the first step towards the consolidation of RFTA and RFRHA into an eventual RTA. 3 . Focus on making the CIS document into the RTA implementation plan . Since some form of a RTA has to be created to receive federal funding for a valley wide transit system (bus or rail) , I support the three RFRHA goals outlined above Does the Council? Unless I am directed otherwise I will support these goals, as your RFRHA representative, in upcoming RFRHA meetings . If the Council would like a copy of the Strategic Plan, contact me. bodoo 6Z 8Z LZ 9Z 9Z tiZ I Bea 3eaJ40a lea��e2! ear a 3 l 2! 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