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12-04-00 Town Council Packet OLAWW SNOWMASS VILLAGE TOWN COUNCIL pp it WORK SESSION 12-04-2000 1:00 — 3:00 P.M. SNOWMASS CLUB P.U.D., PHASE II DISCUSSION -- Jim Wahlstrom. . . . . . . . . . . . . . . . . . . .Page 1 (Tab A) 3:00 — 3:30 PARCEL "N" OWNER'S DISCUSSION -- Joe Coffey. . . . . . . . . . . . . . . . . . . . . . . Page 10 (Tab B) 3:30 —4:00 COUNCIL CANDIDATE INTERVIEWS -- Mayor T. Michael Manchester. . . . . . . . Page 27 (Tab C) +++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING 12-04-2000 CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: PUBLIC NON-AGENDA ITEMS (5-Minute Time Limit) Item No. 3: GUEST — REQUEST FOR HOUSING-SNOWMASS WATER & SANITATION -- Richard Wall. . . . . . . . . . . . . . . . . . . . . . . . . . Page 33 (Tab D) Item No. 4: DISCUSSION COMMITTEE REPORTS/COUNCIL COMMENTS Item No. 5: PUBLIC HEARING AND DISCUSSION — RESOLUTION NO. 17, SERIES OF 2000 TO RECEIVE PUBLIC COMMENT AND COUNCIL CONSIDERATION OF A RESOLUTION PROVIDING THE TOWN COUNCIL FINDINGS AND DETERMINATION REGARDING AUTHORIZATION FOR SNOWMASS CLUB ASSOCIATES TO SUBMIT A PRELIMINARY PLANNED UNIT DEVELOPMENT APPLICATION FOR THE SNOWMASS CLUB PHASE II PROPOSAL (Continued from 11-20-2000) -- Jim Wahlstrom. . . . . . . . . . . . . . . . . . . . . . . Page 35 (Tab A &E) Item No. 6: PUBLIC HEARING AND ACTION — RESOLUTION NO. 33, SERIES OF 2000 TO RECEIVE PUBLIC COMMENT AND COUNCIL CONSIDERATION OF A RESOLUTION APPROVING AN ANNUAL 12-04-00te Page 2 TEMPORARY USE PERMIT FOR THE ASPEN SKIING COMPANY TO ALLOW GUIDED EVENING SNOWMOBILE TOURS WITHIN THE SNOWMASS SKI AREA -- Dean Stahman. . . . . . . . . . . . . . . . . . . . . . . . . Page 36 (Tab F) Item No. 7: FIRST READING — ORDINANCE NO. 28, SERIES OF 2000 AN ORDINANCE IMPLEMENTING THE PROVISIONS OF INITIATIVE ORDINANCE NO.1, SERIES OF 2000 AND ESTABLISHING PROCDURES THEREUNDER -- Steve Connor. . . . . . . . . . . . . . . . . . . . . . . . . .Page 46 (Tab G) Item No. 8: RESOLUTION NO. 34, SERIES OF 2000 CONSIDERATION OF A RESOLUTION GRANTING A MEDICAL LEAVE OF ABSENCE TO ROBERT GAUDIN -- Steve Conner. . . . . . . . . . . . . . . . . . . . . . . . . .Page 51 (Tab H) Item No. 9: RESOLUTION NO. 46, SERIES OF 2000 CONSIDERATION OF A RESOLUTION CALLING FOR A SPECIAL ELECTION FOR THE APPROVAL OF THE PARCEL N EMPLOYEE HOUSING PROJECT UNDER INITIATIVE ORDINANCE NO. 1, SERIES OF 2000 -- Steve Connor. . . . . . . . . . . . . . . . . . . . . . . . . .Page 54 (Tab l) Item No. 10: RESOLUTION NO. 49, SERIES OF 2000 A RESOLUTION APPROVING THE ENTRANCE INTO A LAW ENFORCEMENT ASSISTANCE FUND (LEAF) CONTRACT WITH THE COLORADO DEPARTMENT OF TRANSPORTATION -- Art Smythe. . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 58 (Tab J) Item No. 11: RESOLUTION NO. 50, SERIES OF 2000 A RESOLUTION APPOINTING (BILL BOINEAU, KEVIN COSTELLO, OR BOB PURVIS) TO THE OFFICE OF MEMBER OF THE TOWN COUNCIL TO FILL THE VACANCY CREATED BY THE RESIGNATION OF JACK HATFIELD -- Steve Connor . . . . . . . . . . . . . . . . . . . . . . . . . . Page 71 (Tab K) Item No. 12: MANAGER'S REPORT -- Gary Suiter . . . . . . . . . . . . . . . . . . . . . . . . . . . . Page 76 (Tab L) Item No. 13: APPROVAL OF WORK SESSION SUMMARIES FOR 09-13-00, 11-13-00 AND 11-27-00, AND MEETING MINUTES FOR 09-13-00 11-13-00. 11-20-00 AND 11-27-00 . . . . . . . . . . . . . . . . . . . . . . . . Page 77 (Tab M) 12-04-00tc Page 3 Item No. 14: DISCUSSION/ACTION APPOINT T. MICHAEL MANCHESTER AS COUNCIL REPRESENTATIVE TO THE RURAL TRANSPORTATION AUTHORITY BOARD (RTA) -- Steve Connor. . . . . . . . No Packet Information Item No. 15: CALENDARS/ STATUS REPORT . . . . . . . . . . . . . . . . . . . . . . .Page 111 (Tab N) Item No. 16: EXECUTIVE SESSION PRIVILEGED ATTORNEY/CLIENT DISCUSSIONS REGARDING RODEO PARCEL NEGOTIATIONS Colorado Revised Statutes 24-6-402 (3) (a) Snowmass Village Municipal Code Chapter 2, Article III, Section 2-45, Executive Sessions. Item No. 17: ADJOURNMENT NOTE: ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923-3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES. COUNCIL COMMUNIQUE Meeting Date: December 4, 2000 Presented By: Planning Division Staff: Jim Wahlstrom, Senior Planner Chris Conrad, Planning Director Subject: Work Session and Continuation of Public Hearing — Resolution No. 17, Series of 2000: Public comment and discussion on a resolution providing the Town Council findings and determination regarding authorization for Snowmass Club Associates to submit a Preliminary Planned Unit Development application for the Snowmass Club Phase II proposal. Overview: The Aspen Skiing Company (Owner: Snowmass Club Associates) has resubmitted their Phase II Sketch Plan application to amend the Snowmass Club Planned Unit Development (PUD). Please reference the previous staff report and Planning Commission resolution from the Town Council packet dated November 20, 2000, which describes the proposal and outlines the major issues discussed between the applicant, Planning Commission and staff. It also provides an analysis of the application as it relates to Comprehensive Plan policies and compliance with the Code's development criteria. The Planning Commission resolution is attached on the back of the previous staff report dated November 20, 2000. Follow-up of There were discussions that other categories should be added Discussion on to the topical list of major issues, following a schedule as November 20, 2000 noted further is the communiqub. The list was modified to add the following categories: • "Other;" • 'Revisiting other issues, as needed;" • "Golf course improvements" • "Secondary emergency access" as it relates to access issues; • "Exterior lighting' as it relates to architectural design; and • "Community purposes" as it relates to Code criteria concerning height variances and threshold rules. � I There was also a discussion concerning how the Code's PUD Applicability of amendment criteria was applied. According to Code Section PUD Amendment 16A-5-390, Major Amendment, "A major amendment that Criteria would substantially modify all or a part of an approved PUD, or any amendment to an approved PUD that does not comply with the provisions of Subsection (3), Review Standards,shall require a full PUD process. During the full PUD process, the Town shall determine whether the application complies with the standards of Section 16A-5-3000, General Restrictions, and Section 16A-5-310, Review Standards, and shall also consider (but not be bound by) whether the application complies with the standards of Subsection (3), Review Standards." The 'review standards" referenced above apply to a minor amendment to a final PUD which must comply with the following: a) Consistency with original PUD; b) No substantially adverse impact; c) No change in character; and d) Compliance with other applicable standards. Staffs recollection of the discussion at the joint Planning Commission and Town Council meeting on September 5, 2000 was that these criteria were considered, but that the Snowmass Club Phase II application did not entirely comply with the criteria. Therefore, the application was considered a major PUD amendment, which required the full PUD review process and compliance with the General Restrictions and Review Standards in the PUD Code. The staff report dated November 20, 2000, addressed these criteria, including the analyses sections, in the second part of the report. Part of the findings in the analyses sections refer back to the major issues portion of the report. Purpose of The primary purpose of the Town Council meeting is to Meeting: continue review of the Sketch PUD application and the accompanying Planning Commission resolution to determine if the application and resolution are acceptable to proceed to Preliminary PUD application or whether further modifications are in order. Revised schedule Below is a revised list of major issues, per the discussion on of major issues to November 20, 2000, and as noted above, concerning the be discussed follow-up of discussion points: November 20: • Comprehensive Plan and Buildout Analysis Chart compliance (already addressed) • Building height limit or variance -- (finality subject to site visit on November 30) • Employee housing requirements (see the applicant's before and after calculations and chart using the old Code and the amended Code provisions) December 4: • Revisit above-noted issues as needed • Parking demands • Vehicular access, secondary emergency access, and street name change • Trails and Nordic issues • Pedestrian circulation • Golf course improvements December 11: • Architecture and exterior lighting • Landscaping • Community purpose applicability concerning: ➢ the building height variance (if needed), ➢ the additional manager's unit in Phase I, ➢ the 85% threshold rule, and ➢ the new 65% threshold rule • Other • Revisit major issues, as needed • Draft resolution December 18: Adopt resolution �3 , Review Process Following review of the major issues, the questions the Town For Sketch Plan: Council should consider in a conceptual manner during review of the Sketch PUD include the following, some of which have already been discussed and answered: 1. Use. ❑ Is the use proposed for the property generally appropriate in this location? ❑ Is it consistent with the intent of the underlying zone district? It was discussed during the November 20, 2000 Town Council meeting, and per reference of past meeting discussions, the the location and use for the proposed Phase 11 residential units was appropriate and that the change in the boundary line between Parcels 3 and 4 was not an issue. 2. Comprehensive Plan. ❑ Is the proposed development generally consistent with the Town's Comprehensive Plan? ❑ Is the proposed buildout within the range anticipated for the property? ❑ If the applicant proposes buildout in excess of the 85% of that identified in the Comprehensive Plan, then are the community purposes to achieve the appropriate ones for this development to accomplish? It was discussed during the November 20, 2000 Town Council meeting the maximum 60 units allocation noted in the Buildout Analysis Chart may be applied to the area for the two residential buildings located south of Brush Creek and currently within Parcel 3. YOU ARE ERE Further discussion needs to occur, at the appropriate time, as to whether the community purposes provisions have been adequately addressed concerning the additional manager's unit found in the lodge building. Please note that the application concems 21 additional units (35% of the 60-unit maximum), or a total of 52 units for both phases (86.7% of the 60-unit maximum). Lastly, the applicability of the new 65% threshold rule for future applications should be discussed. _y _ 3. Architecture and Planning. ❑ Are the buildings proposed to be developed in appropriate locations? ❑ Is the mass, scale and density of the buildings generally compatible with the character of the community and that of surrounding buildings? ❑ How much of the site is proposed to be common or dedicated open space? ❑ Is this an adequate amount of open space and does it appear to be in the appropriate locations? It was discussed during the November 20, 2000 Town Council meeting indicated that the split in the southern-most residential building was acceptable as it would improve the appearance of the buildings and create more open space around the buildings. A split in the northem-most building was explored, but it was also noted that the location of the building in relation to surrounding conditions needs to be considered. It was explained at the November 20, 2000 Town Council meeting that, as a result of the split of the southern-most residential building, the underground parking square footage increased to accommodate the connecting drive and the above-ground square footage decreased to eliminate a unit. Conversely, the northern-most residential buildings'square footage increased to accommodate a relocated unit. The resolution also recommends design upgrades for the tennis structures. Revisions are shown in the exhibit package. 4. Natural resource and hazard areas. ❑ What are the natural resource and hazard areas on the property? ❑ Is mitigation appropriate? Note: A general description of the preferred Brush Creek enhancements is outlined in the Planning Commission resolution. 5. Access and circulation. ❑ Is the conceptual location, alignment and type of entry roads and the primary on-site roads acceptable? ❑ Should the applicant provide transportation options for residents, visitors, guests and employees and, if so, what type of options may be most appropriate? Note: A discussion should occur as to whether Town Council finds it necessary to provide a secondary road connection to Brush Creek Road from the new clubhouse, and if so, what type of road it should be, including a discussion about the potential impacts upon the Nordic trail. Improvements to the access road (Fairway Drive) should also be discussed as well as the adequacy of emergency access to the new residential units. Appropriate trail/walkway connections and locations should be talked about.. The recommended street name change from Fairway Drive to Clubhouse Drive may also become an issue. 6. Parking. ❑ Should the applicant provide on-site parking for the development in compliance with the standards of this Code, or should the applicant reduce parking below these standards, as provided in Section 16A-4-310, Off-Street Parking Standards? Note: The assumptions used by the applicant to determine the parking needs should be discussed, including the future parking lot option if the parking provided subsequently doesnY fulfill the parking demands on the site. The utilization of the 28 perpendicular parking spaces along Snowmass Club Circle should also be examined. 7. Timetable. ❑ What is the proposed timetable for the development? ❑ Is it most appropriate for the development to occur all at once or in phases? ❑ If phasing is appropriate, then which portions of the project should proceed first? Note: The Planning Commission resolution outlines the timetable for�the eddevelopment as described by the applicant. 8. Community welfare. ❑ Do the concepts contained in the proposed development promote the public health, safety and welfare? Note: The applicant's letter of justification outlines reasoning for these criteria. Also, the adequacy of employee housing provisions needs to be discussed. Recommendation: Continue discussion and open public hearing, followed by this order of proceedings: • Application description by staff • Applicant presentation • Public testimony • Applicant response • Staff response, as needed • Discussion among Council members • Continue work session and public hearing to next Town Council meeting, if needed P:\user\jw\SnowmassClubll\Snowmass Club II Sketch Plan TC Memol2-04-00 ��I Employee Generation Summary Chart Code in Effect at Submission' Use Original Club Generation Rate Employees Generated Phase one and Two Club Generation Rate Employees Generated Difference Commercial** 12800 sf 5.57'obs/1000 sf 55 12800 sf 5.57'obs/1000 sf 55 0 Office na 3.78'obs/1000sf na na 3.78'obs/1000sf na na Multi-family na .5jobs/unit na 51 units .5jobs/unit 20 20 Sin -fam na .3 jobs/lot na na .3 jobs/lot 0 na Hotel/Lodge Room 76 rooms .44 jobs/room 26 na .44 jobs/room 0 -26 Ski Area Restaurants na 4.58'obs/1000sf na na 4.58'obs/1000sf 0 na Ski Areas na 82.6 jobs/1000 sf na na 82.6'obs/1000sf 0 na Conference Center na .97 jobs/IOOO sf na na .97'obs/I000 sf 0 na 14000 sf 1.47obs/1000 sf 16 18500 sf 1.47'obs/1000sf 21 5 Health Club TOTAL 97 96 -1 employee 'summarizes winter uses only as specified in land use code,golf dubhouseltennis center not intended for winter use includes lobby/reception,offices,restaurantlkilchen,housekeeping,meeting areas and We support areas —uses 1.3 reduction to assume multiple jobs,as per land use code Soowmass Club A4otletc Sooty Club Phan 11 1129.00 Aspen Sldiug COY I Employee Generation Summary Chart Revised Code -- -- -- -- — - ---_-- ', Use Original Club Oaneretlon Rata ErnoWees Generated fiats One and Trro CWb Genaretbn Rata EmOoyees Generated DlRerenu 105355f 4.830s110005f 51 _ 10535sf 483jobs/1000s1 51 - 0 Oike na 3.68pbs110005f na na 368 jobs11000 sf na na AM46 8'rac5onalRirsshare na .61 Obshud na 51un85 _ .61 Obs/uM 31_ _ 31 Single-W*/Du*x up to 35005( as 000 s � a_ _ 2-9jobs11000 sf ._.-_ as 2 HoteVLoktRoom ._.__76=m _ .384wrw __- __ na .38jobshoom na _ - a BarlRestaurant SA 2265 s1 5.16' 1000 sf -. 12 -_-_2265 s1 _ 5.16pbsl100051 _. 12 -___-0- ---_ Ski Areas Ira 61.95W1000st._- -_-na- na - ._.__ 61.95jobs11000sf - na __ _ - na_ Conference Cadet___.____— na _..-:97pb517000 sf-_ na nz 97 jobs11000 sf na na iFw CWb 14000 sf .96jobs110005f 73 - 18500sf 96jobs/1000 sf 5 —_-__ Gor Ckbhause aM Tennis Centel^' 439051 .9uK+u.. �_— ! _-: -_796051 .__. yu taus�vuJ Si 8 . - - C'oMReyaaant_ - 6005( 5.16 10005( 3 21005f_ St6jobsl1000 s1 12 TOTAL -- -- -- 112 132 20 wiployees 8960sr•••• TOSV.OrSnance 7,Sedesof2000 - ratat gnuy,cw enea -,id10e5 ,offices,housek atller support areas - -Does not Mdude cart domp.e area 8815 _--- _ ---- __-- -- _. _ -- -. . .__.. . _ ___ _ ..__ - -Resti aans W Edsbn and proposed CAN Ckrbhouses(Use Of re5raaeat.MOO.shq rAIbIl0r15e's dscanklared it phase Two) ""Number aw#Aws mApbed by 44851bdelemlWe of 5v01 CX6 A9p0°•O Soowmaa Club Paw 11 - 11.29.00 App 9aa C� t COUNCIL COMMUNIQUE MEETING DATE: December 04, 2000 BY: Scott Smith, John Mechling and Paul Broome STAFF: Joe Coffey SUBJECT: Parcel "N" Owners Meeting Overview: The Development Team will provide the owners some new information today about the Parcel N project. John Mechling of CTL Thompson will explain the new site drainage plan using horizontal drains instead of the original trench drainage that was proposed. CTL's retaining wall and drainage report is included for your review. The new horizontal drainage will not disturb the site as much as the trench drain and will allow construction to proceed on a similar schedule. We would like to discuss the construction schedule with the owners today and any other items the owners may have questions about. Financial Summary: Not applicable. Board or Commission Recommendation: Not applicable. Staff Recommendation Review CTL's report and provide the development Team with owners' direction today. We are still planning for a February construction start date. _ I _ 0—/0 loop November 15, 2000 Town of Snowmass Village P.O. Box 5010 Snowmass Village, CO 81615 Attention: Mr. Joe Coffey Housing Director Subject: Geotechnical Consultation Site Retaining Walls Parcel N Affordable Housing Snowmass Village, Colorado Job No. GS-3112 CTL/Thompson, Inc. is assisting the Town of Snowmass Village in evaluating types of retainage and subsurface drainage systems to allow construction of the Parcel N affordable housing buildings.The location of the retaining walls are shown on Figure 1. The retainage system and the subsurface drain system is to allow site development without decreasing the existing hillside stability. We have reviewed the six cross sections shown on Figures 6 through 11 which indicate existing ground surface elevations and proposed building and ground surface elevations.The cross sections represent the various excavation/building relationships and were prepared by Scott Smith of Reno Smith Architects and the civil engineering firm of Schmueser Gordon Meyer. Site Excavation The following excavation depths below existing ground surface will be required to allow construction of building foundations and backyard areas as proposed. CTL/THOMPSON, INC. CONSULTING ENGINEERS 234 CENTER DRIVE ■ GLENWOOD SPRINGS,COLORADO 81601 ■ (970)945-2809 EiCGAVAT;lON DlrP7'NS 81rLpW I"XlS�'iNG GRO[IIN>3 Gass Section i ack11Va11 tlpfiti Side !tyfBu�ldhg of�3;hGifyard „ (feet):; 'feet) Section 7 10 12 Section 6 10 12 Section 6 10 14 Section 4 10 12 Section 3 -with 10 15 crawl space Section 3 -without 4 10 crawl space Section 2 7 13 Retainarie System Evaluation We evaluated the following potential retainage and subsurface drain systems for each cross section. 1. Laying back of natural slopes and installation of an interceptor drain; 2. Construction of rock buttress retaining walls with a drain behind the wall; and 3. Soil nailed retaining wall(s) with horizontal drains. We previously recommended a subsurface drain system consisting of an interceptor drain be installed uphill of the buildings. Based on the final building layout it appears thatthe interceptor drain can be installed during construction of the retainage system. An interceptor drain could be constructed at the back of a rock buttress wall or horizontal drains could be installed as part of a soil nail retainage walls. Our analyses indicates that a rock buttress wall with a drain behind the wall orsoil nailed retaining walls)with horizontal drains are appropriate behind the north half and far south end of the south building. The condition behind part of the south _9 - 2 building involves shallow cuts in an area of comparatively gentle existing hillside slopes. This area is shown on cross section 6 (Figure 10). It appears that retainage by laying back the natural slope at 2 to 1 (horizontal to vertical) is appropriate in this area and that subsurface drainage could be provided by a foundation wall drain adjacent to the building foundation wall. Soil nailed retaining walls with horizontal drains are recommended behind the north building.Figures 2 through 5 show typical soil nailed wall and rock buttress wall details. The details presentwall concepts only and are not for construction. The approximate top of wall and bottom of wall elevations at each cross section is shown below. APPiiQ (tllllAT 1NAG� VAT(DM1tS�1NA H!*IGki�$ Fl�etj 5ectlon Ti3p t+i V1fa1 l�ottam o thfli Height of Yllt�(I i leVat�cih le_atioti;: Section 7 978 967 11 Section 6" 972 962 10 Section 5 968 958 10 Section 4 966 953 13 Section 3 968 958 10 Section 2 968 968 10 " If a retaining wall is constructed. In our opinion, soil nailed walls with horizontal drains are the most positive retainage system. This type of retainage is recommended above the north building. Two factors may favor the installation of a soil nailed behind the south building; a) the required drilling equipment will be on site to install the wall behind the north building and b) the required drilling equipment is currently on the Timbers at Snowmass site which is adjacent to the Parcel N site. The above factors should result in minimal shoring contractor mobilization costs. For soil nail design purposes we suggest a moist unit weight of 110 pcf, a cohesion (c) 200 psf and an angle of internal friction (r ) of 200 degrees. Soil nailed walls could be constructed as a single vertical wall, a stepped wall or possibly a battered wall. Wall configuration could be evaluated based on costs and aesthetics. Possible wall configurations and locations at each cross section are shown on Figures 6 through 11. 3 This letter is to assist the general contractor and shoring contractor in providing the owner a cost estimate for the retaining and dewatering systems. We appreciate the opportunity to work with you on this project, please call if you have questions. Very truly ours, CT H P N, IN Pp(l_RiiEjJ.,T Joh i Br h Mana r "ens 1 d �0 II ` (5 copies sent) NA qq ' 4 Scale: 1"= 60' X\\ p. f I �, 1 D`SOI \ ed alI Yom d O/I}a1 drat 8 ti pk u#rasa` --i\1�Ofh !ntor ep drali� h(Kd all Cs , t SITE DEVELOPMENT - RETAINING WALL LOCATIONS Job No. GS-3112 �dob Fig. 1 CURB AND GUTTER.—. F SPECIFIED �\ SHOTCRETE GIP FACING EXCAVATION SEOUENCE ZZ HORIZONTAL Lev*[ 1 DRAIN 4�Level 2 16a260(TYP) Level 3 SOL NAL ITYPI GEOCOMPOSITE DRAIN STRIP. F NI F SPECIFIED FOOTING DRAIN Typical Section Through Battered Wall. Job No. GS-3112 ..��� Fig. 2 /F UPPER WALL CIP FACING Level ? GEOCOMPOSITE VARIES DRAIN STRIP, E SPECIFIED SHOTCRET Level2 ' MIDDLE I �— WALL Level HORIZONTAL DRAIN VARIES I LOWER Level 4 WALL 0260ITYP) SOIL NAIL ITYP) _ Level VARIES I FINISH GRADE /FOOTING DRAM Typical Section Through Stepped Wall. Job No. GS-3112 ,i 0 "o Fig. 3 1 1 2 H •B.. i- D T W � LEGEND: D = Depth of burial H = Height of wall W = Width of Wall ` B = Free draining gravel TYPICAL ROCK WALL SECTION Job No. GS-3112 X Fig. 4 10 Feet High Wall 1 2 Native Clay 3' x 1.5 _•f 3' x 1.5 ' •' s +•.i 4 x 2' s 4' x 2' � L:'..' ` 10 Ft + �1 r e• 3' x2' 3' x2' ° oa�e°s 3' x 2' 3' x 2' 1 Ft minimum 1 Ft minimum ROCK WALL SECTIONS Job No. GS-3112 Fig. 5 C4 c 98 . . . . . . . . : . . . . . . ;. . . . . . . :. . 940; . . . . . . . rn SECTION NO. 2 Job No. GS-3112 ) Fig. 6 1006: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . :. . . . 9aa . . . . . . . . . . . . . . : . . . . . . . : . . . . . . . : . . . . . . . . . . : 969; . . , . . . yAT" ; SECTION NO. 3 Job No. GS-3112 �� Fig. 7 . . . . . . . . . . . . . .: . . . . . . .: . . . . . . .: . . . . . . . . . . . : . . . . . . .: . . . . . . . . . . .. . . . . �- . . . . . . . . . . . . . . . : . . . . . . : . . . . . . .: . . . . . . �- . . . . . . . . .: . . . . . . .: . . . . . . .. . . . . . . . : .�?!15 ? . . . .:. f. . . . . . . . . .`. . SECTION NO. 4 Job No. GS-3112 ram Fig. 8 . . . . i . . . . . . . . • . . • . . . . . . . . . . • . . . . • . . . . ; . . . . . . . . . . . . .4 SECTION NO. 5 Job No. GS-3112 Fig. 9 . . . . . . . . . .. : . . , • . . • . • • . . . • . • . • . • • . • . • • • . �/ • • . • • • . . • • • . . . . . . . • . . . • • • • . • IYG.S`elptwAGt WA t�: . : . . . . .. :✓�' �//T/ mil✓ 77 s:r: . . . . . . � . . . : . . . SECTION NO. 6 Job No. GS-3112 ZPW 4m Fig. 10 .. , . . . . . ...!ODD. .:. . . . ,'. . . . . . . .:. . . . . . . .: . . '. . . . . . . .:. . C13 . . . . . .:. . . . . . . ... m . . . . . . . . . ... . . . . . . .'.. SECTION NO. 7 Job No. GS-3112 Q5 Fig. 11 L�J APPENDIX A STANDARD ROCK WALL CONSTRUCTION GUIDELINES COUNCIL COMMUNIQUE Meeting Date: December 4, 2000 Presented By: Mayor T. Michael Mancherster Subject: Council Candidate Interviews Overview: Attached are the three applications that were received for the Town Council Vacancy by the published deadline. Recommendation: Interview and select a new member by majority vote. WOO TOWN OF SNOWMASS VILLAGE Application for Town Council Name: ' Home Phone: Physical Home j2/y(� e /vz Permanent Residence?: Address: '�J -� S aq`p City: ST.&ZIP: Yes )z- No ❑ Sys C4D €311P/IT .2 ( Mailing Address: No of years Business Mailing Addr s: Office Phone: / i pQ N 1-4- Employed W' Pos ' n: Are you Registered to Vote in Snowmass Village: Yes or No ❑ F List the Experience or Education which may qualify you for this position: is Why do you wish to be appointed to this position?: NOV 2 9 2000 Cover letter or resume is optional. I acknowledge that I am familiar with the qualifications,duties and responsibilities of the position for which I am applying and, If appointed, I am ready,willing and able to take an oath as well as accepting the r sibilitias an 1 I l2 Q /cam/ Ap licant's Signature Date Return to: Town Clerk, Town of Snowmass Village, Box 5010, Snowmass Village, CO 81615, located on the 3rd floor of the Snowmass Center, no later than Wednesday, November 29th, 2000 by 5:00 p.m. Wa Bill Boineau 0027 Divide Drive PO Box 5888 Snowmass Village, CO 81615 970-923-4029 billbga,rof.net Experience: I have lived in Snowmass Village since 1979. During this time I have lived and worked in numerous areas of the Village; from working as a ski tech at Aspen Sports my first winter and living in the Double A frame a-top Terrace Drive, to currently an independent computer consultant and living with my wife at the Divide. I have been involved for about 16 years with the Snowmass Wildcat Fire Protection District, currently as a Captain. I have been involved with the Town's Liquor Licensing Authority for 3 years. I have been the Community July 4a'Picnic organizer for about 12 years before I stepped down last year. I have been on the Snowmass Chapel and Community Center's board of directors for the past 6 years. I have helped build trails throughout the village. I have been the Mardi Gras King and I'm possibly going to be Santa Claus for the Little Red Schoolhouse this Christmas. I have been one of many citizens annually picking up trash in the spring on the Town Clean Up Day year after year. I was involved in working with Ben Rawlins in the Community Garden program for many years. I was a member of the Town Council from 1994 until 1998. I have seen the Town change many ways over the past 21 years, some positive..., some negative. I have worked well with different people and I believe I have the ability to build a consensus while working in a group. I have lived and travel to other resorts to see what makes them special. I am viewed as a positive influence to many groups that I'm involved with. Why I should be appointed to Town Council: Over these past 21 years I have seen the many changes this community has been working through and I want to help make the future decisions that we will be facing. I am able to be a team member to help set sound policies and direction to make the Town a place we feel will be a desirable location to live and visit. This undertaking is going to require many hours of meetings and necessitate personal sacrifices to accomplish a successful council team. While I was not a member of council for the past 2 years I have kept myself in the loop with many of the directions the town has been working towards. My individual focus for the next 2 years that I may be appointed, would be to have the village's communications infrastructure upgraded to allow us to compete with larger metropolitan areas for our share of digital potential. One of the positive aspects would allow us to have many of these homes which are currently only occupied for a short durations to give the owners the ability to live here for longer time periods throughout the year if they could only communicate better and faster than they currently are able. There are many benefits that we could expect with different communication technologies on the horizon that we should be aware of and working towards a common goal. I should be strongly considered over others because of my understanding of players, issues and continued commitment to the village. tR .. TOWN OF SNOWMASS VILLAGE Application for Town Council Name: Home Phone: kle ly Cv Sf��ff0 3 -3C) 'e- Physical Home � Q Ha V f cr I C /\ C��L Permanent Residence?: Address: city. / / C C ST.&ZIP: Yes /No ❑ Mailing Address: No of years 6 0 k CJ Y/4—'N Business ailin dress: p Office Phone: �o V7> E S0 Co S C °/76 - Employed With: I J O k 5 S Z Position: /) J Sov (.� ` d 51/61/-'-'— VCAeta (26 K�/0 C1 UF — Wk If/N Are you Registered to Vote in Snowmass Village: Yes b--'or No ❑ List the Experience or Education which may qual you for this position: TQ 5 / 7o rm C r: 2- c 5 13 1P mJ gusraeSS Sr400 [_ s euv — eoxS row�nPt Zl�csivpss Su IC a a � SS l3rGKeuS ��`SC2eu1�"s��� I`� � ZS ���� l� PeSr n, -ear l7elr Z f S � a�j �/ar (e51)&Vt lsaaheolgKis (3 vs of-1-(.e ea o Y s Cup a Why do/you wish to be appointed to this position?: Z" 1,'k e J, d K n o cv Y Q a J Am �/S�Fo /� f� � TA7Ptl `�� {'U `� �P/r loo I e .s _7— GL,d `� CG� /•d 60 Se Li ((o� PJ KtiGWI� cI� � of -kp s� s-�eln„ lc—s- Pyo —roF Colr✓\- y�v �l j� fQ tcardMlC �vC� Seaer-a � — o6c� r- C, �5 Cover letter or resume is optional. 4 I acknowledge that I am familiar with the qualifications, duties and responsibilities of the position for which I am applying and, if appointed, I am ready,willing and able to take an oath as well as accepting the responsibilities and duties. 0 Applicant's Signature bate Return to: Town Clerk, Town of Snowmass Village, Box 5010, Snowmass Village, CO 81615, located on the 3rd floor of the Snowmass Center, no later than Wednesday, November 29", 2000 by 5:00 p.m. r -- - NOV 21 2000 TOWN OF SNOWMASS VILLAGE Application for Town Council Name: Home Phone: Physical Home // Permanent Residence?: Address: /,5' City: Yes No ❑ No of years �Z Maili g Address: 0 31 Business Mailing Address: Offs Phone: z z2 44 Employed ith: Position: Are you Registered to Vote in Snowmass Village: Yes 5,-,6r No ❑ List the Experience or Education which may qualify you for this position: Why do you wish to be appointed to this position,?: Cover letter or resume is optional. I acknowledge that I am familiar with the qualifications, duties and responsibilities of the position for which I am applying and, if appointed, I am ready,willing and able to take an oath as well as accepting the respongibilities and duties. A Ilcant's Signature Date Return to: Town Clerk, Town of Snowmass Village, Box 5010, Snowmass Village, CO 81615, located on the 3rd floor of the Snowmass Center, no later than Wednesday, November 29th 2000 by 5:00 p.m. �l fr ' 41' November 28, 2000 Mayor and Town Council NOV 2 8 2000 Town of Snowmass Village Kearns Road Snowmass Village, CO. 81615 Gentlemen: I am submitting the attached application for your consideration concerning an appointment to the Town Council filling the anticipated vacancy resulting from Jack Hatfield's election to the Pitkin County Board of Commissioners. The following comments address two of the issues covered in the application form as follows: 1. EDUCATION AND EXPERIENCE......... B.S., Economics as well as various post- graduate management programs at the University of Virginia, Carnegie-Mellon University, Oxford University and London School of Business. Various positions with British Petroleum(and predecessor companies 1966-98) ranging from front-line Sales Rep. to senior management responsibilities in marketing, manufacturing, strategic planning, organization development and global brand management. Community service here and in Ohio including eighteen(18)years in Rotary, ten (10) plus years on Planning Commissions with five(5)years as Chairman and Vice-Chairman and leadership in Citizens for Snowmass involving voter registration and Election Forum Moderator. 2. WHY DO I WISH TO SERVE IN THIS POSITION.......... I wish to see Snowmass Village succeed as a world-class resort community. Inclusive and constructive partnerships among the various major interests(Town, SVRA and Skico) are essential to this success. I believe that I can aid in the creation, nuturing and facilitation of such high performing partnerships as a member of your Town Council. A well-founded and mutually agreed strategic plan wouldn't be a bad idea as a basis for such cooperation. My past experience includes more than a little work in this area as well, which I enjoyed. It is good that you may have choices among several qualified candidates with differing experiences and backgrounds as you consider this appointment. I would appreciate your support and in any case,will respect your judgment in this matter. Sincere Robert K..Purvis COUNCIL COMMUNIQUE Meeting Date: December 4, 2000 Presented By: Richard Wall Subject: Request for housing Overview: Per Council's previous direction, this is a written request from the Water and Sanitation District for a three bedroom rental unit for the new Executive Director. This would fall under the new priority policy for government employees and count toward the 7% cap. Recommendation: Approval, subject to availability. W"& i �1 SF SS WS pHo E N0. 9789236271 Nov. 31 2QW 06:45M P2 `r 30 November 2000 SnOWM*ss Village Town Council aAto02 %Town of Snowmass Village P.O. Box 6010 SNOWMASS Snowmass Village CO 81615 WAMa g SAMUMM D 1 5 r r , C 7 RE: Housing Exemption for Emergency Service Personnel } Dear Gentlemen; We are happy to hear that the Snowmass Water and Sanitation District will be considered for an exemption from the waiting list requirements for housing. We are in a management transition period at this time and caul District Manager very good use. Robert Garcia has been hired to take my place _ when I leave the District on 29 December 2000. Robert, as 1 have been for eight and a half years, Is on twenty-four hour call when an emergency arises concerning District facilities. His job will be to respond to the call, appraise the situation and call the necessary personnel to assist in remedying the situation. Robert is married and has two young children, a boy and a girl. He would like to be considered for a three-bedroom unit. Joe Coffey explained that since there are only five three-bedroom units, it would be a long time before there might be a vacancy. He further stated that a two-bedroom would be easier to find. Robert said that they could manage with a two-bedroom at this time N there might be a possibility of being on the waiting list for a three-bedroom in the future I cannot express to you enough in this letter, the need for the District Manager to be available 24 hours a day in Snowmass Village. , I wish to thank you for your consideration of our request. As you know we"will be starting construction of our own employee housing in the spring. The locaqon will only allow us to build four one bedroom units and one two bedroom un . This maximizes the space available. If there is not the demand for our units within our organization, I had planned on using the Town's waiting lists to secure tenants for our vacant units. By cooperating we'will be able 'to solve more of our housing problems. Than"u again for your consideration, 4"Z� . Richard G.Wall District Manager BNFL SnvwwAW WATER dr SAMATIM DSTMT•PWr OFFICE Boot 5700.660 FAMwAv DWA • Smaw"M V67.HZ•CA=Ano 81615 77tmxot3 970.935.3066 -TK31 1970.933.617% TOWN OF SNOWMASS VILLAGE TOWN COUNCIL PUBLIC NOTICE CONTINUATION OF PUBLIC HEARING WHEN: DECEMBER 4, 2000 (CONTINUED FROM NOVEMBER 20, 2000) WHERE: SNOWMASS VILLAGE TOWN COUNCIL CHAMBERS 0016 KEARNS ROAD 2ND FLOOR SNOWMASS CENTER BUILDING WHY: TO RECEIVE PUBLIC COMMENT ON: RESOLUTION NO. 17 , SERIES OF 2000, A RESOLUTION PROVIDING THE TOWN COUNCIL FINDINGS AND DETERMINATION REGARDING AUTHORIZATION FOR SNOWMASS CLUB ASSOCIATES TO SUBMIT A PRELIMINARY PLANNED UNIT DEVELOPMENT APPLICATION FOR THE SNOWMASS CLUB PHASE II PROPOSAL. TIME: AT A MEETING WHICH BEGINS AT 4 : 00 P.M. THE EXACT TIME OF THE HEARING WILL BE DETERMINED BY THE AGENDA. INFO: 923-3777 Trudi Worline, Town Clerk Posted and Published in the Snowmass Sun on November 8, 2000 . Continuation Posted on 11-22-2000 and Published in the Snowmass Sun on 11-29-2000 . http://www.tosv.com clerk @tosv.com TOWN OF SNOWMASS VILLAGE TOWN COUNCIL PUBLIC HEARING WHEN: DECEMBER 4, 2000 WHERE: SNOWMASS VILLAGE TOWN COUNCIL CHAMBERS 0016 KEARNS ROAD 2ND FLOOR SNOWMASS CENTER BUILDING WHY: TO RECEIVE PUBLIC COMMENT ON: RESOLUTION NO. 33 , SERIES OF 2000, A RESOLUTION APPROVING AN ANNUAL TEMPORARY USE PERMIT FOR THE ASPEN SKIING COMPANY TO ALLOW GUIDED EVENING SNOWMOBILE TOURS WITHIN THE SNOWMASS SKI AREA. TIME: AT A MEETING WHICH BEGINS AT 4 : 00 P.M. THE EXACT TIME OF THE HEARING WILL BE DETERMINED BY THE AGENDA. INFO: 923-3777 Rhonda B. Coxon, Deputy Town Clerk Posted and Published in the Snowmass Sun on November 8, 2000 . http://www.tosv.com clerk @tosv.com COUNCIL COMMUNIQUE Meeting Date: 30 November 2000 Presented By: Planning Division Dean Stahman, Planner Subject: Resolution No. 33, Series 2000 To receive public comment and Council consideration of a resolution approving an Annual Temporary Use Permit for the Aspen Skiing Company to allow guided evening snowmobile tours within the Snowmass Ski Area The Aspen Skiing Company (ASC) has applied for an Annual Overview: Temporary Use Permit to allow guided snowmobile tours within the Snowmass Ski Area. In the past, Brush Creek Stables offered snowmobile tours. This year they will not and the ASC wishes to continue to offer a snowmobile program for their guests. The tours would be operated according to the Operations Plan included as Exhibit"A'to Town Council Resolution No.33. Page 4 of Exhibit A details the planned route. The ASC has included with their application a Biological Evaluation and a Biological Assessment that were prepared by Habitat Concepts, Inc. of Walden, Colorado. I have read through the two reports. The Assessment concluded that the planned snowmobile tour operation will have no significant impact on wildlife species within the ski area. The tour operation will occur within lands owned by the Brush Creek Land Company, LLC and the United States Forest Service. The ASC has submitted a letter from Brush Creek Land Co. granting permission to ASC to operate guided snowmobile operator tours within their property. Doug MacKenzie (ASC- General Manager Snowmass Ski Area) has indicated that the USFS is currently reviewing their plan, and that permission is pending. Condition six (6) of Town Council Resolution No. 33 requires a letter from the USFS prior to the commencement of operations. The Planning Commission reviewed this application on November 15, 2000, and recommended approval by a vote of 5 TC Reso. No. 33, Series 2000 Pane 2 of 2 in favor and 0 against. The conditions from the Planning Commission Resolution have been incorporated into Town Council Resolution No. 33. This proposal meets the review standards from Section 16A-5- 260(d) of the Snowmass Village Municipal Code. Doug MacKenzie will be available at the Public Hearing to address any concerns. Staff Staff recommends approval Recommendation: H:�.Shared\C4erk\ASC_SnowmobileTours_ATUP_2000_TCMemo.dm OLIO TOWN OF SNOWMASS VILLAGE TOWN COUNCIL RESOLUTION NO. 33 SERIES OF 2000 A RESOLUTION APPROVING AN ANNUAL TEMPORARY USE PERMIT FOR THE ASPEN SKIING COMPANY TO ALLOW GUIDED SNOWMOBILE TOURING WITHIN THE SNOWMASS SKI AREA WHEREAS, the Aspen Skiing Company ("Applicant') would like to enhance the vacation experience in Snowmass Village; and WHEREAS, the Town of Snowmass Village encourages additional outdoor activities that help to promote the resort; and WHEREAS, Brush Creek Stables has provided snowmobile tours in the past but will not be doing so this season; and WHEREAS, the Applicant would like to continue to offer a snowmobile program for their guests; and WHEREAS, snowmobile tours are an appropriate activity within a ski area; and WHEREAS, an independent Biological Assessment and a Biological Evaluation were performed to determine potential impacts to wildlife and it was concluded that the proposed snowmobile tours will have no substantial impact to wildlife populations; and WHEREAS, the Applicant has received approval from the Brush Creek Land Company to operate snowmobile tours within its property; and WHEREAS, the Planning Commission has reviewed the application on November 15, 2000 and has recommended approval; and WHEREAS, the Town Council has reviewed the application, heard the report of the Town Staff, the Planning Commission recommendation, and received comment from the public at the Public Hearing held on December 4, 2000. NOW, THEREFORE, BE IT RESOLVED by the Town Council of the Town of Snowmass Village, Colorado: Section One: Findings. Based upon the information submitted and testimony in the record, the Town Council finds as follows: 1. The application has been submitted in accordance with the Resolution No. 33,Series of 2000 Page 2 of 3 provisions of Section 16A-5-260 of the Town of Snowmass Village Land Use and Development Code (the "Municipal Code"). 2. The Applicant has sufficiently demonstrated that the proposed snowmobile tours will comply with the Review Standards for approving an Annual Temporary Use Permit contained in Section 16A-5-260(d) of the Municipal Code. Section Two: Permit Authorization. The Town Council hereby authorizes the issuance of an Annual Temporary Use Permit to the Aspen Skiing Company to allow guided snowmobile tours within the Snowmass Ski Area, as described in Exhibit "A." Said approval should be subject to satisfying the following conditions. Section Three: Conditions of Permit Approval. The authorization of the Annual Temporary Use Permit shall be subject to the following conditions: 1. The Applicant will conduct the guided snowmobile tours as noted within the attached Operations Plan. However, with the approval of the Planning Director, the Applicant may amend the hours of operation to commence no earlier than 3:30 P.M. 2. The term of this permit shall be for one (1) year from the effective date of this resolution. 3. In the event the Applicant receives any complaint arising from this operation, they shall exhibit due diligence in attempting to resolve the problem. Since this program is being conducted under the sole supervision and control of the Applicant, certain refinements, modifications, or amendments to the operational plan may be necessary in response to impacts, complaints or concerns which were not apparent at the time application was made. Any such changes may be authorized by the Town Manager, or designee, provided they are not in conflict with the findings and Review Standards relative to this Annual Temporary Use Permit. 4. All requirements of the Snowmass-Wildcat Fire District Chief and Town Police Chief, or designees, whether imposed prior to or during the term of this permit, must be satisfied and shall be considered conditions of this permit. r Resolution No. 33, Series of 2000 Page 3 of 3 5. The Applicant shall promptly notify the Snowmass Village Community Development Department of any additions, modifications, or amendments to this permit or proposed use of the subject property. Any such changes should not be in conflict with the findings and Review Standards relative to this Annual Temporary Use Permit and may be permitted with written approval of the Town Manager or referred by him to the Town Council for review. 6. Prior to the commencement of operations, the Applicant must submit a letter to the Town of Snowmass Village Community Development Department from the United States Forest Service granting permission to the Applicant to conduct said snowmobile tours within U.S. Forest Service lands. INTRODUCED, READ AND ADOPTED by the Town Council of the Town of Snowmass Village, Colorado, upon a motion made by Council Member , the second by Council Member and approved on this 41" day of December, 2000, by a vote of_ in favor and _opposed. TOWN OF SNOWMASS VILLAGE T. Michael Manchester, Mayor ATTEST: Trudi Worline, Town Clerk 0 //ow EXHIBIT A TC RESO 33, Series 2000 (page 1 of 4) Snowmass Evening Snowmobile Tour Operations Plan We propose a soft opening, offering this service 2-3 nights per week. This will allow us to work out the kinks and train additional staff. Start up guides will be Joey Woltemath and Aaron Mayes. Within two weeks, we should be able to operate up to seven days per week to meet demand. I. 5:00 P.M.- Guests will meet at the "Snowmobile" in front of the Ticket Pavilion. A. We will go to the sports desk inside the Pavilion, were they would pay and show a valid driver's license, and sign the release. B. We will then transport everyone by bus to the bottom of Fanny Hill. a. The guests will be able to dress and keep their belongings in the Fanny Hill ticket office locker room. b. We will have jackets, helmets/goggles, pants, boots and gloves available for the guests. (Helmets and goggles are mandatory). C. The snowmobiles will be sitting at the base of Fanny Hill ready to go. D. Every driver must go through a 15- minute instruction class and drive the training course, and get signed off by a guide, before they can drive. II. 6:00 P.M.-The tour will leave the base of Fanny Hill and drive across the bridge towards Funnel. and continue up Funnel to Funnel By- Pass. They will drive up Funnel By- Pass to the base the Elk Camp Lift. They will get a chance to drive around and do some loops. We will then continue on the Elk Camp work road to the top of the Elk Camp Lift. A. At the top we will have hot soup/bread and drinks for everyone inside the Wildlife Center. B. The guides will give an informational talk on the areas wildlife and surrounding area. C. The guests will also have photo opportunities from the top. III. 8:00 P.NI.-We will leave the top of Elk Camp and drive down Bull Run. turn and drive back up Turkey Trot. Drive past Gordon's High Alpine and down Green Cabin to Trestle and across to Lunchline, down Velvet Falls past the Lynn Britt Cabin. We will continue down to the base of Fanny Hill. The tour should end around 8:30-8:45 P.M. A. The guests will then change out of their driving clothes and get their belonging's. B. We will then bus them back up to the Mall. EXHIBIT A TC RESO 33, Series 2000 (page 2 of 4) Snowmobile Tour Staff Procedures I. The Snowmobile Tour Staff A. We will have to guides for each trip. Both guides will be CPR and First Aid Certified and have extensive knowledge of the machines, and the mountain. a. At 4:00 p.m. one of the guides will perform a six-point safety check on each machine, that will include: 1. Brake Test 3. Throttle 3. Check the handlebars for free movement. 4. Check the track and skis, visually inspect bogie wheels and slide rails. 5. Ensure all lights are working properly and orange flag is in place. 6. Engage kill switch to ensure that it works. b. The guide will also fuel each snowmobile and check anti-freeze, transmission fluid, and oil levels. Ensure drive belt and spare are in good shape. C. All of these procedures will be documented daily in a record book for each machine. They will also note any body damage or anything else that should be recorded. The guide must sign off on each sled before a guest operates the machine. B. There will be a guide in the front of the group and in the back of the group at all times. There will be radio communication between the guides, using Ski Patrol Channel #1 on our mountain radios. a. Each guide will be familiar with the emergency procedures and know where all emergency medical equipment is stored. b. The guides will all have valid drivers license and be certified through the ASC and the state. C. Snowmobiles- a. At the end of the tour the guides will secure the snowmobiles and sign in with the mileage and note any mechanical problems. wow EXHIBIT A TC RESO 33,Series 2000 (page 3 of 4) Snowmass Ski Area Evening Snowmobile Tours Emergency Plan The Evening Snowmobile Tour Emergency Plan outlines the response and management for mountain personnel and equipment if a medical emergency were to occur on the mountain after operation hours. The scope of the plan is to prepare the framework for a professional response to an emergency and to provide the best available medical care for any casualties. 1. If the magnitude of the incident exceeds the immediate capacities of the mountain, the Incident Commander (Head Guide), would invoke the Mountain Disaster Plan, and request the Sheriffs Office to invoke the Pitkin County Disaster Plan, which mobilizes outside resources. 11. We are ready to respond to any ALS and BLS emergencies with on site difribulators, oxygen and other medical supplies. Each guide will be CPR and First Aid Certified. We have communication with Medic 8 for any transfers to local hospitals. We have an on call list of Professional Ski Patrollers as well as on duty snowcat operators. 11. Once triage and BASIC LIFE SUPPORT are provided at or near the incident scene by the guides, patients will be transported by snowmobile trailer, CPR trailer or snowcat to meet Medic 8 for a patient transfer. SN OW N1 ASS .—low FLK &4f) At At Olt fJCHL w� Ar. LIM 41 lip. Till A. Ifl .......ILI A-or W. o oF-D f4qfE 0 c 46— fW5 %ACV* W W TOWN COUNCIL COMMUNIQUE Meeting Date: December 4, 2000 Presented By: Stephen R. Connor, Town Attorney Subject: Ordinance No. 28, Series of 2000 Overview: The ordinance implements the provisions of Initiative Ordinance No. 1, Series of 2000 approved by the electors on November 7, 2000. Interpretations and procedures are established. Town Bond Counsel, Calvin Hanson, has reviewed the ordinance and approves its content. Recommendation: Approve the Ordinance on 1st Reading. -yam TOWN OF SNOWMASS VILLAGE TOWN COUNCIL ORDINANCE No. 28 SERIES OF 2000 AN ORDINANCE IMPLEMENTING THE PROVISIONS OF INITIATIVE ORDINANCE NO. 1, SERIES OF 2000 AND ESTABLISHING PROCEDURES THEREUNDER. WHEREAS, Initiative Ordinance No. 1, Series of 2000 was approved by the electors of the Town on November 7, 2000; and WHEREAS, the Town Council desires to specify the manner in which the Initiative Ordinance will be codified in the Municipal Code; and WHEREAS, the Town Council has determined that interpretations must be provided and procedures must be established for the orderly and efficient implementation of the Initiative Ordinance; and WHEREAS, the Town Council finds that this Ordinance must be adopted to facilitate efficient operation of the Town government and to insure the proper and prudent expenditure of public funds; and WHEREAS, the Town Council finds that the adoption of this Ordinance is necessary for the immediate preservation of the public health, safety and welfare. NOW, THEREFORE, BE IT ORDAINED, by the Town Council of the Town of Snowmass Village, as follows: 1. Codification. Initiative Ordinance No. 1, Series of 2000 is hereby codified in the Municipal Code as Chapter 4, Article VI, as follows: ARTICLE VI Project Spending Limitation Sec. 6-1 Purpose. Initiative Ordinance No. 1, Series of 2000 was approved by the electors of the Town on November 7, 2000. The provisions of this Article are effective prospectively after November 7, 2000. Sec. 6-2 Definitions. The following definitions are established for application in this Article: (2) Money means money from any source and of any type. (3) Project spending limitation during a current year is forty percent (40%) of the latest available years' audited total of general revenue of the Town. (This shall be determined consistent with the accounting practices of the Town audited financial statement of 1999, forwarded with the auditor's report dated March 8, 2000. For example, page 4 of that report cites a general revenue total of $9,648,730, which would yield a spending limitation of approximately $3.86 million for calendar year 2000.) (4) Project means the total of any activity or group of activities, which are properly, usually, or best planned or executed together to achieve an objective or related objectives. Sec. 6-3 Project Limitation. The Town shall not implement, approve, institute, or contract any project or obligate itself in any way to any project within the Town or to be paid for by the Town, which requires an expenditure of money in excess of the project spending limitation without a vote of the electors of the Town approving the project and the money for the project. 2. Implementation Provisions. To implement the provisions of Initiative Ordinance No. 1, Series of 2000, the following sections are hereby added to Chapter 4, Article VI of the Municipal Code, as follows: Sec. 6-2 Definitions. The following definition is established for application in this Article: (1) Audited total of general revenue of the Town shall be determined from the independent audit made of all Town accounts at the end of each fiscal year including fund transfers to the general fund. Until the independent audit for a fiscal year has been completed and accepted by the Town Treasurer, the most recent audit shall be utilized to determine the audited total of general revenue of the Town. Sec. 6-4 Project Evaluation. The Town is authorized to analyze, consider, doob design, plan, review, obtain approvals for a project required by other provisions of the this Code, and to expend money in furtherance thereof for a project that is subject to the provisions of Sec. 6-3 without a vote of the electors of the Town approving the project and the money for the project. Sec. 6-5 Project Approval Election. Prior to the entrance into a contract, joint venture or other irrevocable obligation for the acquisition, construction or equipping of a project that is subject to the provisions of Sec. 6-3, the Town Council shall cause a vote of the electors of the Town approving the project and the money for the project at a regular or special election. Nothing contained herein shall prevent the question presented to the electors from being consolidated in a question within the meaning of the provisions of Article X Section 20 of the Colorado Constitution. Sec. 6-6 Project Construction. Upon the electors approval of the project and the money for the project at the project approval election, the Town Council may proceed to acquire, construct and equip the project without further application of the provisions of this Article. In the event that the electors do not approve the project and the money for the project at the project approval election, the Town Council may continue to evaluate, modify or redesign the project within the meaning of Sec. 6-4. Sec. 6-7 Penalty. The provisions of Sec. 1-72 and Sec. 1-78 shall not apply to violations of this Article. The sole remedy for the enforcement of the provisions of this Article shall be a proceeding brought under the provisions of Rule 106(a)(4) of the Colorado Rules of Civil Procedure. 3. Severabilitv. If any provision of this Ordinance or application hereof to any person or circumstance is held invalid, the invalidity shall not affect any other provision or application of this Ordinance which can be given effect without the invalid provision or application, and, to this end, the provisions of this Ordinance are severable. READ, APPROVED AND ADOPTED by the Town Council of the Town of Snowmass Village on First Reading on December 4, 2000 upon a motion by Council Member the second of Council Member , and upon a vote of in favor and _against, Council Member Mercatoris absent with prior authorization. READ, APPROVED AND ADOPTED by the Town Council of the Town of coop Snowmass Village on Second Reading on December 18, 2000 upon a motion by Council Member , the second of Council Member , and upon a vote of in favor and _against, Council Member Mercatoris absent with prior authorization. TOWN OF SNOWMASS VILLAGE T. Michael Manchester, Mayor ATTEST: Trudi Worline, Town Clerk ��� MOW TOWN COUNCIL COMMUNIQUE Meeting Date: December 4, 2000 Presented By: Stephen R. Connor, Town Attorney Subject: Resolution No. 34, Series of 2000 Overview: The Resolution grants Bob Gaudin a medical leave of absence from the Planning.Commission for the remainder of his current term. This matter was discussed at the November 20, 2000 meeting at which time the Town Council directed that this Resolution be prepared for adoption at the December 4, 2000 meeting. Recommendation: Adopt the Resolution. rK/ � TOWN OF SNOWMASS VILLAGE TOWN COUNCIL RESOLUTION No. 34 SERIES OF 2000 A RESOLUTION GRANTING A MEDICAL LEAVE OF ABSENCE TO ROBERT GAUDIN. WHEREAS, Robert Gaudin is a member of the Planning Commission; and WHEREAS, Gaudin informed the Town Council on November 20, 2000 that he would be undergoing medical treatment that would preclude him from performing his duties as a member of the Planning Commission for one month to three months; and WHEREAS, Section 2-49 of the Municipal Code states as follows: Absences. Any member of the Town Council or a board or commission who shall be absent from two (2) consecutive regularly scheduled meetings without the prior approval of a majority of all the other members shall be considered deficient in performing the duties for which he or she was elected or appointed, and such action shall constitute grounds for removal. Upon the affirmative vote of four (4) members of the Town Council, removal proceedings pursuant to Section 31-4-307, C.R.S., shall be commenced; and WHEREAS, Gaudin requested the Town Council to grant him a medical leave of absence within the meaning of Section 2-49; and WHEREAS, Section 2-49 of the Municipal Code authorizes the Town Council to grant prior approval of anticipated absences of a member of the Planning Commission; and WHEREAS, the Town Council desires to approve Gaudin's request for the remainder of his current term on the Planning Commission; and WHEREAS, he Town Council extends its support to Gaudin and wishes him a prompt and expeditious recovery; and WHEREAS, the Town Council finds that the adoption of this Resolution is necessary for the immediate preservation of the public health, safety and welfare. NOW, THEREFORE, BE IT RESOLVED, by the Town Council of the Town of Snowmass Village, as follows: 1. Medical Leave of Absence. A medical leave of absence within the meaning of Section 2-49 of the Municipal Code is hereby granted to Robert Gaudin to December 31, 2000. 2. Severability. If any provision of this Resolution or application hereof to any person or circumstance is held invalid, the invalidity shall not affect any other provision or application of this Resolution which can be given effect without the invalid provision or application, and, to this end, the provisions of this Resolution are severable. READ, APPROVED AND ADOPTED by the Town Council of the Town of Snowmass Village on December 4, 2000 upon a motion by Council Member the second of Council Member , and upon a vote of_ in favor and _ against, Council Member Mercatoris absent with prior authorization. TOWN OF SNOWMASS VILLAGE T. Michael Manchester, Mayor ATTEST: Trudi Worline, Town Clerk TOWN COUNCIL COMMUNIQUE Meeting Date: December 4, 2000 Presented By: Stephen R. Connor, Town Attorney Subject: Resolution No. 46, Series of 2000 Overview: The Resolution calls a special election for the electors to approve the Parcel N Employee Housing Project as required by the provisions of Initiative Ordinance No. 1, Series of 2000. A date for the election must be determined which cannot occur prior to January 4, 2001 to comply with the Home Rule Charter and Municipal Code election provisions Recommendation: Determine the date of the special election and then adopt the Resolution. 3y- TOWN OF SNOWMASS VILLAGE TOWN COUNCIL RESOLUTION No. 46 SERIES OF 2000 A RESOLUTION CALLING A SPECIAL ELECTION FOR THE APPROVAL OF THE PARCEL N EMPLOYEE HOUSING PROJECT UNDER INITIATIVE ORDINANCE NO. 1, SERIES OF 2000. WHEREAS, Initiative Ordinance No. 1, Series of 2000 was approved by the electors of the Town on November 7, 2000; and WHEREAS, the Initiative Ordinance defines a "project" as follows: Project. A project means the total of any activity or group of activities, which are properly, usually, or best planned or executed together to achieve an objective or related objectives; and WHEREAS, the Parcel N employee housing project is a "project" within the meaning of the Initiative Ordinance; and WHEREAS, the Initiative Ordinance categorizes projects by the anticipated cost of the project, as follows: Project spending limitation. Project spending limitation during a current year is forty percent (40%) of the latest available years' audited total of general revenue of the Town of Snowmass Village. This shall be determined consistent with the accounting practices of the Town of Snowmass Village audited financial statement of 1999, forwarded with the auditor's report dated March 8, 2000. For example, page 4 of that report cites a general revenue total of$9,648,730, which would yield a spending limitation of approximately $3.86 million for calendar year 2000; and WHEREAS, the Parcel N employee housing project is a project that is subject to the "project spending limitation" as the anticipated project cost is in excess of the "project spending limitation"; and WHEREAS, if a project is subject to the "project spending limitation," then the �S� NNW Initiative Ordinance requires an election as follows: The Town Snowmass Village shall not implement, approve, institute, or contract any project or obligate itself in any way to any project within the Town of Snowmass Village or to be paid for by the Town of Snowmass Village, which requires an expenditure of money in excess of the project spending limitation without a vote of the electors of the Town of Snowmass Village approving the project and the money for the project; and WHEREAS, the Parcel N employee housing project is a project that must be approved by the electors as required by the Initiative Ordinance; and WHEREAS, to comply with the terms and conditions of the Initiative Ordinance, the Town Council desires to call a special election within the meaning of Section 2.2 of the Home Rule Charter; and WHEREAS, the Town Council finds that the adoption of this Resolution is necessary for the immediate preservation of the public health, safety and welfare. NOW, THEREFORE, BE IT RESOLVED, by the Town Council of the Town of Snowmass Village, as follows: 1. Scheduling of Special Election. Pursuant to the Town Charter , the Colorado Municipal Election Code of 1965 and all laws amendatory thereof and supplemental thereto a special municipal election is hereby called to be held on January _, 2001 for the purpose of complying with the provisions of Initiative Ordinance No. 1, Series of 2000 to authorize the construction of the Parcel N employee housing project, consisting of 16 restricted private ownership permanent moderate housing units on Parcel N, Faraway Ranch. 2. Election Question. The question to be submitted to the eligible electors of the Town is as follows: WITHOUT INCREASING TAXES, SHALL THE TOWN OF SNOWMASS VILLAGE BE AUTHORIZED TO CONSTRUCT AND EQUIP THE PARCEL N EMPLOYEE HOUSING PROJECT CONSISTING OF 16 RESTRICTED PRIVATE OWNERSHIP PERMANENT MODERATE HOUSING UNITS, COMPRISED OF 10 3 BEDROOM UNITS AND 6 2 BEDROOM UNITS, ON PARCEL N, FARAWAY RANCH; AND SHALL THE TOWN BE FURTHER AUTHORIZED TO UTILIZE THE PROCEEDS OF LEASE PURCHASE FINANCING, THE FLOOR AREA EXCISE TAX AND UNIT SALES, AND TOWN FUNDS TO CONSTRUCT THE PROJECT? 3. Direction to the Town Clerk. The Town Clerk shall provide notice of and shall conduct the special election in compliance with the Town Charter, the Colorado Municipal Election Code of 1965 and all laws amendatory thereof and supplemental thereto 4. Severability. If any provision of this Resolution or application hereof to any person or circumstance is held invalid, the invalidity shall not affect any other provision or application of this Resolution which can be given effect without the invalid provision or application, and, to this end, the provisions of this Resolution are severable. READ, APPROVED AND ADOPTED by the Town Council of the Town of Snowmass Village on December 4, 2000 upon a motion by Council Member the second of Council Member , and upon a vote of_ in favor and _against, Council Member Mercatoris absent with prior authorization. TOWN OF SNOWMASS VILLAGE T. Michael Manchester, Mayor ATTEST: Trudi Worline, Town Clerk COUNCIL COMMUNIQUE MEETING DATE: December 4, 2000 BY: Art Smythe SUBJECT: Resolution No. 49—Series of 2000. A resolution approving the entrance into a Law Enforcement Assistance Fund(LEAF) contract with the Colorado Department of Transportation. OVERVIEW: This resolution is to formally approve a grant contract between the Town and the State Department of Transportation to help fund our D.U.I. enforcement efforts in 2001. The total amount of the grant is $19,300. $11,900 is for officer overtime, and$7,400 is for the purchase of portable breath testers and an intoxilyzer. The overtime funds will help offset our manpower costs related to special event coverage. Naturally,while this grant project is in effect,we will continue to actively promote the Tipsy Taxi program,public transportation and our other prevention efforts. STAFF RECOMMENDATION: The resolution should be approved. The Town Attorney has reviewed the contract. TOWN OF SNOWMASS VILLAGE TOWN COUNCIL RESOLUTION No. 49 SERIES OF 2000 A RESOLUTION APPROVING THE ENTRANCE INTO A LAW ENFORCEMENT ASSISTANCE FUND (LEAF) CONTRACT WITH THE COLORADO DEPARTMENT OF TRANSPORTATION. WHEREAS, the Town, on behalf of the Police Department, submitted an application to the Colorado Department of Transportation, Office of Transportation Safety for funding a LEAF project for the enforcement of laws pertaining to the driving under the influence of alcohol or other drugs, pursuant to Sections 43-4-401 through 404, C.R.S. and to LEAF Rules at 2CCR 602.1; and WHEREAS, the State of Colorado has approved the application and has prepared LEAF Contract#L-47-01 which provides $19,300.00 to the Police Department; and WHEREAS, the Town Council desires to accept the LEAF grant and to enter into a contract with the State to implement the grant; and WHEREAS, the Town Council may enter into contracts on behalf of the Town pursuant to Section 1.4 of the Home Rule Charter; and WHEREAS, the Town Council finds that the LEAF grant will enable the Police Department to more effectively enforce laws pertaining to driving under the influence of alcohol or other drugs thereby promoting the public health, safety and welfare; and WHEREAS, the Town Council finds that the adoption of this Resolution is necessary for the immediate preservation of the public health, safety and welfare. NOW, THEREFORE, BE IT RESOLVED, by the Town Council of the Town of Snowmass Village, as follows: 1. Approval of LEAF Contract. LEAF Contract No. L-47-01 is hereby approved and accepted. 6010600 2. Direction to Police Chief. The Chief of Police is hereby authorized and directed to perform the duties and obligations of the Town described in the LEAF contract. The Chief of Police is further authorized to execute the LEAF contract on behalf of the Town in conjunction with the execution of the contract by the Mayor. 3. Direction to Town Manager. The Town Manager is directed to supervise and insure compliance by the Town with the terms and conditions of the LEAF contract. The Town Manager shall cause the appropriate modifications to the 2001 fiscal year budget to account for the payment to be received by the Town under the LEAF contract. 4. Severabilitv. If any provision of this Resolution or application hereof to any person or circumstance is held invalid, the invalidity shall not affect any other provision or application of this Resolution which can be given effect without the invalid provision or application, and, to this end, the provisions of this Resolution are severable. READ, APPROVED AND ADOPTED by the Town Council of the Town of Snowmass Village on December 4, 2000 upon a motion by Council Member the second of Council Member , and upon a vote of_ in favor and _ against, Council Member Mercatoris absent with prior authorization. TOWN OF SNOWMASS VILLAGE T. Michael Manchester, Mayor ATTEST: Trudi Worline, Town Clerk 000-0 "Poo Project No. L-47-01 DEPARTMENT OR AGENCY NUMBER: HAA CONTRACT ROUTING NUMBER: 01 HTS CONTRACT THIS CONTRACT, Made this day of ' 200_, by and between the State of Colorado, for the use and benefit of the Colorado Department of Transportation, Office of Transportation Safety, 4201 East Arkansas Avenue, Denver, Colorado 80222 (hereinafter referred to as "the State") and the City of Snowmass Village, for the Snowmass Village Police Department, P.O. Box 5010, Snowmass Village, CO. 81615 (hereinafter referred to as "the Contractor•). WHEREAS, authority exists in the Law and Funds have been budgeted, appropriated and otherwise made available and a sufficient unencumbered balance thereof remains available for payment In Fund Number 403, Appropriation Code 304, ORGN 9814, Contract Encumbrance Number 9586, FEIN# 84- 0752012 and GBL #FL 47; WHEREAS, required approval, clearance and coordination has been accomplished from and with appropriate agencies; and WHEREAS, the Legislature has created the Law Enforcement Assistance Fund (LEAF) for the prevention of drunken driving (43-4-401 through 43-4-404, CRS, replacement edition); and WHEREAS, LEAF has been established to provide funds to aid in the prevention of drunken driving and the enforcement of laws pertaining to driving under the influence of alcohol and drugs; and WHEREAS, pursuant to 43-4-404, C.R.S., the State is authorized to allocate LEAF funds by contract to local authorities (cities and counties) to benefit the health and safety of persons in Colorado by the implementation of local programs developed by the local authorities for drunken driving prevention and law enforcement improvements; and WHEREAS, the Contractor has submitted a LEAF project funding Application, which has been approved by the State; and WHEREAS, the Contractor has established a qualified program, consistent with current State Highway Safety rules at 2CCR 602-1,to coordinate efforts to prevent drunken driving and to enforce laws pertaining to driving under the influence of alcohol and drugs within its jurisdiction; and WHEREAS, the Contractor has available the technical ability to properly perform the project as described In the Approved Application and to address the LEAF objectives of the Legislature; and WHEREAS, this Contract is executed by the State under authority of 29-1-203, 43-1-106, 43-4-402 and 403, and 24-42-103 CRS, and by the Contractor under sections 29-1-203 and 30-11-101, 31-15.101 CRS or home rule charter, as applicable, and the attached resolution. Page 1 of 7 Pages NOW THEREFORE, it is hereby agreed as follows: 1. The Contractor's.Approved LEAF Application, the LEAF Contract Management Manual dated February 1, 2000 and LEAF Application Guidelines, the State Highway Safety Rules at 2CCR 602-1, and Attachments A, B and C are incorporated herein by this reference as terms and conditions of this contract. The Contractor acknowledges that it has received copies of the LEAF Contract Management Manual, the Application Guidelines, and the State Highway Safety Rules. The Contractor shall comply with all terms and conditions of this Contract. In the event of a conflict between the terms of this Contract and the terms of the incorporated materials, the following priority shall be used to resolve such conflict: A. State Highway Safety Rules; then B. LEAF Contract Management Manual and Guidelines; then C. This Contract; then D. Attachments A, B, C, in that order; then E. Approved Application. 2. The Contractor shall carry out the program and shall perform the activities which are specifically described in the Approved Application and are generally described in Attachment A (collectively, "the project"). 3. The Contractor shall submit quarterly reports to the State detailing the performance of this Contract according to the reporting criteria described in Attachment B. 4. Project Funding Provisions. The total budget amount authorized by this Contract for the actual costs of the project work is $19,300, as described in Attachment C. The State shall participate in the payment as provided herein. State's maximum (from LEAF) $19,300 TOTAL AMOUNT $19,300 The State shall use LEAF funds exclusively to pay for the actual costs incurred by the Contractor for the project work up to the State's maximum. If the Contractor incurs project costs which exceed the Attachment C budget amount without first obtaining an approval in that amount by written contract amendment, the Contractor shall be solely responsible for the payment of such excess costs. The State budget amount will be provided solely from LEAF funds as outlined in the letter of approval for 2001 LEAF funds mailed to the Snowmass Village Police Department attached hereto as Attachment D. Any obligation of the State under this Contract is contingent upon LEAF funds being available for this Contract. The State will pay the Contractor for actual costs incurred on a quarterly basis, subject to prior review and approval by the State of work performance and pursuant to payment procedures contained in the LEAF Contract Manual. The Contractor shall maintain an itemized accounting of all billings and other records to support all costs charged to the Contract and shall present same to the State upon request. 5. The effective date of this contract shall be the date the Controller of the State of Colorado approves this contract, or such later date specified herein. The Contract shall begin January 1' 9001 and shall terminate on December 31, 2001. 400 Page 2 of 7 Pages 6. The Contractor agrees that any subcontracts entered into by the Contractor under this Contract must meet all applicable State and Federal requirements and must be approved by the Office of Transportation Safety prior to execution by the Contractor. 7. a) Termination Due to Loss of Funding. The parties hereto expressly recognize that the Contractor is to be paid, reimbursed, or otherwise compensated solely with certain funds provided to the State for the purpose of contracting for the services provided for herein. Therefore, the Con- tractor expressly understands and agrees that all its rights, demands and claims to compensation arising under this Contract are contingent upon receipt of such funds by the State. In the event that such funds or any part thereof are not received by the State, the State may immediately terminate this Contract. b) Termination for Cause. If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner the obligations under this Contract, or shall violate any of the covenants, agreements or stipulations of this Contract, the State shall thereupon have the right to terminate this Contract for cause by giving written notice to the Contractor such termination and specifying the effective date thereof, at least thirty (30) days before the effective date of such termination. In that event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports of other material prepared by the Contractor under this Contract shall, at the option of the State, become its property, and the Contractor shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Notwithstanding the above, the Contractor shall not be relieved of liability to the State for any damages sustained by the State party by virtue of a breach of the Contract by the Contractor, and the State may withhold any payments to the Contractor for the purpose of setoff until such time as the exact amount of damages due the State from the Contractor is determined. c) Termination for Convenience. The State may terminate this Contract at any time that it determines that the purpose of the distribution of monies under the Contract would no longer be served by completion of the Project. The State shall effect such termination by giving written notice of termination to the Contractor and specifying the effective date thereof, at least twenty (20) days before the effective date of such termination. 8. The Contractor shall adopt a resolution substantially in the form presented by the State, which approves this Contract and authorizes a signatory to execute this Contract. A copy of such resolution shall be attached to and made a part of this Contract. 9. The contractor shall perform its duties hereunder as an independent contractor and not as an employee. Neither the contractor nor any agent or employee of the contractor shall be, or shall be deemed to be, an agent or employee of the state,_and they shall have no authorization, express or implied, to bind the state to any agreements, settlements, liability, or understanding except as expressly set forth herein. The contractor shall be responsible to the state for the ultimate results of performance required hereunder but shall not be subject to the direction and control of the state as to the means and methods of accomplishing the results. The specifications in this contract of particular performance standards the state deems essential to proper performance and contract value shall in no event be deemed to alter this relationship. Contractor shall pay when due all required employment taxes and income tax withholding, including all federal and state Income tax on.arly_ ; moneys paid pursuant to this grant contract. &P3 goo Page 3 of 7 Pages The contractor shall provide and keep in force worker's compensation (and show proof of such insurance) and unemployment compensation insurance in the amounts required by law, and shall be solely responsible for the acts of the contractor, its employees and agents. The contractor acknowledges that contractor and its employees are not entitled to the benefits of worker's compensation insurance or unemployment insurance unless the contractor or a third party provides such coverage and that the state does not pay for or otherwise provide such coverage. 10. The Special Provisions are attached hereto and hereby made a part hereof as terms and conditions of this contract. (Oy- Page 4 of 7 Pages IN WITNESS WHEREOF, the parties hereto have caused the foregoing contract to be executed by their duly authorized officers the day and year first above written. STATE OF COLORADO City of Snowmass Village BILL OWENS, GOVERNOR Contractor: Position: Mayor/Commissioner By: TOM E. NORTON Contractor. Executive Director Position: Chief/Sheriff Colorado Department of Transportation By: APPROVED AS TO FORM: John Unbewust Chief Engineer Colorado Department of Transportation City of Snowmass Village Attorney ATTEST ATTEST City of Snowmass Village Chief Clerk Clerk Colorado Department of Transportation APPROVALS FOR THE STATE CONTROLLER KEN SALAZAR ARTHUR L. BARNHART Attorney General By: By (WAIVED ON 4-17-981 GEORGE MCCULLAR, Controller JAMES MARTIN Colorado Department of Transportation Assistant Attorney General Civil Litigation Section mob Page 6 of 7 Pages SPECIAL PROVISIONS CONTROLLER'S APPROVAL 1.This contract shall not be deemed valid until it shall have been approved by the Controller of the Stale of Colorado or such assistant as he may designate.This provision is applicable to any contract involving the payment of money by the State. FUND AVAILABILITY 2.Flnancial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that purpose being appropriated,budgeted,and otherwise made available. BOND REQUIREMENT 3.If this contract involves the payment of more than fifty thousand dollars for the construction,erection,repair, maintenance,or Improvement of any building,road,bridge,viaduct,tunnel,excavation or other public work for this State,the Contractor shall,before entering upon the performance of any such work included in this contract,duly execute and deliver to the State official who will sign the contract,a god and sufficient bond or other acceptable surety to be approved by said official in a penal sum not less than one-half of the total amount payable by the terms of this contract.Such bond shall be duly executed by a qualified corporate surety conditioned upon the faithful performance of the contract and in addition,shall provide that N the Contractor or his subcontractors fall to duly pay for any labor,materials,team hire,sustenance,provisions,provendor or other supplies used or consumed by such Contractor or his subcontractor in performance of the work contracted to be done or fails to pay any person who supplies rental machinery,tools,or equipment in the prosecution of the work the surety will pay the same in an amount not exceeding the sum specified In the bond, together with Interest at the rate of eight per cent per annum. Unless such bond is executed,delivered and filed,no claim in favor of the Contractor arising under such contract shall be audited,allowed or paid.A certified or cashiers check or a bank money order payable to the Treasurer of the State of Colorado may be accepted in lieu of a bond.This provision is In compliance with CRS 38-26. 108. INDEMNIFICATION 4.To the extent authorized by law,the Contractor shall Indemnify,save,and hold harmless the State,Its employees and agents, against any and all claims,damages, liability and court awards including costs,expenses,and attorney fees incurred as a result of any act or omission by the Contractor,or Its employees,agents,subcontractors,or assignees pursuant to the terms of this contact. DISCRIMINATION AND AFFIRMATIVE ACTION 5.The Contractor agrees to comply with the letter and spirit of the Colorado Antidiscrimination Act of 1957,as amended,and other applicable law respecting discrimination and unfair employment practices(CRS 24-34-402),and as required by Executive Order,Equal Opportunity and Affirmative Action,dated August 1987.Pursuant thereto,the following provisions shall be contained in all Sate contactor subcontracts. During the performance of this contract,the Contractor agrees as follows: (a) origin,sex, will not discriminate status,, religion,ancestry,mental lor employee al applicant or'age.ThelContract of will ttake creed, affirmaatcolor, ive action national to Insure that applicants are employed,and that employees are treated during employment,without regard to the above mentioned characteristics.Such action shall include,but not be limited to the following:employment upgrading,demotion or transfer,. recruitment or recruitment advertising;lay-offs or terminations;rates of pay or other forms of compensation;and selection for training,including apprenticeship.The Contractor agrees to post In conspicuous places,available to employees and applicants for employment,notices to be provided by the contracting officer setting forth provisions of this non-discrimination clause. (b) qualified d applicanitsiwillreceive solicitations consideration for employment itout regard to race,creed,color,national origin, that status, religion,ancestry,mental or physical handicap,or age. (c) The Contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, notice to be provided by the contracting officer,advising the labor union or workers' representative of the Contractor's commitment under the Executive Order, Equal Opportunity and Affirmative Action,dated August 1987,and rules,regulations,and relevant Orders of the Governor. (d) The Contractor and labor unions will furnish all Information and reports required by Executive Order, Equal Opportunity and Affirmative Action of August 1987,and by the rules,regulations and Orders of the Governor,or pursuant thereto,and will permit access to his books,records,and accounts by the contracting agency and the office of the Governor or his designee for purposes of investigation to ascertain compliance with such rules regulations and orders. (e) A labor organization will not exclude any individual otherwise qualified from full membership rights in such labor organization,or expel any such Individual from membership in such labor organization or discriminate against any of Its members In the full enjoyment work opportunity because of race,creed,color,sex,national origin,or ancestry. r � Page 6 of 7 Pages (f) A labor organization,or the employees or members thereof will not aid,abet,incite,compel or coerce the doing of any act defined in this contract to be discriminatory or obstruct or prevent any person from complying with the provision of this contract or any order issued thereunder,or attempt,either directly or indirectly,to commit any act defined in this contract to be discriminatory. (g) In the event of the Contractors noncompliance with the non-discrimination clauses of this contract or with any of such rules, regulations,or orders,this contract may be canceled,terminated or suspended in whole or in part and the Contractor may be declared Ineligible for further State contracts in accordance with procedures,authorized in Executive Order,Equal Opportunity and Affirmative Action of August 1987 and the rules,regulations,or orders promulgated In accordance therewith,and such other sanctions as may be Imposed and remedies as may be invoked as provided in Executive Orders,Equal Opportunity and Affirmative Action of August 1987,or by rules,regulations,or orders promulgated in accordance therewith,or as otherwise provided by law. (h) The Contractor will include the provisions of paragraphs(a)through(h)in every subcontract and subcontractor purchase order unless exempted by rules,regulations,or orders Issued pursuant to Executive Order,Equal Opportunity and Affirmative Action of August, 1987,so that such provisions will be binding upon each subcontractor or vendor.The Contractor will take such action with respect to any sub-contracting or purchase order as the contracting agency may direct,as a means of enforcing such provisions,Including sanctions for non-compliance;provided,however,that in the event the Contractor becomes involved In,or Is threatened with, litigation,with the subcontractor or vendor as a result of such direction by the contracting agency,the Contractor may request the State of Colorado to enter Into such litigation to protect the interest of the State of Colorado. COLORADO LABOR PREFERENCE fie.Provisions of CRS 8-17-101 &102 for preference of Colorado labor are applicable to this contract M public works within the State are undertaken hereunder and are financed in whole or in part be State funds. b.When a construction contract for a public project is to be awarded to a bidder,a resident bidder shall be allowed a preference against a non-resident bidder from a State or foreign country equal to the preference given or required by the State or foreign country In which the non-resident bidder Is a resident.If it Is determined by the officer responsible for awarding the bid that compliance with this subsection.06 may cause denial of federal funds which would otherwise be available or would otherwise be Inconsistent with requirements of Federal law,this subsection shall be suspended,but only to the extent necessary to prevent denial of the moneys or to eliminate the Inconsistency with Federal requirements(CRS 8.19-101 and 102). GENERAL 7.The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the Interpretation,execution, and enforcement of this contract.Any provision of this contract whether or not incorporated herein by reference which provides for arbitration by any extra-judicial body or person or which is otherwise In conflict with said laws,rules,and regulations shall be considered null and void.Nothing contained In any provision Incorporated herein by reference which purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at law whether by way of complaint, defense,or otherwise.Any provision rendered null and void by the operation of this provision will not Invalidate the remainder of this contract to the extent that the contract Is capable of execution. 8.At all times during the performance of this contract,the Contractor shall strictly adhere to all applicable federal and State laws,rules, and regulations that have been or may hereafter be established. 9.Pursuant tor2 a amended), e Controller a withhold debts owed to State under the Intercept system (a unpaid chid support o child umoo rt art ar es;(b)unpaid balance of tax,accrued Interest specified In Article 21,Mile 39,CRS;©un paid loans due to the Student Loan Division of the Department of Higher Education;(d)owed amounts required to be paid to the Unemployment Compensation Fund;and(e)other unpaid debts owing to the State or any agency thereof,the amount of which is found to be owing as a result of final agency determination or reduced to judgment as certified by the controller. 10.The signatories aver that they are familiar with CRS 18-8301,et.seq., (Bribery and Corrupt Influences)and CRS 18.8-401,at seq., (Abuse of Public Office),and that no violation of such provisions Is present. 11.The signatories aver that to their knowledge,no State employee has any personal or beneficial interest whatsoever In the service or property described herein: �age 7 sow PQ�of 7 Pages COLORADO DEPARTMENT OF TRANSPORTATION LEAF CONTRACT ATTACHMENT A LEAF OBJECTIVE PLAN LEAF prolect N L-47-01 Responsible Agency Snowmass Village Police Department Contract Period 1-1-01 through 12-31-01 Project Coordinator Chief Art Smythe LEAF Objective: L-47-01:To increase and improve the enforcement of the laws pertaining to alcohol and drug related traffic offenses within the City of Snowmass Village by performing dedicated DUI enforcement and activities described in the Approved Application and summarized below. Activity N Activity Description 1 Provide officers through out the term of this contract to perform dedicated DUI/DRE enforcement duties and activities within the City of Snowmass Village as stated In the Approved Application. 2 Conduct at least two sobriety checkpoints or saturation patrols during 2001. This can be in cooperation with a nearby agency, the State Patrol or solely by the Snowmass Village Police Department. 3 The Snowmass Village Police Department will be actively involved In CDOT's DUI enforcement public awareness campaign by participating in the joint efforts. This includes, but not limited to, obtaining media interviews and media outreach, hosting media ride alongs and similar activities. The Snowmass Village Police Department will report back the requested data to CDOT by the specified times. 4 Make all reasonable efforts to increase the DUI alcohol and drug related arrests within the Snowmass Village Police Department by 10%from the 2000 level. ago E COLORADO DEPARTMENT OF TRANSPORTATION LEAF CONTRACT ATTACHMENT 8 LEAF REPORTING CRITERIA LEAF Project# L-47-01 - Snowmass Village Police Department 1). Each quarter the Contractor shall submit a report to the Office of Transportation Safety in accordance with the LEAF Contract Management Manual. The Quarterly Reports will state all activity accomplishments as required by Contract Number L-47-01 during the reporting period. The Snowmass Village Police Department will use the provided LEAF Grant Manager software package when compiling data and submitting the required reports. All recipients are required to use the software so the Colorado Department of Transportation can better manage the statewide LEAF program. 2). No payment for cost incurred during the reporting period will be reimbursed by the Office of Transportation Safety if such Quarterly Reports are not current or are not compiled using the LEAF Grant Manager software program. 3). Upon completion of all LEAF activity the Snowmass Village Police Department will submit a Final Report In accordance with the LEAF Contract Management Manual. i COLORADO DEPARTMENT OF TRANSPORTATION LEAF CONTRACT ATTACHMENT C LEAF Project# L-47-01 - Snowmass village Police Department REVENUES TOTAL LEAF Funds $19,300 Personal Services: Overtime Operating Expenses: 2 - PBT Capital Equipment: 1 — Intoxilyzer 5000 EXPENSES Category LEAF Funds Personal Services $11,900 Operating expenses $800 Capital equipment $6,600 Travel expenses $ TOTAL $19,300 _7d -- TOWN COUNCIL COMMUNIQUE Meeting Date: December 4, 2000 Presented By: Stephen R. Connor, Town Attorney Subject: Resolution No. 50, Series of 2000 Overview: The Resolution appoints a new member of the Town Council to fill the vacancy created by Jack Hatfield's resignation. The Resolution contingently appoints the new member effective upon the effective date of Jack's resignation, January 15, 2001. The Town Council has received applications for appointment from Bill Boineau, Kevin Costello and Bob Purvis. Interview of the applicants are scheduled during the meeting. Recommendation: Determine who the new member is and then adopt the Resolution. TOWN OF SNOWMASS VILLAGE TOWN COUNCIL RESOLUTION No. 50 SERIES OF 2000 A RESOLUTION APPOINTING (BILL BOINEAU, KEVIN COSTELLO OR BOB PURVIS)TO THE OFFICE OF MEMBER OF THE TOWN COUNCIL TO FILL THE VACANCY CREATED BY THE RESIGNATION OF JACK HATFIELD. WHEREAS, Town Council Member Jack Hatfield was elected to the Board of County Commissioners of Pitkin County, Colorado at the November 7, 2000 election; and WHEREAS, Hatfield has determined that his duties and responsibilities as a County Commissioner will preclude him from continuing to serve as a Member of the Town Council; and WHEREAS, Hatfield submitted his resignation to the Town Council to be effective on January 15, 2001; and WHEREAS, Home Rule Charter Section 3.8 Vacancies states as follows: An elected officer shall continue to hold office until a successor is duly qualified. An elective office shall become vacant whenever any officer is removed, recalled, dies, becomes incapacitated, resigns, ceases to be a resident of the Town or is convicted of a felony. Within thirty (30) days after a vacancy occurs, the remaining Council Members shall choose by majority vote a duly qualified person to fill such vacancy on an interim basis until the next municipal election. If three or more vacancies exist simultaneously the remaining Council shall, at the next regular meeting of the Council, call a special election to fill such vacancies, provided there will not be a general municipal election within ninety (90) days; and WHEREAS, the Town Council has caused notice to be published and posted requested interested electors to submit applications for consideration for appointment as a member of the Town Council; and WHEREAS, Bill Boineau, Kevin Costello and Bob Purvis submitted applications son for consideration for appointment and were interviewed by the Town Council on December 4, 2000; and WHEREAS, the Town Council has considered the information submitted and the testimony given by the applicants, comment from the public and selected (Bill Boineau, Kevin Costello or Bob Purvis)to fill the Hatfield vacancy; and WHEREAS, the Town Council has determined that (Bill Boineau, Kevin Costello or Bob Purvis) shall immediately participate in the business of the Town Council as a nonvoting ex-officio member to provide a seamless transition upon assumption of his duties as a Member of the Town Council on January 15, 2001; and WHEREAS, the Town Council finds that the adoption of this Resolution is necessary for the immediate preservation of the public health, safety and welfare. NOW, THEREFORE, BE IT RESOLVED, by the Town Council of the Town of Snowmass Village, as follows: 1. Appointment of Town Council Member. (Bill Boineau, Kevin Costello or Bob Purvis) is hereby appointed to the office of Member of the Town Council to commence upon the effective date of the resignation of Jack Hatfield. (Bill Boineau, Kevin Costello or Bob Purvis) shall take his oath of office, as required by Section 3.9 of the Home Rule Charter at the meeting of the Town Council to occur on January 15, 2001, and upon entering upon the duties of Member of the Town Council shall serve until the next regular municipal election occurring on November 5, 2002 municipal election, or until his successor is elected and qualified. 2. Severability. If any provision of this Resolution or application hereof to any person or circumstance is held invalid, the invalidity shall not affect any other provision or application of this Resolution which can be given effect without the invalid provision or application, and, to this end, the provisions of this Resolution are severable. READ, APPROVED AND ADOPTED by the Town Council of the Town of Snowmass Village on December 4, 2000 upon a motion by Council Member , the second of Council Member , and upon a vote of_ in favor and _against, Council Member Hatfield recused from voting, Council Member Mercatoris absent with prior authorization. TOWN OF SNOWMASS VILLAGE -73- T. Michael Manchester, Mayor ATTEST: Trudi Worline, Town Clerk I�� November 29, 2000 Town of Snowmass Village 0016 Kearns Road Snowmass Village, CO 81615 Dear Town Council & The Community-Resort of Snowmass Village: As a result of my recent election to the Pitkin County Board of County Commissioners, I respectfully submit my resignation for the seat I have held for the last six years on the Town Council. The effective date will be January 15, 2001, at the end of the Town Council Work Session. In effect, this will allow the swearing in of my replacement at the beginning of the regular meeting at 4:00 p.m. I want to thank the people of Snowmass Village for their encouragement and support, the staff for the fine job they've done, the various boards for the "labor of love" they have exhibited and the Town Council for the effective working relationship we've had over the years. I'm privileged to have been part of the team! Sincerely, 9Ja Hatfield ;745�goo TO: SNOWMASS VILLAGE TOWN COUNCIL FROM: GARY SUITER, TOWN MANAGER RE: MANAGER'S REPORT DATE: NOVEMBER 30, 2000 rrrrwwwwwrrrrrrrrwwwwwwwwwwwwrrrrrrrrrrrrrrwrrrrrwwwwwwwrrrrrrrrrrwwwwwrwwwrwwwrrwrrrrrrr rrrrrrrwrr:rrrrwww SNOWMELT ROAD LEAK About two weeks ago, the Road Division staff installed the "stop leak" in the upper Snowmelt Road heating system. At this time, they are not reporting any leaks. The road seems to be performing better than it was last year, however, that is a not guarantee that leaks will not reappear. For now, things look good. PARK SHELTER You will note in the Status Report that the Park Shelter installation will be delayed until next spring. In short, the manufacturing process was not completed until November. The manufacturing process took longer because the shelter was customized and strengthened for added wind and snow loads. The contractor was ready to mobilize, weather permitting. However, the temperatures were to low in November to ensure quality concrete work. TUBING HILL For your information Town Staff has renewed the Annual Temporary Use Permit to allow the operation of"Tube Town" on Assay Hill. This will include the surface lift and the warming Yurt. The operation is generally consistent with parameters established last year, including night lighting. If your have further questions please contact Dean Stahman in the Community Development Department. *METLTON I TRAIL CONNECTOR About a month ago, Town Council requested that I draft a letter to the Snowmass Village Homeowner's Association requesting permission to install a connector trail from Melton I to the Moebuis residence. The draft letter is ready but is generic in nature and needs more specifics. Bernadette informs me that the Trails Committee has not identified this trail as a priority. Please provide me with additional direction. I want to be sure we're all on the same page. CREEKSIDE POND FENCE Craig informs me that the contractor will have the final section of fence installed by the Creekside sediment pond by December 15°i. COUNCIL RETREAT A reminder that the Council Retreat has been moved back one week to December 13"', 8:30 a.m:at the Conference Center. This will be an all day retreat. Please mark your Calendars. *Response requested SNOWMASS VILLAGE TOWN COUNCIL WORK SESSION SUMMARY 09-13-00 COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Jack Hatfield, Doug Mercatoris COUNCIL MEMBERS ABSENT: Kevin Costello, Mark Brady STAFF PRESENT: Gary Suiter, Town Manager; Marianne Rakowski, Finance Director; Steve Connor, Town Attorney; Hunt Walker, Public Works Director; David Peckler, Tansportation Manager; Carey Shanks, Assistant to the Town Manager; Rhonda B. Coxon, Deputy Town Clerk PUBLIC PRESENT: Bob Purvis, Madeleine Osberger, John Francis, Patrick Leto, Arnie Mordkin, Mark Moebius, Rick Griffin and other members of the public interested in today's Agenda items. The Work Session began at 3:05 p.m. BALLOT QUESTION DISCUSSION Pool Ballot Question Marianne Rakowski, Finance Director, asked the Town Council if they would like the amount of the debt question for the pool to include the bond issuance cost. Council discussed the question and requested changes. After further discussion, Council directed Rakowski to include the issuance cost on the ballot language which would make the amount of the debt $2.310 million. Rodeo Ballot Questions After a lengthy discussion and comments from the public, Council directed staff to provide a resolution at the next Council Meeting that would include draft ballot language for discussion and Council action at that time. Costello and Hatfield stated their objection to placing this issue on a ballot at this time. Mayor Manchester and Council Member Mercatoris were in favor of the ballot issue. 97 Ism 09-13-00tc Page 2 SNOWMASS VILLAGE MALL BUSINESS IMPROVEMENT DISTRICT DISCUSSION NOTE: Mayor Manchester determined that this item would be discussed as the first Item of the Special Meeting immediately following this Work Session. Work Session ended at 3:30 p.m. Submitted By: Rhonda B. Coxon, Deputy Town Clerk SNOWMASS VILLAGE TOWN COUNCIL WORK SESSION SUMMARY 11-13-00 COUNCIL PRESENT: T. Michael Manchester, Kevin Costello, Jack Hatfield, Douglas Mercatoris COUNCIL ABSENT: Mark Brady STAFF PRESENT: Gary Suiter, Town Manager; Chris Conrad, Planning Director; Steve Connor, Town Attorney; Hunt Walker, Public Works Director; Art Smythe, Chief of Police PUBLIC PRESENT: Gideon Kaufman, Madeleine Osberger. Bob Purvis, Dick Virtue, Arnold Mordkin, Bill Boineau, John Dresser The Work Session began at 3:13 p.m. CARETAKER F.A.R. DISUCSSION Chris Conrad, Planning Director, explained that under the current rules, tenants would not be able to increase the floor area. He stated he has provided regulations regarding caretaker units and floor area ratios for Council reference. Gideon Kaufman, representing the clients that live in a caretaker unit in question, asked if Council would consider amending the Land Use Code to accommodate his client's request. He explained that the house currently exceeds the F.A.R. and requested approval to expand the 400 sq. ft. caretaker unit to 750 sq. ft. Kaufman also noted that the unit would be a mandatory rental within the employee housing pool and would not create a visible impact to the surrounding community. After further discussion, Council recommended that the Planning Commission review the request and provide a recommendation to Council. TIMBERS CONSTRUCTION MANAGEMENT PLAN AMENDMENT DISCUSSION Chris Conrad, Planning Director, noted that there are some areas within Construction Management Plan that need to be discussed with the applicant. Jim Truelove, Rich Greer and other members of the Timbers team were present to discuss the issues with Council. Conrad explained that the start time has been delayed creating a need to modify the Construction Management Plan. He further explained that the Project Manager is requesting use of the staging area for a longer period of time, for a storage and parking area. �1 11-13-OOws Page 2 Other items discussed were Faraway Road improvements, dust control, the need to keep mud off of both Faraway Road and Brush.Creek Road, chaining truck tires during snow conditions, the dip in the downhill lane on Brush Creek Road, the pick-up and drop-off location for parents bringing children to the bus stop, trail closure dates, lighting on site, the Erosion Control Plan and the ski trail. Truelove also requested that they be allowed to start two rubber tire tractors at 6:30 a.m., to use for snow removal purposes, instead of the agreed upon time of 7:30 a.m. start time. Council agreed to allow one piece of equipment to start at 7:00 a.m. Town Council reiterated the importance of the Ridge Ski Trail being operational by the date agreed upon. Council stated that the trail is of great concern to the Ridge Homeowners. The Work Session ended at 4:00 p.m. Submitted By: Rhonda B. Coxon, Deputy Town Clerk g6go SNOWMASS VILLAGE TOWN COUNCIL WORK SESSION SUMMARY 11-27-2000 COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Jack Hatfield,Arnold Mordkin, and Dick Virtue COUNCIL MEMBERS ABSENT: Douglas Mercatoris was granted a leave of absence. STAFF PRESENT: Gary Suiter, Town Manager; Donna J. Garcia, Secretary/Records Clerk PUBLIC PRESENT: No members of the Public were present. The Work Session began at 10:35 A.M. COUNCIL COMMENTS Hatfield explained that he would be taking the Oath of Office as Pitkin County Commissioner on January 9, 2000. Council discussed several accomplishments necessary before Hatfield resigns from Council. Those items included amending the Land Use Code, Snowmass Club Phase II Sketch Plan review, construction on thirty percent (30%) slopes, time allowed for re-submission of applications previously denied by Council and the revisions to the Comprehensive Plan Buildout Chart. Manchester directed the Town Manager to have the Planning Director provide a memo to Council outlining the desired list of items that need to be accomplished as well as a timeline associated with the items. Council also requested that the items be finalized in Ordinance form no later than January 15, 2000. Council requested that January, 2001 Council Meetings be scheduled for January 2na, 8t', and 15t". Council also requested that Work Session time be scheduled for strategic planning. Manchester requested a Work Session specifically to discuss transportation issues. After further discussion, Council determined that the Transit Plaza discussions will continue after Hatfield's vacancy on Council has been filled in order that the new Council Members can be transition in order to update the new Council members on the details, history, accomplishments and future plans regarding the Transit Plaza. 000 woo 11-27-00ws Page 2 Hatfield suggested that Council wait until after the December 13, 2000 Council Retreat to discuss the Rural Transportation Authority (RTA) and Roaring Fork Transportation Authority (RFTA) issues. He also suggested that Council form three separate committees to assist Council with purchase of the Rodeo parcel, Community Pool, and Housing issues. Manchester requested that Work Session time be scheduled for Wednesday, January 20, 2000, from 9:00 a.m. to 1:00 p.m., to specifically discuss Transportation and the Strategic Plan for the Winter months. Manchester suggested that Council take advantage of the Winter months to look at other facilities within the State for ideas for the Transit Plaza. He suggested Council travel to Telluride, as one in a series of planned trips, to gain an understanding of how their Transportation system operates. In order to reserve time for these trips, Manchester suggested that Council tentatively schedule the week of January 17th, 18th and 19th or the week of January 29th 30th and 31st Mordkin announced that he would be out of Town from January 24th through January 28th. Virtue stated that he would be out of Town from January 8 to January 13, 2000. In response to a question posed by Mordkin of whether or not Martin Luther King holiday is observed by the Town, Suiter explained that the Town offices are open for business on that day. Mordkin requested that future Council packets be put into a loose-leaf binder and separated by topic. Manchester suggested that the packets be copied double- sided for conservation/recycling purposes. The Town Manager stated that the Town Clerk's staff would comply and conduct a test on copying Council packets double-sided using a loose-leaf binder. Hatfield wondered when Council needs his letter of resignation and would like it to be timed with finalization of the Snowmass Club issue. Manchester stated that Council needs his letter this week. Manchester requested that Hatfield submit a letter of resignation within the upcoming week. Council discussed the process of interviewing applicants and the preferred voting process for the Council Member vacancy. Hatfield stated that he would like to participate in the interview process, but would defer to the new Council to make the final decision. Mordkin agreed that Hatfield be present at the interviews. Manchester explained that the time of appointing a new Council Member would be contingent upon Hatfield's resignation. He explained that a vacancy does not occur until a letter of resignation is submitted. mom 11-27-00ws Page 3 Manchester requested that a Resolution appointing a new Council Member to fill the vacancy be included on the December 4, 2000 Regular Town Council Meeting Agenda. Hatfield stated that his resignation date would be based upon items included in the Planning Director's list of accomplishments. The Work Session ended at 11:10 a.m. Submitted By: Donna J. Garcia, Secretary/Records Clerk do SNOWMASS VILLAGE TOWN COUNCIL SPECIAL MEETING MINUTES 09-13-00 Mayor T. Michael Manchester called to order the Special Meeting of the Snowmass Village Town Council on Wednesday, September 13, 2000 at 3:30 p.m. COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Jack Hatfield, Doug Mercatoris, Kevin Costello COUNCIL MEMBERS ABSENT: Mark Brady STAFF PRESENT: Gary Suiter, Town Manager; Marianne Rakowski, Finance Director; Steve Connor, Town Attorney; Hunt Walker, Public Works Director; David Peckler, Tansportation Manager; Carey Shanks, Assistant to the Town Manager; Rhonda B. Coxon, Deputy Town Clerk PUBLIC PRESENT: Bob Purvis, Madeleine Osberger, John Francis, Patrick Leto, Arnie Mordkin, Mark Moebius, Rick Griffin and other , members of the public interested in today's Agenda items. SNOWMASS VILLAGE MALL BUSINESS IMPROVEMENT DISTRICT DISCUSSION Council Member Mercatoris stepped down from the table due to a conflict of interest as a Mall business owner. This item was originally scheduled for discussion at today's Work Session. Gary Suiter, Town Manager, informed Council that formation of the Business Improvement District (BID) was not feasible at this time. He explained that formation of the District required approval by an emergency ordinance, a meeting of the BID Board followed by adoption of ballot language for the November 7, 2000 Regular Election. The Town Attorney stated that the Town's Bond Counsel was not comfortable with the timeframe allowed for this bonding question. Suiter suggested that this ordinance follow normal time procedures and that this ordinance requires an unanimous vote of the Council. 09-13-00.tc Page 2 Council Member Hatfield noted that he is not able to support the BID at this time. He explained that constituents feel the process is moving forward too fast and suggested further discussion and investigation of the Comprehensive Parking Plan. Hatfield requested Council proceed in a more reasonable manner. Pat Leto and John Francis expressed their opinions and displeasure with Council Member Hatfield's decision. Leto said the decision should be left up to the voters by placing a question on the November 7, 2000 Election ballot. Mayor Manchester stated that he is in favor of forming the BID as a mechanism to provide funding for a necessary project that would sustain our commercial core, whether it be at this time or in the future. He stated his objection to approving formation of a BID by emergency ordinance and further stated that he will continue to work toward bringing this project to fruition. Suiter explained that a delay would allow additional time to educate the public, further investigate and plan the BID as well as time to investigate other options that may produce the necessary results. After further discussion, Council recommended continuing with the design refinements of the Transit Project and to include the BID formation Ordinance on the first meeting in October, 2000. Item No. 1: PUBLIC HEARING - NOTICE OF PUBLIC HEARING CONCERNING THE CREATION OF THE SNOWMASS VILLAGE MALL BUSINESS IMPROVEMENT DISTRICT, IN ACCORDANCE WITH THE STATUTORY PROVISIONS SET FORTH AT 31-25- 1201, ET SEQ. OF COLORADO REVISED STATUTES. THE GENERAL DISCRIPTION OF THE BOUNDARIES AND SERVICE AREA OF THE PROPOSED DISTRICT IS COMMERCIALLY ASSESSED REAL PROPERTY GENERALLY LOCATED ON OR ABUTTING THE SNOWMASS VILLAGE MALL, INLCUDING WITHOUT LIMITATION THE GATEWAY BUILDING, EXCEPTING THE CONDOMINIUM OWNED BY THE TOWN OF SNOWMASS VILLAGE Mayor Manchester opened the Public Hearing at 3:59 p.m. Manchester noted for the record that Council does not support creation of the BID by emergency ordinance but does support the formation of the BID. There being no further comments, Manchester continued the Public Hearing to the Regular Meeting scheduled for October 2, 2000 at 4:00 p.m. 09-13-00tc Page 3 Item No. 3: ADJOURNMENT There being no further business, Manchester made a motion to adjourn the Special Meeting, seconded by Costello. The motion to adjourn was approved by a vote of 3 in favor to 0 opposed. Council Member Brady was absent. The Meeting adjourned at 4:02 p.m. Submitted By, Rhonda B. Coxon, Deputy Town Clerk woo SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES 11-13-00 Mayor T. Michael called to order the Regular Town Council Meeting on Monday, November 13, 2000 at 4:01 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Jack Hatfield, Doug Mercatoris, Kevin Costello COUNCIL MEMBERS ABSENT: Mark Brady STAFF PRESENT: Gary Suiter, Town Manager; Steve Connor, Town Attorney; Carey Shanks, Assistant to the Town Manager; Hunt Walker, Public Works Director; Craig Thompson, Community Development Director; Art Smythe, Chief of Police; Robert Voigt, Senior Planner; Chris Conrad, Planning Director; Joe Coffey, Housing Manager; Rhonda B. Coxon, Deputy Town Clerk PUBLIC PRESENT: Ellen Osborn, Madeleine Osberger, Bob Purvis, Dick Virtue, Arnold Mordkin, Bill Boineau, John Dresser, Item No. 2: PUBLIC HEARING AND ACTION — RESOLUTION NO. 41, SERIES OF 2000 TO RECEIVE PUBLIC COMMENT AND ACTION ON A RESOLUTION CONCERNING AN ANNUAL TEMPORARY USE PERMIT APPLICATION BY THE ASPEN SKIING COMPANY TO PERMIT THE STORAGE OF UP TO 10,000 CUBIC YARDS OF DIRT ON LOT 44, DIVIDE SUBDIVISION Mayor Manchester opened the Public Hearing at 4:02 p.m. Dean Stahman, Senior Planner, stated that all submission and notification requirements have been met by the applicant according to the Snowmass Village Municipal Code. Bill Boineau informed Council that the Divide Homeowners have met and are working together with the Aspen Skiing Company to address issues related to this application. There being no further public comments, Manchester closed the Public Hearing at 4:03 p.m. �v� 11-13-00tc Page 2 Hatfield made a motion to approve Resolution No. 41, Series of 2000, seconded by Costello. The Planning Director stated that at this stage of construction for the Timbers, and with Winter weather approaching, this might not occur until the Spring of 2001. Richard Virtue stated his concern of the trucks dropping dirt at the intersection of the Ditch Trail and Divide Road, causing a hazard for skiers. Mercatoris requested that language be added to the Resolution, which states that the applicant shall maintain a ski access from Parking Lot E to the Slot ski run. Hatfield stated a concern regarding truck traffic stopping in an appropriate location at the Divide/Brush Creek Road intersection. A representative of the Aspen Skiing Company stated that the dirt under discussion is not available at this time and if Winter conditions persist may not be moved until Spring 2001. Costello outlined several outstanding issues identified including if the Slot ski run will be impacted, if the dirt will be moved, the incomplete plan for constructing a road in order to relocate the dirt and the need for a flag person at the intersection of Brush Creek Road and Divide Road. After further discussion, Hatfield withdrew his motion to approve and made a motion to table this Resolution to the November 20, 2000 Council Meeting at 4:00 p.m., to allow time for staff to meet with the applicant and revise the Resolution. Mercatoris seconded the motion. The motion to table was approved by a vote of 4 in favor to 0 opposed. Council Member Brady was absent. Item No. 3: PUBLIC HEARING — 2001 ROAD MILL LEVY TO RECEIVE PUBLIC COMMENT THE TOWN OF SNOWMASS VILLAGE ROAD MILL LEVY FUND FOR THE YEAR 2001 Mayor Manchester opened the Public Hearing at 4:20 p.m. The Finance Director stated that there have been no changes to this Fund since the Budget Hearings. The Public Works Director referred to a draft list of road projects for 2001 and explained that Town Roads will need little work in 2001, which will allow staff to use the funds for other necessary work within Town right-of-ways, such as drainage repair and tie wall repair in the numbered lots, which will allow staff to apply additional funding toward the repair of upper Snowmelt Road. He reported that the leak on Snowmelt Road has not been located to date. The tubes in the area of the leak have been sealed off in order to retain the Snowmelt fluid and staff has ordered a substance designed to stop leaks, although it is not guaranteed to do so. In the meantime, the Road crew has been maintaining the surface as they would a steep road under Winter conditions with the use of ice ridges and de-icer solutions. There being no further comments from the public, Mayor Manchester closed the Public Hearing at 4:25 p.m. /gS 00 11-13-00tc Page 3 Item No. 4: PUBLIC HEARING — 2001 PROPOSED BUDGET TO RECEIVE PUBLIC COMMENT ON THE TOWN OF SNOWMASS VILLAGE PROPOSED BUDGETS FOR THE YEAR 2001 Mayor Manchester opened the Public Hearing at 4:26 p.m. The Finance Director explained that changes requested by Council during the Budget Hearings have been made to the document. She stated that the General Reserve increased by approximately $8,000 and one addition was made to the Real Estate Transfer Tax Fund to allow for paving the Rodeo Lot. She also stated that copies of the budget are available at the Town Clerk's Department and have been provided at this Meeting for public review. The formal printed copy of the Budget will be available by the end of January 2001. There being no further comments from the public, Mayor Manchester closed the Public Hearing at 4:27 p.m. Item No. 5: FIRST READING — ORDINANCE NO. 26, SERIES OF 2000 AN ORDINANCE AMENDING THE 2000 BUDGET FOR ALL FUNDS FOR THE TOWN OF SNOWMASS VILLAGE Hatfield made a motion to approve First Reading of Ordinance No. 26, Series of 2000, seconded by Mercatoris. There being no discussion, First Reading was approved by a vote of 4 in favor to 0 opposed. Council Member Brady was absent. Item No. 6: RESOLUTION NO. 42, SERIES OF 2000 A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR EACH FUND WITH THE EXCEPTION OF THE ROAD MILL LEVY FUND AND ADOPTING A BUDGET FOR THE TOWN OF SNOWMASS VILLAGE, COLORADO FOR THE CALENDAR YEAR BEGINNING THE FIRST DAY OF JANUARY, 2001 AND ENDING THE LAST DAY OF DECEMBER, 2001 Hatfield made a motion to approve Resolution No. 42, Series of 2000, seconded by Costello. There being no discussion, the Resolution was approved by a vote of 4 in favor to 0 opposed. Council Member Brady was absent. Item No. 7: RESOLUTION NO. 43, SERIES OF 2000 A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE VARIOUS FUNDS AND SPENDING AGENCIES, IN THE AMOUNTS AND FOR THE PURPOSES AS SET FORTH BELOW, FOR THE TOWN OF SNOWMASS VILLAGE, COLORADO FOR THE 2001 BUDGET YEAR 000, sum 11-13-00tc Page 4 Hatfield made a motion to approve Resolution No. 43, Series of 2000, seconded by Costello. The Finance Director stated that Council will be adopting the Mill Levy for this Budget at the December 11, 2000 Special Council Meeting. She explained that certification from the Pitkin County Assessor's Office is due to the Town by December 10, 2000. Second Reading of Ordinance No. 26, 2000 will be heard by Council on November 20, 2000. Council Members commended staff on their budgeting work. The Town Manager stated his appreciation for the budget work completed by Council and the Financial Advisory Board. There being no further discussion, the motion was approved by a vote of 4 in favor to 0 opposed. Council Member Brady was absent. Item No. 8: MANAGER'S REPORT Movie Makers The Town Manager reported that Candle Light Pictures is shooting a film in Snowmass Village, entitled Sheer Bliss. Town staff has been coordinating with the production crew and plan to issue an Administrative Temporary Use Permit for related activities. The most impactive will be closing Daly Lane on November 28, 2000. He stated that the filming schedule is included in Council's packet of information for this Meeting. Conditions will be imposed on the filmmakers. Ellen Osborn, representing Candle Light Pictures was present at the Meeting to answer questions. Voigt stated that property owners surrounding Daly Lane have been notified and flyers and newspaper notification requirements have been imposed on the filmmakers. Housing Inventory/Priority Policy The Town Manager explained that he previously provided a report identifying the that 13 employee housing units have been awarded to Town employees and Fire District employees, using the priority system implemented by Council in 1998, which amounts to a total of 5.2-percent of the Town's employee housing stock. Nine of the units, or 3.6-percent of the housing stock, is occupied by Town employees. The Town Manager explained Town and Fire District employees are added to the waiting list for rentals until the size of unit that fits their needs becomes available. When a unit becomes available the Housing Manager has the authority to use discretion when making a final decision of occupancy. After further discussion, Council determined that units rented to Town employees would be capped at 17 units. Council also directed staff not to exceed 7-percent of employee housing stock for priority employees without prior Council approval.. Hatfield requested that Snowmass Water and Sanitation District (SW&S) be allow priority for a 3-bedroom unit for use by their employees. Council agreed to allow one unit of a non-specified size for SW&S. moo 11-13-00tc Page 5 Entryway Sian In response to an inquiry made by Costello, the Community Development Director stated that staff has requested an appeal with the Colorado Department of Transportation (CDOT) to place the Entryway Sign on CDOT property at the intersection of Brush Creek Road and Highway 82, and have also approached the City of Aspen regarding the use of land owned by the City in the same area. New Council Orientation The Town Manager stated that Orientation for new Council Members is scheduled for November 30, 2000. All Council Members are invited to attend. Orientation will include a short meeting, a tour of Town offices and facilities and end with lunch and discussion at the Snowmass Club. Town Council Retreat The Town Manager stated that a Council Retreat is tentatively scheduled for December 6, 2000 at the Snowmass Conference Center. Municipal Code Update The Town Manager stated that staff is awaiting completion of the recently adopted changes to Article V of the Land Use Code, contained in Ordinance No. 15, Series of 2000, for inclusion in the Municipal Code update. He explained that the Ordinance would be sent to the codifiers as soon as possible, although completion of the update is being delayed. He confirmed that he would provide copies of the Land Use Code to the new Council Members as soon as the updated Code becomes available. Upcoming Election The Town Manager reported that Town staff is recommending an election be scheduled as soon as possible for the electorate to consider approval of the Parcel "N" Employee Housing project, and also for reconstruction of upper Snowmelt Road. He explained that these projects could exceed the limits imposed by Initiative Ordinance No. 01, Series of 2000, approved by the electorate at the November 7, 2000 Regular Snowmass Village Election. He informed Council of the need to adopt an Ordinance to clarify the language of the Initiative Ordinance for implementation purposes. The Ordinance will be submitted to Council within the upcoming month. The Town Attorney confirmed that in consideration of timing required, an election could be held in January of 2001. The Housing Manager explained that if installation of ground drainage components on the Parcel "N" project are not completed before the end of February, 2001, the project will need to be delayed until the Winter of 2001, at a substantial cost increase to the Town. Council directed the Housing Manager to set Work Session time to discuss this issue with the project owners. Council majority agreed to the need for an election as soon as possible. The Town 90141 11-13-00tc Page 6 Manager stated that a Resolution setting a date for an election will be provided to Council for review and consideration at the December 4, 2000 Regular Town Council Meeting. More Employee Housing Mercatoris requested Work Session time be set to begin discussion regarding construction of employee housing on the Draw Parcel. Community Pool/Rodeo Parcel Mercatoris requested that staff begin a planning process for construction of a community swimming pool and begin discussions in an effort for the Town to purchase the Rodeo property. Leave of Absence Mercatoris reported that a medical problem would require his absence from Council for approximately 3 months. He requested that he be granted a leave of absence from Council. Hatfield made a motion to approve a medical leave of absence for a period not to exceed three months to Council Member Mercatoris. Costello seconded the motion. The motion was approved by a vote of 3 in favor to 0 opposed. Council Member Brady was absent. Council Member Mercatoris abstained. Council will revisit this issue if an extension of the time becomes necessary. Council directed staff to draft a Resolution granting a medical leave of absence to Mercatoris, for review and approval at the next Regular Town Council Meeting. Item No. 9: DISCUSSION COMMITTEE REPORTS/COUNCIL COMMENTS/NEXT MEETING AND Item No. 10: CALENDARS Appreciation to Voters Costello stated his appreciation to the citizens of Snowmass Village for approving the election questions allowing the Town to construct a swimming pool and purchase the Rodeo property. Applications Denied Hatfield requested that Council discuss including a provision in the Land Use Code that would not allow an applicant to resubmit an application for one year after denial. � � r 11-13-00tc Page 7 COMMISSIONER HATFIELDI Hatfield stated that he would resign from the Snowmass Village Town Council in January of 2001. Due to the installation of two new Council Members and the absence of Council Member Mercatoris, he offered to remain on Council for the sake of continuity, and until it is convenient for everyone involved. Hatfield was elected on November 7, 2000 to the Pitkin County Board of Commissioners. Council Vacancy Mercatoris requested that staff solicit for applications to fill the Council vacancy that would be created at Hatfield's resignation. Council further discussed the desired means to fill the vacancy, significance of a letter of resignation from Hatfield, and appointment to fill the vacancy versus electing a new Council Member by Special Election. Council requested that advertising begin immediately to fill the vacancy. Applicants will then be interviewed by Council and appointed by a majority vote. The deadline for submitting applications was set for Wednesday, November 29, 2000 at 5:00 p.m. Council Representation on Boards & Committees Manchester reported that determination of Council representatives to attend the numerous boards and committee meetings would be made at the upcoming Council Retreat. He stated that he looks forward to working with the new Council for the next two years. RTA Meetings Mercatoris reported that Mayor Manchester will be attending the Rural Transportation Authority (RTA) meetings. He stated his appreciation to the electors for approving the ballot question creating an RTA. Interim LUC Amendment Provision Manchester explained that the Land Use Code Interim Amendment provision allowing modifications to the Land Use Code, is due to expire on December 31, 2000. The Planning Director outlined a list of minor changes which still need to be made to the Land Use Code. Bob Purvis reported to Council that Planning Commission has stated opposition to an extension of the provision. After further discussion, Council majority agreed not to extend the Interim Amendment provision. Council requested that the list of amendments be addressed as soon as possible. � ! r 11-13-00tc Page 8 Item No. 11: ADJOURNMENT There being no further business, Hatfield made a motion to adjourn the Meeting, seconded by Mercatoris. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Brady was absent. The Meeting adjourned at 6:05 p.m. Submitted By, Trudi Worline, Town Clerk 9�' - SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES 11-20-00 Mayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, November 20, 2000 at 4:08 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Kevin Costello, Jack Hatfield COUNCIL MEMBERS ABSENT: Douglas Mercatoris, Mark Brady STAFF PRESENT: Gary Suiter, Town Manager; Hunt Walker, Public Works Director; Craig Thompson, Community Development Director; Steve Connor, Town Attorney; Carey Shanks, Assistant to the Town Manager; Marianne Rakowski, Finance Director; Joe Coffey, Housing Manager; Chris Conrad, Planning Director; Jim Wahlstrom, Senior Planner; Rhonda Coxon, Deputy Town Clerk; Robert Voigt, Senior Planner; Trudi Worline, Town Clerk PUBLIC PRESENT: Brianna Mordkin, Cindy Mordkin, George Huggins, Bill Boineau, David Bellack, Gideon Kaufman, Joe Wells, Doug Allen, Anne Huber, Rocky Huber, Madeleine Osberger, Dick Virtue, Arnold Mordkin, Paul Taddune, Dick Wall, John Mele, Don Schuster, Carolyn Purvis, Bob Purvis, Bill Kane, John Skank, Gert VanMoosel, Sherri Sanzone and other members of the public interested in today's Agenda items. Item No. 3: SECOND READING — ORDINANCE NO. 19, SERIES OF 2000 AN ORDINANCE AMENDING CHAPTER 16A OF THE MUNICIPAL CODE RELATING TO ACCESSORY CARETAKER UNITS The Planning Director stated that this Ordinance received First Reading approval as amended, on October 2, 2000. He outlined changes to the Ordinance as WAX sop 11-20-00tc Page 2 requested by Council at that time. Hatfield made a motion to approve Second Reading of Ordinance No. 19, Series of 2000, seconded by Costello. Conrad stated that this issue in general will be brought to Council for further discussion at the December 11, 2000 Council Meeting. After further discussion, Manchester requested that on Page 3 of the document, under Sec. 16A-3-230, Accessory units, language be added to the bottom of paragraph (1), a, which states "except as permitted below in paragraph f., 5." Hatfield made a motion to amend the Ordinance to include the language requested by Manchester. Costello seconded the motion to amend. The motion to amend was approved by a vote of 3 in favor to 0 opposed. A roll-call vote was taken and Second Reading of the Ordinance was approved as amended, by a vote of 3 in favor to 0 opposed. Council Member Brady was absent. Mercatoris was on approved leave of absence. NOTE: Mayor Manchester stated that the following Item was previously overlooked and would be heard at this time. Item No. 2: PUBLIC NON-AGENDA ITEMS There were no Public Non-Agenda Items. Item No. 4: SECOND READING — ORDINANCE NO. 26. SERIES OF 200. 0 AN ORDINANCE AMENDING THE 2000 BUDGET FOR ALL FUNDS FOR THE TOWN OF SNOWMASS VILLAGE Hatfield made a motion to approve Second Reading of Ordinance No. 26, Series of 2000, seconded by Costello. The Finance Director stated that there had been no changes made since First Reading. After a short explanation regarding Town Building Revenues, a roll-call vote was taken and Second Reading of the Ordinance was approved by a vote of 3 in favor to 0 opposed. Council Member Brady was absent. Mercatoris was on approved leave of absence. Item No. 5: RESOLUTION NO. 28, SERIES OF 2000 A RESOLUTION APPROVING A SUBDIVISION EXEMPTION FOR LOT 2, RIDGE RUN UNIT 1, PERMITTING THE CONDOMINIUMIZATION OF THE EXISTING DUPLEX Hatfield made a motion to approve Resolution No. 28, Series of 2000, seconded by Costello. The Planning Director explained that the landowner has requested a "Hold Harmless Agreement" with the Town regarding two existing parking spaces portrayed in Exhibit "A", relating to their proximity to the edge of North Ridge Lane and in relation to possible future damage to vehicles parked in the existing parking spaces. Doug Allen, representing the landowner, stated that the approved parking spaces have existed at this location for 21 years and the ...► 1� 11-20-00tc Page 3 surface of the road now encroaches onto the landowner's property. The Public Works Director stated that the Town claims to own the pavement as well as 10- feet on either side of the pavement. Council discussed possible modification of the parking space area to increase its size, limiting the parking to compact cars only and contents of the Hold Harmless Agreement. After further discussion, Council directed staff to meet with the applicant and Town Attorney to create a Hold Harmless Agreement to the satisfaction of both parties involved. The Resolution was approved by a vote of 3 in favor to 0 opposed. Council Member Brady was absent. Mercatoris was on approved leave of absence. Item No. 6: RESOLUTION NO. 29. SERIES OF 2000 A RESOLUTION APPROVING A SUBDIVISION EXEMPTION FOR LOT 1, RIDGE RUN 1, PERMITTING THE CONDOMINIUMIZATION OF THE EXISTING DUPLEX AND MANAGER'S QUARTERS Hatfield made a motion to approve Resolution No. 29, Series of 2000, seconded by Costello. The Planning Director stated that this Resolution was provided pursuant to Council direction during previous discussion on this issue, and subsequent to the approval of Ordinance No. 19, Series of 2000 approved earlier at this Meeting. He stated that if approved by Council, this Resolution would not take affect until Ordinance No. 19 becomes effective, fifteen days from the date of this Meeting. The Planning Director explained that if the current resident is not interested in purchasing the unit at the time of sale, the owner will turn the unit over to the Town's Housing Director to be sold as an Employee Housing Unit in accordance with Chapter 17 of the Municipal Code. Council discussed guidelines related to rental of the unit, which was not addressed in this Resolution, as well as the base price to be used for resale of the unit and other issues that would affect the future price for resale of the Employee Housing unit. Paul Taddune, representing the applicant, requested that a date be set for July, 2001 to meet the requirements of Section Three, Paragraph 4, of the Resolution. He suggested that other concerns could then be addressed and provided to the Town for approval at that time. Manchester requested that the initial sales price also be required as a part of Paragraph 4. After further discussion, Council determined that additional time was necessary to allow the applicant to further clarify concerns related to the application. Hatfield made a motion to table the Resolution to December 4, 2000 at 4:00 p.m., seconded by Costello. The motion to table was approved by a vote of 3 in favor and 0 opposed. Council Member Brady was absent. Mercatoris was on approved leave of absence. I� � 11-20-00tc Page 4 Item No. 7: RESOLUTION NO. 41, SERIES OF 2000 A RESOLUTION APPROVING AN ANNUAL TEMPORARY USE PERMIT FOR THE ASPEN SKIING COMPANY TO ALLOW GRADING ACTIVITIES ON DIVIDE LOT 44 USING EXCAVATED SOILS FROM THE TIMBERS CLUB PROJECT The Planning Director stated that he has received a letter from the applicant requesting that this Item be tabled until April 2, 2001. Bill Kane of the Aspen Skiing Company, explained that due to the onset of winter weather conditions, the applicant has determined it more feasible to delay this project until the Spring of 2001. Kane agreed with a suggestion made by Mayor Manchester that the application be withdrawn and resubmitted by the applicant in 2001, at which time any further application fees will be waived by the Town. Council directed staff to waive all Town fees in relation to resubmission of this application in 2001. Item No. 8: RESOLUTION NO. 45, SERIES OF 2000 A RESOLUTION GRANTING A MEDICAL LEAVE OF ABSENCE TO DOUGLAS MERCATORIS Hatfield made a motion to approve Resolution No. 45, Series of 2000, seconded by Costello. The motion was approved by a vote of 3 in favor to 0 opposed. Council Member Brady was absent. Mercatoris was on approved leave of absence. Item No. 9: DISCUSSION ON DRAFT RESOLUTION NO. 46 SERIES OF 2000 AND DRAFT ORDINANCE NO. 28, SERIES OF 2000 A RESOLUTION CALLING FOR A SPECIAL ELECTION AND AN ORDINANCE IMPLEMENTING THE PROVISIONS OF INITIATIVE ORDINANCE NO. 1, SERIES OF 2000 AND ESTABLISHING PROCEDURES THEREUNDER The Town Attorney explained that he has met with the Town's Bond Counsel to determine appropriate ballot language. He stated that the Initiative Ordinance approved by the voters at the November 7, 2000 Regular Election allows no exceptions regarding projects planned previous to the Election. He further stated that Resolution No. 46 and First Reading of Ordinance No. 28 would be presented to Council on December 4, 2000. Manchester requested that the Ordinance specify and identify the budget year which is to be scrutinized for determining projects subject to an election, and that staff identify whether or not planning and design costs are to be included in the project cost when determining which projects are subject to an election. 11-20-00tc Page 5 The Town Manager explained that the number included in the Initiative Ordinance was a net number and does not include the total General Fund Revenues, since it excludes transfers into the General Fund from other Town Funds. The Town Attorney explained that a project that meets the cost criteria of the Initiative Ordinance is subject to an election whether or not the Town is the funding source. He further explained the time of determination for the cost of a project is irrelevant, in that at any time before, during or after the planning process for a project, if it is suspected that project costs may exceed the amount outlined in the criteria included in the Initiative Ordinance, an election should be held. He further explained that Council could reconsider the Ordinance a year after it has gone into affect. Mayor Manchester stated that the Town Clerk has indicated approximately five weeks time is necessary to provide for a Town Election. Using this time frame, if the Resolution were to be approved on December 4, 2000, an Election could be held on January 16, 2000. The Housing Director, acting as the developer for the Parcel "N" employee housing project, indicated that the January election date would provide time necessary to determine final project costs. Item No. 10: APPROVAL OF REGULAR MEETING MINUTES FOR 03-06-00, 03-20-00 09-18-00 AND 10-16-99, SPECIAL MEETING MINUTES FOR 04-10-00 AND WORK SESSION SUMMARIES FOR 02-21- 00. 06-12-00, 09-18-00, 10-02-00 AND 10-16-00 Hatfield made a motion to approve the Meeting Minutes and Work Session Summaries as listed. Costello seconded the motion. There being no changes or additions to the Minutes, the motion was approved by a vote of 3 in favor to 0' opposed. Council Member Brady was absent. Mercatoris was on approved leave of absence. NEW BUSINESS Item No. 11: OATHS OF OFFICE FOR NEW COUNCIL MEMBERS The Town Clerk administered Oaths of Office to incumbent Mayor T. Michael Manchester for a term of two years, having received the highest numberof votes for the office of Mayor at the November 7, 2000 Regular Snowmass Village Election. The Town Clerk also administered Oaths of Office to Arnold Mordkin and Richard Virtue as Council Members for the terms of four years each, having received the two highest number of votes for Council Member at the November 7, 2000 Regular Snowmass Village Election. 11-20-00tc Page 6 Mayor Manchester welcomed the new Council Members and congratulations were extended to Mayor Manchester and Council Members Arnold Mordkin and Richard Virtue. Item No. 12: ROLL CALL The Town Clerk took roll call of the newly elected Snowmass Village Town Council. COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Jack Hatfield, Arnold Mordkin, Richard Virtue COUNCIL MEMBERS ABSENT: Douglas Mercatoris was on approved leave of absence. Item No. 13: RESOLUTION NO. 47, SERIES OF 2000 A RESOLUTION EXPRESSING APPRECIATION TO KEVIN COSTELLO FOR HIS SERVICE AS COUNCIL MEMBER ON THE SNOWMASS VILLAGE TOWN COUNCIL Mayor Manchester made a motion to approve Resolution No. 47, Series of 2000, seconded by Hatfield. Manchester read the full text of Resolution 47, expressing appreciation to Costello for his service as Council Member on the Snowmass Village Town Council and presented Costello with a framed copy of the Resolution. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was on approved leave of absence. Item No. 14: RESOLUTION NO. 48, SERIES OF 2000 A RESOLUTION EXPRESSING APPRECIATION TO MARK BRADY FOR HIS SERVICE AS A BOARD MEMBER ON THE FINANCIAL ADVISORY BOARD, PLANNING COMMISSION AND AS COUNCIL MEMBER ON THE SNOWMASS VILLAGE TOWN COUNCIL Mayor Manchester read the full text of the Resolution expressing appreciation to Brady for his service on the Snowmass Village Town Council. Mordkin made a motion to approve Resolution No. 48, Series of 2000, seconded by Hatfield. A framed copy of the Resolution will be mailed to Brady. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was on approved leave of absence. Item No. 15: PUBLIC HEARING — RESOLUTION NO. 17, SERIES OF 2000 11-20-00tc Page 7 PUBLIC COMMENT AND DISCUSSION ON A RESOLUTION PROIVIDING THE TOWN COUNCIL FINDINGS AND DETERMINATION REGARDING AUTHORIZATION FOR SNOWMASS CLUB ASSOCIATES TO SUBMIT A PRELIMINARY PLANNED UNIT DEVELOPMENT APPLICATION FOR THE SNOWMASS CLUB PHASE II PROPOSAL Jim Wahlstrom, Senior Planner,explained that the Aspen Skiing Company (ASC) originally submitted a Sketch Plan on February 23, 2000 for construction of 30 condominium units. That application was withdrawn by the applicant on June 12, 2000. A revised application has recently been submitted for 21 fractional ownership units within the same area as proposed for the withdrawn submission. Wahlstrom explained that the Planning Commission has reviewed this application and provided recommendations to Council, which are included in the information packet for this Meeting. He reported that all submittal and public notification requirements have been met according to the Snowmass Village Municipal Code. Wahlstrom explained the submission includes 21 fractional owner units contained within two separate buildings located on the North and South sides of the Creek. The applicant is requesting a boundary line change to incorporate the area proposed for construction in Parcel 3, located on the South side of the Creek, into Parcel 4 on the North side of the Creek. He outlined the submission which included a height waiver for the proposed buildings, sufficient parking to accommodate the new construction, an enhancement to Brush Creek, replacing the existing tennis bubble and tennis center with permanent structures, a new club house building with a 150 parking space area, upgrade to the road system and general upgrades for the golf course. He requested that Council discuss consistency of the proposal with the Comprehensive Plan, building height and employee housing issues. Wahlstrom outlined the schedule for future Council discussions and included that a Resolution is planned to be submitted to Council for review on December 18, 2000. Council requested a site visit in the near future and a review of the proposal on December 11, 2000. Mayor Manchester read the requirements of a Sketch Plan review as written in Chapter 16A of the Snowmass Village Municipal Code. Sherri Sanzone of Design Workshop provided an overview of the site plan. John Skanks provided an overview of the architectural plan. Don Schuster of the Snowmass Club Associates, described changes made since the first Sketch Plan was submitted on February 23, 2000 and subsequently withdrawn. Hatfield suggested that the buildings be redesigned to eliminate the wall affect. Manchester stated a desire to realize the visual impact of building heights from surrounding neighborhoods and roads. _Ib� _ 11-20-00tc Page 8 Schuster explained that the building proposed for the South side of the Creek is within Parcel 3 of the Snowmass Club PUD. During the Joint Planning Process for redevelopment of the Snowmass Club PUD in 1997, Phase I and Phase II were discussed as one project at Council's request. At that time Parcel 3 was zoned Recreational and then changed to Multi-Use during the Comprehensive Plan process. It was indicated by Town staff at the time of Joint Planning that Parcel 4 could be replatted during Phase II review process, to include Parcel 3 in order to accommodate the planned development. Schuster stated that it has been anticipated throughout the processes that Parcel 3 would be included in Parcel 4 and evaluated at Parcel 4 standards. He suggested a means by which Parcel 3 could be included in Parcel 4, and by redrawing Parcel 10, could make the three Parcels equitable in size and allow the proposed building height on the South side of the Creek. Council discussed building height, redesign of the building on Parcel 3, replatting Parcel 4, possible emergency access off Brush Creek Road and employee housing. Schuster stated that the applicant believes no employee housing mitigation is necessary since the number of employees has decreased since the existence of the original Snowmass Lodge and Club. He explained that this would prove to be true if applied to the existing employee generation formula included in the current Land Use Code. The Planning Director explained that within Phase I development, two of the employee housing units were combined to create a larger unit for one of the Snowmass Club employees. This reduced the number of units constructed from 61 to 60. Council directed staff to issue an Administrative Modification, reducing the number of units within Phase I from 61 to 60, for the purposes of issuing a Certificate of Occupancy to the applicant. Council requested a discussion at the next Meeting regarding the proposed Golf Course improvements. John Male of the Snowmass Wildcat Fire District, stated that he has met with representatives of the Snowmass Club regarding emergency access, and concerns were identified regarding access to several locations on the site. The District is working with the applicant regarding this issue. Council requested that staff provide criteria necessary to amend a PUD and include follow-up discussion on issues from this Meeting, at the December 4'h Agenda. Council will attend a tour of the site on November 30 at 1:30 p.m., following new Council Members orientation. Mayor Manchester opened the Public Hearing at 5:34 p.m. Bill Boineau requested that Council and the applicant consider extending the pedestrian trail along Highline Road. Tom Yocum requested that Council consider addressing lighting pollution, which might occur on the site. Don Schuster explained 11-20-00tc Page 9 methods the applicant is using to avoid this problem. Bob Purvis requested that the area be revisited for lighting pollution after the lighting shields are in place, for both Phase I and Phase II of the development. Franz Zedlacker stated his concern regarding the increase in traffic at the Fairway Drive intersection. Mayor Manchester explained that these issues would be discussed and considered during future meetings on this application. There being no further comments from the public, Mayor Manchester continued the Public Hearing to the Regular Town Council Meeting scheduled for December 4, 2000 at 4:00 p.m. Item No. 16: MANAGER'S REPORT RTA Board Appointment The Town Manager reported that he has received a request for a Council Member to be appointed to the Rural Transportation Authority (RTA) Board. Hatfield made a motion that Mayor Manchester be appointed as Board Member and Mercatoris as Alternate on the RTA Board. Manchester stated his desire to initially attend the Board Meetings for the sake of continuity, although would like to further discuss the issue of appointing another Council Member as Board Member after the first of the new year. Mordkin reported that a citizen with transportation background has expressed an interest to serve on an RTA Citizen's Advisory Board. Manchester will inquire about the Citizen's Advisory Board at the next RTA Meeting scheduled for November 30, 2000. He invited all interested Council Members to attend. Manchester requested that Council Member appointments to the various Boards and Committees be discussed at the December 4, 2000 Regular Town Council Meeting. New Council E-Mail Referring to a list of Council Members e-mail and mailing addresses, Manchester encouraged the use of e-mail for Mayor/Council Member communication purposes. He explained the use of the Town's e-mail addresses for Council Members. E-mail addresses were provided as follows: Hatfield — hatfieldorof.net; Mordkin — mordkin a()rof.net; Virtue — virtueCu aspeninfo.com. Item No. 17: BOARD AND COMMISSION VACANCIES Manchester stated that a new member would need to be appointed to the Planning Commission since Mordkin has been elected as Council Member. He also stated that the terms of current Planning Commission Members Huggins, Purvis and Gaudin expire on January 1, 2001. The Town Manager stated that a letter of resignation from the Planning Commission has been received from Mordkin. Manchester explained that the Planning Commission's service to the Town is very valuable, and stressed the need for Council to scrutinize applicants when determining those to be appointed to the Commission. The Clerk 11-20-00tc Page 10 explained that a letter is sent from the Clerk to Board and Commission members whose terms are expiring, inquiring if they wish to serve another term. If so, they are required to submit their request in writing, and vacancies for these positions are not advertised. The letters are then provided to Council and Work Session time is set for Council to interview the applicants before appointments are made. After further discussion, Council requested that all vacancies, whether they be expiring terms or vacancies due to resignation, be advertised and applications be accepted from the general public. All applicants will then be interviewed and appointed by Council. Council directed the Clerk to advertise the vacancies and provide attendance records for all current Board and Commission members as well as applications received to fill the vacancies, to Council at the Regular Town Council Meeting scheduled for December 18, 2000. Mordkin stated that the Planning Commission has requested that Bob Purvis, who serves as an Alternate Member on the Planning Commission, be appointed as a Regular Member. He explained that Alternates attend all meeting and vote on issues when a Regular Member is absent from a Planning Commission Meeting. The Town Attorney reported that Bob Gaudin has submitted a letter to the Town requesting a medical leave of absence. He informed Council that Gaudin's term expires on January 1, 2001. Council suggested that the leave of absence be approved through December 31, 2000. After further discussion, Council directed staff to develop a Resolution of approval for a medical leave of absence for Gaudin. Council also directed the Town Attorney to contact Gaudin to determine if he wishes to reapply and submit an application to serve another term on the Commission. Item No. 18: DISCUSSION COMMITTEE REPORTS/COUNCIL COMMENTS/STATUS REPORT Comments Moved Up on Agenda Manchester and Hatfield explained Council's use of this item and requested that this Item, which appears on all Agendas, be scheduled at the beginning of the Agenda. Meadow Road Dumpster Landscapina Hatfield requested that the Landscape Architect improve the landscaping at the Meadow Road dumpster location in the Spring of 2001. Two-Sides Copies Hatfield requested that Council packets be copied two-sided rather than one- sided. Staff explained that the single-sided copying of the packet for this Meeting was due to a problem with the copier at the time of publication. !/w 400 11-20-00tc Page 11 Wildlife Officer In response to an inquiry from Hatfield, the Community Development Director explained that a second round of interviews for three applicants who have applied to fill the Wildlife Officer position vacancy is scheduled for November 21, 2000. Creekside Pond Fencing Hatfield requested an update on a previous request to complete fencing around the sediment pond located near Creekside, below Building No. 100. The Community Development Director stated that staff intends to add another section of fencing to enclose the pond before the end of the year. Water & Sanitation District Employee Housing In response to an inquiry from Hatfield, Manchester stated that Council previously determined that they would consider an employee housing priority for the Snowmass Water and Sanitation District when a written request is received from the District. Hatfield will provide the written request for discussion at the December 4, 2000 Town Council Meeting. Hatfield reported that the new Water and Sanitation Manager is Robert Garcia. Fairway Drive Homeowners Sign In response to an inquiry from Hatfield, the Town Manager reported that in a previous year, the Town provided funding to the Fairway Drive Homeowners for a sign and landscaping at the Owl Creek Road/Fairway Drive intersection. He explained that funding of government dollars was made for a private subdivision sign and landscaping, of which staff did not recommend approval. He explained that the landscaping and survey were never completed. Hatfield requested that staff send a letter to the Fairway Drive Homeowners requesting a status report on the unfinished work. Staff Commendation Hatfield commended Planning staff on the written information related to Snowmass Club Phase ll, which was provided in the packet for this Meeting. He discussed the format for application presentations at Council Meetings and agreed that staff should maintain control of the discussions. Manchester requested that Council and staff discuss the outcome of presentations after each review process in order to improve the review process. Status Report Manchester explained the need and Council utilization of the Status Report. 11-20-00tc Page 12 Election Process Manchester requested Work Session time be set to discuss election changes regarding deadlines for Council vacancy applications and the election process in general. Mordkin stated that he received complaints from electors of Snowmass Village ballot being separate from that of Pitkin County, creating the need for voters to vote two ballots at two different locations. He also stated that he experienced a problem voting with the current equipment. The Town Clerk explained that purchasing new election equipment to replace the obsolete equipment currently owned by the Town, is budgeted for 2001. She stated that she is in the process of forming an Election Commission to assist with the purchase of appropriate and desirable election voting equipment. Item No. 19: CALENDARS Community Advisory Committee Manchester reported that he attended the ASC Community Advisory Committee Meeting on November 16, 2000. The topic of conversation was Aspen Skiing Company's new Internet Web Page. He encouraged everyone to visit the site located at aspensnowmass.com on the Internet. He also encouraged the Snowmass Village Resort Association (SVRA) to review the business connections located on the site to identify some Snowmass Village businesses which were not included. Telecommunications for the Valley Committee Bill Boineau reported that a Telecommunications for the Valley Committee Meeting is scheduled for December 5, 2000. A representative from Quest will report on government activity, cost reductions and the Beanpole Act. Boineau stated that he will be attending the meeting and requested that the Town's Computer Specialist also attend. He will provide a Meeting report to Council. Manchester reported that the Sub-Committee working on telecommunications has become overwhelmed and is now making an effort to raise funds for the development of a non-profit organization, which would address valley telecommunications issues. Employee Housina Guidelines Mordkin requested copies of guidelines for both sale and rental of employee housing. Changes to Resolution/Ordinance Headings Mordkin requested changes to Meeting Agenda Item headings for Resolutions and Ordinances. He explained that the current wording assumes approval of the documents. After further discussion, Council directed staff to change the I �V 11-20-00tc Page 13 headings and include the language "in consideration of an Ordinance (or Resolution) approving..." Professional Trainino Services Mordkin requested that the corporate trainer, Mora Zacoris, be invited to provide training to Council for the development of skills on interaction among Council as well as with the public. He highly recommended Zacoris, who was hired by the Town to provide training to the Planning Commission. Manchester stated that this topic would be further discussed at the Council Retreat. Virtue recommended that Zacoris return to provide training to the Planning Commission due to the number of new members that will be on the Commission after January 1, 2001. Conservation Area/Two Creeks Mordkin requested that staff control parking at the Conservation Space area located by the previously proposed Nature Center site. Manchester requested that this topic be discussed at a future Council Meeting. The Public Works director will provide deterrents to vehicle parking in the meantime. SVRA CEO Mordkin reported that a new CEO has been hired by the SVRA Board of Governors and will begin his duties on December 1, 2000. Manchester requested time for a discussion with the SVRA Board Members in the near future. SVRA Events & Activities Committee Mordkin reported that he has agreed to participate as a member on the SVRA Events & Activities Committee. He reported future activities planned for movies, the evening fire pit and teen dances (in conjunction with the ASC). Manchester requested that this Committee be included on the list of Council representatives to Boards and Committees. Mordkin requested that Council discuss a permanent Council-represented voting seat on the SVRA Board of Governors. Manchester requested that this issue be discussed at the Council Retreat scheduled for December 6, 2000. Item No. 20: EXECUTIVE SESSION DISCUSS WOODRUN V DUMPSTER, RODEO PARCEL AND 7- STAR RANCH TRIANGLE PARCEL ACQUISITION At 8:16 p.m., Hatfield made a motion to convene to Executive Session to discuss Woodrun V Dumpster, Rodeo Parcel and 7-Star Ranch triangle parcel acquisition. Mordkin seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Mercatoris was on approved leave of absence. 11-20-00tc Page 14 At 9:24 p.m. Hatfield made a motion to reconvene the Regular Meeting, seconded by Virtue. The motion was approved by a vote of 4 in favor to 0 opposed. Mercatoris was on approved leave of absence. Item No. 21: SEVEN STAR RANCH FINAL PUD REQUEST FOR EXTENSION The Town Manager submitted a letter received from representatives of Seven Star Ranch, requesting an extension of time for Final Review of the Seven Star Ranch PUD. The applicant was present at the Meeting and enforced the request for extension. After further discussion Hatfield made a motion to approve the request for extension of time to February 6, 2001, seconded by Virtue. The motion was approved by a vote of 4 in favor to 0 opposed. Mercatoris was on approved leave of absence. Item No. 22: ADJOURNMENT There being no further business, Hatfield made a motion to adjourn the Meeting, seconded by Mordkin. The motion was approved by a vote of 4 in favor to 0 opposed. Mercatoris was on approved leave of absence. The Meeting adjourned at 9:28 p.m. Submitted By, Trudi Worline, Town Clerk goo SNOWMASS VILLAGE TOWN COUNCIL SPECIAL MEETING MINUTES 11-27-00 Mayor T. Michael Manchester called to order the Special Meeting of the Snowmass Village Town Council on Monday, November 27, 2000 at 9:04 a.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Jack Hatfield, Richard Virtue, Arnold Mordkin COUNCIL MEMBERS ABSENT: Douglas Mercatoris was on approved leave of absence. STAFF PRESENT: Gary Suiter, Town Manager; Steve Connor, Town Attorney; Trudi Worline, Town Clerk PUBLIC PRESENT: Lance Burwell and Madeleine Osberger Item No. 2: EXECUTIVE SESSION LAND NEGOTIATIONS RELATED TO THE RODEO PARCEL Council Member Virtue made a motion to convene to Executive Session for privileged land negotiation discussions related to the Rodeo Parcel. Mordkin seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was on approved leave of absence. Madeleine Osberger, representing the Snowmass Village Sun, requested that she be allowed to remain for the Executive Session. She explained that the item is of community interest and that purchase of the Rodeo Parcel was approved for purchase by the Town at the November 7, 2000 Regular Election. Lance Burwell, representing the Rodeo Company, requested that he be allowed to remain for the Executive Session. He explained that he represents the owner of the Rodeo Parcel. The Town Attorney explained that neither request could be approved, stating that the Executive Session was for privileged attorney/client discussions on land purchase negotiation discussions and for Council to provide direction to the Town Attorney and staff. At 10:31 a.m. Hatfield made a motion to reconvene the Special Meeting. Virtue seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was on approved leave of absence. _�pq- 11-27-00tc Page 2 Item No. 3: ADJOURNMENT At 10:32 a.m. Council Member Hatfield made a motion to adjourn the Meeting, seconded by Virtue. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was on approved leave of absence. Submitted By, Trudi Worline, Town Clerk Please Turn in Your Status Report Updates to Donna J. Garcia by December 06, 2000 at 5 P.M. Status Report Bullets in Italics have been previously listed State of the Town December 11, 2000 Town Council / Town Manager Activity/Staff Manager Status Mall Transit Plaza ■ Conceptual design report due January 25 . Gary Suiter Entryway Planning Project ■ Commence Pool discussions. Gary Suiter ■ HighlineBrush Creek intersection schematics completed and will be presented to Council 12/11/00. Town Manager's Office Activities ■ Little Red School House lease renewal. Gary Suiter ■ Pay& Classification Plan review and update. ■ Amend Timberline Lease. ■ Develop GTV IGA. ■ Review RTA Upper Valley IGA. ■ Doing Employee Reviews. ■ Planning Council Retreat. Town Attorney Activity/Staff Manager Status Town Attorney General Activities ■ Finishing revisions to the Snowmass Club I. Steve Connor ■ Assisting with the Snowmass Club and Parcel N project documents. Housing Activity/Staff Manager Status Housing Department Activities ■ MV 102 (1 bedroom/lbath)is for sale for Joe Coffey $75,706.25. • Staff has started work on the winter projects. • The Housing office is collecting all leases for the 2000/2001-lease term. • A contractor has been hired to complete the Little Red School House repairs. 1 Parcel N. Employee Housing ■ The Ridge Condominium inspections will be Joe Coffey scheduled in the near future. ■ CTL Thompson is still recommending that the horizontal site drains be installed before March. IN The Development Team is reviewing the plans and working on a construction budget for Dec. 181n • An Owners meeting with the Council is scheduled for Dec. 04tH • John Mechling will explain the new drainage plan and the team will discuss construction plans on Dec. 04`n. Finance Activity/Staff Manager Status Finance and Personnel Activities ■ Finalizing Draft Pay &Classification Plan. Marianne Rakowski ■ Conducting physical inventory inspection. ■ Conducting physical inventory inspection. ■ Working with Russ Caldwell and Calvin Hansen on Parcel "N"financing. ■ Following up on delinquent sales tax remittance. ■ -Reviewing GASB 34. ■ Closing November financial statements. ■ Formatting the Budget document and Budget in Brief. ■ Preparing Resolution for adoption of Mill Levy. Web Page Enhancement ■ Added Quick Links to main page. Nick Tucker ■ Council minutes, agendas, etc. are working and current. ■ New interface being designed. ■ Preparing documents for microfilming and storage. Public Safetv Acth*j11Stqff Manager Status Police Department Activities ■ The Department has been awarded a 819,300 Grant An Smythe from the State Department of Transportation to enhance our D.U.1. Prevention and Enforcement efforts. • Our seasonal Traffic Control Officers have been selected and enforcement of the permit system begins December I P. • The selection process for two new Police Officers is entering its final phase and we expect to have them ` on board by Jan. 15`h. 2 Public Works Activity/Staff Manager Status BRUSH CREEK CORRIDOR ■ The final report is ready to be adopted by both the TRANPORTATION STUDY Town Council and Pitkin County. Hunt Walker SNOWMELT ROAD ■ The stop leak product has been installed in the Hunt Walker TOV section of the road, and the snowmelt system is working properly for the time being. MOVIE SHOOT ■ Since this week was not very busy, closing the Hunt Walker Daly Lane bus stop on November 28,200 was not a major hardship. Town Clerk Activity/Staff Manager Status Town Clerk's Office Activities ■ Updating Town Clerk section of Town Web Page. Trudi Worline ■ Sending letters to real estate purchasers whom failed to file a RETT application in 1999. ■ Issuing Business Licenses to businesses renewing their licenses for another year. ■ Municipal CodeBook update in progress. ■ Town Council Public Notices, Agendas, and Minutes &Elections information now on Town's web page. ■ Entering all existing files into new central files database. ■ Brenna Totty is new front desk Secretary. Stop by and introduce yourselfl ■ Training new Secretary. ■ Mailing 30-day delinquent Business/Sales Tax License letters. Community Development Department Activity/Staff Manager Status Community Development Director ■ Hired Larry Green as Wildlife Specialist. Activities ■ Community Development Dept. "Open House"to Craig Thompson be held on 12/5, from 11:00 a.m.— 1:00 p.m. it�3 xw 3 Communi Enhancement Projects Activity/Staff Manager Status Brush Creek ■ NPS 319 Grant-Final report on the creek Bernadette Barthelenghi restoration is being written this fall. ■ After survey is completed, the Planning staff will complete a planting and park design for next year. ■ Working on a Wetland plant contract and plant list for the Seasons 4 area. ■ As-built survey should be completed by December 5" or 7'. Park Shelter ■ Gazebo w/cedar shake roofing has been ordered. Bernadette Barthelenghi ■ Seatwall/footers to accommodate a seatwall will be added to the shelter. ■ Construction is scheduled for April due to weather conditions. BRUSH CREEK AT Woodbridge ■ Some re-vegetation &seeding will be done this Bernadette Barthelenghl month on bare areas and steep slopes. ■ Getting a plant-grow contract together to grow flowering natives for this area. Refining the t list and prices. Plans & Polk Develo ment Activity/Staff Manager Status Brush Creek/Benedict Trail ■ Storm drainage plan for Detention Pond has been Bernadette Barthelenghi ordered. This will determine new pond size and location. Dean Gordon is refining this but has calculated 2 acres requires number for P. Lot drainage. ■ Lower Mall planning proposals have been requested for three conceptual designs of this area as directed by Town Council in October's meeting. Bio-Water Assessment IN Monitoring has been ongoing since July. Bernadette Barthelenghi ■ Consultant compiling scientific data. ■ Cold weather has put a damper on data collections. Greenway Master Plan ■ Staff has received printed copies for Planning Bernadette Barthelenghi Commission from consultant and will forward for review next agenda opening. Land Use Code Amendments ■ Work Session regarding 30% slope,engineer's Chris Conrad opinion, and other incidental items scheduled for Dec. 6a' PC Mtg.And Dec. l la'TC Work Session. Unit Equivalency and Build out Charts discussion at Dec. 18a'TC Mtg. loop� 4 Trails Planning ■ Staff set up a meeting with Wildlife officials to Bernadette Barthelenghi discuss trail closures on Nov. 21St' Trails Committee meeting. Staff will make a recommendation to Town Council for Wildlife closures as a result of the meeting. ■ Working with Ski Co. mapping a Trails Master Plan. Still working with the Trails Committee on a project list for next year. ■ Still working on GIS Map layers with Ski Co. UNIT EQUIVALENCY ■ Assessment of the effects of the Unit Equivalency ASSESSMENT Chart on development and redevelopment. Robert J. Voigt ■ Draft complete by December 1". TOWN WEB PAGE STRATEGY ■ Assessment of existing web presence complete. Robert J. Voigt ■ "Storyboard"of proposed additions and modification complete by December Yd ■ Working on proposal to receive fimding from AOL for future web initiatives. DESIGN CHARETTE ■ Development of a charette exercise to explore the DEVELOPMENT principles of urban design,public realm Robert J. Voigt development, and strategic planning. ■ Draft proposal complete. Ma'or Develo ment Review Update Project / Manager Update Seven Star Ranch ■ Extension granted to February 6 ; 2001. Gary Suiter/Steve Connor St�owTnVRS Nit ! �l11 ^t k `* - #�� SNOWMASS CENTER ■ Applicant considering amending application. EXPANSION SKETCH PLAN ■ Anticipate new application within two weeks. Chris Conrad Minor Develo ment Review Uj2date Project DROSTE RANCH COUNTY ■ Reviewing referral for subsequent comments in REFERRAL association with Conservation Easement and Brush Jim wahistrom Creek corridor transportation study. w/IS • 5 PARAGON ENTERPRISES ■ Reviewing and preparing comments. COUNTY REFERRAL Jim Wahistrom Subdivision Exemption Lot 1, ■ To condominiumize existing duplex plus caretakers Ridge Run Unit I quarters. Chris Conrad ■ Scheduled for January 15, 2001. Lot 2 Ridge Run tJAk,4 e�� /} n y enl t k' y vL Iknr 611rs % % �F �'Sn J T d & 4x d dY dr „+�74 pl R�4, ME'i4 A YY�� �4 � 4 p��w ,n.. le".. k7t2 . M .. r „r Administration Modification, SUP, TUP, Variance Project / Manager Update Administrative Modifications ■ Snowmass Water Sanitation District Employee Housing, Governmental SPA. LOT 68,WOODRUN I ■ Building height constant outside envelope. Special Review ■ ASC,'!DIVIDE 7/LOT 44 ■ Tabled to 4/2/2000 4 ASC,SNOWMOBILE TOURS ■ ATUP,PC recommended approval 11/15 TC Hearing 12/4. Enforcement U date Project / Signs at the Mall ■ Photographed signs at the Mall. Jim Wahistom ■ Evaluating against comprehensive sign,plans, and codes. ■ Will photograph potential of more signage after ski season begins (December/January). Pending U date Project / Manager Update Snowmass Real Estate Expansion ■ Interim SPA administrative modification Chris Conrad application received for 300 square ft. addition to building. ■ Planning Commission to review December 20th. —�'(0 G► 6 Trans ortation Project HIRING WINTER STAFF FOR ■ Continuing to run Ads in local papers and on the BUS SYSTEM Internet. David Peckler SNOWMASS CLUB PHASE ONE ■ Discussion on possible location and design has BUS STOPS begun with the Country Club Townhouse David Peckler . Homeowner's Association and the developers. ■ Land access agreement would be presented to Homeowner's at Board meeting in January. Project Update Coordination-Gary Sutter 913-3777 ext.106 Public Works-Hunt Walker 923-5110 Housing-Joe Coffey 923-2360 Community Development-Thompson/Conradl 8arthelenghilEllis/Stahman/Gaunt/McIntire 923-5524 Town Clerk -Trudi Worline - 923-3777 Finance-Marianne Rakowski 913-3796 Police Chief-Art Smythe 913-5330 417 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 -2:00 P.M. T.C.W.S. -4:00 TC Mtg. 10 11 12 13 14 15 16 - 2:00 P.M. -5:00 EOTC -8:00-4:30 -4:00 SVHOA -6:00 P.M. T.C.W.S. Aspen Council Council Retreat Annual Mtg. Town Holiday Chambers @ Conference Party @ the Center Conference Center 17 18 19 20 21 22 23 -2:00 P.M. -9:00— 1:00 T.C. W.S. T.C.W.S.on Transportation -4:00 TC Mtg. 24 25 26 27 28 29 30 Christmas Holiday r , 31 Januarym-kc, C�Ilcmltr Sun 7Years Tue Wed Thu Fri Sat 2 3 4 5 6 -2:00 P.M. T.C. W.S. 4:00 P.M. T.C. Mtg. 7 8 9 10 11 12 13 -2:00 P.M. T.C. W.S. 14 15 16 17 18 19 20 -2:00 P.M. T.C. W.S. -4:00 P.M. T.C. Mtg. 21 22 23 24 25 26 27 28 29 30 31 _1 tq op , ILf - ---- ----- -- __. -- - _ 4.1 cn( 6 Y1 ppP� _z Alwd a__Jra10 �iff YGS — I11 - 11 mr --J1 d I R � ; 1 ze L ---- - --- --- _-_ _ sLc � DEC 01 '00 01:41PM ALPINE ASPEN LOANS P.1 +� ( -� GEORGE HART 126 MEADOW ROAD SNOWMASS VILLAGE o 1 I m o 013- ro l December 1, 2000 To: Town of Snowmass Village Town Council RE: Evening snowmobile tours on Snowmass ski area As an occasional nighttime user of the mountains in Snowmass Village, I am opposed to the use of more snowmobiles in the mountains. The mountains seem to be last place where a person can find quiet refuge. In addition to the noise the smell is noxious. Please save us one place to "get away" from the ever increasing noise that is invading our mountain community. Thank you for your work and attention to our community. Reg George Ii i