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COL04057 - Written justification letter revised 10.8.2018.pdfBlack & Veatch, Telecommunications 4600 S. Syracuse St. #800 Denver, CO 80237 P +1 303 256 4015 E chmielaks@bv.com October 10, 2018 Julie Ann Woods, Community Development Director Submitted electronically Town of Snowmass Village 130 Kearns Road Snowmass Village CO, 81615 SUBJECT: Special Review Application - revised based on 10-2-2018 comments COL04057/ Snowmass / FA#10093661 / MRUTH020116/ Shelter Relocation FACILITY ADDRESS: 690 Carriage Way, Snowmass CO 81654 On behalf of AT&T, Black & Veatch is submitting for a Special Review Application to relocate the equipment shelter associated with the existing wireless communication facility located at 690 Carriage Way. The purpose of this application is to address the existing equipment shelter, located at 721 Carriage Way, as its foundation is sliding and the shelter is separating from the adjacent maintenance building. This is identified as a priority site for AT&T due to safety concerns. The proposed scope of work includes the following elements: • removing the current equipment shelter located adjacent to the Timberline Maintenance Building at 721 Carriage Way, • restoring the façade and grounds of the maintenance building as needed in the area of the removed shelter, • installing a new equipment shelter and associated equipment adjacent to the Timberline Condominium Building A (Site J2), with architectural features to match the existing building, • re-routing cabling to the rooftop equipment, and • installing landscaping between the shelter and sidewalk/right-of-way. There will be no additions/improvements to the transmission equipment (antennas) on the rooftop. Documents digitally submitted with this letter meet the requirements of Section 16A-5-40(b) ‘Minimum Contents’ and Section 16A-5-230(d) ‘Review Standards’. Responses as to how this project meets compliance with Sec. 16A-3-250 ‘Antenna reception or transmission devices’ are included in Attachment A. Responses to the content from the Pre-Application Meeting (June 28, 2018) and comments received (October 2, 2018) are included in Attachment B. AT&T appreciates your assistance in an expedited review of this project in order to maintain safe conditions. In the event there are any questions, comments or concerns, please contact me at (303) 256-4015, or via e-mail at chmielaks@bv.com. Very truly yours, Sarah Chmielak ATTACHMENT A Compliance with Sec. 16A-3-250. - Antenna reception or transmission devices. COL04057/ Snowmass / FA#10093661 / MRUTH020116/ Shelter Relocation Sec. 16A-3-250. - Antenna reception or transmission devices. A proposed antenna reception or transmission device shall comply with the following standards: (1) Dimensional limitations. The installation of an antenna shall comply with the dimensional limitations of the underlying zone district. Response: There will be no changes to the antennas, which were previously approved in accordance with SPA-1. This proposal is for relocation of the equipment shelter only. (2) Not located in right-of-way. An antenna shall not be placed in a public or private right-of-way. Response: There will be no changes to the antennas, which are located on the rooftop of Timberline Condominium Building A (Site J2). This proposal is for relocation of the equipment shelter only. (3) Danger. An antenna shall not cause any increased danger to neighboring property in the event of a collapse or other failure. The proposed antenna installation may be denied if it is determined that any collapse or failure would cause damage to neighboring property. Response: There will be no changes to the antennas, which are currently installed and maintained on the rooftop of Timberline Condominium Building A (Site J2). These antennas have been installed in accordance with all applicable building and life safety codes. The purpose of this project is to relocate the equipment shelter which is sliding off its foundation, to an area more suitable and stable. (4) Visibility. The decision-making body shall determine whether the visibility of the antenna has been reduced to the highest degree possible, including, but not limited to, sensitive choice in placement, screening with fencing, landscaping, subgrade placement, use of earth tone colors and any other effective means that screens the antenna and does not appear to be unnatural on the site. The proposed antenna installation may be denied if it is determined that the visibility has not been sufficiently reduced. Response: Changes to this existing wireless telecommunication facility include the relocation of the equipment shelter only. The proposed shelter will be designed to match the architectural features of the building of which it will be connected. The structure will be incorporated into an expanded landing and staircase and cladded with brick to match the building. Landscaping will be installed adjacent to the shelter so minimize view of the facility from the public right-of-way. ATTACHMENT B Responses to the content from the Pre-Application Meeting held on June 28, 2018 and comments from October 2, 2018 COL04057/ Snowmass / FA#10093661 / MRUTH020116/ Shelter Relocation Items requiring a response are included in excerpt below, with responses in blue. (c) (1) Applicant’s proposal. “…address development parameters [and limitations established by] approved by the prior Timberline Condos amendment in Ordinance No. 9, Series of 2010.” Response: In addition to amending the Timberline S.P.A. to allow for an athletic club facility and pool area, Ordinance No. 9, Series of 2010 also established zoning parameters for the Timberline Condominium, as a Land Use Plan had not been previously established. Conformance with the design parameters and limitations established by Exhibit B of Ordinance 9 are explained below. General Development Parameters 1. Zoning – This section recognizes underlying zoning as SPA, as also described and recognized in this application. 2. Condominium – This section recognizes official recorded maps of Timberline Condominiums. The proposed project will be located adjacent to the building designated as “J-2” (also known as Building A) on the western side. 3. Permitted Uses – This section allows those uses previously permitted on the property. Cellular facilities were approved within the Timberline Condominium community as early as 1990 through an Administrative Approval and again amended in 2000; therefore, the proposed project (equipment shelter of cellular facility) is considered a permitted use. 4. Residential Uses – This section recognizes the maximum number of units. This section does not apply to this request as it does not propose to add residential uses. 5. Phasing – This section recognizes the construction phasing of the then-current request of an athletic facility and pool. This section does not apply to this request. Development Parameters for Parcel and Buildings Building Parameters – This section allows up to 500 additional square feet of development for common incidental, non-residential space through an Administrative approval. Due to the removal of approximately 225 square feet of space (existing equipment room) adjacent to the maintenance facility, and the installation of approximately 115 square feet of space adjacent to Building A (Site J- 2), this proposed project represents a total net decrease of square footage overall. Since the Development Parameters did not specifically define square footage for ancillary/utility uses, approval of this project is being requested through a Special Use Review. ATTACHMENT B Responses to the content from the Pre-Application Meeting held on June 28, 2018 and comments from October 2, 2018 COL04057/ Snowmass / FA#10093661 / MRUTH020116/ Shelter Relocation Building Height – This section defines building heights. The proposed project will not impact the building heights; therefore, this section does not apply to this request. Setbacks – This section defines setbacks as depicted on the Amended Condo Map. The map is unclear on what the allowable setbacks are, however, according to the Timberline Condominium Map for Site J1 (Bldg D) it appears the building was built up to the property line (northern corner). The proposed project will have a setback from the property line of approximately 1’-7”, and will have a setback distance of 15’-8” from the public sidewalk. Open Space – This section defines the areas of open space, which totals 68%. The addition of approximately 115 square feet for the project represents a decrease of 115 square feet of open space. Over a total site area of 120,901 square feet, this ‘loss’ in open space equates to a total of 0.1% (67.9% total open space). To help soften views of this facility, four shrubs are proposed which will add to the total vegetation of the site. Landscape Plan – This section pertains to landscape completion according to the Landscape Plan, which provides detail in the areas adjacent to the athletic facility and pool area. The proposed project will remove an existing tree and install a new tree within the right-of-way, as well as plant four shrubs adjacent to the new equipment shelter. We plan to rely on the Landscape Plan to determine the type of species used, unless the Town provides a preferred species. Parking – This section prohibits new parking. The proposed project will not require additional parking needs. This section does not apply to this request. Among the issues identified, the core concerns at this time, preliminarily include: 1. Supplying a wet-stamped certified improvement and topographic survey of existing conditions for the affected area. Response: A digital-stamped certified improvement and topographic survey is included with digital submittal. ATTACHMENT B Responses to the content from the Pre-Application Meeting held on June 28, 2018 and comments from October 2, 2018 COL04057/ Snowmass / FA#10093661 / MRUTH020116/ Shelter Relocation 2. The application should address, in coordination with the HOA, how the affected area the current maintenance facility site across Carriage Way would be retrofitted or improved where the equipment shelter and utilities would be removed/relocated. Response: The Timberline HOA has not stated any formal improvement plans for the space vacated by the removal of the existing shelter. This project scope of work includes the removal of the equipment shelter from the Timberline Maintenance Facility, refinishing the building façade and ground area as needed in order to restore the affected area back to original configuration and condition. 3. Staff encouraged the applicant to seek input in advance from the Town’s Public Works Department regarding the close position of the proposed addition to the Upper Carriage Way right-of-way and whether any proposed plant material in the public right-of-way would be acceptable. Response: Preliminary plans were provided to Director Martens, and no immediate issues concerning site distance or encroachments were identified by the Director. She relayed that the request to plant any shrubs within the right-of-way would be reviewed at time of plan submission, and tree removal/replacement decisions would be at the discretion of Community Development. We are proposing to plant a replacement tree and two shrubs within the right-of-way, and two additional shrubs will be planted within the property limits to screen the new shelter. 4. The applicant needs to provide landscape buffering to soften the appearance of the proposed addition. Response: Landscape buffering will be provided, which includes a replacement tree for the tree that will be removed, and the installation of four shrubs to help minimize and soften the appearance of the proposed addition. Two of the shrubs will be planted within the right-of-way to provide the greatest line-of-sight screening, and two shrubs within the property limits. See Sheets C-1.1, C-2, C-3.1, LS-1, and LS-2 for more details. As requested by Town staff, we have investigated additional screening measures for the HVAC unit. The current location of the HVAC on the western wall of the shelter is preferred by the HOA to maximize distance from adjacent residential window (thus minimizing noise). A solid wall adjacent to the HVAC for screening purposes would present issues as the HVAC needs clearance for ventilation purposes, and it would amplify the noise upward to second-level units. Landscaping was therefore chosen as best method to screen this facility from public view. 5. A tree removal and mitigation plan would be a submission requirement. ATTACHMENT B Responses to the content from the Pre-Application Meeting held on June 28, 2018 and comments from October 2, 2018 COL04057/ Snowmass / FA#10093661 / MRUTH020116/ Shelter Relocation Response: Sheet LS-1 includes the tree removal and mitigation plan, which details the existing tree to be removed (Douglas Fir) and its replacement tree. See Sheets C- 1.1, C-2, C-3.1, LS-1 and LS-2 for more details. 6. Exterior materials and colors on the proposed addition should be called out to match the existing conditions on the building. Response: The proposed plans indicate brick cladding to match existing, painting and texturing to match the existing building and staircase. See Sheets C-2, C-2.1, C- 3.1, as well as submitted photosimulations. 7. The HOA should submit a letter of consent / authorization as part of the application submission requirements. Response: A letter of consent/authorization is included with submittal from both AT&T and the Timberline HOA. 8. The applicant should work with adjacent property owners and/or condominium owners in advance to address any potential concerns prior to a formal application submittal to the Town and before the proposal is presented at public meetings and/or hearings with the Town’s review boards. Response: Mary Harris, General Manager of Timberline HOA has been in contact with Doug Hayes (GM of Top of the Village HOA), and has reported that there are no concerns with this proposed project. Issue not listed on the Written Summary but identified verbally in the Pre-Application Meeting: Describe adherence to Section 16A-4 ‘Standards for Restricted Housing’ Response: This proposal represents a removal and replacement of square-footage, not an addition of square footage. The existing (to-be-removed) shelter measures approximately 200 square feet, while the proposed shelter will measure approximately 115 square feet. The original equipment shelter had been required to provide for the mitigation housing requirement equal to 200 square feet of equipment shelter improvement (or 5.69 square feet of mitigation housing), as indicated in Ordinance No. 13 of Series 2000. Therefore, we request that this requirement be considered satisfied, as no new net increase of square footage is being added.