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COL04057-Pre-App letter.pdf1 AT&T Modified Equipment Shelter Relocation, Building A (J-2), Timberline Condominiums Pre-Application Conference Summary Held June 28, 2018 Written Summary of Meeting July 19, 2018 Forwarded to Applicant July 20, 2018 (a) Attendees: For Applicant: Sarah Chmielak, ChmielakS@bv.com, Site Acquisition Specialist, Telecommunications, with Black & Veatch for AT&T; and From Town: Julie Ann Wood, Community Development Director and Jim Wahlstrom, Senior Planner (b) Purpose of Pre-Application Conference. The Town's development procedures and standards were explained. Due to the modified plans provided at the meeting (in particular site plan Sheet C1.1 from the earlier May 2018 inquiries), staff ruled out the possibility of applying for an Administrative Special Review for the proposed equipment shelter relocation, unlike the prior Administrative Special Review for the antenna reception and transmission devices approved August 25, 2005. In lieu thereof, the modified proposal showing the proposed expansion of the equipment shelter addition should be submitted as a Special Review application for consideration by the Town’s Planning Commission and the Town Council. (c) Contents of Pre-Application Conference. Items discussed during the pre-application conference included the following: (1) Applicant's proposal. The applicant provided a verbal description and modified drawings (in particular site plan sheet C1.1) which shows a proposed expanded equipment addition on the west side of Building A (J-2), different from the inquiry and plans received in May 2018. Along with review standards, it was discussed that the proposal should address the development parameters approved by the prior Timberline Condos amendment in Ordinance No. 9, Series of 2010. However, the application should be submitted as a Special Review because Condition No. 3 under the previous approval for the antenna transmission stated: “This Special Review Use cannot be modified, structurally enlarged or expanded in surface area unless such modification, enlargement or expansion receives prior approval of the Town.” Since the Timberline Condos is zoned ‘SPA-1,’ the applicant should also address the development parameters and limitations established by the prior amendment approved in Ordinance No. 9, Series of 2010. Among the issues identified, the core concerns at this time, preliminarily include: 2 1. Supplying a wet-stamped certified improvement and topographic survey of existing conditions for the affected area. 2. The application should address, in coordination with the homeowners association, how the affected area the current maintenance facility site across Carriage Way would be retrofitted or improved where the equipment shelter and utilities would be removed / relocated. 3. Staff encouraged the applicant to seek input in advance from the Town’s Public Works Department regarding the close position of the proposed addition to the Upper Carriage Way right-of-way and whether any proposed plant material in the public right-of-way would be acceptable. 4. The applicant needs to provide landscape buffering to soften the appearance of the proposed addition. 5. A tree removal and mitigation plan would be a submission requirement. 6. Exterior materials and colors on the proposed addition should be called out to match the existing conditions on the building. 7. The Homeowners’ Association should submit a letter of consent / authorization as part of the application submission requirements. 8. The Applicant should work with adjacent property owners and/or condominium owners in advance to address any potential concerns prior to a formal application submittal to the Town and before the proposal is presented at public meetings and/or hearings with the Town’s review boards. (2) Review procedure. The Community Development Director identified that the proposal would entail, per the code, a proposed Special Review application. The Municipal Code sections that apply include Article V, Division 2, Section 16A-5-230 ‘Special Review,’ in particular the procedures in subsection (c)(4) and (5) regarding actions by the decision making bodies. The ‘Minimum Contents’ for the application are specified in Section 16A-5-40(b), and the Special Review ‘Application Contents’ are listed in Section 16A-5-320(d). The ‘Review Standards’ are outlined in subsection (e). The standards specifically for ‘Antenna reception or transmission devices’ in Section 16A-3-250 of the municipal code should also be addressed by the applicant in the application. Once submitted, the Community Development Department staff has 15 days per the code to review the application for completeness, together with the addition items requested in subsection (c)(1) above. If staff determines the application is complete, the application will be referred and reviewed (within 30 days) pursuant to Section 16A-5-50. The Planning Commission shall consider all relevant materials and testimony and review standards, and shall, by resolution recommend to the Town Council an approval, an approval with conditions or denial of the application. The Council shall hold a public hearing to consider the application and the Planning Commission’s resolution and its recommendations, pursuant to Section 16A-5-70(2). The Council shall consider all relevant materials and testimony and review standards, and shall, by resolution, approve, approve with conditions or deny the application. Upon approval by 3 Council, the applicant may proceed with preparing construction plans for submission with a building permit application to the Town so the building official can review it against the Town’s building code requirements. (3) Review agencies. For a Special Review application, the Community Development Director, in the meeting and/or per this correspondence, identified the agencies at minimum that should review the application per the list below. Further referrals may be necessary during the review of the application. Minimum Town Departments and Agencies for Referral: Clint Kinney and Travis Elliot, Town Manager & Assistant to Town Manager, 923-3777 John Dresser, Town Attorney, 923-3777 Town’s Community Development Department staff, 923-5524 Anne Martens, Town Public Works Department, 923-5110 David Peckler, Director of Transportation, 923-2543 Brian Olson, Police, 923-5330 Kit Hamby, Snowmass Water & Sanitation District, 923-2056 P.O. Box 5700 Snowmass Village, CO 81615 John Mele, Fire Marshall, 923-2212 Snowmass-Wildcat Fire Protection District (4) Application contents. The Community Development Director described or referenced in the meeting or per this correspondence the materials required to be submitted as part of the Special Review application, as outlined in Code Section 16A-5-40 and 16A-5-320(d). For completion review purposes, only submit one digital copy of the application materials. Special Reviews for Planning Commission and Town Council review require a base fee of $2,000.00 with a signed fee agreement. Should you have any questions regarding this pre-application summary, please feel free to call the Community Development Department at 970-923-5524. Date: July 19, 2018 Julie Ann Woods, FAICP/MLA, Community Development Director jwoods@tosv.com