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04-18-11 Town Council Packets(2) SNOWMASS VILLAGE GENERAL IMPROVEMENT DISTRICT NO. 1 AGENDA APRIL 18, 2011 CALL TO ORDER AT 4:00 P.M. Item No. 1: ROLL CALL Item No. 2: DISCUSSION: GID BUDGET UPDATE AND SUMMER SKITTLES OPERATION ...........................Page 1 Item No. 3: APPROVAL OF MINUTES FOR: December 13, 2010 ...........................Page 7 Item No. 4: ADJOURNMENT MEMORANDUM TO: General Improvement District Board of Directors FROM: Russ Forrest, Town Manager Marianne Rakowsi, Finance Director DATE: April 18, 2011 SUBJECT: Discussion of the 2010 Year -end Update and Skittles Summer Operating Hours I. PURPOSE AND ACTIONS REQUESTED OF BOARD: Staff will give the GID Board of Directors an update on the 2010 actual numbers and any changes known for the 2011 revised budget. Staff will ask the Board to discuss a motion to authorize the GID to reimburse the General Fund for approximately $25,000 plus attorney fees for the use of land related to the Skittles. In addition, the Board of Directors will need to discuss and give direction on the Summer Operating Hours for the Skittles. II. DISCUSSION ISSUES GID Budget: Attachment A is the Budget Summary for the General Improvement District, which includes the 2010 Revised Budget, 2010 Actual, 2011 Budget and 2011 Revised. 2010 Actual to the 2010 Revised Budget shows that the ending fund balance increased by $16,096. This increase is due in part to a reduction in revenues of $23,554 offset by a reduction in expenditures of $39,650. The reduction in revenues is due the non collection of property taxes in the amount of $22,911. This is due to the number of property value adjustments in Base Village that ended up decreasing the assessed value for the district from the amount Pitkin County originally certified to the GID Board. The reduction in expenditures is due to savings in insurance, snowmelting costs and the Sky Cab operating costs. Legal fees were not billed before the books 401P were closed for 2010, therefore they will be paid for from the 2011 revised budget. The 2011 revised budget includes an increase in the budgeted amount for property taxes based on the final certification of assessed values in December of 2010. There is a corresponding increase in collection fees based on the increase in property taxes. The legal fees line has been increased as well to include the billings for 2010. The GID should also reimburse the General Fund for the one -time easement fee of $25,000 for the use of the land for the Skittles, which is currently not shown in the 2011 revised budget. At the time of this memorandum, the amount of the attorney fees was not available, but if it should become available prior to the meeting we will apprise Council of the amount. Skittles Operations: Attachment B shows the proposed operating hours and days for the 2011 Skittles operations. These days /hours are based on the same operating schedule that was approved for 2010 and projects the Skittles running seven days a week. Attachment C shows the Summer Ridership numbers for the Skittles. The amount budgeted for 2011 is $150,000. The actual charges from the Aspen Skiing Company (ASC) for 2010 came in at $125,436...the difference is based on how many hours the ASC charges us per day, which were slightly lower from what we budgeted resulting in the $25K savings for 2010. If we run essentially the same schedule as in 2010 and are billed by the ASC similarly, then we can expect to pay approximately $130,000. The increase over 2010 is due to an increase in the hourly operating costs charged by the ASC. It is very uncertain what businesses will be open in Base Village this summer. The detail in your packet (Attachment B) projects running the Skittles seven days a week during the summer. Another scenario that staff discussed was running the Skittles only Thursday through Sunday (no service on Monday, Tuesday or Wednesday) throughout the summer... this scenario would save approximately $28K in the GID budget. The Elk Camp Gondola will be operating seven days /week beginning at 10:00 a. m. Note: The GID Advisory Board has reviewed both the attached budget and skittle hours at their meeting held on March 22, 2011. III. STAFF RECOMMENDATIONS AND FINDINGS 1) Review and comment on the attached budget and discuss authorization for the $25,000 plus attorney fees for the Skittles land use to reimburse the General Fund. 2) Discuss and give direction on the summer operating hours for the Skittles. 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BOARD MEETING MINUTES DECEMBER 13, 2010 CALL TO ORDER AT 400 P.M. GID Board Chair Boineau called to order the Meeting of the General Improvement District on Monday, December 13, 2010, at 4:00 p.m. Item No. 1 ROLL CALL GID BOARD MEMBERS Bill Boineau, John Wilkinson, Fred Kucker a PRESENT: and Jason Haber. GID BOARD MEMBERS Markey Butler ABSENT: STAFF PRESENT: Russ Forrest, Town Manager; Hunt Walker, Public Works Director; John Dresser, Town Attorney; Marianne Rakowski, Finance Director; and Donna J. Garcia, Deputy Town Clerk PUBLIC PRESENT: Russ Forrest, Town Manager; John Dresser, Town Attorney; Rhonda B. Coxon, Town Clerk; Marianne Rakowski, Finance Director; and Hunt Walker, Public Works Director Item No. 2 RESOLUTION NO. 3, SERIES OF 2010 Finance Director Marianne Rakowski noted the Pitkin County Assessor's Office provided the General Improvement District with the estimated assessed valuation in August of this year for use in the budget process. Rakowski then stated that by December 10th of each year, the County Assessor must recertify the assessed valuation to each entity. By December 15th of each year, the General Improvement District must certify the mill levy to Pitkin County. This resolution meets that deadline. -;�O- 12 -13 -11 GID Board Minutes Page 2 of 4 John Wilkinson made the motion to approve GID Resolution No. 3, Series of 2010 levying property taxes for the 2011 year. Fred Kucker seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. GID Board Member Butler was absent. Voting Aye: Bill Boineau, John Wilkinson, Jason Haber, and Fred Kucker. Voting Nay: None. Item No. 3 DISCUSSION OF COMPOSITION OF THE GID ADVISORY BOARD Finance Director Marianne Rakowski noted that the GID Advisory Board to the GID Board is made of six members. The three vacant seats were held by Mak Keeling, Shawn Gleason, and Scott Stenman. The GI D Advisory Board has received formal resignations. She noted that Town staff Russ Forrest, Marianne Rakowski and Hunt Walker are the remaining three members. Lowe Enterprises has submitted three names to fill the vacancies, which are James DeFrancia, Michael Tande and Steve Santomo. The current GID Advisory Board Members continue to meet to support the GID Board and operations. The Town Council consensus was to wait until the foreclosure is completed to appoint new members. item No. 4 APPROVAL OF GID MEETING MINUTES FOR -APRIL 19 2010 AND NOVEMBER 1 2010 John Wilkinson made the motion to approve the GID Meeting Minutes for April 19, 2010 as amended. Bill Boineau seconded the motion. The motion was approved by a vote of 3 in favor to 0 opposed. GID Board Member Butler was absent and Board Member Haber abstained. Voting Aye: Bill Boineau, John Wilkinson, and Fred Kucker. Voting Nay: None. Abstained: Jason Haber. Bill Boineau made the motion to approve the GID Meeting Minutes for November 1, 2010 as amended. 0 seconded the motion. The motion was approved by a vote of 3 in favor to 0 opposed. GID Board Member Butler was absent and Board Member Haber abstained. Voting Aye: Bill Boineau, John Wilkinson, and Fred Kucker. O.-S OV 12 -13 -11 GID Board Minutes Page 3 of 4 Voting Nay: None. Abstained Jason Haber. Item No. 5 EXECUTIVE SESSION The General Improvement District Board will now meet in Executive Session pursuant to C.R.S. 24 -6- 402(4), to discuss one item and to receive advice of counsel Determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, instructing negotiators pursuant to C.R.S. 24-6 402(4)(e); and Conferences with an attorney for the purposes of receiving legal advice on specific legal questions pursuant to C.R.S. 24- 6- 402(4)(c); At 4:29 p.m. Bill Boineau made the motion to enter closed session The General Improvement District Board will now meet in Executive Session pursuant to C.R.S. 24 -6- 402(4), to discuss one item and to receive advice of counsel John Wilkinson seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Voting Aye: Bill Boineau, John Wilkinson, Jason Haber, and Fred Kucker. Voting Nay: None. Item No. 6 ADJOURNMENT At 4:40 p.m. Bill Boineau made the motion to reconvene to the Regular GID Board Meeting. John Wilkinson seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. GID Board Member Butler was absent Voting Aye: Bill Boineau, John Wilkinson, Jason Haber, and Fred Kucker. Voting Nay: None. At 4:41 p.m. 12 -13 -11 GID Board Minutes Page 4 of 4 John Wilkinson made the motion to adjourn the Regular GID Board Meeting. Jason Haber seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. GID Board Member Butler was absent. Voting Aye: Bill Boineau, John Wilkinson, Jason Haber, and Fred Kucker. Voting Nay: None. Submitted By: Rhonda B. Coxon, CMC GID Board Secretary 40010 000