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03-11-19 Town Council PacketTown Council Monday, March 11, 2019 4:00 PM 130 Kearns Road Council Chambers Agenda 1.Start Time 4:00 P.M. 2.Item for Discussion 2.1.Review Town Council Draft Goal Statement Agenda Summary Goal Setting Page 2 Town Council Goal Statement Page 3 Notes from Town Council Goal Setting Page 6 3. Item for Discussion 3.1.Preview of Town Council Apre Agenda Summary Town Council Apre Page 8 Apre Flyer Page 10 4.Item for Discussion 4.1.Discussion on format for Joint Meetings with Town volunteer Boards Agenda Summary Joint Meetings Page 11 Future Draft Agendas Page 12 5.Adjournment 1 Town of Snowmass Village Agenda Item Summary DATE OF MEETING: March 11, 2019 AGENDA ITEM: A Continued Discussion Regarding the Council Goal Setting Statement PRESENTED BY: Clint Kinney, Town Manager BACKGROUND: On January 14, 2019, the Town Council held a goal setting meeting in the Council Chambers. The notes from that meeting are attached. Following the discussion, Town Staff worked to incorporate the thoughts and ideas of Council into a revised Goal Statement, a draft of which is attached for review. This meeting is designed to receive feedback on the draft statement such that it can be formally adopted at an upcoming regular meeting. 03-11-19 TC Work Session Page 2 of 14 2 TOWN COUNCIL GOAL SETTING STATEMENT ADOPTED ????? Following the re-election of the Mayor and Councilmembers, the Town Council revisited their policy objectives and community goals in January of 2019. This goal setting process was unique because there was no turnover amongst elected leaders in the November 2018 election. This consistency provided the “2019” Council an opportunity to review their previous goalstatement, evaluate the work that had been done toward the goals since adoption, and set goals for the future. The Town Council was very mindful that an updated Comprehensive Plan was adopted in December of 2018 and used the strategic initiative outlined in the Comprehensive Plan as part of the goal setting framework. As a result of this process, the Town Council reaffirmed its responsibility to be a nimble steward of our existing community character and again embraced the continued need to recruit and retain effective professional town staff who lead, uphold the Town’s values, and help create a high- quality governance structure. The Council recognizes that our Town is a fun, community focused, family-friendly Village. As our community inevitably evolves and changes over time, the Council wants to ensure we remain a thriving, charming, fun, resilient, safe, and emotionally connected community. As we take steps toward our future, we recognize we are not a traditional town, but rather a unique Village. We choose to embrace this uniqueness by looking for creative resolutions to address the many opportunities before us, and we further recognize that high quality creative approaches require taking reasonable risks. Fundamentally, the Council still aims to stay true to the values of the Village and create positive momentum for the community and resort. STRATEGIC INITIATIVES •Preserve and protect open spaces and our environment•Promote environmental and economic sustainability and resiliency•Focus on improved access and safety to make Snowmass Village more walkable and bikeable•Continue to improve the multi-modal connections between Base Village, the Mall and theCenter•Manage parking and transit to encourage efficient, effective, and sustainable mobility choices•Focus new development and/or redevelopment within the identified CPAs•Encourage the update and renovation of older buildings in the Village•Strengthen local economic opportunities to assure vibrancy •Continue to support a viable workforce and our commitment to workforce housing by exploring opportunities that best balance the character and resources of the Town 03-11-19 TC Work Session Page 3 of 14 3 TOWN COUNCIL AREAS OF CONCENTRATION Affordable Housing Creating and providing affordable housing continues to be the (or a) top priority for the Town Council. Providing a variety of affordable housing options within the Village not only enables community members to contribute to the local economy, it also helps to build a strong, well connected, and engaged community and a viable workforce. Specifically, the Council commits to a near-term strategy that will update housing regulations, consider senior housing needs, and incentivize the creation of an additional 200 units. The Town Council is open to solutions and will deliberately commit the time, money and political will to implement a successful strategy. Community Engagement The Council will strive to continue to increase effective community engagement. This includes creating opportunities to receive feedback, to improve Council visibility, and to increase the number of listening opportunities for Council on a broad array of subjects. As a top priority, the Council desires to strengthen its communication with its citizen Boards and Commissions. The Council will work to improve lines of communication with Boards and Commissions by asking for more guidance and feedback from Boards and Commissions in a manner that is comfortable for the volunteer boards. Specific ideas for improvement include streaming all Boards and Commission meetings and making the necessary legal changes to create Council liaisons to each Board and Commission. Community Building A major component of community building is creating more community oriented spaces and to ensure a high-quality utilization of these spaces by programing them with community focused activities that create vitality. These community places need to be conveniently connected such that “a flow” between them is evident and high levels of vitality can be enjoyed throughout the Village. Town Park is one such community oriented space that needs to have a master plan designed so that improvements can be set into motion. Safety and Connectivity Maintaining a safe environment is critical. The Town needs to continue focusing its energy on making the community physically connected and as safe as possible. The Town Park Crossing is a successful design and should be the model for crossings at Sinclair, and Faraway. Improvements at Owl Creek and Brush Creek also need to remain a high priority. These designs must include improvements for pedestrians, individuals with mobility issues, transit users, and bike riders. Safety improvements also include efforts to create respectful and safe utilization of our multi-use trail system by all of those that enjoy it. The physical connections in the Village, 03-11-19 TC Work Session Page 4 of 14 Page 2 of 3 4 especially between the Mall, Base Village, and the Center need to be intuitive, creative (alpine garden), and efficient. A Continued Commitment to Resiliency A truly resilient community is committed to being proactive in protecting its assets. This requires addressing environmental, fiscal, economic, safety, and transportation topics. Our economic development efforts will continue to embrace innovative approaches such as public / private partnerships, new business models, and will further continue to work with existing cornerstone organizations. These efforts to improve resiliency will require strong leadership from the Town Council and efforts toward community education on disaster preparedness and recovery. Regionalism The Town is committed to being proactive and participating in regional approaches for topics that face the entire Roaring Fork Valley including, but not limited to, transportation, housing, recreation, and public health matters. 03-11-19 TC Work Session Page 5 of 14 Page 3 of 3 5 Town Council Goal Setting Meeting 2019 What would you like the Snowmass Sun to say in 2021-2023  “Mall Transit Center becomes Reality”  “TOSV Trail Network is the Best Managed in the Nation”  “Representative Democracy works in Snowmass Village” Safety:  Pedestrian Walkway Enhancements o E.G. Along Highline Road, Brush Creek and Faraway Intersection, Sinclair and Brush Creek Intersection, Along Owl Creek near Anderson Ranch and at intersection with Brush Creek  Use Town Park Station as the Model for Successful Enhancements Resiliency:  Emergency Management Planning  Public Education/ Preparedness  Ensure Ability for the Town to Recover from Disaster  Continue to be Proactive in Resiliency Planning Community Building:  Entry-way Master Planning  Ensure Future Success of “The Collective”  Enhance Connection between Base Village and the Mall o Skittles, Busses, Information, Summer Concerts 03-11-19 TC Work Session Page 6 of 14 6 Town Council Goal Setting Meeting 2019  Watch Base Village/Mall Dynamic  Leverage Community Partnerships to Create Vitality Community Engagement:  Meet with the Boards at Town Council Meetings  More Engagement Events with the Community Like “Get the Scoop” Ice Cream Social  Host Board Open House/Fairs  Receive more Updates From Board Members  Look Into Creating an Interlocking Board Government  Record and Stream Board / Commission Meetings  Recruit and Retain Key Staff Housing:  Aging in Place  Senior Housing  Housing Regulations Update  Add Workforce Housing -approximately 200 units  Housing for Essential Town Staff and Town Employees  The Priority???????????? (TBD) 03-11-19 TC Work Session Page 7 of 14 7 Town of Snowmass Village Agenda Item Summary DATE OF MEETING: March 11, 2019 AGENDA ITEM: Aprés Ski with Town Council Event Preview PRESENTED BY: Travis Elliott, Assistant to the Town Manager Rhonda Coxon, Town Clerk BACKGROUND: This is an informational item only. The Town Council has scheduled their Apres Ski event for this Thursday, March 14. The event will take place from 3 p.m. to 6 p.m. in The Collective (next to the ice rink) in Base Village. This is a continuation of the Town Council’s efforts to increase community engagement events and opportunities to listen to the community. Much like the ‘Get the Scoop’ ice cream social event last summer, the Apres Ski event will attempt to coalesce with community members at a fun event, instead of relying on them to attend meetings or submit formal public comments to provide feedback to Town Council. To this end, we have worked with the managers of the Town-owned Building 6 – “The Collective,” to arrange for live music, free food, treats, and offer a cash bar at the event. Free Live Music: The Ferlies, based out of Carbondale, will bring their mix of celtic, bluegrass, and old time music to kick off St. Patricks Day weekend properly. The stage will be located inside The Collective in the flex space area of the building. The band is comprised of Don Paine (fiddle, clawhammer banjo), Tammie Lane (pennywhistle, flute), Steve Johnson (banjo, Irish button accordion, guitar), and Trevor Mountjoy (guitar, bouzouki). 03-11-19 TC Work Session Page 8 of 14 8 Free Hot Chocolate and Donuts: Sweet Coloradough will be providing treats for the Town Council to serve to the public. We will have a booth set up near the front entrance (doors closest to the ice rink) of the Collective for the Town Council to greet the public and hand out hot chocolate and donuts. Of course, the Town Council should also feel free to come and go, mingle, interact, and enjoy the event as well. Free Food: Slice Restaurant will be providing Mac & Cheese and Salad. These food items will be available at separate serving stations. Cash Bar: Alcoholic beverages will be available on the patio at the bar just outside of the collective. The entire building and plaza area is licensed for liquor, so guests of the event will be able to take their beverages in and out of the event. Ski with Elected Officials Day on Snowmass Mountain: In a fortunate coincidence, the Eagle County Commissioners are coordinating a “Ski with Elected Officials” event on the same day. Below is a brief itinerary of the event. The Town Council, Basalt Town Council, and Pitkin County Commissioners and Snowmass Village community have all been invited to participate. 10:30 a.m. – Meet at Elk Camp Gondola to ski 12:30 p.m. – Meet at Base Camp Bar & Grill for lunch No RSVPs are needed to take part. Participants simply need to meet at the base of Elk Camp Gondola and assume responsibility for their own equipment, lift ticket and lunch. An intermediate ability level is advised. 3:00 p.m. – Live Music Begins at Apres Ski with the Town Council Please help us spread the word and invite the community. Rhonda will be present at the work session to answer any questions you may have. 03-11-19 TC Work Session Page 9 of 14 9 LIVE MUSIC BY: THE FERLIES The Town Council is hosting the Apres Ski Party in Base Village. Join us at The Collective in Base Village to meet your Town Council, discuss the matters that are important to you, and enjoy FREE live music, food, and drinks. Cash bar. Thursday, March 14, 2019 3 p.m. – 6 p.m. The Collective Base Village (next to the ice rink) 110 Carriage Way Snowmass Village, CO 81615 tosv.com 03-11-19 TC Work Session Page 10 of 14 10 Town of Snowmass Village Agenda Item Summary DATE OF MEETING: March 11, 2019 AGENDA ITEM: Joint Meetings with Town’s Volunteer Boards PRESENTED BY: Rhonda B. Coxon, Town Clerk BACKGROUND: At a previous meeting Town Council expressed a desire to have a joint meeting with each of the Town’s volunteer boards. Town Council had stated they would like to meet with the entire board. Staff would like to begin scheduling these meetings with the Town Council. Staff would like to find out from the Town Council how they envision these meetings being structured. 1) Is there any information that staff can pass on to the various boards regarding the possible items or issues that you would like them to be prepared to discuss? 2) Would you like these joint meetings be scheduled at Regular Town Council Meetings or during your Work Sessions? Staff will begin scheduling these joint meeting immediately after acquiring the information above. 03-11-19 TC Work Session Page 11 of 14 11 DRAFT 2019 Agenda Items • Regular Meetings begin at 4:00 p.m. unless otherwise noted • Work Sessions begin at 4:00 p.m. and aim to end at 6:00 p.m. • The dates on which agenda items are listed are only a best approximation. Agenda items are added to this list as they arise. Agenda items may well be moved to different meeting dates. Agendas are generally not finalized until the Thursday prior to the meeting. • In addition to agenda items, this document also lists expected absences of Town Council members. In compliance with section 2-49 of the municipal code, once the consent agenda is approved, the absences noted will be considered to have received the prior approval necessary of the majority of the Council for members to be absent from meetings. 2019 Meetings Mon. Mar. 11th – Work Session • Apre with Town Council Preview • Discussion regarding format for Joint Meetings with Town volunteer boards • Review Town Council draft goal statement Mon. Mar. 18th – Regular Meeting • Owen Green Remembrance • Preparation for EOTC Meeting (on March 21) • 2nd reading ord no 4 purchase Cigarette age to 21 • 2nd reading Ord revising 2019 budget • 2nd reading Ord 3 mj sales • Update on Owl Creek and Brush Creek roundabout design • IGA for Pitkin County Use Tax collection Resolution 25 • Special Events Construction/Resolution 24 Thurs Mar. 21 – EOTC Meeting – Snowmass Village will Chair-(Goode Out) Mon. Apr. 1st – Regular Meeting (Madsen Out) (Sirkus Out) • Reso with recommendations to TC from Citizen Grant Review Board • Comp Plan Implementation (Zoning Changes) Mon. Apr. 8th – Work Session • Granicus iLegislate Password Policies Mon. Apr. 15th – Regular Meeting Mon. May 6th – Regular Meeting (Sirkus Out) Mon. May 13th – Work Session Mon. May 20th – Regular Meeting Mon. Jun. 3rd - Regular Meeting (Bulter out) Mon. Jun. 10th - Work Session (Butler out) (Shenk out) Mon. Jun. 17th - Regular Meeting Thurs. Jun. 20th - EOTC Meeting - Pitkin County to Chair 03-11-19 TC Work Session Page 12 of 14 12 DRAFT 2019 Agenda Items Mon. Jul. 1st - Regular Meeting Mon. Jul. 8th - Work Session Mon. Jul. 15th - Regular Meeting Mon. Aug. 5th - Regular Meeting Mon. Aug. 12th - Work Session Mon. Aug 19th - Regular Meeting Tue. Sep. 3rd - Regular Meeting (Monday is Labor Day) Mon. Sep. 9th - Work Session Mon. Sep. 16th - Regular Meeting Mon. Oct. 7th - Regular Meeting Mon. Oct. 14th - Work Session Thurs. Oct. 17th - EOTC Meeting -Aspen to Chair Mon. Oct. 21st - Regular Meeting Mon. Nov. 4th - Regular Meeting Mon. Nov. 11th -Work Session Mon. Nov. 18th - Regular Meeting Mon. Dec. 2nd - Regular Meeting Mon. Dec. 9th - Special Meeting Mon. Dec. 16th - Regular Meeting 03-11-19 TC Work Session Page 13 of 14 13 DRAFT 2019 Agenda Items Topics for Work Sessions or Other Meetings Requested by Town Council Members • Update on Daly Town Home regarding retaining wall • How did they do that? • Environmental Discussions/ Approaches: 1) Meet with EAB and prioritize Sustainability goals 2) update on Solar and Renewable Energy for the Town of Snowmass Village 3) Discuss the Climate Reality Project 4) overview of the Re-Op Fund, its uses and successes. 5) a presentation of the Energy Navigator from the EAB/PW 6) discussion regarding how to move energy conservation efforts beyond town government to a community wide effort enabling individuals to help make progress 7) Update Council on solar project that was included in 2019 budget with findings from FAB, etc • Housing strategy: 1) discuss a potential regional approach to aging in place/ work with Pitkin county and county senior services- 2) find ways to encourage/ allow individuals to move from larger homes to smaller homes 3) meeting other needs- such as specific housing for town employees 4) update on current housing construction project 5) update on meeting the overall housing strategy • Action on Necessary IGA’s or other documents regarding “school property tax” distribution • A discussion on potentially allowing camping (RV or other) within the Village • Schedule Updates will all of the Town Boards to review priorities and current initiatives o EAB o FAB o PTRAB o POSTR o Marketing o Grants – Recent Awards; Review of Criteria; Purpose, etc. o SAAB o Planning • RFTA Strategic Priorities Update w. New Mill Levy 03-11-19 TC Work Session Page 14 of 14 14