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04-02-01 Town Council MinutesMayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, April 2, 2001 at 4:13 p.m. Item No. 1: ROLL CALL SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES APRIL 2, 2001 COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Robert Purvis, Richard Virtue, Arnold Mordkin COUNCIL MEMBERS ABSENT: Council Member Mercatoris was on approved leave of absence. STAFF PRESENT: Gary Suiter, Town Manager; Steve Connor, Town Attorney; Craig Thompson, Community Development Director; Jim Wahlstrom, Senior Planner; David Peckler, Transportation Manager; Chris Conrad, Planning Director; Robert Voigt, Senior Planner; Carey Shanks, Assistant to the Town Manager; Rhonda Coxon, Deputy Town Clerk; Donna Garcia, Records Clerk; Trudi Worline, Town Clerk PUBLIC PRESENT: CONSENT AGENDA Bill Boineau, Paul Fee, Madeleine Osberger, Jim France, Stan Kornasiewicz, Greg Hailey, John Norton, David Spence and other members of the public interested in today's Agenda items. Item No. 2: 4:00 4:05 P.M. GUEST PAUL FEE PRESENTATION OF RESOLUTION NO. 13, SERIES OF 2001, STATING APPRECIATION TO PAUL FEE FOR SERVICE ON THE FINANCIAL ADVISORY BOARD Mayor Manchester read the entire text of Resolution No. 13, Series of 2001. He explained that the Resolution was approved by Council on March 12, 2001, stating appreciation to Paul Fee for his service on the Snowmass Village Financial Advisory Board. Council Members stated their appreciation to Fee and Mayor Manchester presented Fee with a framed copy of the Resolution. Item No. 3: APPROVAL OF WORK SESSION SUMMARIES FOR 12- 20 -00, 02 -15 -01 AND 03 -01 -01 04 -02 -01 tc Page 2 Mayor Manchester included the Minutes of March 19, 2001, which were included in the packet for this Meeting but were not listed on the Agenda. Mordkin and Purvis requested that the Meeting Minutes for 03 -19 -2001 be pulled from the Consent Agenda for further discussion. Council Member Virtue made a motion to approve the Work Session Summaries for 12- 20 -00, 02- 15 -01, and 03- 01 -01, seconded by Purvis. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was on approved leave of absence. Virtue made a motion to approve the Meeting Minutes for March 19, 2001, seconded by Manchester. Purvis requested changes on Pages 3 and 11. Mordkin requested changes on Pages 3 and 4. The Clerk will review the recording of the Meeting and make appropriate changes. There being no further discussion, the Minutes of March 19, 2001 were approved as amended, by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was on approved leave of absence. REGULAR AGENDA NOTE: Mayor Manchester stated that Item No. 4 would be heard at 5:00 p.m., and Item No. 9 would be heard at this time. Item No. 9: INFORMATIONAL ITEM TOWN OF SNOWMASS VILLAGE OFFICIAL DISCLOSURE The Town Clerk disclosed that Bill Boineau contracted in December of 2000 with the Town to install conduit for computer wiring in the Town Clerk's Department. In January of 2001, Boineau was appointed by Council to serve on the Snowmass Village Planning Commission. A supplies backorder resulted in a delay and Boineau is currently completing the contract work. She also disclosed that Boineau is intermittently called upon to address emergency computer issues for the Town when the Town's Computer Specialist is not available. Item No. 5: PUBLIC NON AGENDA ITEMS There were no Public Non Agenda items. Item No. 6: FIRST READING AND DISCUSSION ORDINANCE NO. 11, SERIES OF 2001 CONSIDERATION OF AN ORDINANCE OF AN ADDENDUM TO THE COMPREHENSIVE PLAN TO INCORPORATE THE BRUSH CREEK CORRIDOR TRANSPORTATION STUDY (BCCTS) AND 04 -02 -01 tc Page 3 THE BRUSH CREEK VALLEY CORRIDOR TRANSPORTATION STUDY TRAIL DEVELOPMENT PLAN. The Town Attorney explained that the Brush Creek Corridor Study was a non regulatory action, fulfilling the requirements of the Comprehensive Plan. He further explained that the Comprehensive Plan is not regulatory or codified and serves as a Land Use guide to assist with decision making processes. The addendum was distributed to Council separate from the information packet for this Meeting. Senior Planner Jim Wahlstrom explained that the Ordinance approves the Brush Creek Corridor Study and the Brush Creek Valley Corridor Transportation Study Trail Development Plan as an addendum to the Comprehensive Plan. He explained one of the strategies of the Future Transportation Plan included in the Comprehensive Plan, which was adopted by Council in 1999, includes a strategy to evaluate alternative transportation technologies appropriate for Brush Creek Valley. Wahlstrom requested that Council determine if the proposed addendum serves to fulfill that strategy. Wahlstrom further explained the contents of the addendum and referred Council to a summary analysis whereby the language contained in the studies was compared to the Comprehensive Plan. Council discussed the document and determined the need to conduct a comparison of the addendum language to the Comprehensive Plan. After further discussion, Council requested an hour be scheduled to review this item at the April 9, 2001 Regular Council Meeting. Mordkin made a motion to table First Reading of Ordinance No. 11, Series of 2001 to the April 9, 2001 Regular Town Council Meeting. Virtue seconded the motion. The motion to table was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was on approved leave of absence. The Public Hearing scheduled for the April 9, 2001 Town Council Meeting will be rescheduled. Item No. 7: RESOLUTION NO. 15, SERIES OF 1997 A RESOLUTION SETTING FORTH FINDINGS OF FACT AND CONCLUSIONS OF THE TOWN COUNCIL REGARDING THE ANNEXATION PROPOSED BY ROSE FAMILY LIMITED PARTNERSHIP, WILDCAT RANCH, LTD., HOMESTEAD10, WILDCAT, INC., AND MICHAEL A RUBEL, TRUSTEE OF NORTH ENTERPRISES 1996 TRUST AND APPROVING A PRE ANNEXATION AGREEMENT The Town Attorney explained that while conducting a review of outstanding issues, the Clerk identified two 1997 Resolutions that had been tabled by Council, without further action. He further explained that the Resolutions were tabled by Council at that time due to ongoing discussions between the Town and the County regarding the provisions of the Burnt Mountain Settlement Agreement, which addresses annexations into the Snowmass Creek Valley. Since that time the petitions have 04- 02 -01tc Page 4 been withdrawn and petitioners have consented to having the proceedings terminated. He requested that Council vote and deny Resolution No. 15, Series of 1997 in order to clear the record. Mordkin made a motion to deny action of Resolution No. 15, seconded by Virtue. The motion to deny was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was on approved leave of absence. Item No. 8: RESOLUTION NO. 17, SERIES OF 1997 A RESOLUTION SETTING FORTH FINDINGS OF FACT AND CONCLUSIONS OF THE TOWN COUNCIL REGARDING THE ANNEXATION PROPOSED BY MICHAEL A. RUBEL, TRUSTEE OF NORTH ENTERPRISES 1996 TRUST AND APPROVING A PRE ANNEXATION AGREEMENT Council determined that discussion of Item No. 7 was sufficient to vote on Resolution No. 17, Series of 1997. Mordkin made a motion to deny action of Resolution No. 17, Series of 1997, seconded by Virtue. The motion to deny was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was on approved leave of absence. Item No. 10: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS /STATUS REPORT Brush Creek /Highway 82 Sign and Trail Mayor Manchester informed staff and the public that members of Council will attend the Pitkin County Planning and Zoning Commission meeting to encourage approval of a County Code amendment to allow the Town to construct a jurisdictional sign at the Intersection of Brush Creek Road and Highway 82. Approval of the Code amendment would allow the Town to submit an application to the Pitkin County Commissioners for construction of the sign. Mayor Manchester stated that he would also be requesting that the County Open Space and Trails Board approve construction of the Brush Creek Trail. He reported that on Friday, March 30, 2001, he met with the owners of property located at either end of Brush Creek, regarding a request from the Town to obtain easements for construction of the trail. Town Sales Tax Generation Manchester provided a report on recent research regarding generation of Town Sales Tax per square foot for Town retail, restaurant, commercial and lodging. The breakdown also identifies County Sales Tax generated per square foot. Staff is continuing to gather information for the report related to the ski area, transportation and employee housing, to be added to the report. NOTE: Mayor Manchester determined that Council would pause for a 5- minute break at this time. 04 -02 -01 tc Page 5 Item No. 4: DISCUSSION CONFERENCE CENTER LEASE DISCUSSION Mayor Manchester stated that the purpose of this discussion was to receive information related to the Snowmass Village Resort Association (SVRA) and the Conference Center, regarding SVRA's request for the Town to refinance the Conference Center. He confirmed that Council's interest is to make SVRA a successful entity and that the marketing and conference aspects of the organization are critical to making Snowmass Village a successful resort and community. Jim France, President of SVRA, confirmed that the essence of SVRA's financing plan is to reduce cash flow debt and make funding available for marketing and refurbishing the Conference Center. Mayor Manchester explained that Council would like to identify the current, as well as the preferred and expected functions of SVRA, and a plan for changes that will create a comfort level of the organization's future success. He requested information regarding marketing, management of the operation of the Conference Center, reservations, special events, coordination, subsidized amenities, income, common and civic assessments and revenues. Mayor Manchester explained that a letter had been previously sent by Council to SVRA regarding the request. He distributed copies of a response to that letter from SVRA. France outlined the proposed financial plan and addressed a future financial scenario, which he will present to the SVRA Board of Governors in the near future. Council discussed contracting for services, improvements to database, Internet reservations, cost for staffing central reservations, cost of upgrading the phone system and the efficiency of operating central reservations. France explained his opinion regarding reasons for the shortfall. He also explained income generation for the Conference Center, equality of fees charged for services, annual budget, revenues from common and civic assessments, operating profits and losses, marketing as a crucial aspect of SVRA, plans for a global, world -class marketing program, elimination of the SVRA Civic Assessment Fee and possible implementation of a Town -wide tax. Virtue expressed the need for SVRA to become familiar with other suppliers and their operations. He requested information regarding controlling issues and votes allowed for members of the SVRA and the Board of Governors, and a detailed projected financial model. Purvis requested a discussion regarding the resources necessary for SVRA to do their job well and a list of properties that do not contribute to the SVRA Civic Assessment Fee. Manchester requested a discussion for the purpose of creating a plan that would be equitable and beneficial for all involved, as well as information outlining the operation plan including the description, performance, needs and funding for each segment of operation. Manchester explained that the information and understanding of the essential problems need to be addressed before Council would consider the request for refinancing. He also 04 -02 -01 tc Page 6 requested a discussion regarding unfulfilled liabilities by the organization. Virtue requested that SVRA address a means to increase Council presence as a participating partner on the ongoing structure of the SVRA Board, as well as a means to communicate more effectively with the public and create a higher level of confidence in SVRA with the community. Purvis requested an explanation from an SVRA Board Member of SVRA's type of governance and the reason why they believe SVRA operates that type of government. Item No. 11: CALENDARS Valley Leadership Forum Meeting Mayor Manchester stated that the next Valley Leadership Forum Meeting (VLF) is scheduled for April 17, 2001 at 12:00 noon. Location to be announced. Council will meet with Walter Kieser prior to the April 16 Council Meeting to discuss the model. Arts Advisory Board Cultural Forum The Town Manager advised Council that the Arts Advisory Board Cultural Forum is scheduled for Wednesday, 3:00 p.m. at Anderson Ranch, Schermer Meeting Hall. Town Clean Up Day Mayor Manchester reported that Town Clean Up Day is scheduled for Friday, May 18, 2001. The Deputy Town Clerk reported that Town Ski Day is scheduled for April 6, 2001. Country Club Townhome Sold Manchester stated that the Country Club Townhome employee housing unit that was recently on the market for sale, was sold to Mr. and Mrs. Mark Lewis. The Lewis' will be moving back to Snowmass Village from Carbondale. Council Tours Mayor Manchester informed Council that he has requested a Council tour of local properties. Council agreed to schedule the tour for May 1, 2001 at 1:00 p.m. Excise Tax In an effort to market the Town's Excise Tax, area realtors will be contacted and informed of the availability of the Tax as a means for homeowners to purchase and construct additional square footage. May Council Meetings Mayor Manchester stated that Regular Town Council Meetings for the month of May will be held on May 7, 14 and 21, 2001. Council discussed their personal schedules and determined that a Council quorum would be available for the scheduled Meeting dates. 04 -02 -01 tc Page 7 Speed Trap! Mayor Manchester reported a citizen concern regarding an increase of Police traffic radar detection. Council majority agreed that they would rather Police cars not remain at one location for the purpose of detecting speeding vehicles. Burned Structures Virtue requested that staff develop a timeline for future issues related to the process of removing burned structures. The Town Manager reported that a letter was mailed to the owner's trust, regarding a burned home in the Divide subdivision, requesting that the debris be removed. Although he received a positive response, removal has not been initiated to date. Council discussed the issue of Builder's Risk insurance and requested that staff verify that the insurance is a requirement for obtaining a Building Permit and determine if the Town is named as the additional insured. Soccer Field Purvis reported that the Aspen United Soccer Club plans to use the Community Park soccer field during the upcoming season. He stated the Club's appreciation for use of the soccer field. Town Repairs In response to an inquiry made by Purvis, the Town Manager stated that fences would be repaired within the Town at the end of ski season. Virtue requested that staff develop a schedule to survey the Town for repair of maintenance items to be used on an ongoing basis Elk Migration Signs Mayor Manchester requested that staff install the signs placed annually on Owl Creek Road, which suggest that traffic use an alternate route during elk migration season. Rodeo Land Letter The Town Manager submitted a letter to be entered into the Meeting record. He explained that the letter was faxed to Council Member Virtue from Bill Burwell regarding the Town's desire to purchase the Rodeo property. Town Manager's Review Council requested an Executive Session at the April 9, 2001 Regular Council Meeting to complete discussions regarding the Town Manager's semi annual review. 04 -02 -01 tc Page 8 Item No. 12: ADJOURNMENT There being no further business, Purvis made a motion to adjourn the Meeting, seconded by Virtue. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was on approved leave of absence. The Meeting adjourned at 6:13 p.m. Submitted By, Trudi Worline Town Clerk