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04-09-01 Town Council MinutesMayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on April 9, 2001 at 2:05 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Robert Purvis, Richard Virtue, Arnold Mordkin STAFF PRESENT: Gary Suiter, Town Manager; Carey Shanks, Assistant to the Town Manager; Art Smythe, Chief of Police; Dave Ogren, Solid Waste Foreman; Marianne Rakowski, Finance Director, Hunt Walker, Public Works Director; Robert Voigt, Senior Planner; Craig Thompson, Community Development Director; Tina White, Animal Control Officer; Laurie Smith, Animal Control Officer; Chris Conrad, Planning Director; Rhonda Coxon, Deputy Town Clerk SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES APRIL 9, 2001 COUNCIL MEMBERS ABSENT: Council Member Mercatoris was on approved leave of absence. PUBLIC PRESENT: John Dresser, Tom Guggenheim, Miles Stots, Jack Hatfield, Wayne Floyd, Paul Bancroft, Monica Bancroft, Barbara Lucks, Bill Boineau, Lance Burwell and other members of the Public interested in the Agenda items for this Meeting. DISCUSSION AGENDA Item No. 2: DISCUSSION COMMUNICATION MASTER PLAN Bill Boineau reported on recent discussions with Paul Benton, regarding the need for Snowmass Village and Pitkin County to develop a Communication Master Plan. Since Mr. Benton was unable to attend this Meeting, he will be rescheduled on a future Town Council Agenda. 04 -09 -01 tc.doc Page 2of7 Item No. 3: DISCUSSION WOODRUN TRASH SOLUTION The Public Works Director outlined the history of the search for a Woodrun V dumpster shed location. He explained that Council previously directed staff to meet with wildlife officials concerning bear issues as they relate to curbside trash pickup. A meeting was held and wildlife officials concluded that a centralized bear resistant facility would be the most effective. Available options to address the issue included: 1) curbside trash pick -up service, 2) a centralized residential facility to replace the Meadow Road, Sinclair Road, Ridge Run, and Woodrun facilities, 3) use of the existing dumpster location, 4) construct a new dumpster site at Village Run Circle, and 5) expand and utilize the Meadow Road and Sinclair Road facilities. After a lengthy discussion Council directed staff to continue working with Woodrun V Condominium Association toward a cooperative resolution of the issue. Council stated their preferred option Nos. 3 and 4. Item No. 4: DISCUSSION FUNDING REQUEST RODEO /COMMUNITY PICNIC Council stated their preference to provide an "Old Fashioned Community Picnic" theme, which would include events such as an egg toss and cakewalk, barbequed hamburgers and hot dogs and conclude the evening with a fireworks display. Bill Boineau volunteered to help organize the event. Council directed staff to proceed with the event to be held at the Community Park or the Softball Field. Item No. 5: DISCUSSION CONSIDERATION OF ORDINANCE NO. 11, SERIES OF 2001, AN ADDENDUM TO THE COMPREHENSIVE PLAN TO INCORPORATE THE BRUSH CREEK CORRIDOR TRANSPORTATION STUDY (BCCTS) AND THE BRUSH CREEK VALLEY CORRIDOR TRANSPORTATION STUDY TRAIL DEVELOPMENT PLAN. Jim Wahlstrom, Senior Planner explained that Ordinance No. 11 proposes an addendum to the Comprehensive Plan by incorporation of the Brush Creek Corridor Transportation Study and the Brush Creek Valley Corridor Transportation Study Trail Development Plan (BCCTS). Council stated a concern regarding inconsistencies between the BCCTS and the Comprehensive Plan. Council requested the opinion of the Town Attorney before proceeding, to determine if it would be more appropriate for the BCCTS to be adopted by Resolution as a separate, independent reference document. 04 -09 -01 tc.doc Page 3 of 7 CONSENT AGENDA Item No. 6: RESOLUTION NO. 21, SERIES OF 2001 RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SNOWMASS VILLAGE, COLORADO, APPROVING THE 2001 BUDGET FOR THE PITKIN COUNTY 1 /2 CENT TRANSIT SALES AND USE TAXES Item No. 7: APPROVAL OF WORK SESSION SUMMARY FOR 03- 29 -01, AND MEETING MINUTES FOR 03- 05 -01, 03 -12 -01 AND 03 -30 -01 Purvis made a motion to approve the items listed on the Consent Agenda, seconded by Virtue. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was on approved leave of absence. REGULAR AGENDA Item No. 8 PUBLIC NON AGENDA ITEMS In response to an inquiry from Jack Hatfield, Virtue explained that the purpose of the newly organized Housing Committee is to address issues and concerns identified by citizens. Hatfield volunteered to serve on the Committee and requested that the Committee be made up of a diverse and balanced group of community members. Item No. 9 PUBLIC HEARING AND FIRST READING ORDINANCE NO. 11, SERIES OF 2001 TO RECEIVE PUBLIC COMMENT AND COUNCIL CONSIDERATION OF AN ADDENDUM TO THE COMPREHENSIVE PLAN TO INCORPORATE THE BRUSH CREEK CORRIDOR TRANSPORTATION STUDY (BCCTS) AND THE BRUSH CREEK VALLEY CORRIDOR TRANSPORTATION STUDY TRAIL DEVELOPMENT PLAN. (Tabled from 04 -02 -01 Meeting) Mayor Manchester opened the Public Hearing at 4:15 p.m. There being no public comment, Mayor Manchester closed the Public Hearing at 4:16 p.m. Purvis made a motion to table First Reading of this Ordinance to the Regular Meeting of May 7, 2001, seconded by Virtue. The motion to table was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was on approved leave of absence. 04 -09 -01 tc.doc Page 4 of 7 Item No. 10: FIRST READING ORDINANCE NO. 07, SERIES OF 2001 CONSIDERATION OF AN ORDINANCE REGARDING A REVISED APPLICATION BY MIGUEL DUENAS AND THE WOODRUN PLACE CONDOMINIUM ASSOCIATION FOR A MINOR PUD AMENDMENT TO WOODRUN PLACE PUD, UNIT 51, TO ENCLOSE ONE EXTERIOR DECK ON THE NORTHWEST ELEVATION, ALONG WITH INTERIOR MODIFICATIONS; AND TO CONSIDER A MASTER PLAN ARRANGEMENT OF ENCLOSURES OF WOODRUN PLACE. Mayor Manchester disclosed that he has been employed as the Architect by Woodrun Place owners on previous applications for deck enclosures, although did not feel this to be a conflict of interest. The applicants have submitted a revised application as of March 27, 2001, proposing a minor amendment to the Final PUD for Woodrun Place, which would permit the enclosure of one deck and modify the interior floor plan. A previous application proposed enclosure of two, stacked decks and was denied by the Planning Commission, with a recommendation that the applicant submit a master plan of proposed enclosures. This Ordinance submits a request by the owner of Unit 51, to enclose their deck. It also includes a Comprehensive Master Plan for the owners of Woodrun Place Unit Nos. 19, 20, 52 and 53 for future deck enclosures. After further discussion, Council requested that the Ordinance be amended to address Unit Nos. 51, 52 and 53 in the Comprehensive Master Plan for deck enclosures, and requested that Unit Nos. 19 and 20 resubmit their plans to the Planning Commission and Council for approval prior to the commencement of work. Virtue made motion to approve First Reading of Ordinance No. 07, Series of 2001 as amended. Purvis seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was on approved leave of absence. Item No. 11: FIRST READING ORDINANCE NO. 12, SERIES OF 2001 ORDINANCE NO. 12, SERIES OF 2001, AN ORDINANCE TECHNICALLY AMENDING THE PROVISIONS OF ORDINANCE NO. 01, SERIES OF 2000 CONCERNING OBLIGATIONS OF THE ASPEN SKIING COMPANY ARISING FROM THE APPROVAL OF THE BURNT MOUNTAIN EXPANSION OF THE SNOWMASS SKI AREA RELATING TO A TRANSPORTATION MITIGATION FEE TO CORRECT AN ERROR IN THE RECITATION OF THE MITIGATION FORMULA 04 -09 -01 tc.doc Page5of7 Virtue made a motion to approve First Reading of Ordinance No. 12, Series of 2001, seconded by Mordkin. The Town Manager explained that Ordinance No. 9, Series of 1994, included a Transportation Mitigation Agreement, which offset many of the transportation costs for providing service to East Village. That Ordinance was then modified by a Memorandum of Understanding (MOU). The MOU is signed by Ted Grenda, Mayor, and Pat O'Donnell, CEO of the Aspen Skiing Company. The MOU specified that it would be memorialized by Ordinance, and was done so in Ordinance No. 1, Series of 2000. The Town Manager explained that the Auditors employed by the Town, identified an inconsistency between the MOU and Ordinance No. 1, Series of 2000. Ordinance No. 12, Series of 2001 addresses the inconsistency and makes corrections to Ordinance No. 1, Series of 2000. The Planning Director requested that the lapse provision for employee housing contained in the 2000 Ordinance also be addressed in this Ordinance at Second Reading. After further discussion, First Reading of the Ordinance was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was on approved leave of absence. Item No. 12: MANAGER'S REPORT Structure at 0076 Divide Drive In response to an inquiry made by Mayor Manchester, the Town Manager stated that the fine for failure to comply with requirements of the Municipal Code is $1,000 and possible jail time. Entryway Sign Mayor Manchester requested that staff provide a site plan and landscape plan for the Entryway sign that would be consistent with surrounding neighborhoods. AT &T Cable Item Mayor Manchester informed staff that AT &T is planning to bring cable modem into Snowmass Village. He directed staff to investigate this issue which is not approved by a Franchise Agreement. Music Tent Council directed staff to contact the Arts Advisory Board and Snowmass Village Resort Association (SVRA) to assist in stimulating additional summer activities to occupy the Fanny Hill tent during summer evenings when the tent is not utilized by concerts. 04 -09 -01 tc.doc Page 6 of 7 Item No. 13: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS Village Leadership Forum (VLF) Consultants Mayor Manchester reported that two consultants, Walter Kieser and Jose Santiago, have been chosen to assist with the VLF process. Item No. 14: CALENDARS Elected Official Transportation Committee (EOTC) The next EOTC Meeting is scheduled to be held on Thursday, April 12, 2001. Snowmass Village Resort Association (SVRA) SVRA Board of Governors Meeting has been scheduled for 8:00 a.m. on April 20, 2001, at the Conference Center. Resort Tour Mayor Manchester stated that the Snowmass Village Resort Tour is scheduled for May 1, 2001. Colorado Municipal League (CML) Meeting The Town Manager explained that the CML Conference will be held June 26 through June 30, 2001 at the Snowmass Village Conference Center. He urged those who wish to attend to submit their registration at the Town Clerk's Department. Item No. 15: EXECUTIVE SESSION PRIVILEGED ATTORNEY /CLIENT DISCUSSIONS REGARDING RODEO CONTRACT NEGOTIATIONS PERSONNEL MATTERS At 6:13 p.m. Purvis made a motion to convene to Executive Session for the purpose of conducting a personnel review for the Town Manager. Virtue seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was on approved leave of absence. At 8:08 p.m. Virtue made a motion to convene the Regular Meeting, seconded by Purvis. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was on approved leave of absence. 04 -09 -01 tc.doc Page 7 of 7 Item No. 16: ADJOURNMENT There being no further business, Purvis made a motion to adjourn the Meeting. Virtue seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was on approved leave of absence. The Meeting adjourned at 8:08 p.m. Submitted By: Rhonda B. Coxon, Deputy Town Clerk