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05-21-01 Town Council MinutesSNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES MAY 21, 2001 Mayor Pro Tem Mercatoris called to order the Regular Meeting of the Snowmass Village Town Council on May 21, 2001 at 2:01 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor Pro Tem Douglas Mercatoris, Robert Purvis and Richard Virtue COUNCIL MEMBERS ABSENT: Arnold Mordkin Mayor Manchester arrived at 5:05 p.m. STAFF PRESENT: Gary Suiter, Town Manager; Hunt Walker, Public Works Director; David Peckler, Transportation Manager; Joe Coffey, Housing Manager; Art Smythe, Chief of Police; Chris Conrad, Planning Director; Carey Shanks, Assistant to the Town Manager; Trudi Worline, Town Clerk PUBLIC PRESENT: Madeleine Osberger, Brent Gardner Smith, Mary Lou Farrell, Doug Mackenzie, Jim France, Bernie Krauer, David Myler, Jack Hatfield, Scott Smith, Alan Richman and other members of the public interested in Agenda items for this Meeting. DISCUSSION AGENDA Item No. 2: INTERVIEW APPLICANTS FOR CITIZEN GRANT REVIEW BOARD The Town Manager explained that the Citizens Grant Review Board (CGRB) was formalized by Council in the year 2000 to review grant applications, interview applicants for grants, and make recommendations to Council. He stated that applications were submitted by Mary Lou Farrell and Donna Aiken. Mercatoris provided the history of the CGRB. Council interviewed Mary Lou Farrell, who was present at the Meeting, and stated their appreciation for her interest in serving the Town in this capacity. Donna Aiken was unable to attend. 05 -21 -01 tc Page 2 NOTE: Mayor Pro Tem Mercatoris requested that Council hear Item No. 12 at this time. Item No. 12: RESOLUTION NO. 29, SERIES OF 2001 CONSIDERATION OF A RESOLUTION APPOINTING MARY LOU FARRELL AND DONNA AIKEN TO THE TOWN OF SNOWMASS VILLAGE CITIZENS GRANT REVIEW BOARD Purvis made a motion to approve Resolution No. 29, Series of 2001. Virtue seconded the motion. Council determined that Aiken was well known by Council and within the community and would be exempt from the interview process. There being no discussion, the motion was approved by a vote of 3 in favor to 0 opposed. Mayor Manchester and Council Member Mordkin were absent. Item No. 3: WINTER PARKING 2002 Hunt Walker explained that staff reviewed the 2000 -2001 season parking distribution, permit rates and traffic control and recommended status quo for the next Winter season. The Aspen Skiing Company (ASC) has reviewed the Agreement and requested consideration of an ASC employee Parking Lot "C" permit. Parking Lot "C" is owned by the ASC and ASC employees have purchased Town parking permits in the past in order to park their vehicles in the Lot. Peckler explained the reports included in the information provided for this Meeting. He further explained that the cause for a decline in parking permit sales over the two prior years is not clear and could be related to low visitation, free parking at the Two Creeks Parking Lot or the permit price increase. Council discussed the car -count and the number of employees parking in the numbered parking lots, definition of "total skier days possible creation of a Restricted Resident Permit, lower total skier visits during the recent season and identification of the numbered parking lot users. Mackenzie, representing ASC, explained that ASC would like to develop their own parking permits for Parking Lots "B" and "C" beginning with the 2001 -2002 ski season. ASC is the owner of the two Parking Lots and has stated a desire to provide their employees with parking permits for the lots. Purvis acknowledged that this request would equate to a revenue loss to the Town. Mackenzie also stated that ASC would like to begin charging a fee for parking at the Two Creeks Parking Lot beginning with the 2001 ski season. Council agreed to the request. Staff will meet with ASC representatives to amend the Agreement, which will be 05 -21 -01 tc Page 3 provided to the Town Manager for review and approval. Council requested public notification regarding the change to assess a fee for parking at the Two Creeks Parking Lot. Item No. 4: TUBE TOWN YEAR -END REPORT Mackenzie provided Council with a verbal report of the Tube Town Winter sledding activity located on Assay Hill. He reported that Tube Town was in operation for 99 days during the past season, closing on March 26, 2001 due to lack of snow. The activity averaged approximately 79 paying guests per day. He explained that a few complaints were received during the first season of operation during the 1999 -2000 season, which were addressed by ASC. No complaints were received during the recent season. Mackenzie reported changes for the upcoming season would include general operation Wednesday through Sunday, noon /1:00 p.m. until 8:00 p.m., five days per week. The operation will be closed on Mondays and Tuesdays, which will be dedicated to special events and group functions. Item No. 5: PRELIMINARY DISCUSSION REGARDING ANNEXATION PROPOSAL David Myler, was present representing David Bonderman and Laurie Michaels, owners of Homestead I in Wildcat Ranch, Lots 2, 3 and 4 of the Cozy Point Ridge subdivision and all of the Lots (1 -5) of the Cougar Canyon Subdivision. He explained that Homestead I is located within the Town of Snowmass Village and is contiguous to both the Cozy Point Ridge lots and the Cougar Canyon Subdivision. Fifty percent of the land proposed for annexation borders Town property. The owners would like to annex the Cozy Point Ridge and Cougar Canyon holdings to the Town in order that all of their land holdings are governed by the same jurisdiction in the future. Myler explained that the owners have no immediate plans for development, although possible future development would benefit the Town with revenue from Real Estate Transfer Tax, Property Tax and Impact Fees. He outlined available accesses to the properties and requested that Council allow the applicant to submit a Pre Annexation Agreement, which outlines the process to proceed with the Annexation process. Myler stated that a Petition for Annexation and Zoning request would be consistent with that currently approved by Pitkin County. Mercatoris explained stipulations outlined in an Intergovernmental Agreement between the Town and Pitkin County and requested that the applicants meet with the Pitkin County Commissioners to identify any issues they may have with this proposal before proceeding with the annexation process. 05 -21 -01 tc Page 4 Mercatoris stated that the Town is not actively pursuing an increase in its boundaries or jurisdiction. Council agreed that the applicant should proceed to the next step of the process after meeting with Pitkin County. Item No. 6: REUDI WATER AND POWER UPDATE This item was postponed by Council until the June 4, 2001 Council Meeting Agenda. CONSENT AGENDA Item No. 8: APPROVE COUNCIL MEETING MINUTES OF 05 -07 -01 Virtue made a motion to approve the Minutes of May 7, 2001, seconded by Purvis. There were no changes or additions to the Minutes. The motion was approved by a vote of 3 in favor to 0 opposed. Mayor Manchester and Council Member Mordkin were absent. Item No. 7: BREAK At 3:00 p.m. Council took a five minute break. REGULAR AGENDA Council requested that Item No. 10 be heard at this time. Item No. 10: SECOND READING ORDINANCE NO. 04, SERIES OF 2001 CONSIDERATION OF SECOND READING FOR AN ORDINANCE APPROVING THE FARAWAY RANCH PARCEL "N" AFFORDABLE HOUSING PROJECT FINAL PUD, INCLUDING FINAL PLAT, REZONING TO MF, MULTI FAMILY AND PERMITTING CONDOMINIUMIZATION OF THE UNITS The Planning Director outlined changes to the Ordinance since First Reading. Purvis requested that the minimum number of parking spaces be corrected. Joe Coffey, Owner's Representative, stated that a ground water problem recently experienced by the Contractor has improved and the ground stabilization process will resume on the improved area of the construction site. Coffey stated that the Phase II beginning and completion dates will be re- identified as soon as the contractor determines if the ground water conditions will allow construction to continue. Conrad stated that the Ridge Homeowners have no objections to the project proceeding as quickly as possible, although stated concerns regarding unnecessary construction delays and noise. He reported that there is a two -year 05 -21 -01 tc Page 5 warranty on the slope -side stabilization, beginning on the date of project completion. This item was continued to later in this Meeting. Item No. 9: POSSIBLE NAMES FOR PARCEL "N" AFFORDABLE HOUSING PROJECT Joe Coffey, Owner's Representative, requested that Council choose from a selection of names for the Parcel "N" Employee Housing project. Purvis provided additional names as suggested by Mayor Manchester. After a brief discussion, Council directed Coffey to choose a name. Item No. 11: RESOLUTION NO. 22, SERIES OF 2001 CONSIDERATION OF A RESOLUTION APPROVING THE ENTRANCE INTO INTERGOVERNMENTAL AGREEMENTS WITH THE RURAL TRANSPORTATION AUTHORITY REGARDING TRANSPORTATION SALES TAX DISTRIBUTION AND THE PROVISION TRANSPORTATION SERVICES The Town Manager explained that the two Intergovernmental Agreements (IGA) are inter related and consist of the Snowmass, Aspen, Pitkin County IGA representing the new sales tax distribution formula and the Transit Service Agreement, the contract between the Town and the Roaring Fork Transportation Authority for providing the 2001 connecting bus service from highway 82 to the Mall. He further explained that what was previously referred to as a cash contribution of approximately $100,000 is actually a foregoing of revenue from the Town to the Rural Transportation Authority (RTA). Council further discussed the new formula for distribution of the County -wide sales tax. After further discussion, Virtue made a motion to approve Resolution No. 22, Series of 2001, seconded by Purvis. The motion was approved by a vote of 3 in favor to 0 opposed. Mayor Manchester and Council Member Mordkin were absent. Item No. 13: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS /STATUS REPORT -AND— Item No. 14: CALENDARS Town Clean -Up Day Appreciation Purvis requested that the Town Manager mail individual letters stating Council's appreciation to Town staff and the Rotary Club for their organization, contribution and assistance with Town Clean -Up Day. The Town Manager stated that the 05 -21 -01 tc Page 6 event was a success. Purvis also requested that contractors be solicited for donations and assistance for the event in the future. Purvis reported that the Rotarians also conduct a bi- annual trash clean -up on the Nature Trail. In response to an inquiry from Virtue, the Town Manager will meet with the Building Department to determine a method to keep construction trash under control on an ongoing basis and report back to Council in the near future. Information at Information Booth Purvis requested that staff make arrangements to update the map and other information displayed at the Information Booth near the Rodeo Lot. Stream Restoration Reveqatation Purvis reported that the Roaring Fork Outdoor Volunteers worked the weekend of May 19 to replant and revegetate the Stream Restoration project on Brush Creek across from Owl Creek Road, with plants grown from seeds removed prior to restoration of the Creek. The seeds were harvested by Town staff with the assistance of the Rocky Mountain Native Plant group. He requested that a letter of appreciation be mailed to the Town's Landscape Architect Bernadette Barthelenghi, and to Dave Hamilton of the Roaring Fork Outdoor Volunteers. SVRA /Conference Center Virtue reported that the Council sub committee addressing SVRA's request to refinance the Conference Center, met with an Executive Member of the Snowmass Village Resort Association (SVRA) Board of Directors to discuss continuing issues surrounding the Conference Center and other matters of concern regarding SVRA. The Committee expressed the importance of a timely response for information requested and are expecting a response by May 22, 2001. Wildcat Annexation Discussion Jack Hatfield stated that he was present unofficially on the behalf of Pitkin County regarding Agenda Item No. 5, preliminary discussion of an annexation proposal. Mercatoris provided Hatfield with a report of the discussion held previously during this Meeting. Hatfield stated that the County has unresolved ongoing issues with the applicant. Mercatoris reported that Council directed the applicant's representative to discuss the potential annexation with the County before proceeding with the Town. NOTE: Mercatoris stated that the following item was inadvertently omitted from the Agenda for this Meeting. 05 -21 -01 tc Page 7 Item No. 8a: PUBLIC NON AGENDA ITEMS There were no Public Non Agenda items. Budget Update The Town Manager reported that staff is continuing to meet in an attempt to balance the budget for year -end. He stated a concern regarding revenues for Building Permits and Plan Check fees. Staff is conducting a more detailed analysis of those projected revenues. A full budget status report will be provided to Council at the June 4, 2001 Regular Council Meeting, along with a list of possible service cuts and staff recommendations. Summer Activities The Assistant to the Town Manager reported that several groups have expressed an interest in providing Summer entertainment at the tent on Fanny Hill when it is not in use by the Summer Concert Series. He informed Council that he will identify costs associated with the entertainment and will discuss budget impact with Council in the near future. Item No. 10- cont'd: SECOND READING ORDINANCE NO. 04, SERIES OF 2001 CONSIDERATION OF SECOND READING FOR AN ORDINANCE APPROVING THE FARAWAY RANCH PARCEL "N" AFFORDABLE HOUSING PROJECT FINAL PUD, INCLUDING FINAL PLAT, REZONING TO MF, MULTI FAMILY AND PERMITTING CONDOMINIUMIZATION OF THE UNITS Alan Richman, of Alan Richman Planning and Scott Smith of Reno Smith Architects were present at the Meeting to answer questions. Conrad requested that Smith provide the Town Planning Division with the color materials board which was presented to Council at the May 14, 2001 Council Meeting. The sample board will be kept in the Town's position during the coarse of construction for reference purposes. Council stated a concern that the representative of the Ridge Homeowners was not present for comments. After further discussion Council expressed their willingness to discuss any issues from the Ridge Homeowners before the Ordinance goes into affect on June 5, 2001, and if necessary, would also be willing to reconsider Second Reading of this Ordinance. After further discussion, Virtue made a motion to approve Second Reading of Ordinance No. 04, Series of 2001, seconded by Purvis. A roll -call vote was taken and the motion was approved by a vote of 3 in favor to 0 opposed. Mayor Manchester and Council 05 -21 -01 tc Page 8 Member Mordkin were absent. Item No. 15: EXECUTIVE SESSION CONTINUATION OF TOWN MANAGER'S ANNUAL PERFORMANCE REVIEW At 4:10 p.m. Purvis made a motion to convene to Executive Session to continue the Town Manager's Performance Review. Virtue seconded the motion. The motion was approved by a vote of 3 in favor to 0 opposed. Mayor Manchester and Council Member Mordkin were absent. Mayor Manchester arrived at 5:05 p.m. At 5:15 p.m. Virtue made a motion to reconvene the Regular Meeting, seconded by Purvis. The motion was approved by a vote of 4 in favor to 0 opposed. Council member Mordkin was absent. Item No. 16: ADJOURNMENT There being no further business, Virtue made a motion to adjourn the Meeting, seconded by Mayor Manchester. The motion was approved by a vote of 4 in favor to 0 opposed. The Meeting adjourned at 5:15 p.m. Council Member Mordkin was absent. Submitted by, Trudi Worline, Town Clerk