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06-11-01 Town Council MinutesMayor Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, June 11, 2001 at 2:08 P.M. 1:00 2:00 P.M. Manchester commented that Council met with Gracie Oliphant and a couple of the Nature Center's architects on the proposed Town land site adjacent to the Hidden Valley Cemetery Property and familiarized themselves with the particulars to be discussed during Item No. 3. CALL TO ORDER AT 2:08P.M. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: COUNCIL MEMBERS ABSENT: STAFF PRESENT: PLANNING COMMISSION PRESENT: PUBLIC PRESENT: SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES JUNE 11, 2001 SNOWMASS VILLAGE TOWN COUNCIL SITE TOUR (OPTIONAL) TRANSPORTATION VAN WILL LEAVE FROM COUNCIL CHAMBERS AT 1:05 P.M. Mayor T. Michael Manchester, Richard Virtue, Douglas Mercatoris, Arnold Mordkin Council Member Robert Purvis was absent Gary Suiter, Town Manager; Carey Shanks, Assistant to the Town Manager; Art Smythe, Chief of Police; Trudi Worline, Town Clerk; Craig Thompson, Community Development Director; Larry Green, Wildlife Specialist; Hunt Walker, Public Works Director; Jim Wahlstrom, Senior Planner; Chris Conrad, Planning Director; Steve Connor, Town Attorney; Robert Voigt, Senior Planner; Dean Stahman, Planning Technician; Dave Peckler, Transit Manager; and Donna J. Garcia, Secretary /Records Clerk Jim Benson, Doug Faurer, Bob Fridstein, Jim Gustafson, and Bill Boineau Larry Ladin, Gracie Oliphant, Mark Fuller, Nick Coates, Jonathan Rex, Brent Gardner- 06- 11 -01tc Page 2 of 13 Smith, Bernie Grauer, Madeleine Osberger, Richard Shaw, Suzanne Richman, Dave Reinbeck, Gary Soucie DISCUSSION AGENDA Item No. 2: T.V. PROMOTION FOR ASPEN /SNOWMASS Larry Ladin gave a brief background and history of his qualifications and has been producing a program called Aspen Profiles for a year. Ladin discussed positive TV promotion of Snowmass Village /Aspen and recommended advertising on the Travel, Lifetime, P.B.S., and Resorts Sports Network channels and commented that Rocky Mountain Public Broadcasting expressed an interest. Ladin explained return rate of tourists and suggested targeting the young executive /professionals with a half hour hosted tour of the Music Festival, free concerts, Aspen Institute, Rodeo, Anderson Ranch Arts Center, Fishing, or a trail ride as a means of getting them here. Ladin commented on costs of $50,000 per program for TV production and stated that he received a $1,000 pledge from Anderson Ranch. Aspen Community Resort Association (ACRA) will be the primary funder. The budgeting would be ACRA donating $70,000 for two separate programs and $30,000 from other sources. Ladin commented that monies from Bed Taxes are questionable and asked for a pledge of $5,000 from the Town of Snowmass Village. He is requesting a letter of commitment intent conditional upon the $50,000 being raised in case insufficient funds are raised, the Town would not be stuck with the expense. Mercatoris clarified that there would be two different programs offered one in the summer and one in the winter each a half hour in length. Manchester commented that for the summer program, an ad would probably run in September or August and another in November or December for the winter program. Virtue requested that any organization featured should be a contributor. Mercatoris and Manchester suggested that Chris Nolen of ACRA be contacted regarding stock film to include the Jazz Aspen and Labor Day Festivals. Manchester commented that Council would be happy to write a letter of interest. Council explained that the Town does not have the money to pledge at this time, due to budget constraints. Council suggested that Ladin write a letter of proposal submitted to Town Council and start the process by approaching SVRA for marketing. Ladin explained that Jim France of the SVRA expressed that he can't participate at this time due to financial difficulties. 06- 11 -01tc Page 3of13 Item No. 3: NATURE CENTER PRELIMINARY DISCUSSION For the Record, Manchester clarified that today's meeting is to consider use of Town land as part of a Land Use Application without predisposing, as property owners, Town Council in the future and expressed the importance of Council neutrality. Gracie Oliphant, representing the Nature Center discussed a prototype self sustaining Nature Center and requested feedback from Council and approval of use of Town land as part of a submission for a Land Use Application with the Town. Council commented that they are in favor of the site, the educational value is wonderful and that it is an appropriate use of Town land. Council Member Purvis was absent and will express his opinion when he is present. The Community Development Director commented that rezoning would require a public discussion. He discussed process and mentioned that assuming Council, as property owners, gives permission to the Nature Center to proceed with the Land Use Application, the next step is for the Town to approach the Snowmass Land Company by letter to obtain a Use Restriction Release as part of the Special Warranty Deed, which would allow this type of development. After approval, the Nature Center would then proceed with the Land Use Application. Manchester and Oliphant discussed proceeding with the Nature Center as a shared opportunity between the community, Town Council and the Nature Center. He agrees with the scale for the site, education and reconstruction and expressed concern regarding open space use and approval by the community. Mercatoris requested that more details of ownership and maintenance be worked out and that Oliphant approach the Snowmass Land Company with her request to obtain a letter releasing the Land Use Restrictions. A motion was made by Mordkin that the Snowmass Nature Center proceeds to Land Use Application for a future site on the Town owned property adjacent to the Hidden Valley Cemetery Property seconded by Virtue. A vote of 4 in favor and 0 opposed. Council Member Purvis was absent. Item No. 4: TRAIL MONITORING WORK GROUP RECOMMENDATIONS Larry Green, Wildlife Specialist updated Town Council with the organized Trail Monitoring Working Group (TMWG) findings. Their agenda is to define the problem of monitoring wildlife removing fall trail closure dates, determine the type of monitoring needed to address the issue, determine the funding source, and present the findings to Town Council. The TMWG evaluated three elk monitoring methodologies. These were radio collaring elk, deploying an infrared monitoring system, and observation by a person 06- 11 -01tc Page 4 of 13 with binoculars. The estimated costs for two years of monitoring are $10,000 for Radio Collaring, $2,925 for Infrared Monitoring, and $7,200 for a person with binoculars. Green's recommendation is the Radio Collaring for $10,000. In response to a question by Mercatoris, Green commented that there is roughly $185,000 remaining in the Wildlife Mitigation Fund. Green commented that most of the cost will be born by the Wildlife Mitigation Fund and that the Colorado Division of Wildlife (CDOW) is providing some funding. CDOW has agreed to provide elk traps and a person to help trap and provide some Radio Collars for half price if available. The major cost to the Mitigation Fund will be to employ a person to monitor during October and November when elk are moving through Snowmass Village near the open trails. Green explained that duration of the Radio Collars is approximately two years due to battery power loss. Suiter commented that there are values to be gained by failed tests as well and that these studies will benefit the existing trails as well as planning the future trails. What is important is to establish where the migration corridors are. Council had concerns with budget implications, trauma towards animals and monitoring costs. Council directed staff to make a request to Aspen Skiing Company for funding. A motion was made by Virtue, to approve staffs recommendation to make a request to the Aspen Skiing Company for the $10,000 for Radio Collaring, seconded by Mordkin. A vote of 4 in favor to 0 opposed. Council Member Purvis was absent. Item No. 5: ROAD FUND SUMMER PROJECTS The Public Works Director explained that every two years staff surveys the roads and evaluates them on a scale of 1 to 10 based on an evaluation system developed by the University of Wisconsin. The last survey done was in 1999. They developed a project list for 2001 last fall and reviewed the roads this spring. Walker recommended approval of the following project list: REVENUES 2001 REVISED 2000 Carryover $1,244,632 Real Estate Revenues Snowmelt Road Reserve $1,003,992 Real Estate Revenues, projects $408,273 Occupancy Assessment $50,000 Interest Income $61,490 Total Revenue $2,768,387 EXPENSES 2001 District Master Location Location Name Job Revised Ridge Run Antler Ridge Lane Faraway Rd. to end Asphalt Overlay $23,059 Ridge Run Ridge Road 1 Faraway Rd. to Deer Ln.Asphalt Overlay$42,230 06- 11 -01tc Page 5of13 Ridge Run Ridge Road 2 Wood Run Wood Road 6 Melton RanchLemond Place Melton RanchMeadow Lane Total Expenses ENDING BALANCE Deer Ln to Faraway Rd.Asphalt Overlay $34,872 Forest Ln. to Pine LnAsphalt Overlay $45,766 Sinclair Rd. to end Asphalt Overlay $74,000 Meadow Rd. to end Asphalt Overlay $8,800 Various Roads Patching $21,273 Parcel N New Road $160,000 Collection fee $28,245 Engineering $10,000 $448,245 $2,320,142 Walker suggested delaying replacement of the water and sewer lines at Water and Sanitation due to a five -year replacement plan. Manchester discussed an incremental cost incurred by the Town when putting in asphalt overlay versus reverting back to road base. Walker commented that last year they put two inches underneath the pavement, which is not in as good a condition as putting in two inches of new asphalt. Walker stated that the only other cost that they assumed was okay, was the ten percent (10 added in by the general contractor to cover supervising costs. Mordkin commented that waiting is not a problem as long as Water and Sanitation does the work relatively quickly, and that residents should not have to drive on roads with potholes during this time period. Walker commented that if by delaying one year doesn't change the project from asphalt overlay to a reconstruction project things should go smoothly and that the taxpayers shouldn't incur extra costs. Walker stated that this is a cooperative and fair deal between the Public Works Department and Water and Sanitation. Manchester requested that the settlement on Two Creeks drive be cleaned up. Walker commented that the Town Attorney and himself are discussing this very issue and will bring additional information back to Council. Item No. 6: REUDI WATER AND POWER UPDATE Mark Fuller provided a brief history of Reudi Water and Power Authority's (RWAPA) foundation and an update on the pending revision of RWAPA's Intergovernmental Agreement (IGA) and funding structure. Fuller stated that an agreement was reached between the Bureau of Reclamation, the U.S. Fish and Wildlife Service, the State of Colorado, and local and regional water users regarding water commitments to endangered fish species. This agreement enables RWAPA to contribute 20,000 acres draw per year toward endangered species and provides some protection to future flows into the Fryingpan and Ruedi Reservoir levels. 06- 11 -01tc Page 6of13 Fuller commented that RWAPA is looking for new projects that will be of service to their members and would like to expand as an educational and liaison information source on local water issues. RWAPA Board has endorsed an equal- shared funding formula which would obligate each member to contribute $3,750 annually to make up the projected $30,000 annual budget and would like to introduce this matter to members recommending that they include it in their budgets for 2002 as an unfounded line -item with the objective of funding the contribution beginning in 2003 when Aspen's funding will end. Mercatoris commented that he disagrees with RWAPA's budget process in that it isn't fair for the smaller communities to contribute as much as Glenwood Springs and Aspen, whose budgets and tax revenues are much larger. Suiter questioned the difference between a member and a contract user? Fuller explained that contract users are entities on the Western Slope contracted for use of Reudi water, ranging from Exxon, the Reservoir, Parachute, Silt, and a couple of the ski areas for snow making. In response to a question by Suiter, Fuller stated that the primary benefits for Snowmass Village are regional and benefit everyone in a particular region. Suiter questioned why the Water and Sanitation District as the owner, manager and distributor of water in this community is not a member. Fuller stated that the original basis for forming the Authority was to develop the hydroplane and at that point the only people who could hold licenses from the Federal Energy Regulatory Commission were local governments, since then its evolved as a lobbying group. Council agreed with RWAPA's recommendation to include in the Town's budget for 2002 a zero balance line item. Item No. 7: 3:50 4:00 BREAK CONSENT AGENDA Item No. 8: APPROVAL OF MEETING MINUTES FOR 05 -14 -01 Mordkin requested that on Page 9, third paragraph from the top of the page, Town Clean -Up Day topic, first sentence be amended by adding ...and Council Member Mordkin noted they would be... Mercatoris made a motion to approve the Meeting Minutes as amended. Manchester seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Purvis was absent. 06- 11 -01tc Page7ofl3 REGULAR AGENDA Item No. 9: PUBLIC NON AGENDA ITEMS Mayor Manchester requested that the Town Manager call CDOT to investigate cleaning up the construction debris on the Owl Creek bike trail and post a better detour sign. Item No. 10: JOINT MEETING WITH PLANNING COMMISSION SNOWMASS CENTER REDEVELOPMENT SKETCH PLAN REVIEW Jim Wahlstrom, the Senior Planner, presented a brief summary of the proposal with a handout report addressing the Code criteria for Sketch Plans. He commented that the applicant would like to increase the size of the grocery store and post office, reduce the amount of office areas by 2,851 square feet, add 59 residential units including the eight single family lots to the northeast of the center, change the architectural design, provide 3,200 square feet in the west building for a people mover link to the new Base Village, reconfigure and construct new parking lots above and below the Center building, complete 202 office and retail parking spaces and 104 underground and surface parking spaces for the residential units, reconfigure service and loading for delivery trucks on the northeast side, widen the road and rearrange parking in front of the Center, reconfigure the landscaping at the entryway off of Brush Creek road, and construct a new access road from the northeast portion of the Center, maintained at 8% grade, to the single family lots behind the Woodridge condominiums. Richard Shaw and Suzanne Richman representing Design Workshop, presented a proposed plan to include the undeveloped lands of the Faraway North PUD, as per the Snowmass Village Comprehensive Plan of the Faraway North Comprehensively Planned area. The application includes the Snowmass Center Parcel and Parcels A, B and F, designated for mixed -use development. It also includes Parcels H and H -1, proposed for residential development. Parcels G and I are included as undeveloped parcels and to accommodate drainage requirements. Shaw submitted a modified application based on redevelopment of the existing 53,000 square foot Snowmass Center, multi family residential development, improved circulation, service and parking will be provided on the Snowmass Center and adjacent Parcels, and single family residential development Bob Fridstein of the Planning Commission questioned whether the Town Offices and Police Department would be accommodated, how the reconfiguration would be done while the Town offices function and if this application included the development of the residential space within the present Center general area, plus the outlying areas including the single family lots? Shaw explained that the currently occupied Town areas would be redeveloped into residential space in the plan, that the Town would be able to be a consumer of the other 18,500 square feet and that 06- 11 -01tc Page 8of13 construction would be done in sections as one application. Shaw stated that the future intent is that Town Hall will be at another location. Bill Boineau of the Planning Commission suggested that consideration be given to the width of the roadways for proper turning circulation of delivery trucks. In response to a question by Boineau, Shaw explained that the new plan suggests that parking be confined to one side of the roadway system moving people from the lower levels to the upper levels. The Transit system will remain in the present location along with a loop system for loading circulation in the proposed back of the building. Doug Faurer of the Planning Commission commented that he is pleased with the site plan and the economical support to Base Village. Faurer commented on concerns with construction parking, staging areas while present operations occur, impacts on the tenants, landscaping plans for the periphery area, a need for improvements to a pedestrian bridge connection and parking, Base Village /Retail and Bed Count, and preparations for office space availability. Manchester requested that the Planning Commission pay special attention to issues outside of the Snowmass Center property line, which include the adjacent properties such as access to the Draw, Conoco site redevelopment plan, increased capacity relative to the Wood Run /Brush Creek intersection circulation and how it will accommodate other needs in adjacent Parcels. Mordkin thanked Shaw for his in -depth vision for the Center and recommended that the Planning Commission address the 30% Slope issue in the Land Use Code book, Sec. 16A -4 -50, Geologic hazard areas, steep slopes and ridgeline protection areas language and review the language therein. Virtue commented on his concerns with integration of this project, the Transit system and the financial commitments involved. Mercatoris commented on his concerns with the parking lot, people mover, related expenses, pedestrian movement to the new project and considerations with the Conoco intersection, ownership and neighbors across the street, the residential use in the apartment Townhome section of the plans and requested that the Planning Commission investigate having Employee Housing and Hot Beds. Nick Coates clarified that the Post Office space is inadequate in size and that they have a proposed budget for expansion in the year 2002. For the Record, Manchester disagreed with a representation made earlier, that the Comprehensive Plan indicated potential development zones in the draws to go up to the vegetation limit. He stated that the development has not been extended beyond where Council thinks it's appropriate. 06- 11 -01tc Page 9 of 13 Manchester commented on concerns with the Gondola and pedestrian bridge connection stating that the site plan for the Gondola is very good and needs to a secure alignment with connection to Base Village. He stated that the Code has a redevelopment incentive built -in to exempt out Employee Housing and there are several community benefit issues as part of this application. He requested that the Planning Commission investigate height line opportunity, whether parking considerations of 300 square feet per parking space are necessary and allow for no exclusions or restrictions to be set for rental ability and suggested that perhaps a code change is necessary. Shaw commented that there is adequate mitigation for application of Employee Housing for the project. Gary Soucie of Wood Bridge Condominiums questioned the existing grade on the 30% variance presented on the proposed road at the existing Post Office from the Center to the housing units, height of the retaining wall, type of construction and materials to be used, aesthetic appearance, how snow removal deposits will be dealt with, and type of landscaping. Soucie further questioned the length of the proposed road, if there has been consideration given to the water and flood problem at the housing units and commented on a potential lighting problem to the residents. Council requested that the Planning Commission continue discussion on the above issues at the next Planning Commission Meeting of June 20 and return to Council for further discussion. Item No. 11: EMERGENCY ORDINANCE NO. 11, SERIES OF 2001 CONSIDERATION OF AN EMERGENCY ORDINANCE AMENDING CHAPTER 18 OF THE MUNICIPAL CODE BY THE ENACTMENT OF REGULATIONS CONCERNING THE ABATEMENT OF DANGEROUS BUILDINGS, AND THE DECLARATION OF AN EMERGENCY. The Town Attorney, Steve Connor, explained that a provision in the Uniform Building Code had been overlooked, which needs to be adopted. A motion was made by Mercatoris to approve Ordinance No. 11, Series of 2001 seconded by Virtue. A roll call vote was taken and the motion was approved by a vote of 4 in favor to 0 opposed. Robert Purvis was absent. Item No. 12: DISCUSSION DALY TOWNHOME UPDATE Joe Coffey, the Housing Manager, gave an update on progress of the Daly Townhomes construction and the Change Order for the remainder of the project. Coffey stated that the wall construction is on schedule and the bike path is scheduled to open on June 15t• 06- 11 -01tc Page 10 of 13 Coffey commented that the guaranteed maximum price on Change Order No. 1 is $4,921,026 and stated that all the bids are not in for all the categories and believes there may be potential future construction savings. He stated that Weitz- Norris, Scott Smith and himself have reviewed the construction budget and have made a preliminary Gross Maximum Price number if the final bids come in lower with a deductive Change Order. He explained that an agreement on a price needs to be settled on today in an effort to keep some of the contractors from seeking work else where and that the project could be built today for the $4,921,026. In response to a question from Mordkin, Coffey explained that some costs were lowered by changing wrapping stone work to the back of the building, obtaining better concrete and framing bids, as well as numerous low prices in other categories. Coffey stated that the lumber needs to be put under contract immediately, due to an increase in lumber costs proposed to go up within the next month by approximately 25 Coffey commented that the dewatering costs are approximately $40,000 and the site is continuing to dry out as the groundwater goes deeper. The soils have been compactable and this has saved large amounts of contingency money. Mercatoris questioned why the stand of Aspen trees adjacent to Brush Creek road weren't protected as discussed at prior Town Council Meetings. Coffey commented that he was not aware there was going to be as wide a cut through that stand of trees and that the water line and sewer come through there and are separated by a few feet, which required that the trees be taken out. He has budgeted money in the amount of $7,000 to put Aspen trees back into that area. Connor stated that the financing is projected to close mid -July. Council directed the Town Manager to sign the Change Order. Item No. 13: DISCUSSION 2001 SPECIFIC OBJECTIVES Suiter commented that this is the third layer of the three -layer process, which went from Job description, on -going performance standards to specific annual objectives. The goals set are intended to establish organizational performance standards for continuous improvement. In response to a request by Virtue, Suiter stated that he provided Purvis with a copy of the 2001 Specific Objectives on Friday and that Purvis will get back to him if he has anything to comment on. Manchester commented that the 2001 Specific Objectives do not list the VLF, the Rodeo or SRA. Suiter stated that it was difficult to quantify or benchmark those complex projects. He stated there are a lot of things that are beyond his control and 06- 11 -01tc Page 11 of 13 that best efforts will be made to meet Council expectations. Manchester suggested that perhaps Suiter could label those things that can't be controlled Council Projects and noted in italics. Manchester commented that the dates for the Community Pool are unacceptable and need a different time line. He also stated that perhaps some other Aquatics Facility could be researched. Mercatoris commented that he assumes that the Pool project will be breaking ground as soon as the snow melts in April. Manchester requested that Suiter shoot for springtime to break ground and that an analysis and feasibility be done on a possible Aquatic Center. Council agreed. Suiter clarified Council's direction that he add to the 2001 Specific Objectives VLF, SRA issues, Rodeo, and change the dates for the Community Pool. Item No. 14: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS AND Item No. 15: CALENDARS REALESTATE OPEN HOUSE AND MALL SIGNAGE In response to a question by Suiter, Manchester stated that the amnesty on the Real estate Open House and Mall signage should continue as long as the retail and mall community are working on a solution. The Community Development Director stated that the Mall Partners are participating ASPEN SKIING COMPANY Virtue commented that the Aspen Skiing Company Advisory Council met last week and discussed the following issues: 1) They put one hundred hours of advertising money into prime time TV to promote the "X" Games. The hardwiring requirements dictated that it be done at Buttermilk, which would be Buttermilk, Aspen and Snowmass. According to Virtue, Pat Harris stated that she feels there's a 90% chance that the Aspen central residential area and the properties in Snowmass Village will find some common ground. According to Virtue, Harris stated some concern with how much was spent marketing Aspen and expressed that she is satisfied to market Aspen /Snowmass as a package beginning July 1 Virtue stated that Jim France left that meeting expressing he is in favor of something like this; and 2) The Employee Housing meeting was well attended and copies of the comments from that meeting will be distributed to Town Council on June 12 The next Committee Meeting will be the evening of June 12 to begin the process of shifting through those comments. Virtue stated that he would be present at that meeting only to remind the Committee of their responsibility to remain neutral and keep the discussion confidential, he will then leave the meeting. 06 -11 -01 tc Page 12 of 13 MERCATORIS LEAVING TOWN Mercatoris commented that he will be leaving town on Friday, June 15 and will be gone until June 28 SVRA Mercatoris stated that he is curious as to what direction Council is heading regarding the SVRA, Sales Tax and Civic Assessment replacement. Manchester stated that Council is waiting for SVRA refinancing. Virtue commented that Council's priority is to make sure that SVRA is a vibrant marketing entity that markets this community. Mercatoris suggested that Council schedule a meeting for SVRA's next Board Meeting, which is August 31 Salary Range Manchester thanked Suiter for the charts he presented and requested that he assign salary range and pay raises associated with management and higher -level positions. Virtue requested that future information of this type be put into sealed envelopes when presented to Council Members. Town Council Packet on CD -Rom Manchester commented that Greenwood Village receives their Town Council packet on CD -Rom and suggested this as a possible way for Snowmass Village Council Members to receive their information. Wood Run Dumpster Connor commented that he would be meeting with the Public Works Director and the appraiser on Thursday to appraise the Wood Run Dumpster sites for fee and easement. Connor stated that he would need the appraisal back from Town Council within a month. Entryway Recommendation Thompson provided Council with a memo distributed last week regarding the Entryway landscaping plan. Council agreed with the recommendation. Public Workshop Thompson mentioned that the Landscape Architect would be holding a Planning and Design Workshop for the Lower Benedict Greenway Trail effort at the Snowmass Chapel on Thursday, June 14 at 7:00 p.m. MerchantsNLF Meeting Mordkin mentioned that there will be a Merchants/VLF Meeting Wednesday, June 13, at the Fairway Center from 9:00 a.m. to 2:00 p.m. and arrangements for lunch have been made. 06- 11 -01tc Page 13 of 13 Item No. 16: ADJOURNMENT There being no further business, Mercatoris made a motion to adjourn the Meeting, seconded by Virtue. The motion was approved by a vote of 4 in favor to 0 opposed. Robert Purvis was absent. The Meeting adjourned at 6:40 p.m. bonna J. Gar S i ted By: ia, Sec -tary /Records Clerk