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06-25-01 Town Council MinutesMayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, June 25, 2001 at 2:06 p.m. Item No. 1: ROLL CALL SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES JUNE 25, 2001 COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Richard Virtue and Arnold Mordkin COUNCIL MEMBERS ABSENT: Douglas Mercatoris and Robert Purvis PITKIN COUNTY COMMISSIONERS PRESENT: PLANNING COMMISSIONERS PRESENT: STAFF PRESENT: PUBLIC PRESENT: David Be!lack, Jack Schroeder, Madeleine Osberger, John Rex, Bernie Grauer, David Myler, Bill Kane, Gary Ross, Larry Yaw, Marty Pickett, Leslie Lamont, Jim Horn, Edgell Pyles, John McCarty, Gerd Van Moosel, and other members of the public interested in the Agenda items for this Meeting. DISCUSSION AGENDA 2:00 P.M. Jack Hatfield, Dorothea Farris and Shelly Roy Harper Doug Faurer, Mark Stout, George Huggins, Robert Fridstein, Jim Benson and Bill Boineau Gary Suiter, Town Manager; Art Smythe, Chief of Police; Hunt Walker, Public Works Director; Craig Thompson, Community Development Director; Chris Conrad, Planning Director; Carey Shanks, Assistant to the Town Manager; Steve Connor, Town Attorney; David Peckler, Transportation Director; Robert Voigt, Senior Planner; Marianne Rakowski, Finance Director; Brian Olson, Police Sergeant; Trudi Worline, Town Clerk Item No. 2: 2:00 2:30 P.M. FINANCIAL STATEMENTS PRESENTATION 06 -25 -01 tc Page 2 of 8 The Finance Director explained that Clifton Gunerson, LLP, was contracted by the Town to conduct an independent audit for the year 2000, as required by law. Jack Schroeder, representing Clifton Gunderson, reviewed the Financial Statements for the year 2000. Schroeder reported that the Governmental Accounting Standards Board has issued its Statement No. 34, Basic Financial Statements and Management's Discussion and Analysis for State and Local Governments. Schroeder outlined the requirements of the Statement and stated that it would significantly change the content of financial statements of local governments and how those statements will be presented. The Town Manager stated that the Finance Department would begin working to obtain the information necessary to meet the new requirements, which includes standards for depreciation on road related information. The new reporting is due to be implemented by the end of the year 2003. NOTE: In order to accommodate the presence and comments of the public at this Meeting, Mayor Manchester determined the following Agenda schedule. Item No. 4: BUDGET UPDATE Gary Suiter, Town Manager, referred to a memo to Council included in the packet information for this Meeting. In response to a previous Council request, the memo explained why the Town has experienced a 3.75 reduction in full -time equivalent positions, the affect the FTE reduction will have on each department's service level and operational adjustments that will occur due to the June 4, 2001 proposed budget cuts. He stated that the Agenda for this Meeting includes a Resolution authorizing the use of the Economic reserve to offset sales tax revenue loses. Suiter explained that the budget cuts currently pertain only to the year 2001. An in -depth discussion with Council will be scheduled during the upcoming Council /Staff annual budget review in August. After further discussion, Council requested that staff analyze and report on any negative physical and financial impacts the proposed budget cuts may have on the Town. Item No. 3: JOINT DISCUSSION WITH PITKIN BOARD OF COUNTY COMMISSIONERS REGARDING ANNEXATION Pitkin County Commissioners Jack Hatfield, Dorothea Farris and Shelly Roy Harper requested discussion with Council concerning potential Town annexations of land within Pitkin County and requested that Council discuss any future requests for annexations with the Board of County Commissioners before entertaining any petitions for annexation. Hatfield stated that the Board's concern elevated when the Town had a recent discussion with a Wildcat Ranch owner's representative. He explained that the landowner currently has pending unresolved road issues with Pitkin County. The landowner's representative, David Myler, stated that he is scheduled to meet with the BOCC at their regular meeting scheduled for Wednesday, June 27, 2001. Council requested that the Commissioners provide Council with an update on this issue after the June 27 Meeting. Council assured the Commissioners that the landowner's representative was directed by Council to discuss the annexation with the BOCC 2 06 -25 -01 tc Page 3 of 8 before returning to petition the Town for annexation. Farris also suggested that Council consider amending the Town's Comprehensive Plan relating to "areas of influence" if they feel lands within these designated areas may be a future consideration for annexation to the Town. Council and the Commissioners discussed an earlier request by the BOCC to adopt a new Intergovernmental Agreement (IGA) or amend the 1984 IGA between Pitkin County and the Town. Staff will address Development of an IGA in the near future. Item No. 5: FAMILY AQUATIC CENTER The Town Manager explained that he has provided packet information relating to research requested by Council concerning municipal swimming pools /aquatic centers. He explained that the research identified that there is a trend toward family oriented aquatic centers consisting of lap pools, leisure pools and activity pools. Lap pools are the least utilized among those constructed. Leisure pools, which gradually descend from zero depth similar to a beach, are the most popular. Most required a tax subsidy, although no debt was included as a part of operations. Council requested visuals of the pools, financial models from pool developers, dimensions of the facilities and information from Mountain Village including the number of people that utilize the pool and the amount of subsidy required as soon as possible. Staff will also contact the Aspen Skiing Company regarding cost per square foot for pools recently constructed by the Aspen Skiing Company. Council discussed the type of pool and possible locations to best meet the needs of the community and the resort. Gary Ross, architect, will provide footprint designs to determine the amount of land necessary to construct various pools /aquatic centers. Staff will provide the information requested at the July 9, 2001 Council Meeting. Item No. 9: APPROVAL OF MEETING MINUTES FOR 06 -04 -01 Virtue made a motion to approve the Meeting Minutes as listed. Mordkin seconded the motion. Mordkin requested one correction. There being no further additions or corrections, the Minutes were approved as amended, by a vote of 3 in favor to 0 opposed. Council Members Mercatoris and Purvis were absent. Item No. 13: MANAGER'S REPORT The Town Manager stated that the Town has received the annual election questionnaire for the November, 2001 election. The deadline to respond to the questionnaire is July 13, 2001. He explained that the questionnaire notifies the County if the Town is interested in coordinating their election with the County and what type of ballot questions are to be proposed. Council list possible elections questions of Sales Tax, Bed Tax, swimming pool, Charter amendments, extension of the Real Estate Transfer Tax expiration date, and an amendment to the Real Estate Transfer Tax language regarding uses of the Tax funds. 3 06 -25 -01 tc Page 4 of 8 Fixed Guideway Systems The Public Works director requested approval for staff to research and identify available technologies for a fixed guideway system appropriate for the fixed guideway alignment previously identified along the Brush Creek Corridor from Highway 82 to the Mall. Council requested that staff meet with Bill Kane of the Aspen Skiing Company for information related to contacts. Council encouraged staff to move forward as soon as possible. Dial -A -Ride Virtue encouraged staff to re- establish a form of Dial -A -Ride to provide transportation service to the various developments that are not on the main bus route. The Public Works Director explained that the Dial -A -Ride program was discontinued as a part of budget cuts earlier in the year. This issue will be discussed in detail during the Council Budget Process. CML Conference The Town Manager stated that the Colorado Municipal League (CML) Conference would be held in Snowmass Village the last week of June, 2001. Approximately 800 elected and appointed officials were expected to attend. He encouraged Council to register for the Conference. The Mayor will welcome the attendees at the Opening Session. Fourth of July Picnic Bill Boineau is organizing the Fourth of July Picnic for the Town. Boineau and the Town Manager have also been fundraising for the event. The Town Manager reported that approximately $1,000 is still needed to fund the event. Grassroots TV Board The Town Manager reported that he is acting as the Town's representative on the Board for Grassroots Television. Item No. 6: BREAK Council took a five minute break at this time. REGULAR AGENDA 4:00 P.M. Item No. 8: JOINT MEETING WITH PLANNING COMMISSION SNOWMASS CHAPEL EXPANSION SKETCH PLAN REVIEW Planning Commission Concurrent Submission Reviews Referring to Resolution No. 29, which is Item No. 11 on the Agenda for this Meeting, and which requests approval to establish a schedule for Council review of more than one major PUD application within the meaning of section 5 -300 (b) (3) of Chapter 16A of the Municipal Code, Mayor Manchester requested comments from Planning Commission Members regarding the Commission's availability to conduct their review of the applications and provide recommendations to Council. After further discussion, Council advised Planning Commission Members to discuss this issue and notify Council of their decision. The three applications for review include the 4 06 -25 -01 tc Page 5 of 8 Snowmass Center Expansion Sketch Plan, the Snowmass Club Phase II Preliminary PUD and the Snowmass Chapel Sketch Plan. Chris Conrad, Planning Director, stated that this Joint Meeting is to provide the applicant an opportunity to provide a formal Sketch Plan presentation. He explained that the proposed expansion extends onto Parcel 10, a portion of the Golf Course owned by the Snowmass Club. The Snowmass Club has consented to the extension and is currently working with the applicant. Conrad explained that changes have been made to the application since the Pre Sketch presentation of this submission. Mayor Manchester stated that all submission requirements have been made according to the Snowmass Village Municipal Code and the application has been certified complete for this process. Jim Light explained that the Chapel and Community Center not only serves a religious function, it also services community functions with counseling, concerts, summer lecture series, community meeting space, cemetery management and provides a community outreach fund for scholarships, all of which have expanded and grown, therefore requiring additional space. The expansion will provide additional space for a pipe organ donated by a parishioner and community functions. Edgell Pyles expanded on the growth and stated that Chapel membership has grown from 20 to 800 families. Larry Yaw outlined the factors that have influenced the design of the structure, provided the proposed design, and explained changes to the design since the Pre Sketch presentation. The scale of the bridge has been changed and an appropriate access for emergency vehicles has been provided. The building height has been designed to meet the acoustic requirements for the organ. Photo simulations of the proposed structure were provided, taken from various locations in the Village to depict visual impact and how the structure fits into the community, as well as building design, elevation and materials. John McCarty of Otak, provided an overview of the site plan. He stated that a new survey has enabled the applicant to solve the wetlands setback issue which existed in the prior site design. He stated that the applicant has been working with the Snowmass Club to relocate the Golf Course restrooms, the green and golf cart path. Bill Kane explained that relocation of the green would be a part of the Snowmass Club's future Golf Course redevelopment proposal. He addressed water drainage, storm water drainage, landscaping areas, emergency access, parking, wetlands requirements, and enhancement of the stream and green space. Council and Planning Commission Members requested information regarding transportation connections, parking, bike path /trail, relocation of the Golf Course path, additional detail on the roof line, and photos of the structure taken from different locations. The applicant stated that the goal is to begin construction in the Spring of 2002 and complete the project in 2003. Item No. 7: PUBLIC NON AGENDA ITEMS There were no Public Non Agenda items. Item No. 10: RESOLUTION 24, SERIES OF 2001 5 06 -25 -01 tc Page 6 of 8 The Town Manager explained that this Resolution, as discussed previously with Council, authorizes the use of the Economic Reserve funds to cover one -half of the projected Sales Tax revenue shortfall, approximately $113,000, to offset General Fund expenses for the year 2001. He stated that approval of the Resolution requires 2/3 majority vote of the Town Council. Council discussed the financial and physical impact of proposed budget cuts affecting services and personnel, and use of the Economic Reserve funds and requested additional information. Council also discussed the importance of having all Council Members present to vote on this issue. Virtue made a motion to approve the Resolution, seconded by Mayor Manchester. After further discussion, Virtue made a motion to table the Resolution to the July 9, 2001 Regular Town Council Meeting, seconded by Manchester. The motion to table was approved by a vote of 3 in favor to 0 opposed. Council Members Mercatoris and Purvis were absent. Item No. 12: FIRST READING ORDINANCE NO. 13, SERIES OF 2001 CONSIDERATION OF FIRST READING OF AN ORDINANCE AMENDING CHAPTER 18 OF THE MUNICIPAL CODE BY THE ENACTMENT OF REGULATIONS CONCERNING THE REPAIR, REHABILITATION, DEMOLITION OR REMOVAL OF UNSAFE BUILDINGS The Town Attorney referred to the explanation included in the packet information for this Meeting. This issue being earlier discussed by Council, Virtue made a motion to approve First Reading of Ordinance No. 13, Series of 2001. Mordkin seconded the motion. The motion was approved by a vote of 3 in favor to 0 opposed. Council Members Mercatoris and Purvis were absent. Item No. 14: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS /STATUS REPORTS Item No. 15: CALENDARS CONSIDERATION OF A RESOLUTION AUTHORIZING EXPENDITURE OF A PORTION OF THE ECONOMIC RESERVE FOR THE TOWN OF SNOWMASS VILLAGE GENERAL FUND -AND Television Marketing Mayor Manchester stated that he received a letter from Larry Ladin and requested that the Town Manager move forward with a Letter of Intent on this issue. Staff Organizational Chart Manchester requested a copy of the Town Staff Organizational Charts. Town Website Mayor Manchester reported that he attended a Management Seminar held by the Rural Transportation Authority (RTA). He stated that Mr. Gallagher, an Eagle County Commissioner, provided copies of an informational CD on Eagle County. 6 06 -25 -01 tc Page 7 of 8 The Mayor expressed his desire to have a complete Town Internet Website that includes such compilations of information as contained on the Eagle County CD. Noise Complaint Mordkin reported citizen complaints from residents of the Homestead Condominiums regarding truck traffic noise. The Chief of Police reported an increase in truck traffic during this construction season. Staff will contact the citizens regarding the complaints. Employee Housing Committee Virtue reported that the Employee Housing Committee has a full agenda and will be meeting on a frequent basis. The next Meeting is scheduled for June 26, 2001. He stated that recent vacancies are being filled by others having an interest to serve on the Committee. Item No. 11 RESOLUTION NO. 29, SERIES OF 2001 CONSIDERATION OF A RESOLUTION ESTABLISHING A SCHEDULE FOR THE REVIEW OF MAJOR PUD APPLICATIONS WITHIN THE MEANING OF SECTION 5 -300 (B) (3) OF CHAPTER 16A OF THE MUNICIPAL CODE The Town Planner requested an amendment to the Resolution, correcting the Municipal Code section siteing in several locations throughout the document to read Section 16A -5 -300. George Huggins, Chairman of the Planning Commission, reported that the Commission Members have agreed to adjust their regular meeting schedules to accommodate the review of the three major applications. The Town Planner explained that the Resolution would be amended to also include the Planning Commission change of Regular Meeting dates. There being no further discussion, Virtue made a motion to approve Resolution No. 29, Series of 2001 as amended, seconded by Mordkin. The motion was approved by a vote of 3 in favor to 0 opposed. Council Members Mercatoris and Purvis were absent. NOTE: THE FOLLOWING ITEM WAS NOT LISTED ON THE AGENDA FOR THIS MEETING. Item No. 15a: EXECUTIVE SESSION PRIVILEGED ATTORNEY /CLIENT DISCUSSIONS REGARDING LAND NEGOTIATIONS At 5:44 p.m. Mordkin made a motion to convene to Executive Session for privileged attorney /client land discussions. Virtue seconded the motion. The motion was approved by a vote of 3 in favor to 0 opposed. Council Members Mercatoris and Purvis were absent. At 6:58 p.m. Mordkin made a motion to reconvene the Regular Meeting seconded by Virtue. The motion was approved by a vote of 3 in favor to 0 opposed. Council Members Mercatoris and Purvis were absent. 7 06 -25 -01 tc Page 8 of 8 Item No. 16: ADJOURNMENT There being no further business, Virtue made a motion to adjourn the Meeting seconded by Mordkin. The motion was approved by a vote of 3 in favor to 0 opposed. Council Members Mercatoris and Purvis were absent. The Meeting adjourned at 6:58 p.m. Submitted By, Trudi Worline, Town Clerk 8