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07-16-01 Town Council MinutesMayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, July 16, 2001 at 2:11 p.m. Item No. 1: ROLL CALL SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES JULY 16, 2001 COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Robert Purvis, Richard Virture, Arnold Mordkin COUNCIL MEMBERS ABSENT: Douglas Mercatoris STAFF PRESENT: PUBLIC PRESENT: Item No. 2 SIGN CODE DISCUSSION Gary Suiter, Town Manager; Robert Voigt, Senior Planner; Jim Walhstrom, Senior Planner; Carey Shanks, Assistant to the Town Manager; Hunt Walker, Public Works Director; Art Smythe, Chief of Police; Bernadette Barthelenghi, Landscape Architect; Chris Conrad, Planning Director; Joe Coffey, Housing Manager; Craig Thompson, Community Development Director; Steve Connor, Town Attorney John Rex, Linda Chambers, Rick Griffin, Phyllis McFillen, Julie Schopper, Tom Rockwell, Norm Carpenter, Jacqie Stewart, Kyrstal Norberg, David Frey, Deidre Boineau, Bill Boineau, Joe Wells Brent Gardner Smith, Tom O'Connor Council Member Mordkin asked for the Council's opinion regarding this discussion and whether they see it appropriate for Mordkin to recuse himself. Council's opinion was it was not necessary during discussion but during a vote on the Mall portion of the sign code it would be appropriate to recuse himself. Robert Voigt, Senior Planner gave a visual presentation within this presentation the following items were discussed legibility, clarity, audience and program. He noted that at this time there are five comprehensive sign plans within the mall area. Some of the non compliance items discussed were sandwhich boards, banners, "specials" board, number of signs within certain square footage, size of 07 -16 -01 tc Page 2 of 7 signs within a certain square footage and hard to read or misguided direction signs. Voigt explained that the Planning Commission has had several public meetings and has discussed points relating to all the areas of signage listed; real estate signage, construction signage, demission signage, allowable signage and multi identification signage. Jim Wahlstrom, Senior Planner summarized the Planning Commission recommendations, which are in the resolution in today's packet. Changes were recommended for the construction site signs and signs on affixed vehicles, real estate sign provisions in regards to open house signs, garage sale signs, special events signs, sandwhich boards, banners and temporary signs. Wahlstrom noted that there is a separate resolution for the Snowmass Mall due to it's complexity. Council reviewed a portion of the resolution with staff and set additional Work Session time for August 6 2001. Item No. 3: OWL CREEK TRAIL HEAD PARKING Hunt Walker, Public Works Director was directed by Council to find a location along Owl Creek Road in the right -of -way that could possibly handle parking for those people using the Owl Creek Trail system. Some members of the public have complained about this situation. Parcel F, Lot 3 was used for trailhead parking in the past although it is zoned open space. Council made the decision to prohibit parking in this area since it was not an approved use. Staff is now recommending parking on this parcel except during elk migration. Council directed staff to submit the staff proposal to Larry Green, the Town Wildlife Specialist and Kevin Wright from Division of Wildlife for their review and comment. Council also directed staff to investigate easements on the Town shop side of the road. Tom O'Connor representing the Pines Homeowners Association voiced concerns with people using the roads within the Pines subdivision and the area around their trash receptacles for parking to access trails. O'Connor is willing to help staff research an area within the Pines located on an easement for parking. Item No. 4: DALY TOWNHOME OWNERS DISCUSSION Joe Coffey, Housing Manager updated Town Council on the progress of construction on the Daly Townhomes project. Construction is moving along, four wells have been dug and electric pumps have been installed to keep the site dry. The electricity, water lines, sewer lines and storm drainage have been installed. The soil nailed retaining wall should be finished within two weeks. Construction 07 -16 -01 tc Page 3 of 7 on the foundations should start in approximately three weeks. Aspen trees will be installed below the bike path in the near future. The entire project is a total of two weeks behind. Item No. 5: COMMUNITY POOL DISCUSSION In response to a directive from Council, Gary Suiter reported on four areas that included site, design, cost and timing. After a lengthy discussion Council's conclusion was to table the discussion of this project for two or three weeks. Item No. 6: ELECTION ISSUES NOTE: THIS ITEM WAS DISCUSSED LATER IN THE MEETING Item No. 7: BREAK Council agreed to continue with the Agenda without a break. Item No. 8: GUESTS BILL AND DEIDRE BOINEAU The Council presented Bill and Deidre Boineau with a gift certificate for dinner at one of the local restaurants in appreciation for all of their volunteer work to make the 4 of July Community Picnic a success. Item No. 9: PUBLIC NON AGENDA ITEMS Bill Boineau noted that the Town Council should keep in mind the need to research a future Town Hall site. Nick Coate's proposal for the Snowmass Center expansion does not include office space for the Town. Council thanked Boineau for the reminder. Item No. 10: APPROVAL OF 06 -25 -01 AND 07 -09 -01 COUNCIL MEETING MINUTES Council Member Mordin requested that any changes made to the minutes be reflected in the minutes. Council Member Purvis made a motion to approve the minutes, seconded by Purvis by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent. 07 -16 -01 tc Page 4 of 7 Item No. 11: SECOND READING ORDINANCE NO. 15, SERIES OF 2001 SECOND READING CONSIDERATION OF AN ORDINANCE AMENDING AND RESTATING SECTION 2 -45 OF THE MUNICIPAL CODE CONCERNING EXECUTIVE SESSIONS Mordkin made a motion to approve Second Reading of Ordinance No. 15, Series of 2001, seconded by Purvis. There being no discussion, a roll call vote was taken and Second Reading was approved by vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent. Item No. 12: SECOND READING ORDINANCE NO. 17, SERIES OF 2001 SECOND READING CONSIDERATION OF AN ORDINANCE AMENDING SECTION 2 -71 OF THE MUNICIPAL CODE DESIGNATING THE COMMUNITY DEVELOPMENT DEPARTMENT AS THE DEPARTMENT RESPONSIBLE FOR BUILDING AND PLANNING ACTIVITIES WITHIN THE TOWN Purvis made a motion to approve Second Reading of Ordinance No. 17, Series of 2001, seconded by Mordkin. There being no discussion, a roll call vote was taken and Second Reading was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent. Item No. 13: MANAGER'S REPORT Budget Meeting Staff has scheduled forty -five minutes on the July 23, 2001 agenda to discuss revenue assumptions with Council. Housing Meeting A reminder that there will be a Housing Meeting on July 17, 2001 at 5:30 p.m. in the Town Council Chambers. The topics will include Seniority, Family Priority and Retirement. Council Picture Suiter noted that is was that time of year to schedule the Town Council group picture. Mayor Manchester suggested one of the meetings in August and he also has a photographer in mind. The Mayor will contact the Clerk's office with the information. Fireworks There is a definite safety issue with the amount of fireworks that were displayed within the Crossings Subdivision and the Town Manager received numerous complaints. John Mele, our Fire Marshal and Art Smythe, Chief of Police are both responding to the complaints with letters, in hopes to increase public awareness regarding safety and use of illegal fireworks within the Town. 07 -16 -01 tc Page 5 of 7 Item No. 14: DISCUSSION /ACTION SEVEN STAR RANCH FINAL PUD REQUEST FOR AN EXTENSION OF TIME Joe Wells representing the owners of Seven Star Ranch is requesting an extension for the Seven Star Ranch PUD. Wells has step up the negotiations with Owl Creek Ranch Lot 9 and Lot 10 regarding easements and access driveway alignments to Seven Star. Wells is requesting another 30 days to firm up these negotiations. Mayor Manchester made a motion to extend the extension of time to August 21, 2001, seconded by Modkin. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent. Item No. 15: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS Item No. 16: CALENDARS -AND- Item No.'s 15 and 16 were discussed as one item. Telephone List Council Member Mordkin requested staff to distribute an updated telephone list to Council. Parking Lots Council Member Virtue requested staff dean the numbered lots more often or as needed to keep trash from building up. RFTA Bus Parking Council Member Virtue requested an update on the status of the staging for the RTFA buses by Creekside. Walker, Public Works Director noted that surveying is still taking place and he will have more to report at a later date. Walsh House Council Member Virtue asked if the Walsh house has been inspected. The Building Official has inspected but will follow -up when the dean-up is completed. Dial -A -Ride Council Member Virtue asked if there will be discussion with staff regarding Dial A -Ride. The objective should be to improve service and reduce the cost. Suiter noted that staff will provide this information at budget time. Virtue commented on making our buses look more "mountain like 07 -16 -01 tc Page 6 of 7 SKICO Advisory Meeting Skico is reporting non -stop activities from November through the X- games. The X -games is approximately 200 hours of prime time coverage. Ski Area Closing Dates Council Member Virtue noted that Buttermilk, Highlands and Tiehack will close April 7 2002 and Snowmass and Aspen Mountains on April 14, 2002. Census The Mayor has received information from the Census Bureau that he will pass on to the Town Manager. GOCO Meeting Gary Suiter will be attending this meeting on July 17 2001. EOTC There will be an EOTC Meeting on Thursday, July 18 2001 in the Town Council Chambers. Certification Deadline The deadline for ballot language to be to Pitkin County is September 12 2001 for a Coordinated Election. Item No. 6: ELECTION ISSUES Gary Suiter, Town Manager reviewed the tentative list of Ballot Issues with Town Council which included Home Rule Charter Amendments, RETT Extenion, Aquatic Center, Marketing Tax and Excise Tax. The Council will discuss further at a future meeting. Item No. 17: EXECUTIVE SESSION At 6:30 p.m. Council Member Mordkin made a motion to convene to Executive session to discuss Privileged Attorney Client Discussion regarding Woodrun V Litigation, Rodeo Property Acquisition Negotiations and Privileged Attorney /Client Discussion. Virtue seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent. At 7:09 p.m. Council Member Purvis made a motion to reconvene to the Regular Meeting, seconded by Virtue. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent. Item No. 18: ADJOURNMENT 07 -16 -01 tc Page 7 of 7 There being no further business, Mordkin made a motion to adjourn the Meeting, seconded by Virture. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent. Submitted By: Rhonda B. Coxon, Deputy Town Clerk