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08-06-01 Town Council MinutesMayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, August 6, 2001 at 2:34 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: STAFF PRESENT: PUBLIC PRESENT: SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES AUGUST 6, 2001 DISCUSSION AGENDA 2:30 P.M. Mayor T. Michael Manchester, Richard Virtue, Arnold Mordkin, Robert Purvis and Douglas Mercatoris COUNCIL MEMBERS ABSENT: All Council Members were present. Gary Suiter, Town Manager, Hunt Walker, Public Works Director; Joe Coffey, Housing manager; Greg Smith, Road Supervisor; Craig Thompson, Community Development Director; Chris Conrad, Planning Director; Carey Shanks, Assistant to the Town Manager; Jim Wahlstrom, Senior Planner; David Peckler, Transportation Manager; Larry Green, Wildlife Specialist; Bernadette Barthelenghi, Landscape Architect; Tina White, Animal Control Officer; Laurie Smith, Animal Control Officer; Trudi Worline, Town Clerk John Rex, Michael White, Martin Mata, Jim France, John Schuster, Bernie Grauer, Bill Kane, David Bellack, Madeleine Osberger, Pat O'Donnell, Jim Hooker, Jack Hatfield, Brent Gardner Smith, Russell George, Kevin Wright, Paul Shepard, Dave Kleinkoff and other members of the public interested in Agenda items for this Meeting. Item No. 2: GUESTS PAUL SHEPARD AND DAVID KLEINKOPF OF INTRAWEST CORP. 08 -06 -01 tc Page 2 Pat O'Donnell of Aspen Skiing Company (ASC) introduced new lntrawest community partners Paul Shepard, Director of Development for the Base Village project, and Dave Kleinkoff, President of the Resort Development Group for North America. Kleinkoff outlined the process, which he explained will develop as the group moves toward development of the Base Village area. He proposed that his company would work with the Village Leadership Forum (VLF) and conduct a series of public meetings to receive input from the public. Bob Purvis explained how the VLF would interact with the developer. Kleinkoff stated that his company's goal is to submit a Sketch Plan to the Town in October, 2001. Jack Hatfield, Snowmass Village citizen, encouraged the community to participate in the public process and stated his objection to all private meetings. Pat O'Donnell informed the public that all meetings would be open to the public. Bill Kane of the ASC explained that joint planning for Base Village began with Council in 1996 and ASC have kept in constant contact with all neighboring properties since that date. Jim Hooker, past Snowmass Village Mayor speaking as a citizen, stated that he feels the outcome of necessary specialized meetings would be provided to the public. Item No. 3: TOP OF THE VILLAGE SNOWMELT ROAD OWNERSHIP ISSUE Hunt Walker, Public Works Director, referred to a previous discussion when Council directed staff to continue with the design and planning for redevelopment of upper Snowmelt Road, from Elbert Lane to the Timberline Condominiums. At Council direction, Staff has also proceeded with planning for redevelopment of upper Snowmelt Road from the Timberline to the Top of Snowmelt Road. Dave Spence, General Manager of Top of the Village, requested that during construction, the Town snowmelt the Road aprons, parking lots and eight carport lanes, and maintain these areas in the future. After further discussion, Council requested a meeting with the TOV Board of Directors in order to obtain their views on this issue. Item No. 4: ELECTION ISSUES DISCUSSION Mayor Manchester explained that this item was placed on the Agenda as a tickler, in order to allow Council to further discuss potential election issues if necessary. Council agreed that discussion was not necessary at this time and requested that this item be listed on the next Regular Meeting Agenda. Manchester stated that September 12, 2001 is the deadline for the Town to certify ballot questions to the County Clerk for the November, 2001 election. 08 -06 -01 tc Page 3 Item No. 5: BREAK Council determined that a break was not necessary at this time. REGULAR AGENDA 4:00 P.M. Item No. 6: PUBLIC NON AGENDA ITEMS There were no Public Non Agenda items at this time. Manchester stated that he would again call for Public Non Agenda items after 4:00 p.m. NOTE: Council determined that the Agenda Items would be rearranged to accommodate the public. Item No. 8: SECOND READING ORDINANCE NO. 18, SERIES OF 2001 CONSIDERATION OF SECOND READING OF AN ORDINANCE AMENDING SECTION 2 -235 OF THE MUNICIPAL CODE REDEFINING THE DUTIES AND RESPONSIBILITIES OF THE FINANCIAL ADVISORY BOARD Virtue made a motion to approve Second Reading of Ordinance No. 18, Series of 2001, seconded by Mordkin. There being no further discussion, a roll -call vote was taken and the motion was approved by a vote of 5 in favor to 0 opposed. Item No. 10: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS /STATUS REPORT Citizen Complaint Manchester requested that staff respond to a recent citizen e -mail regarding the unkempt conditions of a home site located just outside the Town limits. He identified the site as being located on Brush Creek Road, although in Pitkin County's jurisdiction. Appreciate Stream Restoration Jim Hooker, past Mayor of Snowmass Village, stated his appreciation to Town staff for the recently completed landscaping at the "Welcome to Snowmass Village" sign located on Brush Creek Road. Hooker also stated his appreciation for the stream beautification including restoration and enhancement, which is nearing completion across from the Owl Creek Road intersection and extending to the Woodbridge entrance. 08 -06 -01 tc Page 4 Hwy. 82 /Brush Creek Road Sign Mayor Manchester stated that the Entrance Sign proposed for location at the intersection of Highway 82 and Brush Creek Road is scheduled for final approval on the Wednesday, August 8, 2001 Pitkin County Meeting Agenda. He reported that he recently met with concerned citizens as well as with several homeowners from Brush Creek Village, who stated their support for the current design and location. The Brush Creek Village homeowners informed Manchester that they would inform the County Commissioners that they do not object to the current plans. Council Members were encouraged to attend the Meeting. Summer Lift Ride Closed Manchester informed Council of an e -mail he received from a recent guest of Snowmass Village, who complained that the advertised summer lift operation was closed upon his arrival. Council requested that staff respond and inform the guest that closure of the lift operation was a financial decision made by Snowmass Resort Association. Tree Replacement Daly Townhomes Manchester requested that staff facilitate the re- planting of trees at the Daly Townhomes construction site. He explained that the trees were removed during installation of sewer and water lines. Council directed staff to use Real Estate Transfer Tax funds and move forward with this project. NOTE: Council took a break until 4:00 p.m. Item No. 6: PUBLIC NON AGENDA ITEMS Continued Manchester called for Public Non Agenda items. There were no Public Non Agenda items at this time. Item No. 7: GUEST RUSSELL GEORGE DIVISION OF WILDLIFE PRESENTATION Council welcomed past State Representative Russell George, presently Director of the Colorado Division of Wildlife (DOW), and Kevin Wright of the DOW. Wright presented an award to the Town of Snowmass Village for their cutting edge wildlife protection Ordinance. The plaque stated appreciation and recognition to the Town for their support and protection of Colorado wildlife native species. He stated that Snowmass Village has served as a model for the State of Colorado for wildlife protection and minimization of bear conflicts, by regulating the handling of trash, garbage, pet foods, bird feeders, etc. Wright recognized the Town's Animal Control Officers for diligence in working to educate the public 08 -06 -01 tc Page 5 on the Ordinance requirements. He stated that bear problems within the Town have been reduced to a minimum this year. Russell George introduced a DOW brochure, enhanced by the Town to educate the public on how to prevent and handle bear related incidences. He also commended the Town on the bear -proof dumpsters and trash receptacles, and referred to them as also being "DOW Director proof George stated that the Town's efforts serve as safety precautions for the bears as well as for the citizens. Item No. 10: DISCUSSION Cont'd COMMITTEE REPORTS /COUNCIL COMMENTS /STATUS REPORT Manchester stated his appreciation to John Wilkenson of the Trails Committee for his assistance with the Regional Bicycle Race recently held in Snowmass Village. The event drew 600 participating bicyclists. The participants reported that it was a well- organized event. Item No. 9: RESOLUTION NO. 19, SERIES OF 2001 CONSIDERATION OF A RESOLUTION APPROVING A SUBDIVISION EXEMPTION FOR LOTS 4, 5 AND 8, WOODRUN UNIT 1 (FULLER) IN ORDER TO RE- ESTABLISH BY EXEMPTION PLAT THE THREE (3) ORIGINAL PLATTED LOTS Chris Conrad, Town Planner provided background information regarding Woodrun Unit 1, Lots 4, 5 and 8, and referred to information contained in Council's packet provided for this Meeting. He stated that this Resolution clarifies the status of the three parcels. Conrad requested changes to the Resolution in Paragraphs 3 and 7 of Section Three: Conditions of Permit Approval. Mercatoris made a motion to approve Resolution No. 19, Series of 2001, as amended. Virtue seconded the motion. After further discussion, the motion was approved by a vote of 5 in favor to 0 opposed. Item No. 10: DISCUSSION Cont'd. COMMITTEE REPORTS /COUNCIL COMMENTS /STATUS REPORT Item No. 11: CALENDARS AND 08 -06 -01 tc Page 6 Upcoming VLF Meeting Purvis suggested a format for the next Village Leadership Forum (VLF) Meeting, when lntrawest will discuss their plans for development of the Base Village area. He suggested the original meeting round table setup for members of the VLF and seating made available for the participating public. He suggested Jose Santiago facilitate the meeting and that a briefing package be distributed to the players and the public well in advance of the meeting. Council discussed financial costs to the Town for the VLF process and requested that a Scope of Work and a budget for the VLF process. Council requested an update on the VLF process, including a full report on costs and expenditures to date. Purvis requested a meeting with Town Department Heads to review issues related to the their comments provided to Santiago. Manchester requested that the Town Manager devise a plan to enact the concepts identified at the last Meeting. Council discussed and identified potential dates for the next VLF Meeting with Intrawest, which will be determined in the near future. Staff will contact Aspen Skiing Company to determine dates that would be satisfactory for them. The Meeting will be recorded on video. Council Meeting Follow -Up Mayor Manchester reported that he will begin meeting with the Town Manager on Tuesday mornings to discuss and clarify issues brought up or discussed at Monday Council Meetings. Commendation Mercatoris commended John Wilkenson of the Trails Committee, as well as members of Town staff who contributed to the success of the recent World Cup Bicycle Race held in Snowmass Village. New Police Vehicles Mercatoris commended the Police Department on the recently delivered Police vehicles. Fox Run No Rentals Manchester stated a concern that the Fox Run Homeowner's Association voted to prevent short-term rentals within their subdivision. He stated that the decision substantially diminishes the Town's rentals. After further discussion, Council 08 -06 -01 tc Page 7 requested that the Town Attorney investigate the prospect of requiring home rentals as a part of the Land Use process. Revegetation Daly Townhomes The Town Manager reported that the Housing Manager has signed a contract with a landscape business to install trees and vegetation, which were removed during excavation related to sewer and water line installation for the Daly Townhomes project. An irrigation system has been installed to water the new plantings. September Council Meetings Council discussed September Council Meeting dates and determined that the first Meeting in September would be held on September 4, 2001. NOTE: The following item was not included on the Agenda for this Meeting. Item No. 11a: EXECUTIVE SESSION At 5:00 p.m. Mordkin made a motion to convene to Executive Session to discuss personnel matters. Virtue seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. At 6:30 p.m. Virtue made a motion to reconvene the Regular Meeting, seconded by Mordkin. The motion was approved by a vote of 5 in favor to 0 opposed. Item No. 12: ADJOURNMENT At 6:30 p.m. Mercatoris made a motion to adjourn the Meeting, seconded by Virtue. The motion was approved by a vote of 5 in favor to 0 opposed. Su mitted By, Trudi Worline, Town Clerk