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08-13-01 Town Council MinutesCOUNCIL MEMBERS PRESENT: STAFF PRESENT: PUBLIC PRESENT: Item No. 1: ELECTION ISSUES SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES 08 -13 -2001 Mayor Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, August 13, 2001 at 2:34 p.m. T. Michael Manchester, Douglas Mercatoris, Richard Virtue, Arnold Mordkin and Robert Purvis COUNCIL MEMBERS ABSENT: All Council Members were present. Carey Shanks, Assistant to the Town Manager; Craig Thompson, Community Development Director; Steve Connor, Town Attorney; Joe Coffey, Housing Manager; David Peckler, Transportation Manager; Robert Voigt, Senior Planner; Gary Suiter, Town Manager; Jim Wahlstrom, Senior Planner; Chris Conrad, Planning Director; Donna J. Garcia Spaulding, Secretary/Records Clerk Madeleine Osberger, Todd Gardner, John Rex, Rick Graphe, Richard Shaw, Suzanne Richman, and other members of the public interested in Agenda items for this Meeting. Gary Suiter, Town Manager, presented Council with the following issues as potential ballot questions for the 2001 November Special Election. The issues included Real Estate Transfer Tax (RETT) Extension, an Aquatic Center, a Marketing Tax and an Excise Tax. He explained that the Community Development Director is contacting realtors and contractors in an effort to determine if there is a problematic trend with the existing Excise Tax rate. Council determined that this issue would be tabled until the research is completed. Suiter identified the RETT Extension question as being risky at this time. He recommended and Council agreed, that this issue be tabled until next year. He explained that the RETT does not expire until 2006 and requires a clear strategic approach in determining length of the extension. 08- 13 -01tc Page 2 of 6 Suiter reported that the ballot language for construction of an Aquatic Center limits its location to the general vicinity of the community park. Suiter suggested an advisory question be placed on the ballot to determine the community stand on this issue, although an advisory question would not meet the requirements of Initiative Ordinance No. 01, Series of 2000. Council requested advice from the Town Attorney regarding this issue. Council requested that the Town Attorney investigate whether ballot language in excess of the already approved FAR needs to be subtracted from the 10- percent of additional square footage, or was it included in the implementation ordinance, and would this require a vote from the community. Item No. 2: DIAL -A -RIDE Dave Peckler, Transportation Manager, commented on Dial -A -Ride (DAR) service to be considered for funding during the upcoming budget process. He provided a brief history of DAR and presented three alternatives. Todd Gardner of High Mountain Taxi explained that the Taxi Company is unable to perform this service due to staff shortages and resources available. Peckler explained that he is unable to provide budgeting amounts at this time as a service of the Town. Although recognizing the potential marketing and social benefits of DAR, he explained that the peak demand time for DAR coincides with other demands of the Transportation Department service and recommended focusing on funding the Village Shuttle services to areas of higher density rather than reestablish DAR. Based on last year's financial information, cost for the service, less the potential revenues derived from fees at $1.00 per person, would be approximately $10,000. After further discussion, Council requested that staff investigate a means to increase customer service while managing costs and servicing other high density areas, and build in the DAR feature as part of that program. Item No. 3: SIGN CODE DISCUSSION Robert Voigt and Jim Wahlstrom, Senior Planners, provided a visual presentation and requested Council comments regarding standards for all signs and a means to regulate those standards. After further discussion, Council directed staff to refine the focus of the policy examination regarding the Sign Code. In addition, staff was directed to revise the format of the review process to be more manageable and effective by compartmentalizing the policy direction being sought in subsequent meetings. BREAK 3:55 4:00 P.M. REGULAR AGENDA 4:00 P.M. 08- 13 -01tc Page 3 of 6 Item No. 4: PUBLIC NON AGENDA ITEMS There were no Public Non Agenda items. Item No. 5: SNOWMASS CENTER SKETCH PLAN REVIEW AND DISCUSSION SNOWMASS CENTER LIMITED PARTNERSHIP AND THE SNOWMASS LAND AND CATTLE COMPANY SKETCH PLAN P.U.D. APPLICATION FOR REDEVELOPMENT AND EXPANSION Jim Wahlstrom provided an outline of the Sketch Plan to be presented by the applicants. He explained that the applicant's request is for approval of the Sketch Plan, including a proposed rezoning from SPA -1 to Mixed -Use 2 and /SF- 30, a height variance and encroachment onto 30% slope areas. Manchester stated that Council would like to retain the option of remanding the Sketch Plan back to the Planning Commission, if they feel it is necessary. Richard Shaw and Suzanne Richman, representing Design Workshop, presented several sketches of the Snowmass Center Redevelopment and Expansion Plan. The Plan included increasing the size of the grocery store and post office, reducing the amount of office area, adding 59 residential units behind the Center, redeveloping the character of the existing center, providing 3,200 square feet in the west building for a people mover linked to the new Base Village. The Plan also included reconfiguring and constructing new parking lots above and below the center, reconfiguring and landscaping the access road to the new multi family units, reconfiguring and landscaping the entry road to the Snowmass Center, improving and expanding the parking facilities and circulation around the center, reconfiguring the service and loading area for four delivery trucks, widening the road in front of the Snowmass Center and constructing a new access road to the proposed 8 single family lots. The Mayor stated that a Public Hearing would be held in September to receive public comment. Ken James, a local homeowner voiced concerns that the plans do not reflect an improvement over the existing architecture and elevation. Mr. Crawford, a Snowmass Village resident, suggested that the Town Council consider reducing density, explaining that retail density would increase substantially when Base Village is constructed. Manchester explained that Council is looking for opportunities to increase the rental /hotbeds within the core area. Purvis outlined Council's goals for the community. Virtue invited Crawford to attend the next Village Leadership Forum meeting in September to share his views and ideas, and offer solutions to potential problems. 08- 13 -01tc Page 4 of 6 Council voiced concerns regarding the transit function, proposed phasing, hotbeds /high occupancy turn over, rental requirements, employee housing, a people mover, a bridge between the Center and Wood Road, heated walkways in front of the stores, width of the road, construction on 30% slopes, drainage, the road accessing the single family homes, density in the core and condominium areas, and an enhanced transportation system connecting the commercial cores. Council requested that Community Benefit be addressed. Item No. 6: RESOLUTION NO. 35, SERIES OF 2001 CONSIDERATION OF A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF SNOWMASS VILLAGE, COLORADO APPROVING 2001 SUPPLEMENT BUDGET EXPENSE ITEMS FROM THE PITKIN COUNTY 1 /2 CENT TRANSIT SALES AND USE TAX FUND Mercatoris made a motion to approve Resolution No. 35, Series of 2001, seconded by Virtue. The Resolution was approved by a vote of 5 in favor to 0 opposed. Item No. 7: DISCUSSION HOUSING COMMITTEE UPDATE Joe Coffey, Housing Manager, introduced Barbara Lucks, a member of the Housing Committee, who provided Council with names of those serving on the Committee. She commended both Joe Coffey and Lisa Henkel for services at the Housing Meetings. Lucks gave a general status report and stated that the Committee has come to a consensus for Housing Guidelines related to seniority, family priority and ownership of additional property. The issues of retirement and smoking are open for Council's consideration. She stated that Issues requiring further discussion are improvements to deed restricted units and whether or not those improvements will be recoverable from resale, income and assets guidelines, quality assurance on resale, and rental of deed restricted units. Lucks further stated that the Committee plans to provide recommendations to Council by October 15, 2001. Mordkin requested that when recommendations from the Committee are given to Council, that they include the reasoning for the recommendations. Coffey stated that all Housing Committee recommendations would be provided at one Council Meeting. Town Council commended Joe Coffey, Barbara Lucks, and the Housing Committee members, for donating their personal time toward this effort. Coffey reported that he has received the foundation permit for Daly Townhomes and that excavating for the foundations may begin within the upcoming week. He also reported that planting to replace the trees and vegetation removed during installation of the water and sewer lines is schedule to begin tomorrow. Mercatoris stated that RETT funds are available to be used for planting the trees. 08- 13 -01tc Page 5 of 6 Item No. 8: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS Item No. 9: CALENDARS AND- Items 8 and 9 were discussed as one item. Bus Pullover Brush Creek /Divide Roads Intersection Virtue requested that the Public Works Director inform Council with completion of work. Hwy. 82 /Brush Creek Road Intersection Sign Manchester reported that the Pitkin County Board of Commissioners (BOCC) has approved the Town's application to construct a sign at the intersection of Highway 82 and Brush Creek Road. The Town Attorney stated that the contracts are being reviewed. The Community Development Director outlined the next steps necessary for the construction process. Council requested that the sign be completed before the 2001 -2002 ski season begins and that landscaping and irrigation be completed this fall. Comprehensive Plan Manchester requested that the Town Manager schedule Meeting Agenda time to discuss the philosophy and necessary revision of the Town's Comprehensive Plan and provide direction to staff and the Planning Commission. RTA/RFTA Board Meeting Manchester reported that the Rural Transportation Authority (RTA) Board began a process to resolve the contractual elements of the Intergovernmental Agreement (IGA) for cost allocation methods and asset distribution. He requested that the Public Works Director be given the memorandum distributed by Walter Keiser to follow up on issues discussed at that meeting. Manchester stated that the trunk line to Eagle County is on the next agenda for discussion. He also reported that follow up on the Strategic Plan is scheduled for August 17, 2001, which proposes additional representation from the jurisdictions as part of the Board of Directors, and create subcommittees to handle separate issues. Manchester stated that Union talks are still ongoing for RFTA and mitigation is likely to occur in September of this year. The Town Manager reported the word is that a Resolution is being written to approve the absorption of RFRA into the RTA. Village Leadership Forum (VLF) Carey Shanks reported that a VLF Meeting will be tentatively scheduled for September 14 or 17, 2001. Paul Shepard from Intrawest will provide information 08- 13 -01tc Page 6 of 6 regarding development of the Base Village area. Shanks will inform Council of the meeting time and date. Item No. 10: EXECUTIVE SESSION At 6:30 p.m. Virtue made a motion to convene to Executive Session for the purpose of receiving legal advice on specific legal questions regarding 7 Star Ranch Annexation, Woodrun V Litigation, Rodeo Property Acquisition and Land Use Application. Mercatoris seconded the motion. The motion was approved by a vote of 5 in favor and 0 opposed. At 7:55 p.m., Mercatoris made a motion to reconvene the Regular Meeting, seconded by Virtue. The motion was approved by a vote of 5 in favor to 0 opposed. The Minutes of the Executive Session were recorded on audio tape, and will be kept in the Town Attorney's possession. Item No. 12: ADJOURNMENT Colorado revised Statues 24 -6 -402 (4) (b) Snowmass Village Municipal Code Chapter 2, Article III, Section 2 -45 (c) (2) Executive Sessions. There being no further business, Purvis made a motion to adjourn the Meeting, seconded by Virtue. The motion was approved by a vote of 5 in favor to 0 opposed. The Meeting adjourned at 7:56 p.m. Submitted By, Donna J. Garcia- Spaulding, Secretary1Records CI