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09-10-01 Town Council MinutesItem No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: STAFF PRESENT: PUBLIC PRESENT: SNOWMASS VILLAGE TOWN COUNCIL WORK SESSION SEPTEMBER 10, 2001 Council toured the Mall area to look at the signs in relation to changes to the Town's Sign Code from 1:00 p.m. to 2:00 p.m. SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES SEPTEMBER 10, 2001 Mayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, September 10, 2001 at 2:15 P.M. Mayor T. Michael Manchester, Douglas Mercatoris, Arnold Mordkin, Richard Virtue and Robert Purvis COUNCIL MEMBERS ABSENT: All Council Members were present. Gary Suiter, Town Manager; Steve Connor, Town Attorney; Art Smythe, Chief of Police; Joe Coffey, Housing Manager; Carey Shanks, Assistant to the Town Manager; Chris Conrad, Planning Director; Robert Voigt, Senior Planner; Jim Wahlstrom, Senior Planner; Bernadette Barthelenghi, Landscape Architect; Hunt Walker, Public Works Director; David Peckler, Transportation Manager; Marianne Rakowski, Finance Director; Nick Tucker, Computer Specialist; Donna J. Garcia Spaulding, Secretary/Records Clerk John Dresser, John Rex, Sherry Sanzone, David Bellack, Gerd VanMoorsel, Don Schuster, Patrick Sergen, Jim Engh, John Schenck, Scott Smith, Todd Trout, and other members of the public interested in Agenda items for this Meeting. 09- 10 -01tc Page 2 of 7 DISCUSSION AGENDA NOTE: Mayor Manchester determined the order of Agenda items to allow adequate time for presentation of Item No. 2. Item No. 2: SNOWMASS CLUB PHASE H PUD PRELIMINARY PLAN AMENDMENT Senior Planner Jim Wahlstrom outlined the critical issues for discussion, which included grading and drainage, zone district limitations, architectural plans, transportation impacts, landscaping and open space. He also requested further direction regarding the softball field /events area, height variance, 25 -foot encroachment into the riparian /wetland setback area, tennis structure design and acceptance of the Planning Commission's findings regarding the Comp Plan. The applicant provided information regarding grading, drainage, obtaining a 404 Permit application relative to the wetland /pond reconfigurations, stream restoration, Zone District Limitations, height variance, uses planned for the Fairway Conference Center and the old Clubhouse, transportation impacts, Club House Drive improvements and permanent street sign, the location of the tennis structure, providing an easement for a trail- crossing at the underpass if deemed warranted by the Nordic Council and the Town, Gerd VanMoorsel explained that it would be necessary to begin grading construction this Fall season in order to complete the project by late Summer of 2002. Mercatoris requested that Work Session time be scheduled following staff's meeting with the Army Corps of Engineers, to discuss coordination of the stream relocation and enhancement project, the possibility of using RETT funds, strategizing language that will bind the applicant to cooperate in the process of rerouting the stream and discuss a proper way to deal with a bridge, a roundabout and associated piping. Sherry Sanzone outlined the landscape site plans, tennis structure elevations, roof form and visual impacts. Council requested that Clubhouse Drive be open in order to facilitate improved connectivity through the site and for potential use as a transit route in the future. A representative from the Trails Committee stated that the emergency access road to remain open during the Winter months would be an issue for cross country skiing. The Trails Committee requested Council cooperate with the Nordic Council and the applicant in an effort to keep that part of the Nordic system available. Austin Weiz of the Nordic Council addressed the importance of keeping the trails available and maintaining a high quality of availability for visitors. Peter Norm of the Nordic Council requested that Council encourage continuity and high quality cross country skiing in Snowmass Village. 09- 10 -01tc Page 3 of 7 Manchester commented that the Nordic trail is a value attribute for the community and requested that Jim Wahlstrom investigate a solution that allows both emergency access and a Nordic Trail crossing located at Clubhouse Drive. Council requested further discussion regarding emergency access and a compatible solution that accommodates the Nordic Council and the Fire Department requirements. NOTE: Mayor Manchester determined the order of Agenda items to allow further discussion of Item No. 2. Manchester determined that Item No. 3, Technology Update and Item No.4, TOSV Sign Code (Exempt Sign Plan) would be rescheduled to the September 17, 2001 Town Council Meeting. Wahlstrom recommended that bicyclists not be allowed on the nature trail located behind Country Club Circle. Council discussed the number of parking spaces and Schuster outlined the parking planned around the existing tennis courts. Schuster explained that the plans reflect leaving the area as it currently exists until 2004, at which time it will be determined if additional parking is necessary and Town would then make the recommendation to proceed with construction of additional surface parking. Sanzone stated that the project lacks 23 parking spaces in order to meet full Code requirements. Council requested pavers be installed where the golf carts cross Snowmass Club Circle and warning signs be posted to alert motorists of the crossing. Council also discussed parking for patrons of the ballfield /events area. Mercatoris requested that the applicant reface the concrete wall located at the golf cart underpass with stone or rockwork. Wahlstrom commented on details regarding the bridge cross section located at Clubhouse Drive and Brush Creek, adequacy of the buffered areas, landscape design between condominium buildings, parking lot landscaping, golf course parking lot, landscaping along the Clubhouse Drive extension, adequacy of landscaping on existing berms, Golf Course area landscaping and traffic impacts. Sanzone outlined the Landscape Plan and stated that the Plan is acceptable to both the Landscape Architect and the Army Corps. of Engineers. Due to the Animal Control /Bear issues, Council requested that no fruit bearing trees be allowed and that the ponds be retained for visual appeal. Manchester commented on easements, rights -of -way and connecting the ballfield to the Community Park with a pedestrian tunnel under Brush Creek Road as a future consideration. Council requested the applicant reuse sod pulled from the Golf Course rather than seeding and consider relocating surplus trees to the new development. 09 -10 -01 tc Page 4 of 7 Council discussed lighting plans and requested that staff plan a site visit to the Athletic Club and commons area and identify areas where lighting needs shielding or redirecting. Due to time constraints, Manchester requested that remaining topics for discussion be moved to the September 17 Town Council Meeting Agenda. After further discussion, Council requested that revised plans for the baseball field /JAS area location, Nordic Trail crossing and Clubhouse Drive be brought back to the September 17, 2001 Town Council Meeting for further discussion. Council took a 5- Minute break at this time. Mayor Manchester reconvened the meeting at 5:20 p.m. Item No. 5: VILLAGE LEADERSHIP FORUM (VLF) UPDATE Mayor Manchester determined that this Item would be rescheduled to the September 17, 2001 Town Council Meeting. Gary Suiter indicated that he would include pertinent VLF information in his Manager's Report for the September 17, 2001 Meeting. Item No. 6: DALY TOWNHOMES OWNERS DISCUSSION Joe Coffey, the Housing Manager discussed revisions along the Daly Townhomes Bike Path adjacent to the lower carport structure. He explained that current findings indicate that the trail is too narrow to meet the Town's trail standards. Scott Smith explained the necessary changes and materials planned for use at that area. Council discussed concerns regarding rockwork costs, keeping the design standards high, possible use of Real Estate Transfer Tax funds, and expressed that they prefer the concept of a dry- stacked wall located at the Timbers project. Council requested that staff provide optional types of stone, trees and hedging, associated costs and design alternatives for the guardrail for further discussion at a Town Council Meeting in the near future. REGULAR AGENDA Item No. 7: PUBLIC NON AGENDA ITEMS There were no Public Non Agenda items. Item No. 8: FIRST READING ORDINANCE NO. 19, SERIES OF 2001 FIRST READING CONSIDERATION OF AN ORDINANCE AMENDING CHAPTER 10 OF THE MUNICIPAL CODE 09- 10 -01tc Page 5 of 7 ESTABLISHING OFFENSES RELATING TO SKI AREA AND RECREATIONAL FACILITIES Art Smythe, Chief of Police commented that offenses relating to the use of skiing and other recreational activities within the Town have increased dramatically over the last few years. He explained that the current practice of utilizing only State Statutes to address these violations currently is cumbersome and is not always sufficiently applicable. Smythe stated that the context of these regulations remains essentially unchanged from those proposed at last week's Council Work Session. Council reviewed the Ordinance and requested necessary changes. There being no further discussion, Mercatoris made a motion to approve First Reading of Ordinance No. 19, Series of 2001, as amended, seconded by Virtue. The motion was approved by a vote of 5 in favor and 0 opposed. Item No. 9: RESOLUTION NO. 38, SERIES OF 2001 CONSIDERATION OF A RESOLUTION ESTABLISHING A SCHEDULE FOR REGULAR MEETINGS OF THE TOWN COUNCIL FOR THE MONTH OF SEPTEMBER 2001 Mercatoris made a motion to approve Resolution No. 38, Series of 2001, seconded by Virtue. There being no further discussion, the motion was approved by a vote of 5 in favor and 0 opposed. Item No. 10: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS -AND Item No. 11: CALENDARS Items 10 and 11 were discussed as one item. Town Park Mordkin requested that water, horseshoe pits and a barbeque pit be installed at the Community Park. He suggested assistance from the Rotary Club. Mercatoris suggested installation of a portable hand washing sink as provided at Jazz Festivals. Manchester requested that these issues be discussed during the budget review process. Village Leadership Forum (VLF) Council Members discussed concerns regarding budget overrun for the VLF process and related consultant fees. Manchester commented that since the Assistant to the Town Manager was not available to answer questions, Suiter will 09 -10 -01 tc Page 6 of 7 include details in his Manager's Report at the September 17, 2001 Town Council Meeting. Town Council Meeting Rescheduled Mayor Manchester requested that the September 10, 2001 Town Council Meeting be moved to Tuesday, September 11, 2001 for personal reasons. Council Members agreed that this would be acceptable. Council also requested that the September 24, 2001 Meeting begin at an earlier time than scheduled and to schedule a Council Meeting for September 11, 2001 at 8:30 a.m. Columbus Day In response to a request made by Mordkin, the Town Manager stated that the Town is open for business on Columbus Day, and a Regular Town Council Meeting has been scheduled on that date. Operational Indicators Suiter reported that as of July 2001 the number of Building Permits shows a decline of 48- percent compared to July, 2000. Compared to August 2000, the number of 2001 Permits in August 2001 declined by 40- percent. He further reported that Village Shuttle passes increased 11- percent in July and 8.5 percent in August. The volume of water treated was down from 83- million gallons to 74 million gallons. Solid Waste for July was up 3.6 Recycling was up 31 For August 2001 compared to August 2000 Solid Waste was up 8- percent and recycle was up 9- percent. The Public Works Director stated that the Fall trash clean -up has been cut due to budget constraints. Chapel Site Visit Craig Thompson stated that the Planning Commission has invited Council to a site visit to view a mock setup of the proposed sanctuary building height for the sanctuary at the Snowmass Chapel. The site visit is scheduled for September 19, 2001, at 4:00 p.m. Item No. 12: EXECUTIVE SESSION Mayor Manchester stated the following: At this time it is the intent of the Town Council to adjourn the Public Meeting currently in progress and convene to Executive Session, which will be closed to the public. The purpose of the Executive Session will be for a conference with the Town Attorney for the purpose of receiving legal advice on specific legal questions regarding acquisition of the Rodeo property negotiations and Woodrun V Litigation, however no adoption of any proposed policy, position, resolution, rule, regulation or formal action shall occur at any Executive Session. 09- 10 -01tc Page 7 of 7 At 6:05 p.m. Virtue made a motion to convene to Executive Session for the purposes stated above. Mercatoris seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. At 6:35 p.m. Virtue made a motion to reconvene the Regular Meeting, seconded by Mercatoris. The motion was approved by a vote of 5 in favor to 0 opposed. The Minutes of the Executive Session were recorded on audiotape, and will be kept in the Town Attorney's possession. Item No. 12: ADJOURNMENT Mordkin made a motion to adjourn the Meeting, seconded by Mercatoris. The motion was approved by a vote of 5 in favor to 0 opposed. The Meeting adjourned at 6:35 p.m. Su o tied By, Donna J. Garcia -Spa Iding, Secretary/Records Clerk