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10-01-01 Town Council MinutesCALL TO ORDER AT 2:00 P.M. Mayor Manchester called to order the Regular Meeting of October 1, 2001 at 2:08 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES OCTOBER 01, 2001 COUNCIL MEMBERS ABSENT: All Council Members were present. STAFF PRESENT: PUBLIC PRESENT: Item No. 2: PUBLIC NON AGENDA ITEMS There were no public comments Item No. 3: ENTRYWAY IMPROVEMENTS DISCUSSION T. Michael Manchester, Arnold Mordkin Douglas Mercatoris, Richard Virtue, and Robert Purvis Gary Suiter, Town Manager; Carey Shanks, Assistant to the Town Manager; Bernadette Barhelenghi, Landscape Architect; Hunt Walker, Public Works Director; Craig Thompson, Community Development Director; Art Smythe, Chief of Police; Marianne Rakowski, Finance Director; Jim Wahlstrom, Senior Planner Madeleine Osberger, Don Schuster, Gerd VanMoorsel, John Rex, Kristen Skirkanich and other members of the Public interested in Agenda items for this Meeting. In response to a Council request, Benadette Barhelenghi, Landscape Architect, reviewed the Master Plan Improvements for Brush Creek, the Golf Course realignment, and the roundabout conceptual design, proposing that the projects be built in conjunction with each other. Public Works Director, Hunt Walker noted that one of the major pieces missing for the roundabout is the triangle piece owned by Seven Star. The Council discussed the bridges, dredging of the pond, the relocation of the stream and the design of the roundabout. Council wanted to further evaluate the alternatives available to them with no decision being made at this time. The Mayor 10 -01 -01 tc Page 2 observed that none of the components of the project appear to conflict with one another and that the projects could be phased. Item No. 4: PUBLIC HEARING AND SECOND READING ORDINANCE NO. 23 SERIES OF 2001 AN ORDINANCE AMENDING THE COMPREHENSIVE SIGN PLAN FOR SNOWMASS CLUB Mercatoris made a motion to approve Second Reading of Ordinance No. 23, Series of 2001, seconded by Virtue. Mayor Manchester opened the Public Hearing at 2:30 p.m. There being no public comments, Council reviewed the Ordinance page by page and made various changes to the language. Virtue made a motion to table Second Reading of the Ordinance to the next Regular Meeting to allow amendments to be made and Council time to review of the changes. Mercatoris seconded the motion. The motion to table was approved by a vote of 5 in favor to 0 opposed. Mayor Manchester closed the Public Hearing at 3:20 p.m. Item No. 5: APPROVAL OF 08 -20 -01 AND 09 -17 -01 MEETING MINUTES Mercatoris made a motion to approve the Minutes of August 20, 2001, seconded by Virtue. Council Member Mordkin requested a change on page 5, under the Item entitled Emergency Response Plan, in the Minutes of August 20, 2001, by adding the word "Manager" after the word "Town There being no further changes, the Minutes were approved as amended, by a vote of 5 in favor to 0 opposed. Mercatoris made a motion to approve the Minutes of September 17, 2001, seconded by Mayor Manchester. Council Member Mordkin requested a change on Page 2, third paragraph, fifth sentence, should be changed by including the phrase "consideration should be given as to whether this proposal would exceed the cap There being no further changes or additions, the motion was approved as amended, by a vote of 5 in favor to 0 opposed. Item No. 6 MANAGER'S REPORT Budget Philosophy Suiter requested Council direction regarding philosophy as it relates to the upcoming Council Budget Review, presentation techniques and meeting schedule. Mayor Manchester suggested an overall summary, a summary for each department, charts depicting the trends in a graphic format and that detail be readily available for backup and reference purposes. Council also requested a report showing frontline staff cost, frontline plus one, and then all other staff. They also wanted to see discretionary and non discretionary numbers in total. Council does not wish to see the budget numbers out to 2005. Council will meet with the Town Manager and the Finance Director on October 29 and 30 from 10:00 a.m. to 4:00 p.m. and follow -up meeting on November 8 th from 10:00 a.m. to 4:00 p.m. 10 -01 -01 tc Page 3 Incident Report TOSV Computer Virus Council Member Virtue requested that staff obtain a second opinion regarding the recent computer virus incident. Purvis inquired of procedures which may have kept the backup from infecting both the new and old server. Council directed staff to contact colleagues to determine how they were affected by the virus. The Town Manager will report to Council on this issue in a future Manager's Report. Item No. 7 DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS /STATUS REPORT Community Park Council Member Purvis stated that a recent soccer tournament held the previous weekend at Community Park left the Park cluttered with debris and in an unacceptable state. He requested that staff seek restitution from groups who leave the Park in unsatisfactory condition. Free Trees Council Member Mercatoris reminded staff to contact Don Schuster in an effort to obtain some of the large trees being removed from the Snowmass Club Phase II Project. He requested that the trees be planted at Daly Townhomes, between Creekside Parking Lot and Brush Creek Road, and at the Crossing's landscape easement. Mecatoris stated that Real Estate Transfer Tax (RETT) funds could be used to pay for removal and planting. Item No. 8: CALENDARS No discussion on this item. Item No. 9: ADJOURNMENT There being no further business, Council Member Mordkin made a motion to adjourn the Meeting, seconded by Purvis. The motion was approved by a vote of 4 in favor to 0 opposed. Mayor T. Michael Manchester had left at 3:50 p.m. The meeting adjourned at 4:30 p.m. R onda B. Coxon, Deputy Town Clerk