Loading...
10-08-01 Town Council MinutesItem No. 1: ROLL CALL COUNCIL PRESENT: STAFF PRESENT: PUBLIC PRESENT: SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES OCTOBER 08, 2001 Mayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, October 08, 2001 at 12:35 P.M. Mayor T. Michael Manchester, Robert Purvis, Richard Virtue, and Douglas Mercatoris Council Member Mordkin arrived at 12:50 p.m. COUNCIL MEMBERS ABSENT: All Council Members were present. Gary Suiter, Town Manager; Carey Shanks, Assistant to the Town Manager; Chris Conrad, Planning Director; Robert Voigt, Senior Planner; Jim Wahlstrom, Senior Planner; Joe Coffey, Housing Manager; Lisa Henkel, Housing Secretary; Dave Peckler, Transportation Manager; Art Smythe, Chief of Police; Trudi Worline, Town Clerk; Donna J. Garcia Spaulding, Secretary /Records Clerk PLANNING COMMISSION PRESENT: Doug Faurer, Mark Stout and Bill Boineau John Rex, Bill Kane, David Bellack, Don Schuster, Paul Shepherd, Dave Kleinkopf, Gerd VanMoorsel, Warren Palmer, Michael Schuster, Rick Griffin, Madeleine Osberger, Lisa Lebovitz, Johnny Boyd, and other members of the public interested in Agenda items for this Meeting. Item No. 2: PRE SKETCH PLAN BASE VILLAGE JOINT MEETING TOWN COUNCIL AND PLANNING COMMISSION Mayor Manchester stated for the record that the Pre Sketch process is a discussion between the applicants and Council, and is not a part of the Land Use approval process. He presented a slide show of the current Commercial Core areas, depicting physical locations of the bike trail, ski areas, the Divide, Upper Village and parking lots, Mall area and upper Brush Creek Road, Mountain View, Enclave, the 10- 08 -01tc Page 2 of 6 current Town Core, Parking Lot A and the chairlifts. Council discussed possible locations for the Core area and expressed a desire to connect the area with the Upper Mall area and the Snowmass Center. Council, the applicants and the Planning Commission discussed the concept of the comprehensively planned areas (CPA), ownership of the parcels, integration of nature, critical mass, connectivity, intersection impacts, transit and parking, pedestrian crossing, balance relative to creating a contiguous commercial core, and how Base Village ties in with these scenarios. Mayor Manchester commented that Council has received numerous letters of concern from the community relative to visual interruption. Dick Virtue requested that the applicant be sensitive to the number of parking spaces at the base of the ski hill, and keep that number to a minimum. Applicants Paul Shepherd and Dave Kleinkopf stated their appreciation for the opportunity to share ideas with the Village Leadership Forum (VLF). They expressed a positive anticipation of the challenge to provide a connection to the Mall and Snowmass Center. Council discussed retail components and compatibility, lodging product diversity, economic viability and /or sustainability, impacts and mitigation, and employee housing. Council further discussed potential amenities both public and private relative to a new location for Town Hall, performing arts center, aquatic center, intellectual and educational institutions and cultural links. Bill Boineau presented a visual handout featuring the 2000 Personal Rapid Transit (PRT) system. Boineau explained that the PRT is a contemporary urban transportation system, which utilizes an elevated railway /guideway design to produce high capacity, safety, reliability, and minimum noise and air pollution. Further details are included in the handout. Council discussed environmental considerations, community character and scale, and requested that the applicant be creative with architecture in an effort to make a special statement about Snowmass Village. After further discussion, Council requested that the applicant integrate a balance of specifics discussed today and bring back creative ideas for Council to review at a future Meeting. The applicants stated that they will have plans prepared and ready for Council review during the third week of November. NOTE: Since Council was ahead of the Agenda schedule, Mayor Manchester stated that the Agenda would be arranged to allow the Public Hearings to occur after 4:00 p.m. as advertised. Item No. 6: APPROVAL OF 09- 10 -01AND 09 -24 -01 REGULAR MEETING MINUTES Mercatoris requested that on page 5, second paragraph from the bottom, third sentence in the Minutes of September 10, 2001, the word "tank" be "sink 10- 08 -01tc Page 3 of 6 Purvis requested that in the Minutes of September 10, 2001 on page 2, second sentence from the bottom of the fourth paragraph, the word "street" be changed to "stream There being no further additions or corrections, Mordkin made a motion to approve the Minutes as amended. Virtue seconded the motion. The Minutes were approved as amended, by vote of 5 in favor to 0 opposed. Item No. 9: RESOLUTION NO. 33, SERIES OF 2001 CONSIDERATION OF A RESOLUTION AUTHORIZING THE DISSOLUTION OF THE ROARING FORK RAILROAD HOLDING AUTHORITY AND AUTHORIZING THE ASSIGNMENT OF ALL OF THE HOLDING AUTHORITY'S ASSETS, RIGHTS AND RESPONSIBILITIES TO THE ROARING FOR TRANSPORTATION AUTHORITY Virtue made a motion to approve Resolution No. 33, Series of 2001, seconded by Mercatoris. There being no further discussion, the motion was approved by a vote of 5 in favor to 0 opposed. Item No. 11: CALENDARS County Health and Human Services Meeting The Town Manager stated that he plans to attend the County Health and Human Services (HHS) Budget Meeting scheduled for October 23, 2001 and would appreciate it if a Council Member would also attend. C.A.S.T. Meeting The Town Manager stated that he would attend the October 26, 2001 C.A.S.T. Meeting in Minturn. Budget Review Meetings The Town Manager stated that Council Budget Review Meetings are scheduled for October 29 and 30, 2001. Council requested that an additional Meeting be scheduled for November 5, 2001, 10:00 a.m. to 2:00 p.m. Budget adoption has been tentatively scheduled for the November 12, 2001 Regular Council Meeting. Council took a 10- minute break at this time. REGULAR AGENDA 3:00 P.M. The Regular Meeting reconvened at 3:00 p.m. Item No. 3: 2001 RENTAL RATES Joe Coffey, Housing Manager, provided information related to the proposed 2002 Employee Housing rental rate increase and new lease term for Snowmass Village Employee Housing. He stated that the philosophy of the Housing Department is to increase rents to cover the operating expenses, and explained that the rents and other miscellaneous income pays the operating expenses. He commented that the 10- 08 -01tc Page 4 of 6 proposed Housing budget requires a rental rate increase of 1.49% to 2.97% in order to balance the budgets. This would equate to an approximate $10.00 to $15.00 per month increase for studios, $15.00 to $20.00 per month increase for one bedroom units, $20.00 to $30.00 per month increase for two bedroom units and a $30.00 per month increase for the three bedroom units. Coffey stated that the Denver Boulder C.P.I. for 2001 has projected a 3.7% increase. The Housing Department's proposed rental rate increases are below 3 After further discussion, Council requested that rental rates remain the same for November and December of 2001, with new increases and a new rental term to begin January 1, 2002. They further requested that the new rental term begin on January 1 and end on December 31 of each year. Mordkin made a motion to adopt the amended 2002 proposed rental rate Increase and new lease term, seconded by Virtue. The motion was approved by a vote of 5 in favor to 0 opposed. Item No. 4: TOSV SIGN CODE DISCUSSION EXEMPT SIGNS Staff provided revisions to the Sign Code derived from changes requested at the September 10, 2001 Meeting and a site visit to the Mall area, and requested further Council direction. The purpose of the site visit was to examine existing conditions for businesses in Snowmass Village relative to signage needs and uses. The Planning Director explained that minimal response has been received from staff's request for discussion and comments from Mall business owners regarding this proposed change in policy. Mordkin offered to work with Rick Griffin, Mall business owner, in an attempt to gather comments from the Mall owners and bring that information back to Council. Council discussed a probable process in establishing policy and determined that further discussion would be necessary following research and feedback to be provided by Mordkin and Griffin. Council provided direction to staff and requested a staff recommendation at the next discussion. Item No. 5: PUBLIC NON AGENDA ITEMS There were no Public Non Agenda items. Item No. 7: PUBLIC HEARING AND SECOND READING ORDINANCE NO. 23, SERIES OF 2001 (Continued from 10 -01 -01 Meeting) CONSIDERATION OF SECOND READING FOR AN ORDINANCE AMENDING APPROVING AN AMENDED COMPREHENSIVE SIGN PLAN FOR SNOWMASS CLUB (Continued from 10- 01 -01) Mayor Manchester opened the Public Hearing at 4:30 p.m. Virtue made a motion to approve Second Reading of Ordinance No. 23, Series of 2001, seconded by Mordkin. A roll call vote was taken and Second Reading was approved by a vote of 5 in favor to 0 opposed. There being no comments from the public, Manchester closed the Public Hearing at 4:31 p.m. Item No. 8: PUBLIC HEARING AND FIRST READING ORDINANCE NO. 14, SERIES OF 2001 10- 08 -01tc Page 5 of 6 CONSIDERATION OF FIRST READING APPROVAL OF AN ORDINANCE CONCERNING A MINOR PUD APPLICATION TO AMEND THE GRACIE'S CABIN PLANNED UNIT DEVELOPMENT FOR LOT 2, GRACIE'S CABIN SUBDIVISION Mayor Manchester opened the Public Hearing at 4:34 p.m. The Planning Director stated that all submission and public notice requirements have been met according to the Snowmass Village Municipal Code. He outlined the contents of the application. Mrs. Lebovitz explained the application to relocate and rebuild the structure at the owner's expense and to make it available as a daytime meeting area for non profit organizations and educational groups, subject to conditions outlined in the document. Council discussed the owner's allowed use of the cabin and requested that language be included which would allow the Town the option to preserve the cabin if the Lebovitz's sell the property in the future. Lebovitz outlined the history of the cabin and proposed uses for the future. Conrad stated that specific plat language would be identified at Second Reading of the Ordinance. Manchester requested that access to the property be addressed in the Ordinance. Lebovitz and Conrad addressed the access and parking issue in relation to the need to obtain an easement. Manchester requested that the language be changed to identify the owners as the responsible parties for maintenance of the cabin. Virtue made a motion to approve First Reading of Ordinance No. 14, Series of 2001, seconded by Mercatoris. There being no further comments, Mayor Manchester closed the Public Hearing at 4:54 p.m. The motion was approved as amended, by a vote of 5 in favor to 0 opposed. Item No. 10: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS Budget Charts Purvis requested that the 2001 Revised and 2002 Proposed Budgets be presented to Council by the Town Manager in the form of charts and graphs in a slide presentation. He explained the desired contents that would be included in the charts and requested options to address solutions to close and prevent the gap that creates an unbalanced budget. He suggested options such as outsourcing or incorporating methods of operation and operating principals from other municipalities and organizations for benchmarking purposes, fees collected used to support departments as break -even services. He requested that the Town Manager's presentation include a one -page executive summary, a slide presentation overview of the large numbers with details only as requested by Council. Council discussed the timeline available to complete review the budget by the legally approval deadline of December 15, 2001. Purvis suggested benchmarking, each department searching for smarter and more efficient means of doing business in a year- round, on -going effort to close the current gap (unbalanced budget) and prevent a gap in future years. The information will be prepared and presented to Council by the Town Manager on October 29, 2001, along with the more detailed Budget document as presented to Council in the past. The Town Manager recapped Council's request to identify the amount of the gap, provide a comparison of fixed, direct, operational funds as well as funds that vary throughout the year, identify the cause for the gap 10- 08 -01tc Page 6 of 6 and the makeup of the gap, present gap closers utilized along with rationales and a list of alternatives considered but currently applied. SNOWMASS CLUB TREES Mercatoris requested an update regarding if the Town was able to use the trees that were removed from the Snowmass Club Phase II construction area. The Town Manager will provide details in the near future. BUSINESS \SALES TAX RENEWAL DELIVERY In response to an inquiry made by Mordkin, the Town Clerk explained that in order to address historical problems and costs involving staff time for follow -up regarding Business /Sales Tax License renewals, the renewal notices have been mailed by Certified, Return Receipt. Item No. 12: ADJOURNMENT There being no further business, Mercatoris made a motion to adjourn the Meeting, seconded by Virtue. The motion was approved by a vote of 5 in favor. The Meeting adjourned at 6:05 p.m. Submitted by, Donna J. Garcia Spaulding, Secretary /Records Clerk Trudi Worline, Town Clerk CALL TO ORDER AT 1:00 P.M. Item No. 1: ROLL CALL SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING AGENDA OCTOBER 15, 2001 DISCUSSION AGENDA Item No. 2: 1:00 2:00 MINOR PUD AMENDMENT: VMF FACILITY LOT 44, DIVIDE Jim Wahlstrom Page 1 (Tab A) Item No. 3: 2:00 3:00 OFFICES AT SNOWMASS MINOR PUD AMENDMENT AND SUBDIVISION EXEMPTON Jim Wahlstrom Page 46 (Tab B) Item No. 4: 3:00 4:30 SNOWMASS CHAPEL EXPANSION SKETCH PLAN PUD DISCUSSION Jim Wahlstrom Page 94 (Tab C) Item No. 5: 4:30 4:50 PARCEL F PARKING LOT Bernadette Barthelenghi....Page 166 (Tab D) BREAK 4:50 5:00 P.M. REGULAR AGENDA 5:00 P.M. Item No. 7: PUBLIC NON AGENDA ITEMS (5- Minute Time Limit) Item No. 8: SECOND READING ORDINANCE NO.14, SERIES OF 2001 TO RECEIVE PUBLIC COMMENT AND SECOND READING CONSIDERATION OF AN ORDINANCE CONCERNING A MINOR PUD APPLICATION TO AMEND THE GRACIES CABIN PLANNED UNIT DEVELOPMENT FOR LOT 2, GRACIES CABIN SUBDIVISION. Chris Conrad Page 170 (Tab E) Item No. 9: FIRST READING ORDINANCE NO. 24, SERIES OF 2001 OFFICES AT SNOWMASS MINOR PUD AMENDMENT AND SUBDIVISION EXEMPTION Jim Wahlstrom Page 46 (Tab B) 10 -15 -01 tc Page 2 Item No. 10: RESOLUTION NO. 43, SERIES OF 2001 SUBDIVISION EXEMPTION FOR BRUSH CREEK OFFICES (OFFICES AT SNOWMASS) Jim Whalstrom Page 46 (Tab B) Item No. 11: SEVEN STAR RANCH PUD REQUEST FOR EXTENSION Gary Suiter Page 182 (Tab F) Item No. 12: APPROVAL OF THE MINUTES FOR THE REGULAR MEETING OF 10 -01 -01 Page 183 (Tab G) Item No. 13: MANAGER'S REPORT Page 186 (Tab H) Item No. 14: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS Item No. 15: CALENDARS Page 192 (Tab I) Item No. 16: EXECUTIVE SESSION Colorado revised Statues 24 -6 -4 -2 (4) (b) Snowmass Village Municipal Code Chapter 2, Article III, Section 2 -45 (c) (2) Executive Sessions. AT THIS TIME THE TOWN COUNCIL WILL ADJOURN THE PUBLIC MEETING CURRENTLY IN PROGRESS AND CONVENE AN EXECUTIVE SESSION WHICH WILL BE CLOSED TO THE PUBLIC. THE TOPIC DISCUSSED IN THE EXECUTIVE SESSION WILL BE: PERSONNEL MATTERS DISCUSION WITH THE TOWN MANAGER HOWEVER, NO ADOPTION OF ANY PROPOSED POLICY, POSITION, RESOLUTION, RULE, REGULATION OR FORMAL ACTION SHALL OCCUR AT ANY EXECTUIVE SESSION. Item No. 17: ADJOURNMENT NOTE: ALL ITEMS AND TIMES ARE TENTATIVE AND SUBJECT TO CHANGE WITHOUT FURTHER NOTICE. PLEASE CALL THE OFFICE OF THE TOWN CLERK AT 923 -3777 ON THE DAY OF THE MEETING FOR ANY AGENDA CHANGES.