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10-15-01 Town Council MinutesSNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES OCTOBER 15, 2001 Mayor Manchester called to order the Regular Meeting of Snowmass Village Town Council on Monday, October 15, 2001 at 1:04 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: T. Michael Manchester, Arnold Mordkin, Robert Purvis, and Richard Virtue COUNCIL MEMBERS ABSENT: Douglas Mercatoris STAFF PRESENT: PUBLIC PRESENT: Gary Suiter, Town Manager; Carey Shanks, Assistant to the Town Manager; Jim Wahlstrom, Senior Planner; Chris Conrad, Planning Director; Art Smythe, Chief of Police; Hunt Walker, Public Works Director; Steve Connor, Town Attorney; Trudi Worline, Town Clerk; Rhonda B. Coxon, Deputy Town Clerk; Bernadette Barthelenghi, Landscape Architect; Craig Thompson, Community Development Director Bill Kane, Victor Gerdin, Madeleine Osberger, Ted Guy, Deidre Boineau, John Rex, Dave Myler, Keith Kamin, Judy Burwell, Steve Parmalee, Mike Kauffman, Jeff Dahl, Joe Wells, Janice Huggins, George Huggins, Warren Palmer, and other members of the public interested in today's Agenda. DISCUSSION AGENDA Item No. 2: MINOR PUD AMENDMENT: VMF LOT 44, DIVIDE Bill Kane, of the Aspen Skiing Company, explained the history of this project, which was at one time designated for all vehicle maintenance and delivery bays for on- mountain restaurants. Due to the location of this facility and the distance required for snowcats to travel to Elk Camp, High Alpine and Two Creeks, this location would not be ideal for snowcats. The original building proposal was for 29,000 square feet. The current building proposal is for approximately 14,000, which will incorporate on- mountain shipping and receiving, trash /recycle functions, snowmobile maintenance, rubber tire maintenance, officer /locker space, storage and six employee housing units. Kane stated that a second building would be proposed as a part of Phase II, which is not included in the current proposal. 10 -15 -01 tc Page 2 of 9 Jim Wahlstrom, Senior Planner, and Town Council reviewed the core issues for this project which included, access, usage and operations of the facility, architecture /height variance, additional off -site impacts and miscellaneous items such as the minor PUD amendment criteria, review of the Phase II facility and the Subdivision Improvement Agreement. A straw vote was conducted in relation to the height variance resulting in a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent. Council requested language be included in the approval document requiring a means to allow skiers to get from the Ditch Trail through Parking Lot 44 to Krabloonik restaurant. Kane suggested a blanket easement through the property for skier access to be identified in the near future. Mayor Manchester stated that as a part of normal procedure, if Council does not comment on any written text included in the Staff Report or on the Planning Commission Resolution, staff may then assume that Council agrees with the text. Council commended staff on the form and content of packet information for this item. Item No. 3: OFFICES AT SNOWMASS MINOR PUD AMENDMENT AND SUBDIVISION EXEMPTON Mayor Manchester recused himself and stepped down from the Council table, stating a conflict of interest. Mordkin conducted the discussion. Jim Wahlstom, Senior Planner, explained that the applicant would like to enclose the existing decks in the upper level of the structure. He explained that when previously approved, Floor Area Calculation did not include decks. The current Code allows for decks to be included in the Floor Area Calculation. Other core issues that were discussed pertained to parking ratio, parking usage and restrictions, modifications to permitted use list, architecture, consent from adjacent landowners for change in use and road easement. Mike Kauffman, Attorney representing the applicant, reviewed the details of the land swap. Kauffman stated that landscaped islands proposed by the Town would not be worth the loss of parking spaces. Steve Parmalee owner of the Offices at Brush Creek, stated that management of the parking is more of a problem than lack of parking spaces. Jeff Dahl, architect from T. Michael Manchester's office and representing the applicant, explained that the enclosure would not increase the footprint of the building or the roof line, only the cubic square footage of the upper offices. Wahlstrom noted that the Exchange Agreement (for the land swap) has been signed by both landowners and is included as an attachment. Council requested that the Public Works Department be notified of the shared dumpster so billing can be appropriated correctly. Council, staff and the applicant reviewed the draft ordinance and made minor changes that will be reflected in Second Reading of the ordinance. 10 -15 -01 tc Page 3 of 9 Item No. 4: SNOWMASS CHAPEL EXPANSION SKETCH PLAN PUD DISCUSSION Jim Wahlstrom, Senior Planner explained that the Snowmass Chapel has proposed a building addition on the east side of the Community Center. Wahlstrom noted that this is the second meeting of the Sketch Plan Process for this proposal. Bob Schiller, representing the applicant, provided electronic visuals of the expansion, including the organ in the sanctuary and simulated pictures of the steeple and the church landmark in the current landscape. The existing sanctuary space would be used for lectures, presentations, meetings and wedding receptions. The lower floor of the new building would be used for choir practice, Sunday school rooms and meeting space for non profit organizations. Council Member Mordkin voiced his concerns regarding the height and mass of this proposed project. James Light explained that the size of this building is being driven by the organ, which has already been ordered and purchased. He also feels that the natural landscaping in this location allows for a building of this nature. Council Member Purvis noted core issues of height, ridgeline, mass and scale and stated that these issues most likely would be resolved at a later Meeting. Mayor Manchester stated that the boom of a crane parked on the site depicted the height of the structure and reported that the structure would penetrate the ridgeline. Council requested the digital photographs taken by Town staff of the site when the crane was in position. Council would prefer that the structure not penetrate the ridgeline. Council discussed the history of the height variance. Council requested that Schiller provide Council with photo simulations of the crane boom lowered ten feet from that shown in previous photos. Mayor Manchester requested that two hours be scheduled on the November 5, 2001 Council Agenda to further discuss this topic. Item No. 7: PUBLIC NON AGENDA ITEMS KN Energy Rate Decrease Gail Neben, representing KN Energy, reported a decrease in natural gas rates as of October 1, 2001. She reported a 28- percent rate decrease for residential customers and 29- percent rate decrease for commercial customers. Mayor Manchester called for a break at this time. He reconvened the Meeting at 6:34 p.m. Item No. 5: PARCEL F PARKING LOT Bernadette Barthelenghi, Landscape Architect, presented a plan to address the parking problems at Parking Lot F, in response to a Council request to identify a location for parking near the entrance to the Owl Creek and Tom Blake Trails. Barthelenghi presented two options, both of which lie partially on Town land and partially on Snowmass Land Company (SLC) land. After further discussion Council 10 -15 -01 tc Page 4 of 9 requested that Barthelenghi contact the landowners to determine if they would be willing to allow the Town to construct the entire parking lot on SLC land. Barthelenghi will provide Council with a response in the near future. Item No. 7 cont'd: PUBLIC NON AGENDA ITEMS Jack Hatfield, Snowmass Village citizen, stated his opposition to purchase of the Rodeo property with funds acquired for the Droste conservation easement. He requested that the Droste money be used only for future open space acquisition. Hatfield suggested a ballot question be submitted to the electorate at the November 6, 2001 Special Municipal Election requesting an increase in the Mill Levy to provide additional funds to purchase the Rodeo property. Hatfield also stated his opposition to the size of the proposed Chapel expansion. He also requested that Council regulate the parking on Brush Creek Road at the location of the Timbers construction. Mayor Manchester requested that Hatfield, as a County Commission, make a request to the Board of County Commissioners to once again join with the Town in an effort to discourage traffic from using Owl Creek Road during elk migration. Hatfield will discuss the issue with the County Commissioners and deliver the reply to Council. NOTE: Mayor Manchester re- arranged the Agenda items to accommodate those in attendance at this Meeting. Item No. 8: SECOND READING ORDINANCE NO.14, SERIES OF 2001 TO RECEIVE PUBLIC COMMENT AND SECOND READING CONSIDERATION OF AN ORDINANCE CONCERNING A MINOR PUD APPLICATION TO AMEND THE GRACIES CABIN PLANNED UNIT DEVELOPMENT FOR LOT 2, GRACIES CABIN SUBDIVISION. The Planning Director reviewed changes to the Ordinance as requested by Council at the October 8, 2001 Council Meeting. There being no further discussion, a roll -call vote was taken and Second Reading of Ordinance No. 14, Series of 2001 was approved as amended, by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent. Item No. 11: SEVEN STAR RANCH PUD REQUEST FOR EXTENSION The Town Manager referred to a letter from Joe Wells, representing Seven Star Ranch, requesting a 60 -day extension of time for Final PUD review of Seven Star's development application. Wells stated that he is still in the process of working with two Owl Creek landowners to obtain approval to construct an access road through their property. He stated that the owner of Lot 9 has agreed to the access, although the owner of Lot 10 has not provided his permission to construct an access through his property. After further discussion, Virtue made a motion to approve the extension of time, seconded by Purvis. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent. 10 -15 -01 tc Page 5 of 9 Item No. 9: FIRST READING ORDINANCE NO. 24, SERIES OF 2001 OFFICES AT SNOWMASS MINOR PUD AMENDMENT AND SUBDIVISION EXEMPTION Mayor Manchester stepped down from the Council table, recusing himself from participation on this Ordinance as well as the following Resolution No. 43, Series of 2001, due to a conflict of interest. Mayor Manchester's architectural office is located at the Offices at Snowmass. Staff summarized the application. Virtue made a motion to approve First Reading of Ordinance No. 24, Series of 2001, seconded by Purvis. Jack Hatfield requested that Council consider the parking ratio at this location. After further discussion, First Reading of the Ordinance was approved by a vote of 3 in favor to 0 opposed. Mayor Manchester had stepped down from the Council table. Council Member Mercatoris was absent. Item No. 10: RESOLUTION NO. 43, SERIES OF 2001 SUBDIVISION EXEMPTION FOR BRUSH CREEK OFFICES (OFFICES AT SNOWMASS) Council Member Virtue made a motion to table action on Resolution No. 43, Series of 2001 to the November 5, 2001 Regular Town Council Meeting in order that Council may act on Second Reading of Ordinance No. 24 at the same Meeting. Purvis seconded the motion. The motion to table was approved by a vote of 3 in favor to 0 opposed. Mayor Manchester had stepped down from the Council table. Council Member Mercatoris was absent. Item No. 12: APPROVAL OF THE MINUTES FOR THE REGULAR MEETING Mayor Manchester made a motion to approval the Minutes of October 01, 2001 seconded by Virtue. Mordkin requested correction to a typographical error in the Minutes of October 01, 2001, Page 184, in the title of Item No. 4 by changing the word "or" to the word "for There being no further additions or corrections, the Minutes were approved as amended, by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent. Item No. 13: MANAGER'S REPORT Emergency Response Program In response to Mayor Manchester's inquiry after the plane crash in Snowmass Village, Art Smythe, Chief of Police explained the roles of the Town Council and at what point they become involved in an emergency situation. Government Finance Officers Association Distinguished Budget Presentation Award for 2001 Congratulations were extended to the Finance Department for receiving this award for the second year in a row. 10 -15 -01 tc Page 6 of 9 Aspen Valley Medical Foundation The Town Manager stated his appreciation to the Aspen Valley Medical Foundation who recently awarded the Police Department with a grant to allow the purchase of automated external defibrillators for the patrol cars. Item No. 14: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS Ballot Issue Town Attorney Steve Connor, distributed and reviewed the Colorado Municipal League's permissible activities information in relation to the November 6, 2001 Special Election. Council requested that staff provide a resolution stating the Council's support of the ballot question and assist the Snowmass Sun with a public forum. Council will hold a Special Meeting on October 29, 2001. Item No. 15: CALENDARS November Calendar Purvis requested that the Budget Meeting scheduled for November 8, 2001 be removed from the Calendar. Council Member Mordkin will be able to attend the November 5, 2001 Regular Council Meeting. Budget In response to an inquiry from Purvis, the Town Manager stated that budget charts would be distributed to Council within the upcoming week. Item No. 16: EXECUTIVE SESSION Colorado revised Statues 24 -6 -402 (4) (f) Snowmass Village Municipal Code Chapter 2, Article III, Section 2- 45 (c) (6) Executive Sessions. Manchester stated the following: At this time the Town Council will adjourn the public meeting currently in progress and convene an Executive Session, which will be closed to the public. The topic discussed in the Executive Session will be Personnel Matters Discussion with the Town Manager, however, no adoption of any proposed policy, position, resolution, rule, regulation or formal action shall occur at any Executive Session. At 7:46 Mordkin made a motion to convene to Executive Session for the above purposes. Virtue seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent. At 8:57 p.m. Virtue made a motion to reconvene the Regular Meeting, seconded by Purvis. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent. The Executive Session was audio recorded. The audiotape will be held in the possession of the Town Attorney. 10 -15 -01 tc Page 7 of 9 Item No. 17: ADJOURNMENT (MEETING CONTINUED) At 8:58 p.m. Mayor Manchester continued the Regular Meeting of October 15, 2001 to Friday, October 19, 2001 at 8:30 a.m. SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES OCTOBER 15, 2001 CONTINUED TO OCTOBER 19, 2001 Mayor Manchester opened the Regular Snowmass Village Town Council Meeting of October 15, 2001 continued to October 19, 2001, at 8:35 a.m. COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Arnold Mordkin, Robert Purvis and Richard Virtue COUNCIL MEMBERS ABSENT: Douglas Mercatoris STAFF PRESENT: Gary Suiter, Town Manager; Carey Shanks, Assistant to the Town Manager; Steve Connor, Town Attorney; Trudi Worline, Town Clerk PUBLIC PRESENT: Madeleine Osberger and Jack Hatfield NOTE: This item was not included on the October 15, 2001 Regular Town Council Meeting Agenda. Item No. 7: PUBLIC NON AGENDA ITEMS (continued) The following issue was addressed at the September 4, 2001 Council Meeting, whereby Council gave approval to move the staging area up the hill from the Divide intersection at an area outlined by the Public Works Director. RFTA Bus Staging Area Jack Hatfield, representing the Creekside Homeowner's Board, stated the Board's opposition to relocating the Roaring Fork Transportation Authority (RFTA) buses staging area across from the Creekside Employee Housing. He stated that the Creekside Homeowners were not notified or considered in this decision. Manchester explained that Council has directed staff on several occasions to investigate alternative areas where the bus staging area could be relocated and to reduce the size of the waiting area to accommodate one or two buses. The previous area where the buses were staging was near the Divide Road intersection and considered to be unsafe. After further discussion, Manchester stated that measures would be taken to allow only two buses to stage in that area and reduce the amount of time the buses are staged in the area, as a trial during the upcoming Winter season. If problems are identified, 10 -15 -01 tc Page 8 of 9 Council will again address the issue in the Spring of 2002. Item No. 16a: RESOLUTION NO. 44, SERIES OF 2001 A RESOLUTION STATING THE IMPORTANCE AND DESIRE ON THE PART OF THE TOWN COUNCIL THAT ALL REGISTERED SNOWMASS VILLAGE ELECTORATE VOTE YES FOR THE RODEO PURCHASE ON THE NOVEMBER 6, 2001 BALLOT SPECIAL ELECTION QUESTION Mordkin made a motion to approve Resolution No. 44, Series of 2001, seconded by Virtue. Jack Hatfield, citizen, stated his opposition to the amount of the purchase price and to the language "other monies on hand" included in the ballot questions. Council explained the process whereby all parties came to an agreement on the purchase price, the process involved, the history of "other monies" Council plans to use to purchase the land, previous ballot language approved by the electors to purchase the Rodeo property, importance of the Rodeo property to plan the Entryway and the Rodeo event to Snowmass Village. After further discussion, the Resolution was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent. Mayor Manchester stated that Council Member Mercatoris requested that his approval of the Resolution be voiced at this Meeting as a part of the record. Item No. 14 cont'd): DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS VLF Media Representative Purvis requested that the Snowmass Sun consider an appropriate media representative to serve on the Village Leadership Forum (VLF). The representative would replace media representation vacated when Carolyn Sackariason, previously of the Snowmass Sun, moved away from the area. Ballot Question Information Sheet and Guest Commentary Council discussed the issue of providing an information sheet to the public regarding the Election Question that will be included on the November 6, 2001 Special Election Snowmass Village. Council agreed to provide a Guest Commentary to be published in the Snowmass Sun newspaper. Council also agreed to mail an information sheet to the Snowmass Village citizens from Council Members acting as individuals and forming a committee as citizens of Snowmass Village. Budget Presentation Charts and Grafts The Town Manager stated that the Budget presentation charts requested by Council during the October 8, 2001 Council Meeting have been drafted and provided to Council Member Purvis for review and refinement. Span of Control Charts will be provided to Council for review and comment before the Budget Hearings. He explained that most of the positions identified as +1" positions also perform duties as "front line" personnel. Purvis requested the documents also be summarized on one page and include a total amount for each position 10 -15 -01 tc Page 9 of 9 category. All charts and graphs will be available in color for Council review no later than Tuesday, October 30, 2001. The Town Manager also stated that the "Project Chart" has been placed in Chambers for Council review and comment. Item No. 17: ADJOURNMENT There being no further business, Virtue made a motion to adjourn the Meeting, seconded by Mordkin. The motion was approved by a vote of 4 in favor to 0 opposed. The Meeting adjourned at 9:24 a.m. Council Member Mercatoris was absent. ubmitted By, orline, Town Clerk Rhonda B. Coxon, Deputy Town Clerk