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11-12-01 Town Council Minutes(3)SNOWMASS VILLAGE TOWN COUNCIL WORK SESSION SUMMARY NOVEMBER 12, 2001 Mayor T. Michael Manchester began the Work Session on Monday, November 12, 2001 at 10:00 a.m. COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Douglas Mercatoris, Robert Purvis, Arnold Mordkin and Richard Virtue COUNCIL MEMBERS ABSENT: All Council Members were present. STAFF PRESENT: PUBLIC PRESENT: Madeleine Osberger and Brent Gardner Smith Item No. 1: ORGANIZATIONAL ANAYLSIS Gary Suiter, Town Manager; Marianne Rakowski, Finance Director; Carey Shanks, Assistant to the Town Manager; Trudi Worline, Town Clerk Council discussed the final results of the 2001 Revised and 2002 Proposed Budget exercise requested by Council during the recent Council \Staff Budget Review Process. The Finance Director explained how the budget was balanced and stated that the 2002 Proposed Budget is now balanced with $93,000 additional funds available. Council discussed a review schedule on an ongoing basis to include sales tax income and current budget application. Council also requested that the Town Manager provide budget scenarios at 5, 10 and 15- percent in January of 2002, in case Sales Tax revenues prove to be lower than currently projected when staff provides those numbers in February. Council also requested an update on projection in January. The Town Manager provided a slide presentation of an Organizational Analysis which was requested by Council on October 30. The Analysis included findings, observations, recommendations and a risk analysis. Goals and objectives listed were to increase organizational efficiency, evaluate staffing levels and layers in all departments, flatten the "pyramid of organization hierarchy where possible and increase the 2002 year -end carryover. He explained each step of the Analysis and the process of development, findings and observations regarding the organization, available options, his recommendations and the negative and positive risks involved. Council questioned and discussed points of the Analysis in detail, including recommended reduction, elimination and reorganization of positions throughout 11 -12 -01 ws Page 2 the organization. At this time, Council agreed to end the Work Session and call a Special Council Meeting to hold an Executive Session to discuss general personnel matters related to Town Manager's recommendations of reduction, elimination and reorganization of positions throughout the organization. Mercatoris made a motion to call a Special Meeting of the Town Council, seconded by Purvis. The motion was approved by a vote of 5 in favor to 0 opposed. The Work Session ended at 11:09 a.m. Submitted By, Trudi Worline, Town Clerk