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11-12-01 Town Council MinutesSNOWMASS VILLAGE TOWN COUNCIL SPECIAL MEETING MINUTES NOVEMBER 12, 2001 Mayor T. Michael Manchester called to order the Special Meeting of the Snowmass Village Town Council on November 12, 2001 at 11:09 a.m. COUNCIL MEMBERS PRESENT: COUNCIL MEMBERS ABSENT: All Council Members were present. STAFF PRESENT: Item No. 1: EXECUTIVE SESSION Personnel Matters Mayor T. Michael Manchester, Douglas Mercatoris, Robert Purvis, Arnold Mordkin and Richard Virtue Gary Suiter, Town Manager; Marianne Rakowski, Finance Director; Carey Shanks, Assistant to the Town Manager; Trudi Worline, Town Clerk PUBLIC PRESENT: Madeleine Osberger, Brent Gardner Smith and Johnny Boyd At 11:09 a.m. Purvis made a motion to convene to Executive Session for the purpose of discussing general personnel matters related to an Organizational Analysis presented at a Council Work Session just prior to this Meeting which included recommended reduction, elimination and reorganization of positions throughout the organization. Virtue seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. At 12:34 p.m. Mercatoris made a motion to reconvene the Special Meeting, seconded by Virtue. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Purvis was absent. The Executive Session was audio recorded. The audiotape will be kept in the possession of the Mayor. Mayor Manchester explained to the public that after consideration of the recommendations made by the Town Manager, Council determined the Manager's presentation to be an aid to Council in developing a more clear understanding of the organizational structure. Manchester reported that Council agreed to the recommended reorganization within the Transportation Department if staff feels it would be an improvement to 11- 12 -01s Page 2 the organization, the Landscape Architect position should remain within the Community Development Department due to the nature of work performed by the position in relation to the Planning Division, and risks associated with reorganization of the Community Development were too high at this time in light of the numerous development applications currently before the Town which requires significant planning. Council answered questions from members of the press, stating that purpose of the Work Session held prior to this Special Meeting was to gain an understanding and improve the efficiency of the Town as an organization. Topics discussed were position stability, potential reorganization of the Transportation Department, status of the budget and the new budget process, position descriptions, risk involved in suggested changes, purpose of the Organizational Analysis, an ongoing budget review, shuttle bus route cuts and Dial -a -Ride. The Town Manager will determine any necessary reorganization of the Transportation Department and report back to Council in the near future. Item No. 2: ADJOURNMENT There being no further business, Mercatoris made a motion to adjourn the Meeting, seconded by Mordkin. The motion was approved by a vote of 4 in favor to 0 opposed. The Meeting adjourned at 12:35 p.m. Council Member Purvis was absent. Submitted By, Trudi Worline, Town Clerk