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11-19-01 Town Council MinutesSNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES NOVEMBER 19, 2001 Mayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, November 19, 2001 at 2:05 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: STAFF PRESENT: PUBLIC PRESENT: Mayor T. Michael Manchester, Arnold Mordkin, Richard Virtue, Douglas Mercatoris, Robert Purvis COUNCIL MEMBER ABSENT: All Council Members were present. PLANNING COMMISSION MEMBERS: Douglas Faurer, Robert Fridstein, Bill Boineau, George Huggins Gary Suiter, Town Manager; Chris Conrad, Planning Director; Carey Shanks, Assistant to the Town Manager; Joe Coffey, Housing Manager; Hunt Walker, Public Works Director; Jim Wahlstrom, Senior Planner; Steve Connor, Town Attorney; Art Smythe, Chief of Police; Rhonda B. Coxon, Deputy Town Clerk Don Quast, Mike McLarry, Keith Kamin, Jerome Simeck, Judi Burwell, Guy DeCarlo, Richard Shaw, Dave Bellack, John Dresser, Edgel Pyles, Carolyn Purvis, Christine Mills, Pam Francis, Larry Mills, Alan Hunt, Peggy Hunt, Madeleine Osberger, Philip Shalen, Nancy Shalen, Rita Cohen, Morris Cohen, Heather Gosda, Joe Farrell, John Bemis, Joan M. Bemis and other members of the public interested in Agenda items for this Meeting. 11 -19 -01 tc Page 2 of 9 Item No. 2: TIMBERLINE PRE SKETCH TOWN COUNCIL /PLANNING COMMISSION JOINT MEETING Mayor Manchester noted that this is a Pre Sketch Discussion with Town Council and Planning Commission, which is a general non binding discussion between the applicant and the Town. It is also a discussion between an individual and a landowner. Chris Conrad, Planning Director explained that he has received this application from Don Quast the General Manager of the Timberline. The application addresses the Timberline Maintenance Facility, Lot 13, and the addition of a third floor on the this facility to create additional employee housing. There would be a swap of 3 studios and a 3 bedroom to 11 dormitory units. The applicant is also requesting the sale of some employee housing on free market and apply the money to the employee housing project. Based on an agreement with the Town the additional employee housing units would be satisfying the applicant's employee housing mitigation. After a lengthy discussion with the applicant Town Council and the Planning Commission's consensus was the project appeared to be feasible. Town Council would like to discuss lease with the Timberline prior to the land use application submission. Item No. 3: RESOLUTION NO. 53, SERIES OF 2001 CONSIDERATION AUTHORIZING CONCURRENT REVIEW OF THE SNOWMASS CENTER EXPANSION AND SNOWMASS CHAPEL SKETCH PLANS PURSUANT TO SECTION 5 -300 (B) (3) OF CHAPTER 16A OF THE MUNICIPAL CODE. Mercatoris made a motion to approve the resolution, seconded by Virtue. The motion was approve by a vote of 5 in favor to 0 opposed. Chris Conrad, Planning Director, stated this resolution was necessary to discuss the Snowmass Center Expansion and the Snowmass Chapel Sketch Plans at this meeting. Item No. 4: SNOWMASS CENTER SKETCH PLAN RESUBMITTAL OF ADDITIONAL INFORMATION Jim Wahlstrom, Senior Planner noted that the applicant has submitted additional information that Town Council has requested at the September 4, 2001 meeting. Richard Shaw of Design Workshop, reviewed the areas for discussion such as parking, drainage, relocation of roads and access points, height issues, density 11 -19 -01 tc Page 3 of 9 behind the Center. Shaw also reviewed the differences in the square footage of the project submitted in March 2000 to today's program. Shaw reviewed the potential construction schedule of the residential and office space and mentioned a possible Town Hall site, underground parking and affordable housing. Mayor Manchester stated that after reading the information in the packet and listening to Richard Shaw's presentation he feels that this application should go back to the Planning Commission for review and then back to Town Council. The applicant requested that Council consider joint meetings with the Planning Commission. Council directed staff to advertise and schedule a joint Planning Commission and Town Council meeting for December 10, 2001 with either subsequent review by the Planning Commission of Town Council following a full evaluation of the revised application by staff. At this time Council took a 5- minute break. Item No. 5: SNOWMASS CHAPEL DISCUSSION Mayor Manchester noted that this is an application in the sketch plan review phase. Jim Wahlstrom, Senior Planner noted that the items Council discussed on the October 15 and November 12 Town Council focused on core issues related to differences in the plans from the Pre Sketch meeting in February, the usage planned for the addition and existing buildings, Comprehensive Plan issues related to the Buildout Analysis Chart allocation of 20,000 square feet of floor area, employee housing requirements and Community Purpose compliance, architecture, mass, scale, height variance and ridgeline protection issues. Wahlstrom also noted that the Public Hearing has been scheduled for December 3, 2001. Bob Schiller, with Cottle, Graybeal Yaw, representing the applicant was asked by Council at the last meeting to bring back some of the slides of the Chapel that were taken by Town of Snowmass Village staff when the crane was on the site showing the ridge lines of the proposed building. Council reviewed the visuals. Council discussed with the applicant at a previous meeting of the applicant demonstrating all other design alternatives have been exhausted to justify proceeding with the current design and height proposal. Staff submitted seven different options to the applicant to help with this request. Schiller produced examples of why these options would not be desirable for the applicant. He also noted that the applicant would keep the same building design even if the choral or the organ were not included in the plans. 11 -19 -01 tc Page 4 of 9 At this time Council discussed the following issues: landscaping, natural resources and hazard areas, access and circulation, parking, traffic, transportation, timetable which includes delay of the steeple construction, community welfare and some miscellaneous items. Council noted that for preliminary they would like to have a traffic analysis prepared by an outside agency. This would pertain to the intersection of Owl Creek and Brush Creek and the traffic flow from the Snowmass Chapel parking lot onto Owl Creek. There was discussion and concern by Council on the steeple, its location and how many steeples there will actually be. It was decided to discuss this issue further at preliminary. At this time the Mayor took comments from the Public. Morris Cohen asked about the noise, housing mitigation and safe heated walkways into the Chapel. Kathy Lemur Rodman asked if the Resolution would be available prior to the December 3 meeting. The Mayor explained that the Resolution would be available to review the Friday prior to the December 3 meeting, which would be November 30 He stated that anyone needing a copy of the Resolution should contact the Town Clerks office and they would be happy to accommodate. Nancy Shalen asked what time the meeting starts and where it would be held. The Mayor and Jim Wahlstrom noted the meeting is scheduled to start at 2:00 p.m. and the Resolution and Public Hearing is scheduled for 4:00 p.m. on the agenda. The Mayor suggested contacting the Town Clerk's office prior to the meeting for any agenda changes. The Town Manager noted that the meeting would be held at the Snowmass Conference Center not in the Council Chambers. Shalen also asked when a discussion would be made and when we would be beyond the opportunity to make changes. The Mayor reviewed the process from Pre Sketch through Preliminary and explained the time frames of the notice requirements. He also mentioned that there are other major submissions before Council, which could possibly lengthen the time frame. Morris Cohen asked if the community benefit of this project has been discussed. The Mayor noted there had been a lengthy discussion on this subject and it would be discussed again during preliminary. Phil Shalen stated for the record that when you have an organized society you have rules that are agreed on and if everyone is allowed to break the rules by pressure or other tactics, why have the rules and to keep this in mind when discussing the height of this project. 11 -19 -01 tc Page 5 of 9 Alan Hunt asked that the lighting at night be discussed. He also asked that Council monitor the air quality and construction management better than the current Timbers project. Robin Riggs asked when the adjacent neighbor would be getting notification of the public notice. Bob Schiller noted the mailing would be going out right after this meeting. Riggs also would like to see more discussion on the community benefit in future meetings. Item No. 6: SNOWMELT ROAD ELECTION Hunt Walker, Director of Public Works stated the purpose of this discussion is to decide whether or not this project needs to go to an election due to the project exceeding the spending limitation of 3.82 million dollars. The Town Attorney suggests that the Initiative Ordinance be amended to make this project exempt. Council directed the Town Attorney to bring the Ordinance forward for first reading amending it to exempt Road Projects from the spending limitations. Bob Johnson from the Laurelwood expressed the importance of this project and the express concern regarding public safety. He supports this project and hopes that it moves along quickly. Item No. 7: DALY TOWNHOMES OWNER DISCUSSION Joe Coffey, Housing Manager noted that due to circumstances at the project site related to difficulties with the site shoring wall, he is proposing a design change in Unit 5, Building One. The shoring contractor's engineer and soils engineer for the Town (John Mechling from CTL Thompson) have agreed to this design change. The cost without doing the design change to elaborate additional measures that would be needed to construct the shoring wall per the original design is estimated to be $160,000. The proposal of the design change would avoid these excessive costs. Coffey noted that implementing this revision would have very little affect on the original building design. In some ways it may actually improve Unit 5 by providing better window access to living areas and direct access to the garage. Town Council as owners made a motion to approve the design change. The Owners approved the motion unanimously. Item No. 8: There were PUBLIC NON AGENDA ITEMS no non agenda items to discuss. 11 -19 -01 tc Page 6 of 9 Item No. 9: SECOND READING 2001 REVISED BUDGET ORDINANCE NO. 25, SERIES 2001 SECOND READING CONSIDERATION OF AN ORDINANCE AMENDING THE 2001 BUDGET FOR ALL FUNDS FOR THE TOWN OF SNOWMASS VILLAGE Council Member Purvis made a motion to approve Second Reading of Ordinance No. 25, Series of 2001, seconded by Mercatoris. There being no discussion, a roll -call vote was taken and the Ordinance was approved by a vote of 5 in favor to 0 opposed. Item No. 10: PUBLIC HEARING AND SECOND READING ORDINANCE NO. 16, SERIES OF 2001 TO RECEIVE PUBLIC COMMENT AND SECOND READING CONSIDERATION OF AN ORDINANCE APPROVING A MINOR PLANNED UNIT DEVELOPMENT AMENDMENT TO THE ASPEN SKIING COMPANY'S VEHICLE MAINTENANCE FACILITY ON LOT 44 OF THE DIVIDE SUBDIVISION. (First Reading of this Ordinance tabled from 11- 05 -01) Mayor Manchester opened the Public Hearing at 6:38 p.m., and there being no Public Comment closed the Public Hearing at 6:39 p.m. Council Member Virtue made a motion to approve Ordinance No. 16, Series of 2001 at Second Reading, seconded by Council Member Mercatoris. There were some minor language changes made by Council and the Virtue made a motion to approve the Variance for the 30% Slopes, seconded by Mercatoris. The motion was approve by a vote of 5 in favor to 0 opposed. Mercatoris made a motion to approve the Height Variance, seconded by Virture, The motion was approve by a vote of 5 in favor to 0 opposed. A roll call vote was taken and the Second Reading passed by a vote of 5 in favor to 0 opposed. Item No. 11: FIRST READING ORDINANCE NO. 26, SERIES OF 2001 FIRST READING CONSIDERATION OF AN ORDINANCE CODIFYING THE TOWN COUNCIL SCHEDULE AND PROCEDURES Council Member Mordkin made a motion to approve First Reading of Ordinance No. 26, Series of 2001 seconded by Purvis. There being no discussion, the motion was approved by a vote of 5 in favor to 0 opposed. Item No.12: RESOLUTION NO. 51, SERIES OF 2001 A RESOLUTION APPOINTING ROBERT VOIGT TO THE TOWN OF SNOWMASS VILLAGE ARTS ADVISORY BOARD 11 -19 -01 tc Page 7 of 9 Council Member Virtue made a motion to approve Resolution No. 51, Series of 2001 seconded by Council Member Mordkin. There being no discussion the motion was approved by a vote of 5 in favor to 0 opposed. Item No.13: MANAGER'S REPORT Monthly Operational Indicators Suiter reviewed the October preliminary numbers. He noted that July and August numbers are not complete with the inclusion of sales tax revenue. Council Member Purvis noted that the County Sales Tax numbers must be cleaned up to exclude the RTA numbers. Mercatoris asked for an update on the cumulative amount of the Excise Tax collected. Road Cut Near Cozy Point Victor Gerdin with the Aspen Skiing Company provided an update to Town Council on the road cut at the bottom of Brush Creek Road for entry into Cozy Point. This area in Cozy Point will be used a event parking by the Aspen Skiing Company, Lot F Parking Town Council asked that staff continue negotiations with the Homeowners Association and Snowmass Land Company (SLC) for permission to park on SLC land for the Owl Creek Trail. Dial -A -Ride Council Member Purvis asked for a review of the time and type of service currently being provided for Route 8. Council Member Mordkin questioned the DAR program and the related costs. Council Member Mercatoris noted his disappointment of Route 7 no longer going through Mountain View and hopes we can bring this service back some day. Council Member Mordkin requested that staff bring back`some numbers of the cost to reinstate Route 7. Council also asked that staff monitor all Routes and provide updates. Item No.14: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS /STATUS REPORT Brush Creek Fencing Council Member Purvis complimented the Community Development Department on the fence around the Community Park and Brush Creek Road. Staff is currently working with the owner and has requested repair and maintenance of the fencing located on the opposite side of the Road, which is not owned by the Town. 11 -19 -01 tc Page 8 of 9 Aspen Skiing Company John Norton from the Aspen Skiing Company supplied a copy of a study that was conducted to measure the competitiveness of ski resorts. Council Member Virtue reviewed the results with Council. John Norton will be present at a future Town Council meeting to discuss the results. Fire Ring Council Member Mordkin stated he has been in contact with Lance Burwell and Jim France regarding placement of a "Fire Ring The location is planned for the front of Local Color and Paradise Bakery. Snow Brochure Council Member Mordkin referred to the brochure distributed by the Town of Snowmass Village Road Department. Daly and Elbert lane should be listed in a higher category on the plow schedule due to the heavy pedestrian traffic. Item No.15: CALENDARS There were no calendar items to discuss. Item No.16: EXECUTIVE DISCUSSION Mayor Manchester stated the following: Colorado Revised Statutes 24- 6- 402(4)(b) Snowmass Village Municipal Code Chapter 2, III, Section 2- 45(c)(2) AT THIS TIME IT IS THE INTENT OF THE CITY COUNCIL TO ADJOURN THE PUBLIC MEETING CURRENTLY IN PROGRESS AND CONVENE AN EXCUTIVE SESSION, WHICH WILL BE CLOSED, TO THE PUBLIC. THE TOPIC FOR DISCUSSION IN THE EXECUTIVE SESSION WILL BE PRIVILEDGED ATTORNEY CLIENT MATTERS. HOWEVER, NO ADOPTION OF ANY PROPOSED POLICY, POSITION, RESOLUTION, RULE, REGULATION OR FORMAL ACTION SHALL OCCUR AT ANY EXECTUIVE SESSION. At 7:48 p.m. Virtue made a motion to convene to Executive Session for the purposes stated above by the Mayor. Mercatoris seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. At 8:59 p.m. Virtue made a motion to reconvene the Regular Meeting, seconded by Mordkin. The motion was approved by a vote of 5 in favor to 0 opposed. The Executive Session was audio recorded and the audiotape is in the possession of the Town Attorney. 11 -19 -01 tc Page 9 of 9 Item No.17: ADJOURNMENT At 9:00 p.m. Virtue made a motion to adjourn the Regular Meeting, seconded by Mordkin. The motion was approved by a vote of 5 in favor to 0 opposed. Submitted By, Rhonda B. Coxon, Deputy Town Clerk