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12-03-01 Town Council MinutesMayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, December 3, 2001 at 2:07 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: COUNCIL MEMBERS ABSENT: PLANNING COMMISSION MEMBER PRESENT: STAFF PRESENT: PUBLIC PRESENT: SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES SNOWMASS VILLAGE CONFERENCE CENTER DECEMBER 03, 2001 Mayor T. Michael Manchester, Arnold Mordkin (Arrived Late), Richard Virtue, Robert Purvis Douglas Mercatoris Jim Benson, Mark Stout, George Huggins, Bob Fridstein, Bill Boineau, Jim Gustafson, Doug Faurer Gary Suiter, Town Manager; Carey Shanks, Assistant to the Town Manager; Chris Conrad, Planning Director; Robert Voigt, Senior Planner; Jim Wahlstrom, Senior Planner; Joe Coffey, Housing Manager; Lisa Henkel, Housing Secretary; Art Smythe, Chief of Police; Steve Connor, Town Attorney Bill Kane, Victor Gerdin, Linda Sandels, Judy Clauson, Jim Baker, Greg Roulon, Carolyn Donaway, Bob Segner, Robert Sinko, Steve LaMar, Guy DeCarlo, Robert Goldstein, Mark Norris, David Yates, Elaine Yates, Tom Wenzel, Phyllis McFillen, Jeffery Server, Gary Moore, Naomi Havlen, Krista Voigt, Nina Stumpf, Bob Johnson, Dave Spence, Chris Kiley, Rob Robinson, Larry Dempsey, Don Schuster, Nancy Shalen, Philip Shaven, Irene Greiser, Morris Cohen, Allen Levantin, Carolyn Purvis, Lisa Bell, Mary Fee, Paul Fee, Chris Blachly, Pat Leto, Pam Fiancer, John Francis, George Cronin, Anne White, Bruce Bauman, Spence Videon, Lance Burwell, Bill Burwell, John Quigley, Madeleline Osberger, Jerome Simecek, 12 -03 -01 tc Page 2 of 8 Item No. 2: ASPEN SKIING COMPANY MARKETING UPDATE John Norton from the Aspen Skiing Company provided a visual presentation of a marketing research report, which was prepared by a top notch consulting company. The research was done by telephone interviews of Colorado and Utah residents. Research was done on "price of entry" and selling the resort not just skiing. It was found that very fitness oriented people who want to "get away from it all" is a very large market of our resort. Item No. 3: Bobbi Burley, David Myler, Jim Horn, Mark Moebius, Sandy Ferlisi, Maureen Stapelton, Terry Morse, Leah Moriarty, Cory Ferguson, Doug Mackenzie, Jack Kennedy, Bill Meeham, Gary Rosenau, Peter King, Jim Lang, Stephen Stay, Janver Derrington, Robin Riggs and other member's of the Public interested in today's Agenda items. DISCUSSION AGENDA TOWN COUNCIL AND PLANNING COMMISSION JOINT MEETING PRE SKETCH DISCUSSION RE: BASE VILLAGE ASSUMPTIONS AND EMERGING CONCEPT PRESENTATION BY INTRAWEST RESORTS Mayor Manchester introduced Paul Shepherd Vice President of Resort Development with Intrawest. Shepherd stated his excitement in planning this project to date and explained that this is a living plan, and changing all the time. Shepherd introduced Eldon Beck a world- renowned resort builder. Beck noted that the presentations purpose was to take everyone through the philosophy and site as planned to date. Beck noted that the intention was to have this project fit the region, both historically and culturally. The design is drawn from Anderson Ranch for the architectural form. It also needs to fit the draw on the natural landscape, sense that the buildings have evolved over time and celebrate the pedestrian system. Beck explained the site and discussed the following items, the possible relocation of Wood Road, create small neighborhoods, swim center, family center, children's center and a welcome center. Within the creation of the small neighborhood would be a stream and small waterfalls. The topography of this site is very challenging. Beck reviewed some of the factors of the "Village 750,000 square feet of residential which is about 600 to 650 units, at an average size of 1,200 square feet each, 70,000 square feet of retail commercial space, 20,000 square feet of kids day care center. 12 -03 -01 tc Page 3 of 8 Another big piece of this project would be all skiing would now start at the Mall Level and there would be a people mover that would run 18 hours per day to transport people to and from the mall area. Beck noted there would be Town Hall site located on the lower portion of the site, across from the current location of the Conoco. There will be minimal employee housing located on this site. Beck reviewed some of the on mountain changes, there would no longer be a fanny hill lift but there would be a Cabrelay (people mover). There would be a gondola that would replace the Wood Run Lift. There would also be circulation for shuttle bus and RFTA bus drop off. Beck explained some scenarios of the parking and traffic flow in front of the welcome center and back on to Brush Creek Road and Snowmelt Road. There are major shopping lanes throughout the "Village" trees, and water, lots of sunlight in court area, out side restaurants and out door seating areas which should portray personality, individuality and friendliness. At this time Bill Kane with the assistance of Victor Gerdin from the Aspen Skiing Company further reviewed some of the on mountain changes which included, open gondola which will run 18 hours a day from base village to the mall, replace Fanny Hill Lift, replace Assay Hill Lift, relocation of the vehicle maintenance facility to the Divide location and Elk Camp area. There will be new lift from mall to Sam's Knob and a Gondola from base to Elk Camp. Paul Shepherd ended the presentation with a discussion on the number of phases, which will be a total of four, and he explained the general areas that are tentatively planned for in each phase. There were some comments from the public with concerns regarding possible comprehensive planning with Intrawest to possibly improve the mall area. Intrawest is definitely interested in this concept. Item No. 4: HOUSING POLICY DISCUSSION Joe Coffey and the Housing Advisory Committee (HAC) Members brought before Council four issues in a series of issues for discussion regarding housing. The issues for discussion on today's agenda are; ownership of other property, bequeathing employee housing, application process (Sales Units) and rental within owner units. The HAC presented recommendations for each issue. After a lengthy discussion Council decided the first issue, ownership of other property would require some more discussion at a future meeting and Council would also like to have Council Member Mercatoris present for this issue. The second issue bequeathing employee housing Council agreed with the concept but would like to see more information on how the concept would be implemented. Council supported the recommendation for the application process and also the recommendation for rental within owner units and asked that staff include this 12 -03 -01 tc Page 4 of 8 change in the ordinance that will come before Council in the future. Steve Connor suggested that staff prepare some code regulations that would be located in one central place for easy access. Item No. 5: ANDERSON RANCH AND COMMUNITY PARTNERSHIP Jim Baker, Director of the Anderson Ranch Arts Center, noted that the Ranch is not only involved in artist endeavors but also its own form of social and human services work. The support that the Ranch receives goes back to the Village and its residents in various ways. Baker stated he would hope during the philosophy discussion the Council will continue to support Anderson Ranch and all it stands for within the community. Item No. 6: CITIZENS GRANT REVIEW PROCESS Linda Sandels, Chairman of the Citizens Grant Review Board (CGRB), distributed some background information on how the CGRB came about. The reason for this conversation was based on the decision that Town Council made changing the amount of Anderson Ranch from $10,000 recommend by CGRB was reduced to $1,000 and from the left over monies $1,500 was given to the Town Council discretionary fund and then granted to an individual. The CGRB disagrees with this decision made by Council. Council noted that the remainder of the $9,000 would be distributed pro -rata to the other organizations. Council did note that the CGRB has not been asked to deal with individual requests for funding, those will be handled directly at the Council level. Council would like to discuss "philosophy" of the funding distribution with the rest of the CGRB members prior to the next grant review process. REGULAR AGENDA Item No. 7: PUBLIC NON AGENDA ITEMS There were no items for discussion. Item No. 8: DISCUSSION TEMPORARY MILL LEVY RATE REDUCTION Marianne Rakowski, Finance Director explained the Mill Levy Rate to the Town Council and suggested a "temporary mill levy rate reduction" to protect the Town from further decreasing its mill levy and to allow the Town to increase its mill levy (up to the 2001 level of .768) in years that we might have a decrease in assessed value. Council directed the Finance Director to proceed with the "temporary mill levy reduction Item No. 9: PUBLIC COMMENT AND DISCUSSION RESOLUTION NO. 45, SERIES OF 2001 12 -03 -01 tc Page 5 of 8 A RESOLUTION CONCERNING THE SNOWMASS CHAPEL EXPANSION PLANNED UNIT DEVELOPMENT SKETCH PLAN AND WHETHER TO GRANT THE APPLICANT AUTHORIZATION TO PROCEED TO A PRELIMINARY PLAN PUD SUBMISSION Jim Wahlstom noted that the applicant called on the Friday prior to this meeting and asked to table this application as to amend their proposal to deal with height and mass issues. The new information would be presented at a Town Council meeting in February. There was no Public Comment. Mordkin made a motion to table this Public Hearing to such a date when staff finds this submittal consistent with the Land Use Code requirements, seconded by Virtue. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent. Item No. 10: SECOND READING ORDINANCE NO. 26, SERIES OF 2001 SECOND READING CONSIDERATION OF AN ORDINANCE ESTABLISHING A SCHEDULE AND PROCEDURE FOR REGULAR MEETINGS OF THE TOWN COUNCIL AND AMENDING AND RESTATING SECTION 2 -46 OF THE MUNICIPAL CODE Council Member Mordkin made a motion to approve Second Reading of Ordinance No. 26, Series of 2001, seconded by Council Member Purvis. There being no discussion a roll call vote was taken and the second reading was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent. Item No. 11: RESOLUTION NO. 50, SERIES OF 2001 A RESOLUTION ESTABLISHING A SCHEDULE AND PROCEDURE FOR REGULAR MEETINGS OF THE TOWN COUNCIL AND DESIGNATING SECTION 2 -46 OF THE MUNICIPAL CODE AS THE PROCEDURE REQUIRED BY THE HOME RULE CHARTER. Council Member Purvis made a motion to approve Resolution No. 50, Series of 2001, seconded by Council Member Virture. There being no discussion the motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent, Item No. 12 and 13 were discussed at the same time. Item No. 12: RESOLUTION NO. 47, SERIES OF 2001 CONSIDERATION OF A RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS FOR BUDGETED CONTRACTS TO CULTURAL ARTS AND RECREATION ORGANIZATIONS Virtue made a motion to approve Resolution No. 47 and No. 48 Series of 2001, seconded by Mordkin. Mordkin noted that the resolution does reflect the pro -rata amount and would need to be amended. The amount of $1,500 would be transferred to the Town Council discretionary fund, this would then leave $6,000 to be distributed to the rest of the Cultural Arts and Recreation Organizations. 12 -03 -01 tc Page 6 of 8 Mayor Manchester state he would like to change Anderson Ranch contribution to $2,500 and then there would be $6,000 that will be redistributed. Staff was directed to change the numbers on the Resolution No. 47 and No. 48, Series 2001 and bring back to Council at a future meeting. Council Member Mordkin made a motion to table Resolution No. 47, Series of 2001, seconded by Manchester. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent Item No. 13: RESOLUTION NO. 48, SERIES OF 2001 A RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS FOR BUDGETED CONTRACTS TO CHARITABLE AND SERVICE ORGANIZATIONS Council Member Mordkin made a motion to table Resolution No. 47, Series of 2001, seconded by Manchester. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent Item No. 14: RESOLUTION NO. 52, SEREIS OF 2001 A RESOLUTION AMENDING THE SUBDIVISION EXEMPTION APPROVAL FOR LOT 1, RIDGE RUN UNIT 1, AS SET FORTH IN TOWN COUNCIL RESOLUTION NO.7, SERIES OF 2001, TO EXTEND THE DEADLINE FOR RECORDING THE DUPLEX CONDIMINIUM PLAT Chris Conrad, Planning Director noted that Condition No. 8 of Resolution No. 7, Series of 2001, needs to be amended to extend the deadline for recording the condominium map and documents from August 1, 2001 to December 30, 2001. Unless this occurs, the original subdivision exemption approval granted January 15, 2001 will be considered null and void. Resolution No. 52, Series of 2001 rectifies this Resolution No. 7, Series of 2001. Council Member made a motion to approve Resolution No. 52, Series of 2001, seconded by Virtue. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent. Item No. 15: FIRST READING ORDINANCE NO. 20, SERIES OF 2001 AN ORDINANCE AMENDING THE PROVISIONS OF THE MUNICIPAL CODE TO REDEFINE PROJECTS THAT ARE SUBJECT TO THE PROVISIONS OF CHAPTER 4 ARTICLE 6 Council Member Mordkin made a motion to approve Ordinance No. 20, Series of 2001, seconded by Virtue. Purvis has concerns with the current language being specific to Snowmelt Road, and would prefer to change it to "already existing Town roads where the funding has already been approved by the voters Mordkin made a motion to approve the Ordinance as amended, seconded by Virture. The motion to approve Ordinance No. 20, Series of 2001 as amended, was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent. 12 -03 -01 tc Page 7 of 8 Item No. 16: APPROVAL OF SPECIAL MEETING MINUTES FOR 09 -14 -01 AND 11 -12 -01 AND REGULAR MEETING MINUTES FOR 10 -08 -01 AND 11 -05 -01 AND WORK SESSION MINUTES OF 11 -12 -01 Council Member Virtue made a motion to approve the minutes listed above, seconded by Manchester. Purvis noted that on page 49, Item No. 10, second line the word "grafts" be changed to "graphs The motion to approve the minutes as amended was approved by a vote of 4 in favor to 0 opposed. Item No. 17: DISCUSSIONCOMMITTEE REPORTS /STATUS REPORT/ COUNCIL COMMENTS Town Logo Council Member Mordkin asked why all Town vehicles do not have the Town logo. Council directed the Town Manager to bring the logo graphics before Council with recommendations on which logo should be consistently used for the future. VLF Forward Plan Mayor Manchester inquired what the time frame is for the first draft of the Forward Plan. The Assistant to the Town Manager stated the first draft would be ready by the end of this year. Rodeo Parcel Mayor Manchester asked that staff proceed with the preparation of an Annual Temporary Use Permit for the Rodeo. Dial -A -Ride The Council asked that the flyer for the Dial -A -Ride program be printed on card stock at the same size of the shuttle schedule and put in the buses and other rack locations through out the Village. Town Shuttle Route 7 Council asked that staff bring a proposal to Council with partial service of Route 7, possibly in the morning and afternoons. They would like to keep associated cost from $18,000 to $35,000. Item No. 18: CALENDARS Future Meetings Mayor Manchester discussed with Council the possibility in discussing a particular submission on alternate weeks versus every week due to the difficulty for staff to prepare information in 3 days for the next week packet. This is critical when additional information has been requested and staff does not have the time to obtain the new information. The Council was in agreement. Special Meeting Mayor Manchester noted that there would be a Special Meeting for the Bond Emergency Ordinance. The meeting was scheduled for 4:30 on Thursday, December 20, 2001. 12 -03 -01 tc Page 8 of 8 Burlingame Housing Project There is a meeting on Tuesday and Wednesday, December 4 and 5th at Aspen City Hall regarding this project. Council has been invited to attend to help encourage the continuation of this very important project. Rodeo Reduced Ticket Price Council Member Mordkin directed staff to be placed on a future agenda in January for discussion. Item No. 19: ADJOURNMENT There being no further business, at 7:05 p.m. Council Member Virtue made a motion to adjourn the Meeting, seconded by Purvis. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent. ed By: Rhonda B. Coxon, Deputy Town Clerk