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12-26-01 Town Council MinutesSNOWMASS VILLAGE TOWN COUNCIL SPECIAL MEETING MINUTES DECEMBER 26, 2001 Mayor T. Michael Manchester called to order the Special Meeting of the Snowmass Village Town Council on Wednesday, December 26, 2001 at 2:06 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Douglas Mercatoris, Robert Purvis, Richard Virtue and Arnold Mordkin COUNCIL MEMBERS ABSENT: All Council Members were present. STAFF PRESENT: PUBLIC PRESENT: Gary Suiter, Town Manager; Joe Coffey, Housing Manager; Hunt Walker, Public Works Director; Art Smythe, Chief of Police; Marianne Rakowski, Finance Director; Craig Thompson, Community Development Director; Steve Connor, Town Attorney; David Peckler, Transportation Manager; Dave Joyner, Fleet Supervisor; John Baker, Maintenance Specialist; 41 Town employees from various departments; and Donna J. Garcia Spaulding, Secretary /Records Clerk Madeleine Osberger, Bernie Grauer, Bill Kane and other members of the public interested in the Agenda item for this Meeting. Item No. 2: SPECIAL MEETING FOR PERSONNEL ISSUES Council Member Mordkin made a motion to accept the Resignation and Separation Agreement and General Lease Agreement as presented by Gary Suiter, Town Manager, seconded by Council Member Virtue. The motion was approved by a vote of 5 in favor to 0 opposed. Members of the public and Town Council stated their appreciation to Suiter for his contributions and services to the Town. At 2:10 p.m., the Mayor announced that Council would take a short recess in an effort to allow Suiter time to conduct a discussion meeting with Town employees. Suiter addressed the Town employees, explaining that within the two weeks prior to this meeting he had been asked by Council to resign the Town Manager position. Suiter served as Snowmass Village Town Manager for six Town Councils during the past eleven years. He explained the Town Manager /Town Council form of government, 12 -26 -01 tc Page 2 of 2 where the Manager serves at the pleasure of Council and stated that he was aware of the short -term political risks involved with the Town Manager position, he has main- tained a contract agreement with the Town, which includes severance pay. Suiter answered staff questions and encouraged all the employees to remain positive during these changing times. Manchester addressed the Snowmass Village staff and employees and assured them that Council does not anticipate any further personnel changes. He stated that Suiter's last day would be January 1, 2002. Suiter was provided six months severance pay, accrued vacation and health insurance, and will reside at the Town's Crossings employee housing home until June 30, 2002. Council took a break at 2:55 p.m. At 3:00 p.m., a motion was made by Council Member Virtue to reconvene the Special Meeting with Division and Department Heads, seconded by Council Member Mordkin. The motion was approved by a vote of 5 in favor to 0 opposed. Mayor Manchester explained Council's decision and stated that Council is hopeful to fill the Town Manager's position within a three to six -month time- period. In the interim, Public Works Director Hunt Walker would take on the responsibility of Acting Town Manager and Carey Shanks would continue assisting. Manchester stated that he and other Council Members will be more actively involved during the transition and stressed the importance of communication between the Department Heads and Council. Council Members will be visiting with Department Heads, targeting specific department needs, and requested that Department Heads be prepared to discuss those needs. Council answered questions from members of the staff and explained that during the recruiting process Council is seeking someone with the same high qualities Suiter possessed, along with creative forward planning ideas. Council Members stated that Council is concentrating upon necessary qualities and characteristics of a new Town Manager, placing more concentration upon efforts to bring Snowmass Village up to the standard of a leading resort community, which requires building upon the past to succeed into the future, and that Council finds the Town employee's job performance to be of top quality. Item No. 3: ADJOURNMENT There being no further business, at 3:25 p.m. Council Member Mordkin made a motion to adjourn the Special Meeting, seconded by Council Member Virtue. The motion was approved by a vote of 5 in favor to 0 opposed. itted By: onna J. G S paulding, Secret" /Records Clerk