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07-23-01 Town Council MinutesCOUNCIL MEMBERS PRESENT: COUNCIL MEMBERS ABSENT: STAFF PRESENT: PLANNING COMMISSION MEMBERS PRESENT: PUBLIC PRESENT: SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES JULY 23, 2001 Mayor Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, July 23, 2001 at 2:05 p.m. Arnold Mordkin Item No. 1: ROLL CALL DISCUSSION AGENDA 2:05 P.M. Item No. 2: PRELIMINARY BUDGET DISCUSSION Mayor Manchester, Douglas Mercatoris, Richard Virtue and Robert Purvis Hunt Walker, Public Works Director; Trudi Worline, Town Clerk; Carey Shanks, Assistant to the Town Manager; David Joyner, Fleet Supervisor; Greg Smith, Street Supervisor; Craig Thompson, Community Development Director; Steve Connor, Town Attorney; Joe Coffey, Housing Manager; Marianne Rakowski, Finance Director; Art Smythe, Chief of Police; David Peckler, Transportation Manager; Greg Shugars, Transportation Foreman; Bernadette Barthelenghi, Landscape Architect; Dean Gordon, Town Engineer Jim Benson, Doug Faurer, Jim Gustafson, George Huggins, Bill Boineau, Mark Stout and Bob Fridstein Madeleine Osberger, Brent Gardner Smith, Mark Gould and other members of the public interested in Agenda items for this Meeting. Marianne Rakowski, Finance Director, explained that prior to the development of the revenue budget, staff is requesting Council feedback regarding sales tax projections and the Aspen Skiing Company mitigation fee. She informed Council that staff has developed a list of additional revenue sources for Council to consider enacting in the future. Council reviewed and made the following decisions: 07- 23 -0ltc Page 2 of 5 Review Building Permit and Plan Check Fee Waivers on a case -by -case basis. Continue to honor the agreement with Water and Sanitation. Continue to waive fees for TOSV projects. The General Ledger should reflect all grants /donations whether or not it occurs through a waiver of fees or in -king services; Capture additional sales taxes on single family vacation rentals; Ballot issue to expand allowable RETT uses in 2002; Council requested more time to consider the Ballot issue to extend term of the RETT. Mercatoris commented that he would be more apt to approve RETT for Employee Housing than for general fund operations; Implement contractors to obtain a business license at Renewal time; Proceed with costs analysis regarding Increasing Building Permit Fees; Council requests that staff identify specific services to support a Property Tax increase prior to implementation; Requested that the Housing Manager bring back information showing what staff is spending with fully allocated costs to administer accounting, shop and road work to the Housing Funds; Continue with research in an effort to determine a way to collect sales tax on natural gas that is run through the gas valve located outside Town limits either through annexation of the site or renegotiation of the franchise agreement; Requests that the CGRB explain to all grant applicants budget constraints and the Town Council may lean towards the Health and Human Services organization this year. The CGRB should encourage all organizations to reapply next year in hopes of a more profitable budget year; Council would like to give more thought before considering a charge for donated bus service to SRA conference services and the Suzuki Music School at grant processing time and during the Plan Check Fee discussion; Council would like to consider implementation of billing JAZZ Aspen /Snowmass for General Fund expenditures related to their events; Implement increasing rates for solid waste fees; Council does not recommend use of RETT funds to pay for operations that the General Fund has been paying for and stated that there is also the possibility that it may be a revenue stream that goes away; 07 -23 -0 he Page 3 of 5 Item No. 3: OWL CREEK TRAILHEAD PARKING LOT UPDATE Hunt Walker, Public Works Director stated that Larry Green, Wildlife Specialist, maintains his previous recommendation regarding utilization of Parcel F as a parking lot, due to negative impacts to wildlife in that area. Bernadette Barthelenghi, Landscape Architect, stated that Parcel F is currently impacted by Owl Creek Road on the North, Sinclair Road easement on the South, as well as by Nordic, equestrian and summer trail easements. She stated her concern that further uses of Parcel F could eventually cumulate to such a point as to seriously degrade value for wildlife. Green's recommendations suggested moving the parking lot next to the West edge of the migration corridor, keep the lot as close to Owl Creek Road as possible, revegetate the old parking lot area on Parcel F, and close the new lot during the trail closure dates (April 25 to June 20 Council discussed the need for a Parking Lot and recommended a flexible revegetation plan. Mayor Manchester requested that Walker and Barthelenghi provide topography maps and a template for further discussion at a future Town Council Meeting. Item No. 4: SNOWMELT ROAD CONCEPTUAL PLAN Hunt Walker, Public Works Director, explained that per Council's request, staff investigated the advantages of including reconstruction of upper Snowmelt Road to the end of the Road, during Phase II of the Snowmelt Road reconstruction. He explained that reconstructing the top of the Road at this time would beat the inflation of constructing in future years and would impact the Village with one construction rather than two separate construction times. Dean Gordon, Town Engineer, presented and outlined a conceptual plan for the reconstruction project. He explained funds necessary for the project and presented two options for financing. The options were to pay for 100% of the project using the Road Fund, continuing to assess five mills and borrow the necessary money from the RETT Fund or fund Upper Snowmelt Road through the Road Fund and the TOV section from the RETT Fund. Walker stated that the goal is to begin infrastructure construction on September 4, 2001 to be completed on November 1, 2001. He outlined a traffic control plan. On approximately April 16, 2002, demolition and reconstruction of upper Snowmelt Road will commence with a goal of one lane to be completed by June 1, 2002 and both lanes completed by June 15, 2002. Construction of the sidewalks, aprons leading to the side roads and parking lots will continue until the job is complete. Staff is working on details regarding potential lease of parking spaces and width of the sidewalks. Council directed staff to move forward with the cross section part of the project. Manchester requested that Walker investigate the cost for heated and colored concrete sidewalks, and determine the cost difference of reconstructing the road at 07-23-0 ltc Page 4 of 5 the current location and building the new road as discussed during Transit Plaza discussions. Mercatoris stated that he feels further discussion is necessary regarding cost sharing for construction of the TOV section. Manchester requested that Walker determine cost differences for constructing in two separate seasons and as two separate projects. Item No. 5: NOISE REGULATIONS DISCUSSION Mayor Manchester suggested that this discussion item be postponed until a Meeting when Council Member Mordkin would be present. Item No. 6: BREAK Council determined that a break was not necessary at this time. REGULAR AGENDA 4:00 P.M. Item No. 7: PUBLIC NON AGENDA ITEMS There were no Public Non Agenda items at this time. Item No. 8: FIRST READING ORDINANCE NO. 18, SERIES OF 2001 CONSIDERATION OF AN ORDINANCE AMENDING SECTION 2 -235 OF THE MUNICIPAL CODE REDEFINING THE DUTIES AND RESPONSIBILITIES OF THE FINANCIAL ADVISORY BOARD. Mercatoris explained that there are currently no members serving on the Financial Advisory Board (FAB). He further explained that this Ordinance would allow Council to proceed with budget review without a review and recommendations from the FAB. Mayor Manchester encouraged members of the public to consider serving on the FAB. After further discussion, Mercatoris made a motion to approve First Reading of Ordinance No. 18, Series of 2001, seconded by Virtue. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mordkin was absent. Item No. 9: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS /STATUS REPORT -AND- Item No. 10: CALENDARS Agenda Item Nos. 9 and 10 were discussed as one item. Suiter's Performance Standards Purvis stated that the Town Manager has provided a final Job Description, Performance Standards and Specific Objectives for 2001. Purvis stated that Council would further discuss the roles of the Specific Objectives on July 26, 2001. Mayor Manchester requested that staff provide a copy of the Performance Standards to Jose Santiago, Consultant. He also requested that a copy of all the documents be 07- 23 -01tc Page 5 of 5 mailed to the Town Manager, who was out of Town, and a Meeting scheduled with Town staff on Wednesday, July 25 to receive their perception on the issues. RFTA Bus Staging Relocation Brush Creek Road /Divide Road In response to a question posed by Virtue, Walker stated that Brush Creek Limited owns the area being considered for staging RFTA buses. Walker suggested creating an area on nearby Town property to accommodate two buses. The Town Road Department crew would provide the base preparation and construction. Council agreed to Walker's suggestion and Mercatoris requested installation of a stonewall on the slope side of the area. Walsh Residence Burned Structure Steve Connor, Town Attorney, stated that citations are being filed to force owners to comply with a request made by the Town to fence the area by June 26, 2001. Virtue requested that Connor investigate the Town's liability and insurance coverage. Meeting Times Length Mercatoris stated a concern regarding the length of time effecting productivity of meetings scheduled with Jose Santiago followed by a Village Leadership Forum Meeting on July 27, 2001. He requested that staff take this into consideration when scheduling future meetings. Budget Manchester informed Council that he has requested one Council budget review session to discuss philosophical issues that affect the budget and another session to formalize and balance the budget. Council agreed with the change. Item No. 11: ADJOURNMENT At 4:40 p.m. Mercatoris made a motion to adjourn the Meeting, seconded by Virtue. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mordkin was absent. Sub By, Donna J. Garci- Spaulding, Secretary cords Clerk