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11-05-01 Town Council MinutesMayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, November 5, 2001 at 3:00 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: COUNCIL MEMBERS ABSENT: All Council Members were present. STAFF PRESENT: PUBLIC PRESENT: SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES NOVEMBER 05, 2001 DISCUSSION AGENDA Item No. 2: TRANSPORTATION BUDGET CHALLENGES Mayor T. Michael Manchester, Douglas Mercatoris, Robert Purvis, and Richard Virtue Council Member Mordkin arrived at 3:20 p.m. Gary Suiter, Town Manager; Joe Coffey, Housing Manager; Hunt Walker, Public Works Director; David Peckler, Transportation Manager; Art Smythe, Chief of Police; Chris Conrad, Planning Director; Jim Wahlstrom, Senior Planner; Carey Shanks, Assistant to the Town Manager; Donna J. Garcia Spaulding, Secretary/Records Clerk Catherine Lutz, Todd Gardner, Scott Smith, Bill Boineau, Paul Darrough, Jim Heywood, Nanette Mosiman, Farley Lozowick, Dave Lamb, Doug Faurer, Scarlet Adams, Mark Jackson, Peter Rowe, Becky Sparks, Tom Yocum, Rick Griffin, Bob Fridstein, Don Schuster, Dave Belleck, Doug Dotson, Jim Light, Sue Borm, Lori Quast, Edgell Pyles, Bill Kane, and other members of the public interested in Agenda items for this Meeting. Hunt Walker, Public Works Director, provided information based on the two challenges issued by Council during the Budget Review process. He commented that Challenge No. 1 was to provide a Level of Service (LOS) contemplated in the October 10, 2002 Transportation Budget plus a modified LOS for Route 8, a late night service, and Dial -a -Ride (DAR) for $1,776,000. Walker stated that through evaluating the route structure and ridership patterns, analyzing equipment and manpower resources and realigning supervisory staff, staff was able to provide a LOS at a net operating cost of $1.773M. He outlined 11 -05 -01 tc Page 2 adjustments in LOS. Walker explained that Challenge No. 2 was to develop the additional incremental cost to provide for the Village Shuttle's typical LOS. He stated that It would cost an additional $197,355 to provide this service. This cost also includes DAR Option #2, which provides for service from 8:30 a.m. until 10:00 p.m. with one van and a second van for the peak afternoon hours. Council stated concerns with DAR picking up service where the Town services leave off (over lapping of service) and availability of service. David Peckler, the Transportation Manager, addressed options available, demand during the afternoon hours, provided a brief history of DAR service, decline in demand and discontinuance of service. Staff recommended High Mountain taxi as a possible contract supplier to provide 21.5 hours of service at $55 per hour. Staff also recommended that a $2.00 fee be assessed per rider, which would generate $17,200 in revenues. Council stated their concerns with possible budget implications for staff's chosen recommendation and requested that findings be compared with inflationary costs and other specifics. Council requested further discussion for the budget challenges at a meeting in the near future. Item No. 3: INTERVIEW APPLICANT FOR ARTS ADVISORY BOARD Gary Suiter, Town Manager stated that applicant Robert Voigt was unable to be present at this meeting and recommended approval of Voigt's appointment. Suiter explained that the Arts Advisory Board is in need of staff support and highly recommended Voigt. Council stated their approval to appoint Voigt to serve on the Arts Advisory Board and requested that Suiter provide a Resolution appointing Voigt at the next Council Meeting. Item No. 4: DALY TOWNHOMES BIKE PATH DISCUSSION Scott Smith, representing Reno -Smith Architects, outlined the site plan and options to meet the required width of the Bike Path. He presented sketches of Site Plan Options 1 and 2, and recommended Option Plan No. 1, also recommended by the engineer. Joe Coffey, Housing Manager, commented that staff recommends approval of the bike path and carport layout, and approval of log guardrail, which matches other fencing in the Town and costs less money. After further discussion, Council stated their approval of Option No. 1. On a separate topic, Council requested that the Housing Manager provide them with the Housing Committee recommendations prior to the November 12, 2001 Town Council Meeting. Item No. 11: APPROVAL OF REGULAR MEETING MINUTES FOR 09- 28 -01, 10 -01- 01, 10- 15 -01, 10- 22 -01, AND 10 -29 -01 11 -05 -01 tc Page 3 Council Member Mordkin made a motion to approve the Minutes as listed above, seconded by Purvis. Mercatoris requested correction to a typographical error on the first page of the September 18, 2001 Minutes by changing the word "SPECAIL" to "SPECIAL Council Member Mordkin requested a correction to the Minutes of October 15, 2001, page 6, in the title of Item No. 15, by changing the sentence "Mordkin will not" to "Mordkin will There being no further additions or corrections, the Minutes were approved as amended, by a vote of 5 in favor to 0 opposed. REGULAR AGENDA Item No. 5: PUBLIC NON AGENDA ITEMS There were no public non agenda items. Item No. 6: CONCERNS ABOUT GOLF COURSE CONSTRUCTION IMPACTS TO FAIRWAY DRIVE RESIDENTS Paul Darrough, a resident of Fairway Drive, provided a brief history of his residency and stated opposition to berms constructed by the Snowmass Club which obstruct the view of adjacent homeowners. He proposed a partial golf course reconstruction, requesting that the berms be cut down to half the size they are today. He stated that the homeowners did not receive notice of the construction and as a result, they were not able to be involved or voice their views. Council Member Purvis offered his assistance to organize a public forum to provide the public with a better understanding of the development. Council determined that the public was notified in accordance with the law. Farley Lozowick, Dave Lamb, Scarlet Adams, Mark Jackson, Peter Rowe, Becky Sparks, Tom Yocum, and Doug Faurer stated opposition to the golf course re- construction. Jim Heywood and Cheryl Morgan stated that they have concerns with safety of children playing around the pond areas. Rick Griffin, Bob Fridstein stated their agreement with the suggested reconstruction Schuster agreed to work with the neighboring communities and agreed that the berms could be reduced in height. He explained drainage impacts and wetlands issues. Council commented that they appreciate concerns stated by the public and encouraged continued public involvement. Manchester invited the public to contact staff or Council Members and stated that they would meet with staff and the Town Attorney to determine Council's role on this issue and the future process necessary to address the problem. Council took a break at 5:20 p.m. and reconvened the Regular Meeting at 5:34 p.m. Item No. 7: FUND REQUEST Nanette Mosiman, representing her son Christian Mosiman, provided a brief history of Christian's snowboarding and professional progress. Included in today's packet is a letter from Christian stating that his goals are of the highest professional level and that he is looking forward to qualifications for the 2006 Olympic games as an ambassador for 11 -05 -01 tc Page 4 the sport of snowboarding and the Town of Snowmass Village. The letter stated that without financial aid it would be impossible for him to continue his snowboarding career. Mosiman requested a $1,500 grant from the Town. Council requested that Mosiman's attire and the bottom of his snowboard include an imprinted advertisement for Snowmass Village. Council approved the full grant request of $1,500.00 and stated that a check would be issued to Mosiman during the first part of January, 2002. Item No. 8: PUBLIC HEARING AND SECOND READING OF ORDINANCE NO. 24, SERIES OF 2001 TO RECEIVE PUBLIC COMMENT AND SECOND READING CONSIDERATION OF A MINOR PUD AMENDMENT FOR BRUSH CREEK OFFICES (OFFICES AT SNOWMASS) Mayor Manchester stated a conflict of interest and stepped down from the Council table. Mayor Pro Tem Mercatoris opened the Public Hearing at 5:40 p.m. There being no public comments, Mercatoris closed the Public Hearing at 5:41 p.m. Mordkin made a motion to approve Second Reading of Ordinance No. 24, Series of 2001, seconded by Virtue. Jim Wahlstrom, the Senior Planner commented that attached to the Ordinance in today's packet are exhibits, which include a revised list of land use and development standards, the existing parking plan, the proposed parking plan, the subdivision exemption illustration, a parking plan showing conditional items which may be installed in the future, building elevations, floor plans, and the executed exchange agreement between the applicant and the adjacent owner. Wahlstrom commented that staff recommendation is that Town Council approves First Reading of the Ordinance 16, Series of 2001 and schedule a Public Hearing and Second Reading of the ordinance for November 12, 2001. A roll -call vote was taken to approve Ordinance No. 24, Series of 2001 for Second Reading with a vote of 4 in favor and 0 opposed. Mayor Manchester abstained. Item No. 9: RESOLUTION NO. 43, SERIES OF 2001 CONSIDERATION OF A RESOLUTION APPROVING A SUBDIVISION EXEMPTION FOR BRUSH CREEK OFFICES (OFFICES AT SNOWMASS) (tabled from 10 -15 -01 meeting) Mayor Manchester stated a conflict of interest and stepped down from the Council table. Virtue made a motion to approve Resolution No. 43, Series of 2001, seconded by Mordkin. The motion was approved by a vote of 4 in favor to 0 opposed. Mayor Manchester abstained. Item No. 10: FIRST READING ORDINANCE NO. 16, SERIES OF 2001 FIRST READING CONSIDERATION OF AN ORDINANCE APPROVING A MINOR PLANNED UNIT DEVELOPMENT AMENDMENT TO THE ASPEN SKIING COMPANY'S VEHICLE MAINTENANCE FACILITY ON LOT 44 OF THE DIVIDE SUBDIVISION 11 -05 -01 tc Page 5 Bill Kane of the Aspen Skiing Company stated concerns with language contained in the Resolution regarding Employee Housing credits. He explained that the employee housing building design creates a requirement for the height variance. If credit is not provided for employee housing, it removes a significant financial incentive. Council discussed the Ordinance language, Site Plan, Landscape Plan, building elevations, the height variance study and the relationship of the building to the surrounding forest areas. Council requested that Employee Housing be kept as a separate topic for discussion at the next Meeting. Morkin made a motion to table Ordinance No. 16, Series of 2001, to be further discussed at the November 12, 2001 Town Council Meeting. Virtue seconded the motion. The motion to table was approved by a vote of 5 in favor to 0 opposed. Manchester requested that staff revise the language addressing employee housing mitigation so that the submission meets the requirement using 4,124 square feet of the employee housing mitigation for Phase II of the Snowmass Club construction. Item No. 12: PERFORMANCE STANDARDS AND SPECIFIC OBJECTIVES The Town Manger provided Council with an update on the three components of the Performance Standards and Specific Objectives document, with emphasis on Town Council \Town Manager's Roles, Current Projects and Specific Objectives. Mayor Manchester requested correction to the heading entitled "Key Area of Responsibility and that Town Council /Town Manager Current Projects be a separate topic on page 1. Item No. 13: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS -AND Item No. 14: CALENDARS Items 13 and 14 were discussed as one item. Sales Tax Report Council Member Purvis compared year -to -date (YTD) Sales Tax Reports through August for the Town to those from the previous year, which proved to be almost the same. He stated that County Sales Tax is down YTD by 4.8 percent and both categories overall, YTD is down by 3.6 percent. Elected Officials Transportation Committee E.O.T.C.) Meeting Council Member Mercatoris stated that an E.O.T.C. meeting is scheduled for Thursday, November 8, 2001 and that meeting information packets would be available on Wednesday, November 7, 2001. Council requested that Suiter contact the Committee and request that the Meeting be rescheduled to November 29, 2001. Reudi Water And Power Update Mordkin reported that a Reudi Water and Power District Meeting is scheduled at 5:00 p.m. on December 7, 2001. The Meeting will be held in Basalt at the Rural Fire District Station. 11 -05 -01 tc Page 6 Internet Strikes Virtue stated that he has been receiving e -mail messages referencing multiple Internet weaknesses and information that there have been over four million virus strikes last month. He stated his appreciation to staff for the information and requested the name of the staff person providing the information. Council Business Cards Mordkin stated that Council Members interested in obtaining business cards need to let staff know their address preference for the cards. The Clerk's Department will order business cards for Mordkin as soon as possible. Monthly Increase In Affordable Housing Purvis acknowledged Joe Coffey's research on the possible reduction of natural gas rates and stated that 2002 Employee Housing rental rate increases could be reduced significantly. Suiter affirmed the reduction in rental rates and commended Council for their insight. Election Day Council Member Mercatoris encouraged the electorate to vote on November 6, 2001 at the Special Snowmass Village Election and urged a "yes" vote for the Town's acquisition of the Rodeo property. Mercatoris stated that Town Council supports the acquisition. The Town Manager reported that the Election would be held at the Snowmass Chapel and Community Center and that the polls would be open from 7:00 a.m. to 7:00 p.m. Item No. 15: ADJOURNMENT There being no further business, at 6:35 p.m. Council Member Mercatoris made a motion to adjourn the Meeting, seconded by Purvis. The motion was approved by a vote of 5 in favor to 0 opposed. Submitted By: 1 Donna J. arcia- paulding, Secret /Records Clerk