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03-07-11 Town Council Minutes SNOWMASS VILLAGE REGULAR MEETING MINUTES MARCH 7, 2011 CALL TO ORDER AT 400 P.M. Mayor Boineau called to order the Regular Meeting of the Snowmass Village Town Council on Monday, March 7, 2011 at 4:03 p.m. Item No. 1 ROLL CALL COUNCIL MEMBERS PRESENT: Mayor Bill Boineau, John Wilkinson, Markey Butler, Fred Kucker, and Jason Haber. COUNCIL MEMBERS ABSENT: All council members were present. STAFF PRESENT: Russ Forrest, Town Manager; John Dresser, Town Attorney; Hunt Walker, Public Works Director; Chris Conrad, Planning Director; Jim Wahlstrom, Senior Planner; Susan Hamley, Marketing Director; Rhonda B. Coxon, Town Clerk PUBLIC PRESENT: Madeleine Osberger, Joan Bemis, Lisa Vogel, Steve Peer, John Provine, Susan Marolt, Caroline Moriarty, Sydney Forster, Elizabeth Freeman, Jenna Freeman, Eldon Freeman, Kelly Freeman, Catherine de Wetter, Robert de Wetter, Bradley Everhart, Grace Ferguson, Jane Marolt, Sophia Mitchell, Regan Mitchell, Leah Moriarty and members of the public interested in items on today's agenda. Item No. 2 PUBLIC NON AGENDA ITEMS There were no items for discussion. Item No. 3 COUNCIL UPDATES JAS Council Member Kucker stated that, by the request of Jim Horowitz, he had lunch with Horowitz where he provided Kucker with the history of the relationship between the Town and JAS. Kucker has stated opposition to supporting this event financially. Kucker let Horowitz know it would not bother him personally if the event moved to Buttermilk. He does not feel taxpayer's money should be used to support this event. 03 -07 -11 tc Minutes Page 2 of 9 Council Member Wilkinson stated he disagrees with Council Member Kucker in regards to JAS moving to Buttermilk. He feels it is very big for TOSV. Performing Arts Center Council Member Kucker stated he met with Jim DeFrancia. The conference center space in the Capitol Peak Building is not being utilized and he inquired if the Town could use the space. Kucker noted a possible Performing Arts Center, and a meeting was set up with Mel Blumenthal and representatives from the Aspen Film Fest. All parties will continue discussions and meet with Christine Nolan who actually has a business plan for this type of facility. CORE Council Member Kucker attended a CORE meeting and spoke to the rebate program regarding alternative forms of energy. Passing of a Local Resident Council Member Wilkinson noted the death of Brandon Zukoff, a former employee of the Rec Center. He reminds us of the dangers of back country skiing and to be prepared and education on the slopes. He conveyed his condolences to Brandon's family. Local Purchasing Policy Council Member Haber reminded everyone of the Town's Purchasing Policy and the use of local contractors and businesses. He wants citizens to be aware of the opportunities to do business with the Town. Local Support Council Member Butler would like to discuss Marketing and local support. Russ Forrest stated the joint meeting with the Marketing Board is on the next meeting's agenda. Building and Planning Process Council Member Butler would like to discuss the process and fees pertaining to residential and commercial redevelopment. Item No. 5 APPRECIATION RESOLUTION NO, 10 11, 12,13 14,16 AND 18 SERIES OF 2011 Mayor Bill Boineau asked that Joan Bemis and Lisa Vogel stand and join him. He read the Resolutions of appreciation and thanked them both for their dedicated service to the Town of Snowmass Village. Mayor Boineau made the motion to approve RESOLUTION NO. 11, SERIES OF 2011 A RESOLUTION IN APPRECIATION TO JOAN BEMIS FOR HER SERVICE AS A MEMBER OF THE SNOWMASS ARTS ADVISORY BOARD. 03 -07 -11 tc Minutes Page 3 of 9 John Wilkinson seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Mayor Boineau made the motion to approve RESOLUTION NO. 12, SERIES OF 2011 A RESOLUTION IN APPRECIATION TO LISA VOGEL FOR HER SERVICE AS A MEMBER OF THE SNOWMASS ARTS ADVISORY BOARD John Wilkinson seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Mayor Bill Boineau made the motion to approve RESOLUTION NO. 10, SERIES OF 2011 A RESOLUTION IN APPRECIATION TO MARY LOU FARRELL FOR HER SERVICE AS A MEMBER OF THE CITIZEN'S GRANT REVIEW BOARD John Wilkinson seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Mayor Bill Boineau made the motion to approve RESOLUTION NO. 11, SERIES OF 2011 A RESOLUTION IN APPRECIATION TO JOAN BEMIS FOR HER SERVICE AS A MEMBER OF THE SNOWMASS ARTS ADVISORY BOARD John Wilkinson seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Mayor Bill Boineau made the motion to approve RESOLUTION NO. 13, SERIES OF 2011 A RESOLUTION IN APPRECIATION TO KAT PARKIN FOR HER SERVICE AS A MEMBER OF THE SNOWMASS ARTS ADVISORY BOARD John Wilkinson seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Mayor Bill Boineau made the motion to approve RESOLUTION NO. 14, SERIES OF 2011 A RESOLUTION IN APPRECIATION TO JANINE BARTH FOR HER SERVICE AS A MEMBER OF THE LIQUOR LICENSING AUTHORITY John Wilkinson seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Mayor Bill Boineau made the motion to approve RESOLUTION NO. 16, SERIES OF 2011 A RESOLUTION IN APPRECIATION TO MERY BUTLER FOR HER SERVICE AS A MEMBER OF THE PART TIME RESIDENTS ADVISORY BOARD John Wilkinson seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Mayor Bill Boineau made the motion to approve RESOLUTION NO. 17, SERIES OF 2011 A RESOLUTION IN APPRECIATION TO JENNY SMITH FOR HER SERVICE AS A MEMBER OF THE MARKETING GROUP SALES AND SPECIAL EVENTS BOARD 03 -07 -11 tc Minutes Page 4 of 9 John Wilkinson seconded the. motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Mayor Bill Boineau, John Wilkinson, Markey Butler, Fred Kucker, and Jason Haber. Voting Nay: None. Item No. 4 MAYOR'S PROCLAMATION NO,1, SERIES OF 2011 GIRL SCOUTS WEEK Mayor Bill Boineau read the Mayor's Proclamation proclaiming March 6 March 12 2011 as Girl Scouts Week. Girls Scouts present were Caroline Moriarty, Sydney Forster, Elizabeth Freeman, Catherine de Wetter, Grace Ferguson and Jane Marolt. They received the Proclamation celebrating the 99th year of the Girls Scouts of Colorado. Mayor Boineau thanked the troop leader Susan Marolt. Item No. 6 HOUSING PROJECT DISCUSSION HOUSING ADVISORY COMMITTEE RECOMMENDATIONS Housing Director Joe Coffey stated that this meeting will consist of two discussions. The first being an update on current housing projects and potential future Housing projects. The second will be from the Housing Advisory Committee (HAC); they will present some proposed Housing Guideline modifications for Council to consider. He stated that action is requested to modify the Guidelines to match the recommendations of the HAC. At this time Coffey reviewed the Housing Maintenance Projects: Brush Creek 300 and Creekside 100 Building Foundation stabilization/ installation of helical pier underpins and corrective drainage work to de -water the problem areas. Completed: Replacement of the Mountain View Housing Office and Laundry Room Boiler with a 97% efficient boiler and two solar panels to assist with heating the hot water. The entire building was converted from electric heat to hydronic baseboard heat. The solar panels are anticipated to heat 90% of the hot water required during the summer months. The Housing Dept has received a $7,500 Green Key grant from Core for this project. Replacement of the Brush Creek Apartment building windows and all exterior doors. Additional weatherization work will also be included. The ultimate goal is to make these four buildings much more energy efficient with the new doors, windows and weatherization. This will reduce the utility costs substantially and this in turn will reduce our operating expenses since the Town pays the utilities which are included in the rents. Creekside Apartments exterior painting 03 -07 -11 tc Minutes Page 5 of 9 Brush Creek Apartments Update: During the last budget review process Council requested an engineer's opinion on the structural integrity of the Brush Creek apartment buildings. Due to the foundation settlement of the Brush Creek 300 Building Ted Guy, PE. has been working with H.P. Geotech to create a remediation plan for the foundation settlement. Ted Guy has indicated that the structural integrity of this building is sound and the foundation repair expense will be a relativity small expense when compared to the cost of totally re- constructing this building. The other three Brush Creek buildings are not experiencing foundation settlement at this time. The next item for discussion is new employee housing opportunities: Rodeo Place: In 2010 there was a substantial decline in the demand for new employee housing and construction was stopped on the Rodeo Place housing project. The Town still has three single family homes and four duplex units to finish. There is currently have one Rodeo Place duplex unit for sale and that process should provide information on the current demand for duplex units. With Council direction the Housing Department will solicit new home buyers and report back with a current market demand summary. Draw Site: During the last three years the Housing Department has considered the Draw Site above Town Hall to be the next most viable location for new employee housing. After reviewing this site with local land use planners and architects, it was determined that this site will be very expensive to develop. The number of units this site will hold is limited due to the entry road which will require retaining walls, parking and the 30% slopes that encumber this building site. The Draw Site is still viable but will be very expensive to develop and could be considered as a site when all other housing sites are used up. Carriageway Apartments: The Town has been approached by the owners of the Carriageway Apartments located directly below parking lot #1 about possibly selling these units to the Town of Snowmass Village Housing Department. This complex has always been occupied by employees even though it is not deed restricted as employee housing. On December 2, 2010 Mark Kittle and Joe Coffey met with (owners) Steve Peer and John Provine to inspect the Carriageway Apartments. There are 12 units consisting 4 two bedrooms, 4 one bedrooms, and 4 studio apartments. Mr. Peer said these units generate approximately $100k in rents per year. These apartments are not up to our standards and they definitely need some work to make them safe. Mark Kittle and I both agree this building is a tear down and with some additional work we could limp a few more years out of these rental units' have attached to this memo an exhibit map and the aerial view map of the Carriageway Apartments. Please note the additional building space located behind the current apartment building. Council should also note that this parcel is strategically located and employee housing on this site can serve both the Mall and Base Village. With some thoughtful planning this site could be developed into a sizable complex with many more units then the current 12 apartments. The Town owns the adjoining parking lot 1 property and if the parking allocated to this lot could 03 -07 -11 tc Minutes Page 6 of 9 be mitigated this could possibly add more development land to the Carriageway Parcel. This site presents a great opportunity for the Town to expand the employee housing when the need or demand arises in the future. The Housing Director believes this is a key site for the development of future Snowmass Village Employee Housing. Steve Peer one of the owners of the Carriageway Apartments spoke to the size of the parcel which is .418 acres, the current FAR us 19,000 square feet, and he noted he would share the up to date studies with staff if requested. The Comprehensive Plan suggests that the Town "Explore the possibility of meeting additional workforce housing needs through purchase or lease of the existing free market housing stock Procuring this property now could be viewed as" land banking" for the Town's future employee housing needs. Council and staff reviewed the HAC recommendations. Rick Griffin, a member of this Committee, was available to present and answer questions from Council. Proposed Item 1 Retirement Recommendation: Committee recommends that an owner of a deed restricted unit continue to work 10 years after the purchase of that unit. This is an increase of the existing requirement that an owner must work 5 years after the purchase of a deed restricted unit before retiring. Town Council agreed with this recommendation. Proposed Item 2 Downsizing Recommendation: Committee recommends that the program operates as status quo. The current demand to purchase the larger homes is very low due to the state of the economy and the financing qualification process. Downsizing would take the opportunity away from the entry level employee to purchase an affordable deed restricted unit. The current program allows upsizing or downsizing "In Complex" as long as one qualifies within the income /asset and net worth guidelines. Town Council agreed with this recommendation. Proposed Item 3 Improvements Recommendation: Committee recommends that the individual capital improvements not be allowed to be added to the resale value. After many hours of discussion the HAC determined that allowing improvements would be hard to administer in a fair manner. The end result would be a higher resale price for the employee housing unit. Council agreed with this recommendation and agreed with this recommendation. Council Member Haber would like to see some standards regarding energy efficiency. Proposed 03 -07 -11 tc Minutes Page 7 of 9 Item 4 Income and asset guidelines Recommendation: Committee recommends that the Town exclude all qualified college education funds from the net worth calculation as we do the retirement accounts. Committee recommends that the income and asset guidelines remain the same. The history of housing sales indicates that the majority of applicants fit within the guidelines. Within the past 7 years there have had only two applicants not qualifying because of the income /asset guidelines. Town Council agreed with this recommendation but asked for more information on the college fund called 529. Proposed Item 5 Resale inspection program 17.4.1.1 Standards. The inspection will disclose the physical condition of the housing unit. The housing unit must meet a minimum standard of maintenance and cleanliness. The approved inspector will grade the housing unit on a standard approved by the Housing Manager. Recommendation: Committee recommends keeping the current program in place along with the current enforcement regulations. Council agreed with this recommendation and there was discussion on establishing and adopting standards within the guidelines. Proposed Item 6 Resale price calculation Recommendation: Committee recommends that an annual cap of 1.5% be placed on price depreciation of deed restricted units to be administrated in the same manner as the 3% annual cap on price appreciation. Council did not agree with this recommendation and they would like to keep the resale price calculation status quo. At this time Council thanked the staff and all the members of the HAC for all their hard work and commitment in dealing with these tough issues. Item No. 7 MANAGER'S REPORT Ice Age Discovery Town Manager Russ Forrest noted that he has distributed the schedule of events for the next few weeks pertaining to the Ice Age Discovery. Sign Regulations Town Manager Russ Forrest stated that, in today's packet is a memo from the Planning Director pertaining to Temporary Signage Regulations. He is requesting further direction from Council on changing the sign code to adapt to the current needs, or to just continue to not enforce the code. Council would like to discuss this issue at a future Town Council meeting. 03 -07 -11 tc Minutes Page 8 of 9 EOTC Council asked that the Free Bus Service between Aspen, Snowmass Village and Woody Creek be added to the agenda for the next meeting on March 24, 2011. Item No. 8 AGENDA FOR NEXT TOWN COUNCIL MEETING March 21, 2011 Town Manager Russ Forrest stated that Finance Director Marianne Rakowski will be giving a Financial update and the FAB would like to bring forth their Sales Tax report. Timberline Condos will be requesting a waiver from REOP fees. These items will be added to the March 21, 2011 Town Council agenda. Council stated that they would like to discuss the Basalt Thrift store and to leave it on the agenda for discussion. Item No. 9 APPROVAL OF MEETING MINUTES FOR *February 7, 2011 -Regular Meeting John Wilkinson made the motion to approve as amended the Minutes for the Snowmass Village Town Council Regular Meeting of February 7, 2011. Markey Butler seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Voting Aye: Mayor Bill Boineau, John Wilkinson, Markey Butler, Fred Kucker, and Jason Haber. Voting Nay: None. Council Member Haber had a question regarding Item No. 7 and the motion that was made by Council Member Butler. He asked the Clerk to verify that the language is correct. Council Member Wilkinson asked that on page 30 under Item No. 5, the Clerk add the language as to why he "opposed this application, due to the request being made in a designated pedestrian walkway and fire lane" to the minutes. Item No. 10 COUNCIL COMMENTS /COMMITTEE REPORTS /CALENDARS Bus Accidents Council Member Wilkinson is concerned about the Brush Creek intersection and the number of accidents due to people running red lights. Item No. 11 ADJOURNMENT At 7:15 p.m. Markey Butler made the motion to adjourn the Regular Meeting of the Snowmass Village Town Council on Monday, March 7, 2011. Fred Kucker seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. 03 -07 -11 tc Minutes Page 9 of 9 Voting Aye: Mayor Bill Boineau, John Wilkinson, Markey Butler, Fred Kucker, and Jason Haber. Voting Nay: None. This set of Minutes was approved by the Snowmass Village Town Council at their Regular Meeting on Monday, April 4, 2011. Submitted By, Rhonda B. Coxon, CMC Town Clerk