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01-07-02 Town Council MinutesMayor T. Michael opened the Regular Meeting of the Snowmass Village Town Council on Monday, January 7, 2001 at 3:10 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: STAFF PRESENT: PLANNING COMMISSION MEMBER PRESENT: PUBLIC PRESENT: KEISER SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES January 7, 2002 Mayor T. Michael Manchester, Douglas Mercatoris, Robert Purvis, Richard Virtue and Arnold Mordkin COUNCIL MEMBERS ABSENT: All Council Members were present. Hunt Walker, Acting Town Manager and Public Works Director; Carey Shanks, Assistant Town Manager; Robert Voigt, Senior Planner; Craig Thompson, Community Development Director; Chris Conrad, Planning Director; David Peckler, Transportation Manager, Steve Connor, Town Attorney; Rhonda Coxon, Deputy Town Clerk; Trudi Worline, Town Clerk George Huggins, Mark Stout, Jim Gustafson, Doug Faurer, Bob Fridstein and Bill Boineau Walter Keiser, Jim France, Madeleine Osberger, Linda SandeIs, Bianca Hooker, Bill Kane, Jose Santiago, Brent Gardner Smith, Mary Beth Bassett, Deidre Boineau, Katherine Lutz, Stacie Stokes, Joe Wells, Lisa Henkel, David Fitzgerald and other members of the public interested in Agenda items for this Meeting. Item No. 2: ECONOMIC MODEL DISCUSSION WITH WALTER The Community Development Director stated that Walter Keiser began development of an Economic Model for the Town approximately one year ago. 01- 07 -02tc Page 2 of 8 The preliminary Model focuses on a sensitivity analysis for various development scenarios using factors such as expenditure patterns, occupancy rates, lodging, commercial space, retail sales, etc. Keiser presented the Model as a visual, which he explained evolved from a more simple model that looked at the relationship of additional retail sales to Base Village considerations during the Village Leadership Forum (VLF) process. Using the old Model as a base and expanding its capabilities, and using current data obtained from a survey conducted by staff, Keiser developed the Model as presented at this Meeting. Keiser explained the functions of the Model, which will be used by staff as a planning tool and provide Council with a better understanding of relationships of individual projects on supply and demand, and converts those numbers into sales potential. The Model will also provide the amount of leakage, or dollars spent by visitors and residents outside of Snowmass Village, and allows staff to insert numbers for making projections. As the Model evolves, it will also have the capacity to distinguish between and provide numbers for the different types of retail sales. The group discussed the current assumptions included in the Model. Council discussed the importance of enticing qualitative retail tenants, providing a better mix of retail, strengthening the existing retail in the context of growth, the affect of low season and high season data on the Model, and leakage, whereby visitors and residents shop outside the Town. Item No. 3: INTERVIEW APPLICANTS FOR TOWN BOARDS AND COMMISSION VACANCIES Council interviewed applicants present at the Meeting. Staci Stokes and Bianca Hooker, incumbents, and David Fitzgerald were interviewed for vacant positions on the Liquor Licensing Authority. Also interviewed were Mary Beth Bassett, incumbent, David Fitzgerald and Lisa Henkel, Arts Advisory Board; Mary Beth Bassett, incumbent, Grants Review Board; Jim Gustafson, Doug Faurer and Bill Boineau, incumbents, Planning Commission. There were no applications received for vacancies on the Financial Advisory Board. Council stated their appreciation to all Board and Commission members for their dedication. Council requested comments from the Planning Commission Members present, regarding their feelings on an increase in the number of Planning Commission Meetings due to the increase in number of submissions currently before the Town. Five Planning Commission Members present at the Meeting stated their commitment to an increased number of Meetings. Also discussed was prior attendance records, the ability of the Commission to be forthright in their statements and opinions, and the need for Council and Planning Commission to communicate on applications upcoming for review. Item No. 4: RODEO TICKET PRICING DISCUSSION 01- 07 -02tc Page 3 of 8 Council Member Mordkin proposed that residents receive an admission discount on Rodeo performance tickets, since the Town's purchase of the Rodeo facility. Council majority stated that this should not be considered for the upcoming Rodeo season, although agreed to discuss the issue in 2003 for consideration in future years. Item No. 5: PUBLIC NON AGENDA ITEMS There were no Public Non Agenda items. Item No. 8: RESOLUTION NO. 02, SERIES OF 2002 A RESOLUTION APPOINTING MEMBERS TO THE LIQUOR LICENSING AUTHORITY, THE FINANCIAL ADVISORY BOARD, ARTS ADVISORY BOARD, PLANNING COMMISSION, AND THE CITIZEN'S GRANT REVIEW BOARD Mercatoris made a motion to approve Resolution No. 02, Series of 2002, seconded by Virtue. Council appointed the four incumbents as well as applicants David Fitzgerald and Lisa Henkel to fill vacancies on the Arts Advisory Board. Incumbent Mary Beth Bassett was appointed to fill one vacancy on the Citizens Grant Review Board. Council received three applications to fill two vacancies on the Liquor Licensing Authority Board. Ballots were distributed to Council Members and incumbents Bianca Hooker and Staci Stokes received the highest number of votes to fill the two vacancies. Council discussed the four vacancies on the Planning Commission. After some discussion, Manchester made a motion to appoint Jim Gustafson, Doug Faurer and Bill Boineau to three Planning Commission seats. Virtue seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Mordkin made a motion to appoint Mark Stout, who currently serves as an Alternate on the Board, as the remaining full -time Board Member. Purvis seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. There were no applications received to fill seven vacancies on the Financial Advisory Board. Council requested that the Clerk begin advertising for applications to fill seven vacancies on the Financial Advisory Board and the Alternate position vacancy on the Planning Commission. Virtue made a motion to approve Resolution No. 02, Series of 2002 as amended. Mercatoris seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Item No. 6: JOINT MEETING WITH PLANNING COMMISSION STATE OF THE COMPREHENSIVE PLAN Mayor Manchester explained that a Public Hearing was not published on this 01- 07 -02tc Page 4 of 8 issue for this Meeting. A Public Hearing will be held within 45 days of this Report. Senior Planner Robert Voigt stated that a review of the Snowmass Village Comprehensive Plan was conducted by the Planning Commission under the provisions of Section 1 -50, (c) of Chapter 16A, Snowmass Village Municipal Code, during five publicly held meetings held in November and December, 2001. The purpose was to determine the validity of the Comprehensive Plan or provide recommendations to Council to update and make the Plan a more usable document. The findings provided by the Planning Commission are included in the information packet provided to Council for this Meeting. Voigt explained that the purpose of this Meeting is only for Council to accept the Report. The Planning Commission has made an overall determination that the content and policy direction of the current Comprehensive Plan is substantially consistent and appropriate for the needs of the evolving Snowmass Village and that the Plan should remain largely in tact. The Planning Commission provided three broadly focused opportunities for improvement and one substantial change, which was a recommendation that the periodic review provisions be changed to three years to allow sufficient time between review periods for the development, amendment, adoption and implementation of any policy changes. Mordkin made a motion to accept the Report. Purvis requested that the Planning Commission provide Council with a plan for making the recommended changes, in light of the workload before the Commission at this time. He also requested an outline of the timing, staff resources and time necessary to make the changes, and budgetary impact. Purvis requested that the plan be provided to Council on the date of the Public Hearing. Mercatoris requested Work Session time to discuss the recommendations and prioritization. Mercatoris seconded the motion to accept the Report. Manchester requested that the Town's Aspiration Statement be included in the Comprehensive Plan as a part of this process and that the Forward Plan be adopted as a part of the Comprehensive Plan in increments as it evolves. The Town Attorney outlined the process to modify or amend the Comprehensive Plan. Purvis requested that public input, as well as that of staff and the Planning Commission, be heard by Council before First Reading of the Ordinance. After further discussion, the motion to accept the Report was approved by a vote of 5 in favor to 0 opposed. Item No. 7: ORDINANCE NO. 01, SERIES OF 2002 AN ORDINANCE TECHNICALLY CORRECTING CERTAIN PROVISIONS OF CHAPTER 16A, ARTICLE IV, DIVISION 4 OF THE MUNICIPAL CODE CONCERNING STANDARDS FOR RESTRICTED HOUSING TO ACCURATELY STATE THE INTENTION OF THE TOWN COUNCIL IN THE PROVISIONS OF THE MUNICIPAL CODE, AND DECLARING AN EMERGENCY 01- 07 -02tc Page 5 of 8 The Town Attorney explained the contents of the Emergency Ordinance, which corrects errors in transcription of the Town Council's directions regarding the policy statement to house up to 65- percent of the employees generated by development, rather than the 60- percent which was codified. The Ordinance also corrects the Redevelopment Procedure and Formula to confirm to the Town Council's intention. Both are codified in Chapter 16A, Article IV, Division 4 in the Snowmass Village Municipal Code. Council discussed the language included in Section 16A -4 -400 Purpose, and requested that the minus sign under Section 16A -4 -410 (e) (2) be replaced by the word "minus" for the sake of clarification. Virtue made a motion to approve Ordinance No. 01, Series of 2002 as amended. Mercatoris seconded the motion. After further discussion, a roll -call vote was taken and the Ordinance was approved as amended, by a vote of 5 in favor to 0 opposed. Item No. 9: RESOLUTION NO. 03, SERIES OF 2002 CONSIDERATION OF A RESOLUTION DESIGNATING THE LOCATIONS OF THE OFFICIAL PUBLIC NOTICE BOARDS FOR THE TOWN OF SNOWMASS VILLAGE. Virtue made a motion to approve Resolution No. 03, Series of 2002, seconded by Mercatoris. There being no discussion, the Resolution was approved by a vote of 5 in favor to 0 opposed. Item No. 10: RESOLUTION NO. 05, SERIES OF 2002 A RESOLUTION ACCEPTING THE RESIGNATION OF GARY SUITER AS TOWN MANAGER, APPROVING A SEPARATION AGREEMENT AND GENERAL RELEASE BETWEEN GARY SUITER AND THE TOWN, APPOINTING R. HUNT WALKER AS ACTING TOWN MANAGER, AND RATIFYING THE ACTION APPROVING THE SAME, AND APPROVING THE APPOINTMENT OF MARIANNE RAKOWSKI AS TOWN TREASURER Virtue made a motion to approve Resolution No. 05, Series of 2002, seconded by Mordkin. There being no discussion, the Resolution was approved by a vote of 5 in favor to 0 opposed. Item No. 11: MANAGER'S REPORT Planning Division Cost Recovery Referring to a memo from Craig Thompson, Community Development Director, the Acting Town Manager stated that Thompson has requested a revision to the 2002 Planning Division fee revenue account, with an additional $45,000. He explained that the funds would be used to cover the additional costs for the economic model and maintain the Wildlife Specialist position. Thompson stated that the additional amount would be recovered in 2002 through an increase in 01- 07 -02tc Page 6 of 8 Planning fees. In response to a proposal made by Mordkin, Manchester explained that the Wildlife Specialist fee recovery is incorporated in the overall hourly rate that the Town invoices applicants for Land Use applications. The budget will be adjusted as to actual fees paid to the Wildlife Specialist during the 2002 Budget Revision process. Council majority stated their approval of the requested revision to the 2002 Planning Division fee revenue account. Dial -A -Ride In response to an inquiry from Council, the Acting Town Manager stated that he and Transportation staff would like to see an increase in the average number of Dial -A -Ride (DAR) runs per day. The Town has contracted with the Aspen Activities Center to distribute DAR brochures throughout the Village in order to make the community more aware of the DAR services. Mercatoris stated that reinstituting Route 7 Shuttle Bus service through Mountain View Employee Housing would be a more effective use of mass transit funds. Item No. 12: APPROVAL OF REGULAR MEETING MINUTES FOR 12- 10 -01, 12 -20 -01 AND SPECIAL MEETING MINUTES OF 12 -26 -01 Virtue made a motion to approve the Minutes as stated, seconded by Manchester. Purvis requested that on Page 2 in the Minutes of December 26, 2001, fifth paragraph, the statement "Council is hopeful to fill the Town Manager's position within a three -month time period" be changed to "...three to six month time period." The Minutes of December 10, 2001 were approved by a vote of 4 in favor to 0 opposed. Mercatoris abstained. Mercatoris was not present at the December 10, 2001 Meeting. The Minutes of December 20 and 26, 2001 were approved by a vote of 5 in favor to 0 opposed. Purvis explained Council's intent on Page 2, fifth paragraph of the December 26, 2001 Minutes, was that during the recruiting process, Council will be seeking someone with some of the high qualities Suiter possessed, along with forward planning and dynamic leadership skills. Item No. 13: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS /STATUS REPORT Discontinue Status Report In light of more current reports being compiled by staff, Council determined that the Status Report no longer is of any value to Council. Daily News Article Mordkin addressed a recent article in the Aspen Daily News, which asked if the Aspen Ski Company was behind the Town Manager's dismissal. He stated his disapproval of the article and the author's choice, and referred to the article as an 01- 07 -02tc Page 7 of 8 unfounded "fabricated accusation." He also stated shock and surprise when reading the January 2, 2001 Editorial in the Snowmass Sun, which stated that Council was widely perceived by the public as being "Aspen Ski Company friendly." He stated that he feels the perception, if it exists, did not occur until after the article was written in the Aspen Daily News. Mordkin also stated his affront at the condescending words used toward Council in the Snowmass Sun Editorial. Osberger of the Snowmass Sun, referred to a recent letter written to the Editor questioning the presence of Aspen Ski Company representatives at a meeting on December 26, 2002, whereby Council discussed the Town Manager's resignation, and non support by Council of the residents on Fairway Drive regarding the Snowmass Club redevelopment. She apologized that the Editorial may have been somewhat harsh, although stated that she reported what she is hearing from the community. ASC Advisory Committee Virtue reported that he attended the Aspen Skiing Company Advisory Committee as Council representative. He stated that an update on Base Village was provided and well received by Aspen and Pitkin County representatives. He stated that the skiing industry has held fairly strong in light of a decline in tourism at warm and cold weather resorts throughout the United States. A recommendation was made to increase airport fees due to financial impacts. The group requested volunteers to serve on a committee to review the means for funding Aspen Airport operations. Virtue also reported that Bill Kane of the Aspen Skiing Company stated his appreciation to Snowmass Village and all who assisted with organization of the "X Games Item No. 14: CALENDARS Elected Officials Transportation Committee The next Elected Officials Transportation Committee (EOTC) Meeting is scheduled for February 7, 2002. The Meeting will be held in Aspen. Council requested that staff contact Randy Reedy and inform him that Council is agreeable with the Meeting date. Transferable Development Rights Manchester reported a telephone call from Pitkin County Commissioner Jack Hatfield regarding the Town's interest in Transferable Development Rights (TDR). Council directed the Community Development Director to contact Pitkin County and obtain more information regarding this issue. Meeting with Snowmass Land Company (SLC) Parcel F Parking Manchester reported that he attended a meeting with the Community Development Director, the Town's Landscape Architect and representatives of the SLC. He stated that the group discussed use of SLC land for a parking lot for trail users on Lot 2, the restrictions on Hidden Valley, mitigation funds related to the Triangle property at the Entryway and fencing along Brush Creek Road, 01- 07 -02tc Page 8 of 8 which is owned by SLC and in need of repair. Manchester stated that SLC would like to continue the discussions related to the parking lot and suggested that SLC provide the Town with land necessary for the parking area on Lot 2 in exchange for the Town's release of the golf restriction on the Two Creeks parcel. Council requested that this issue be scheduled on the next Council Meeting Agenda. Town Manager Hiring Process Manchester requested a Meeting to discuss the process to hire a new Town Manager. After discussion and calendar review, Council determined to continue this Meeting to Thursday, January 10, 2002 for the purpose of this discussion. CDOT STIP Meeting Manchester stated that a Strategic Transportation Investment Planning (STIP) Meeting is scheduled to be held on Friday, January 11, 2002. The Meeting will be held in Carbondale. This group identifies and prioritizes Colorado Department of Transportation (CDOT) funding for highway projects. Item No. 15: EXECUTIVE DISCUSSION At 6:55 p.m. Virtue made a motion to convene to Executive Session for a discussion with the Town Attorney on specific legal matters that are the subject of the Attorney Client Privilege as authorized by Section 2 -45 (c) (2) Executive Sessions. Mercatoris seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. At 7:38 p.m. Mayor Manchester made a motion to reconvene the Regular Meeting, seconded by Virtue. The motion was approved by a vote of 5 in favor to 0 opposed. Item No. 16: ADJOURNMENT At 7:38 p.m. Mayor Manchester stated that this Meeting would be continued to January 10, 2002 at 2:00 p.m. Submitted By, Trudi Worline, Town Clerk