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01-21-02 Town Council MinutesMayor T. Michael Manchester opened the Regular Meeting of the Snowmass Village Town Council on Monday, January 21, 2002 at 2:01 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: STAFF PRESENT: PUBLIC PRESENT: SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES JANUARY 21, 2002 Item No. 2: LAURELWOOD POCKET PARKING Mayor T. Michael Manchester, Douglas Mercatoris, Robert Purvis, Richard Virtue, and Arnold Mordkin COUNCIL MEMBERS ABSENT: All Council Members were present. Hunt Walker, Public Works Director and Acting Town Manager; Chris Conrad, Planning Director; Craig Thompson, Community Development Director, Bernadette Barthelenghi, Landscape Architect; Joe Coffey, Housing Manager; Lisa Henkel, Housing Secretary; Dean Gordon, Town Engineer; Marianne Rakowski, Finance Director; Carey Shanks, Assistant Town Manager; Jim Wahlstom, Senior Planner; Steve Connor, Town Attorney; Rhonda B. Coxon, Deputy Clerk; Trudi Worline, Town Clerk Robert Sinko, Jeremy Assalone, Jane Head, Jeff Head, Tyler Head, Jack Hatfield, Linda Sandels, David Bellack, Don Schuster, Rick Griffin, Robert Goldstein, Barbara Lucks, Don Quast, Bill Johnstonie, Lynne Johnstonie, Harry Miller, Kari Miller, Darwyn Linder, Marie Linder, John Mercantini, Evelyn Mercantini, Madeleine Osberger, Ed Cort, Judy Cort, Katherine Jenkin, Kimball Watkins, Jeff Tippett, Bill Strickler, Jan Strickler, Tom Guggenheim, Ed Diamond, Pat Cerjan, Doug Graybeal, Nikki Saint Germaine, David Ross, Dafri Estes, Michael Estes, Robert V. Brown, Bill Meehan, Richard Goodwin, Bill Lippman, Shirley Millard, Bud Wood, Paul Darrough Public Works Director Hunt Walker, gave a brief overview of the Snowmelt Road history and the two pocket parking spaces in front of the Laurelwood Condominiums. He stated that the purpose of this meeting was to choose the alignment of Upper Snowmelt Road. Town Engineer Dean Gordon presented 01- 21 -02tc Page 2 of 13 five design options for the alignment of Upper Snowmelt Road. The Town and Laurelwood Management have explored several options that would preserve two check -in parking spaces. He stated that options two and five are staff's preferred choices. Bob Johnson, representing the Laurelwood Management reviewed each of the options with Council and stated the Laurelwood's first choice would be option four, which allows for two head -in parking spaces and requires that Snowmelt Road be moved 10 feet to the West. Without removing any landscaping, this option would eliminate two parking spaces each from lots 9 -13 for a total of ten spaces. Option two allows for two head -in parking spaces to be built on the Laurelwood property and the alignment of Upper Snowmelt Road would remain unchanged. Option five allows for two parallel parking spaces, and does not require changes to upper Snowmelt Road alignment or create any impact on landscaping, parking or the sidewalk. The Laurelwood's second choice would be option three, which allows for two head -in parking spaces and requires that the road be moved 6 feet to the West. If six feet of landscaping is eliminated, no parking spaces will be lost. Don Quast, representing the Timberline homeowners agreed that "a bump out" design may help reduce speeding on the Road, loss of parking spaces in Lots 11 and 12 would not be of great concern and reported Timberline homeowners concern regarding noise and view impacts. After further discussion, Council request that staff provide the Laurelwood with costs for the options that eliminate parking spaces and landscaping. This item will be further discussed at a future Town Council Meeting. Item No. 3: HOUSING POLICY DISCUSSION Joe Coffey, Housing Manager, and the Housing Advisory Committee (HAC) reviewed the Policy which they feel rewards applicants who have been employed in Town for fifteen years or more. The HAC gave a brief update on how they arrived at their recommendations. The issues before Council are listed below: 1. Should there be a weighted lottery? 2. Should dependents get extra chances? 3. At what year of employment should the weighted lottery system begin? 4. Should there be a fifteen -year category? Robert Sinko stated opposition to the administration of the Pitkin County lottery system, explaining that due to their weighted system, applicants who would be qualified for the fifteen to twenty -year category don't even bother to submit an application. He asked that Council maintain the Town's current lottery system. Jane Head stated that she and her husband would be in the 15 -year bracket, and requested that Council maintain the Town's current lottery system. Jack Hatfield, 01- 21 -02tc Page 3 of 13 requested that the current lottery system be utilized for the sale of Daly Townhomes and stated his opposition to a weighted lottery system. After further discussion, Council took a straw vote which indicated Council majority were in favor of the HAC's recommendation of a weighted lottery system. Council also agreed with the recommendation not to provide extra lottery chances for applicants with dependents and that an applicant must be employed in Snowmass Village for at least three years for the weighted lottery system. The Council also agreed to keep the fifteen -year category. Council requested the HAC to further review the proposed higher number for the weighted system categories, which would provide a higher number of chances for those with higher years of employment, and provide a recommendation as soon as possible. The HAC should not include a consideration of Daly Townhomes for this issue, but for the Tong -term housing guidelines. Item No. 4: 2002 RETT PROJECTS The Community Development Director and Landscape Architect provided the Real Estate Transfer Tax (RETT) project descriptions and budget which identified an $85,000 shortfall for funding the list of projects. Council reviewed each project on the list and agreed to the Trails, Brush Creek Fence, Buses and Equipment, Numbered Parking Lot Supplies and Keep Snowmass Beautiful projects, and requested that staff obtain Council approval before using monies from the Professional Services Fund. Council Member Mercatoris recused himself from discussion on the Benedict Park \Trail project. Council requested a review of the design for this project before any money is spent. Mercatoris returned to the Council table. Council agreed on Employee Housing irrigation for 11 newly planted trees. Council discussed the Brush Creek Greenbelt Project and approved funding for seeds and landscaping only. Council agreed to continue the Watershed Monitoring Plan project which is conducted on a yearly basis and reported to the State of Colorado. The data provided to the State is required when applying for grant funding. Council agreed to the Trail Signs project. In response to an inquiry made by Manchester, Hunt Walker reported that a drainage problem still exists near Creekside and when completed, the Upper Snowmelt Road project will address and resolve this issue. In regard to Landscape Contract Service, The Town's Landscape Architect explained that new landscape projects require ongoing maintenance the first couple of years, which the Green Team is unable to perform, therefore outside contractors are needed. Council requested that staff use the bid process for contractors. Council agreed that staff should continue the Fish Monitoring in order to be in compliance with the Army Corp of Engineers 404 Permit requirements. Council requested that staff provide the Highway 82 \Brush Creek Road island landscaping plan. Council agreed on the Transfer out funds for transportation which replaces Transportation Capital Reserve Fund dollars. The Finance Directors explained 01- 21 -02tc Page 4 of 13 that funding for the Rodeo Parking Lot design fees were included in the 2001 Budget and was not used so it was carried over to the 2002 Budget. Council requested information regarding the project, partnerships and donations for the Brush Creek Stream Restoration project and consequences if the project was not completed. Staff will provide the information for Council review in the near future. Council agreed on the Parcel F, Forestry, Community Park, Basketball Park and Daly Townhomes RETT projects. Council directed staff to distribute the RETT expenditures into the categories (A- E) previously approved by Town Council for the RETT Budget. They also requested staff identify the high priority projects that could be completed with available funds, on a revised RETT Project List and present this information at a future Meeting. Item No. 5: COMMUNITY IMPROVEMENT PROGRAM This item was discussed following Agenda Item No. 7. Item No. 11: EXECUTIVE DISCUSSION At 4:50 p.m. Mayor Manchester made a motion to convene to Executive Session for the purpose of a discussion with the Town Attorney on specific legal matters that are the subject of the Attorney Client Privilege as authorized by Colorado revised Statues 24 -6 -402 (4) (b), Snowmass Village Municipal Code Chapter 2, Article III, Section 2 -45 (c) (2) Executive Sessions. Mordkin seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. At 5:05 p.m. Mordkin made a motion to reconvene the Regular Meeting, seconded by Virtue. The motion was approved by a vote of 5 in favor to 0 opposed. Item No. 6: PUBLIC NON AGENDA ITEMS Woodrun V. Dumpster Bob Brown, a resident of Woodrun, requested a report on the status of the Woodrun V. dumpster. Linda Sandels, representing homeowners in the Woodrun area, stated that several homeowners were present at the Meeting to learn of the status of the dumpster. Mayor Manchester explained that the issue was planned to be discussed after Agenda Item No. 7. He further explained that a discussion on this topic would involve more time than allowed for a Public Non Agenda item, and invited those interested to remain at the Meeting for the discussion. Bus Stop Shelter Jim Hooker, Snowmass Village resident, requested that Council construct a shelter at the bus stop on Brush Creek Road across from Horse Ranch Drive. 01- 21 -02tc Page 5 of 13 Mayor Manchester stated that a bus stop shelter for that area is included in the Snowmass Club Phase II Final PUD, and would be constructed as soon as possible. Hooker requested that Council determine a short -term solution to provide a shelter until the final structure can be constructed. Holiday Meeting Madeleine Osberger of the Snowmass Village Sun questioned the appropriateness of Council holding a Regular Meeting on Martin Luther King holiday. Manchester replied that the question has been posed to Council Members for the last several years and they have chosen to hold the regularly scheduled meeting. Item No. 7: PUBLIC HEARING AND FIRST READING ORDINANCE 03, SERIES OF 2002 (Formally Ordinance 06, 2001) TO RECEIVE PUBLIC COMMENT AND FIRST READING CONSIDERATION OF ORDINANCE NO. 03, SERIES OF 2002, APPROVING THE FINAL PLAN PUD AMENDMENT FORTHE SNOWMASS CLUB PHASE II DEVELOPMENT PROPOSAL, INCLUDING BUT NOT LIMITED TO: 1) CONDOMINIUMIZATION OF 21 MULTI FAMILY UNITS INTO 1/8 SHARE TIMESHARES VIA A SUBDIVISION EXEMPTION; 2) THE CONSTRUCTION OF 21, 1/8 FRACTIONAL OWNERSHIP CONDOMINIUMS AVERAGING 2,400 SQUARE FEET IN SIZE AND CONSISTING OF FOUR 3- BEDROOM UNITS, THIRTEEN 4- BEDROOM UNITS AND FOUR 5- BEDROOMS UNITS; 3) A SUBDIVISION EXEMPTION AND SPECIAL REVIEW USE FOR THE CONDOMINIUMIZATION OF THE 21 UNITS IN PHASE II, INCLUDING A BOUNDARY LINE CHANGE BETWEEN PARCELS 3 AND 4; 4) A REDESIGN OF THE EXISTING GOLF COURSE TO CREATE A COMPLETELY NEW 18 -HOLE CHAMPIONSHIP GOLF COURSE BEING APPROXIMATELY 7,000 YARDS IN LENGTH, INCLUDING THE RE- ROUTING AND RE- NUMBERING OF THE FAIRWAYS; 5) RELOCATION OF THE SOFTBALL FIELD AND EVENTS AREA APPROXIMATELY 250 FEET TOTHE WEST; 6) CONSTRUCTION OF A NEW 5,100 SQUARE FOOT GOLF CLUBHOUSE WITH GOLF CART STORAGE BENEATH; 7) A NEW 150 -SPACE PARKING FACILITY TO SERVE THE GOLF CLUBHOUSE AND SPECIAL EVENTS AREA; 8) CONSTRUCTION OF A PERMANENT INDOOR TENNIS STRUCTURE AND A TENNIS PRO -SHOP FACILITY; 9) RECONFIGURATION OF PHASE I PARKING PROVISIONS TO ACCOMMODATE THE PHASE II PROPOSAL; 10) WIDENING TO 22 -FEET, WITH STREET WIDTH VARIANCE, AND EXTENSION OF CLUBHOUSE DRIVE TO BRUSH CREEK ROAD AT HORSE RANCH DRIVE; 11) IMPROVEMENTS TO INTERSECTION AT SNOWMASS CLUB CIRCLE AND CLUBHOUSE DRIVE; 12) STREAM RESTORATION OF BRUSH CREEK; AND 13) IMPROVED TRAIL CONNECTIONS. Mayor Manchester requested that the discussions for this Meeting address changes submitted by the applicant or newly developed information related to 01- 21 -02tc Page 6of13 this submission. He opened the Public Hearing at 5:15 p.m. Don Schuster stated that no new information has been developed and stated that the proposed grading drawings presented to Council at the January 14, 2002 Regular Meeting, which were provided to address concerns of the Fairway Drive homeowners, were also provided to the Planning staff as revisions to the original application. Schuster explained the plans to provide the ability to allow view improvements for homeowners affected by construction of the new berms. He requested that in order to make any further improvements to the homeowner's views during construction in the Spring, staff provide a means in the Final approval documents that would allow the applicant to do so. He reported on his recent discussion with Fairway Drive homeowner Nikki Saint Germaine, where he informed her that the height of the berms is necessary, although the Golf Course Designer Jim Engh has made the assurance that he will continue to work with the view plains which have been cut into the berms to improve the homeowner's views as much as possible. Schuster also reported that Engh has also been investigating a means to improve the view for Country Club Townhome homeowners affected by the construction. David Bellack, Attorney for the Snowmass Club, stated that the applicant is asking Council for approval to build the grading plan as proposed, modified and submitted at the January 14, 2002 Council Meeting, and provide the ability for the applicant to make further improvements to the grading plan, if possible, in response to neighborhood concerns as may be identified when the applicant can once again begin construction in the Spring. The Planning Director explained that a Condition exists within the Ordinance that directs the applicant to submit all revisions to staff to be included in the final approval document. He outlined the language of the Condition developed to reflect this language. Bellack requested that the language allow future improvement modifications as determined by the Golf Course Designer. The applicant will work with staff to finalize the language. Manchester reiterated the Planner's need to develop a comprehensive grading plan for Final approval. Schuster stated that the Grading Plan would be modified to reflect all changes up to final approval. Mordkin clarified Schuster's statement. Manchester requested comments from the public, stating that at the last Meeting, he requested that the homeowners review the revised grading plans, which reflect the final product of the berm areas at completion of construction. Nikki Saint Germaine requested that the two berms in front of the Fairway Drive owner's homes be reduced by two feet. Saint Germaine reported that she contacted Don Schuster, Gerd VanMoorsel and Jim Engh's offices and requested a highlighted diagram of views the homeowners should expect as a result of the proposed "Grading Plan B and was unable to obtain the document requested. She outlined the process of trying to obtain the information, the homeowner's expectations of an acceptable grading plan for the berm areas and the homeowner's acceptance that their views will be substantially reduced. She requested Council's support of the two -foot reduction in the height of the berms and of the homeowner's request for the highlighted diagrams, which would help 01- 21 -02tc Page7of them gain a better understanding of the views at completion of construction. In response to an inquiry from Mordkin, Saint Germaine stated that she has spoken with Mr. Darrough and Mr. Durrant who agreed to be satisfied with the two -foot reduction in the height of the berms. Schuster stated that he spoken with Mr. Lazowich regarding his desires for the berm in front of his residence. Dave Durrant stated his support for the requests made by Saint Germaine, requested that the berms be lowered three feet and that the applicant provide a more detailed explanation of the expected views made possible by the corridors. Linda Sandels, President of the Snowmass Homeowners Association, referred to two letters she submitted to Council, and impressed upon Council that the affected homeowners are their constituents and neighbors, and requested that Council support the people. She explained that comments contained in her letters represent comments from homeowners throughout the Town, and stated concern for the affect of future development on neighboring views. Art Cerrie, a resident of Sinclair Road, questioned Council plan to address the issue, the function of the berms, statements made by Jim Engh at the January 14, 2002 Council Meeting, both Council's and the applicant's unreasonableness regarding the issue and vagueness of the final Grading Plan. He explained that he was in favor of an improved Golf Course, although stated his overall displeasure with the process related to the berms. Richard Goodwin, a Fairway Drive homeowner, stated that he has only received one Public Hearing notice out of several notices that were required to be mailed to property owners adjacent to the Golf Course, and requested that the Attorney investigate this issue. Goodwin also stated that topographical drawings were not included in the notices and the homeowners were not informed of the topography of the Grading Design. He requested that the applicant be fair and work with the people to resolve the issue. Paul Darrough explained his confusion regarding the design submitted at the January 14, 2002 Public Hearing and requested an explanation of the final design changes for the berms and view corridors. In response to an inquiry made by Mordkin, the Planning Director stated that "Plan B as presented at the January 14 Meeting, showed revisions to the berm and the view corridors. In response to an inquiry made by Purvis, Schuster estimated that the applicant could provide colored designs, which would require preliminary survey work, to the homeowners in approximately two weeks. Manchester suggested a means to provide the information without the requirements of further survey work in order to demonstrate the needed information to the homeowners. In response to an inquiry from Mercatoris, Schuster explained that lowering the adjacent Fairway in order to lower the berms would cause a ripple effect of changes necessary to surrounding areas. Schuster stated that he felt survey work would be necessary to determine a level of accuracy before documentation, and stated the need for a disclaimer to insure that the document is perceived as approximate information. He explained the process and changes to the berms since the initial Grading Plan that was submitted and modified in defense of reasonableness and compromise on the 01- 21 -02tc Page 8of13 part of the applicant. Mordkin advised the applicant on the responsibility for determination of reasonableness and requested that the applicant be more reasonable on this issue. He requested to see the drawings discussed including the dimensions of the view plains, and that the berms be lowered two feet. Manchester stated that he considered the accusation that Council and the applicant have not listened or responded to the homeowners requests, to be wrong and insulting and explained the process whereby Council has listened, made requests of the applicant and whereby the applicant has responded with revised Grading Plans in response to the concerns. Manchester further explained his understanding of the view proposed in "Plan B which he felt to be very reasonable and without jeopardizing construction of a first class, professional Golf Course on this site, although stated that he would reserve final judgment until the applicant provides the diagrams. Manchester outlined the public notice requirements of the applicant, which does not require any informational attachments. He suggested Mr. Goodwin check the accuracy of his name and address on the Pitkin County Property Tax, which was used as a source for mailing the notices. Franz Zedlacker, a Snowmass Village citizen, provided an account of citizen complaints and owner mitigation regarding construction of berms next to Highway 82 during construction of the Maroon Creek Golf Course, explaining that construction of berms can be a sensitive issue. Schuster stated that his staff would provide the view corridor designs as quickly as possible. Manchester requested that the designs and an explanation of the designs be made available to the concerned homeowners. Council will review the designs at the February 4, 2002 Regular Town Council Meeting. Schuster will provide copies of the designs to the affected homeowners. The Planning director requested that the applicant provide language to staff concerning future improvements to the berms as soon as possible. Mercatoris provided an update of the Nordic trails issues as discussed at the January 14, 2002 Council Meeting and at which time Council requested a letter from the Nordic Council stating their agreement to issues discussed. A representative of the Nordic Council reported that his organization would prefer construction of 14 -feet wide bridges to provide sufficient clearance for the trail grooming equipment. He explained that the Snowmass Club has agreed to pay 1/3 of the cost for the additional width. The Nordic Council has agreed to pay up to $5,000. Mercatoris suggested that the Town might be willing to pay 1/3 of the cost from Real Estate Transfer Tax funds. Council requested that the Nordic Council make every effort to raise the additional $5,000 and if their efforts to obtain the additional funds remain futile, they should return to Council with a request for assistance. Schuster offered to revisit the issue should the Nordic Council's search for funding proves to be unsuccessful. John Wilkinson reported that he represented the Town Trails Committee at the meeting between the applicant and the Nordic Council. He provided an accounting of the meeting and issues discussed and reported that the Nordic trails on the Golf Course will be an improvement from the previous trails. He stated that the applicant was willing to 01- 21 -02tc Page 9of compromise and provide alternatives to issues presented by the Nordic Council. Mordkin stated that he felt the additional costs should be paid by the Aspen Skiing Company rather than the Town and stressed the importance of Nordic skiing on the Golf Course. Wahlstrom requested that the letter of agreement from the Nordic Council be summarized as a part of the final approval Ordinance. Doug Graybeal outlined changes to the Tennis building, surrounding Grading Plan, and Landscaping Plan, which were made to accommodate clay tennis courts inside the building. Council discussed changes made to the landscaping Plan since Preliminary review. Wahlstrom stated that the Landscaping Plan is similar to that submitted at Preliminary with the addition of a few more trees. VanMoorsel explained the number of trees included in the Preliminary Plan. Purvis and Mordkin discussed the Landscaping Plan around the Tennis Building as discussed and approved by the Planning Commission. After further discussion, Council requested that the Landscape Plan consist of additional trees larger in size than originally proposed at Preliminary in order to help mitigate the additional exposure of the North and East elevations of this building. Council also requested that the details be submitted to staff prior to the next Meeting and by no less than seven days prior to the next Meeting to allow time for staff review. Staff and Council discussed changes to the Grading Plan which increased the building exposure and the Planning Commission's concerns and final recommendations concerning this issue. Manchester requested that the applicant provide simulations of the Grading and Landscaping Plan provided at Preliminary review. Schuster explained that seven trees have also been added to the West elevation since Preliminary Plans were submitted. In response to an inquiry made by the Planning Director, Council requested that staff provide language to establish a process for architectural review of the Tennis Center Pro Shop. Review of the Tennis Center Pro Shop will be submitted to the Planning Commission and Council as a separate application as a Minor PUD amendment. Graybeal outlined changes to the South building near the Club House where the applicant modified the plan by extending a section of the building and the roof over the roof deck. He also outlined changes to the North building. Council requested that the exterior colors and materials be submitted for review if significant changes have been made. Graybeal stated that interior square footage changes would not affect the exterior square footage of buildings. Schuster further explained the changes. Wahlstrom explained that the Public Hearing Notice specified 2,400 and 5,100 square feet for the Club House, which has changed to 2,518 and 5,254 square feet. Manchester requested a discussion with the applicant regarding the process and submittal requirements before ending the discussion for this Meeting. NOTE: Manchester requested a break in the Public Hearing to accommodate public present for a discussion regarding the Woodrun V dumpster issue. 01- 21 -02tc Page l0 of 13 Woodrun V Dumpster Decision Purvis provided a history of the Town's efforts to remain a user of the dumpster at it's historical location as well as alternative locations that would service the Wood Road homeowners. As a result of recent Court actions, Council has been informed that the Town's plea for Prescriptive Rights or Rights -By -Use was denied at the Trial Court, and that the Town was subject to repay Court costs and all legal expenses incurred by the Woodrun V Homeowners Association related to the litigation. Council then investigated condemnation of the dumpster site and began to question this course of action as appropriate under the law for the Right of Eminent Domain. The investigation proved that this action would be an effort on behalf of one constituency and against another constituency and would also incur additional costs to the Town. Council determined the condemnation process would rate a substantial cost when compared to the prospect of not obtaining victory. Purvis stated that Council has made the decision not to proceed with condemnation. If approved, a Resolution on today's Agenda states that the Town will forgo further proceedings against the Woodrun V Townhome Association in terms of gaining access to their property and that Woodrun V will forego any recent claims they have against the Town arising from the recent Court decision. Manchester reported that the recent litigation cost the Town more than $30,000 and to pursue condemnation would cost approximately $200,000 plus $150,000 to construct a dumpster shed. He requested that the Wood Road homeowners use dumpster sheds located at the bottom of Sinclair, Faraway and Meadow Road until a location for a facility can be identified. He invited suggestions for possible locations to construct a dumpster shed on Wood Road. Residents of Wood Road stated that the two constituencies are not equal as far as reasonableness, the case was poorly defended, Council had no contingency plan, the dumpster site existed before the construction of Woodrun V, recent actions of Woodrun V were unfair, unneighborly and show disregard for the common good of the community, yet their expectations of the Town are for safety and protection. Council agreed to continue to seek a solution for this problem, revisit the wildlife issue for curbside trash pickup on Wood Road and provide a report within one month's time. NOTE: The following item was not listed on the Agenda for this Meeting. Item No. 7a: Resolution No. 08, Series of 2002 Mordkin made a motion to approve Resolution No. 08, Series of 2002 seconded by Virtue. The Town Attorney explained that this Resolution sets forth an agreement between the Town and Woodrun V Townhouse Corporation regarding the Woodrun V dumpster site. He stated that a Condition would be included in the Resolution stating that approval is contingent upon the Town's receipt of a fully executed copy of the Settlement Agreement. Mordkin made a motion to approve the amendment, seconded by Virtue. The motion to amend was 01- 21 -02tc Page 11 of 13 approved by a vote of 5 in favor to 0 opposed. The Resolution was approved as amended, by a vote of 4 in favor to 1 opposed. Mayor Manchester, Council Members Purvis, Virtue and Mordkin voted in favor. Council Member Mercatoris opposed. Item No. 7, cont'd: PUBLIC HEARING AND FIRST READING ORDINANCE 03, SERIES OF 2002 (Formally Ordinance 06, 2001) Manchester requested a discussion regarding process. He stressed Council's need to review changes, respond to issues and provide direction to staff in order for staff to provide Council with a 95- percent accurate approval Ordinance for First Reading. He stated that final Ordinance should require little change and to leave several outstanding issues or unknown issues to remain at the time the final Ordinance is approved, is not appropriate. He requested that Final Ordinances be 99- percent complete at First Reading, only allowing minimal changes at Second Reading. He outlined problematic areas surrounding issues related to this application and stated that to have no platted trail easements is unacceptable, requested documentation regarding the design for future Brush Creek Road \Highline Road intersection improvements, and as much information as possible agreed upon by all parties involved. Council, the applicant and attorneys for both parties discussed the issues. Council agreed that both the applicant and staff are to submit information as complete as possible according to schedule before Final review of an application and that the Final Ordinance and all related documents are to be as complete and comprehensive as absolutely possible for Final review process. Bill Kane stated that the intersection has been studied since 1993, and the unknown facts for redevelopment are a hindrance to surrounding development. Council determined that numerous changes to the application warranted that First Reading be tabled to a future Council Meeting. Mercatoris made a motion to table First Reading of Ordinance No. 03, Series of 2002 (Formerly Ordinance No. 06, Series of 2001) to the February 11, 2002 Town Council Meeting. Mordkin seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Manchester continued the Public Hearing to the February 11, 2002 Meeting scheduled to begin at 2:00 p.m. Item No. 5: COMMUNITY IMPROVEMENT PROGRAM Staff requested direction and approval to move forward, assess costs related to analysis of component issues and provide that information to Council as a future discussion. Shanks explained that staff is attempting to gain a comprehensive view of projects as they relate to upcoming development. Purvis recommended the plan be divided into sections, the first of which should be manageable and used as a gauge to determine whether to proceed with the reminder of the list, provide a plan of approach and all that will entail for Council review. Staff will proceed as directed and return a plan to Council in the near future. 01- 21 -02tc Page 12 of 13 Item No. 8: APPROVAL OF MEETING MINUTES FOR REGULAR MEETING OF 11 -19 -01 AND 01 -07 -02 Mordkin made a motion to approve the Minutes as listed. Manchester seconded the motion. There being no additions or corrections, the Minutes were approved as written by a vote of 5 in favor to 0 opposed. Item No. 9: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS AND Item No. 10: CALENDARS Town Manager Vacancy Recruitment Purvis provided a one -page draft to use as a tool for the Town Manager position recruiting project and requested Council's opinion and comments. Mayor Manchester requested comments as soon as possible in order that the document be finalized before January 23, 2002. RFTA Staging Area Virtue requested that staff contact the Roaring Fork Transportation Authority (RFTA) and advise them that the bus staging area on Brush Creek Road near Creekside is for skier buses only. Operational Indicators The Acting Town Manager reported that the Village Shuttle ridership was down 15 percent, solid waste tonnage was up 6 percent, recyclables were up 34 percent and volume of water treated was down 14 percent, for the month of December 2001. Pines Signs Mayor Manchester requested that staff contact Tom O'Connor, President of the Pines Homeowners Association, regarding signs at the Pines, and refer him to John Sarpa of the Snowmass Land Company GoCo Grants Mayor Manchester reminded staff that the Go! Colorado Spring Grant deadline is approaching. SVRA Board of Directors Meeting Manchester reported that the Snowmass Village Resort Association (SVRA) Board of Directors Meeting would be held on January 24, 25 and 26, 2002. He will provide a slide presentation of current projects within Snowmass Village. In response to an inquiry made by Mercatoris, the Town Attorney stated that there 01- 21 -02tc Page 13 of 13 is no need to Public Notice Council Members attendance at the SVRA Meetings. Manchester requested that a staff member attend the meetings. Sustainability Meetings Manchester reported that the City of Aspen, Pitkin County and ACRA have held meetings regarding sustainability. The group has requested a representative to participate in the meetings that are held every other week. Manchester Item No. 12: ADJOURNMENT There being no further business, Manchester adjourned the Meeting. The Meeting adjourned at 8:25 p.m. Submitt-d By, .4 1114 All Rho a Coxon, Deputy Town Clerk Tru: i Worline, Town Jerk