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02-04-02 Town Council MinutesSNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES FEBRUARY 04, 2002 Mayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, February 4, 2002 at 2:05 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Richard Virtue, Robert Purvis, Arnold Mordkin COUNCIL MEMBERS ABSENT: Douglas Mercatoris STAFF PRESENT: PUBLIC PRESENT: DISCUSSION AGENDA Item No. 2: GRANTS PHILOSOPHY DISCUSSION Hunt Walker, Acting Town Manager and Public Works Director; Carey Shanks, Assistant Town Manager; Steve Connor, Town Attorney; Art Smythe, Chief of Police; Craig Thompson, Community Development Director; Chris Conrad, Planning Director; Joe Coffey, Housing Manager; Lisa Henkel, Housing Secretary; Rhonda B. Coxon, Deputy Town Clerk Linda Sandels, Mike Easterday, Melissa Forster, Don Schuster, Paul Darrough, John Dresser, Gerd VanMoorsel, Judi Burwell, Dave Durrand, Dave Be!lack, Madeleine Osberger, Jane Head, Tyler Head, Bill Boineau, Deidre Boineau, Dan MacEachen, Ken Roberts, Paul Taddune, Victor Gerdin, Peter Ziegler, Brent Gardner -Smith and other members of the public interested in Agenda items for this Meeting. Mayor Manchester noted that this item was on the Town Manager's to do list for scheduling at this Town Council Meeting. Hunt Walker the Acting Town Manager, asked for clarification on this project. 02- 04 -02tc Page 2 Council Member Purvis suggested that staff survey other resort communities and investigate the philosophy and benchmark considerations used for the grant process, including what percentage of their actual budget is used for grant donations. Council majority agreed with Purvis' suggestion. It was also suggested that the Town consider each grant applicant's budget and financial statement to determine their ability to raise funds through other means. Council also requested that staff determine each applicant's contribution to the community, such as sales tax or and increase in the number of people in the Village. This information will be brought back to Council at a future Meeting. Item No. 3: RESOLUTION NO. 09, SERIES OF 2002 CONSIDERATION OF A RESOLUTION AUTHORIZING LINDA SANDELS TO REPRESENT THE SNOWMASS VILLAGE HOMEOWNERS ASSOCIATION AND FOR KEEP SNOWMASS BEAUTIFUL ON MATTERS BEFORE THE TOWN Virtue made a motion to approve Resolution No. 09, Series of 2002, seconded by Manchester. Following a discussion, Council requested that the language be more specific, limiting the scope of the Resolution to Sandels' representation of the Snowmass Village Homeowners Association only as it relates to Keep Snowmass Beautiful issues. Virtue made a motion to approve the Resolution as amended, seconded by Purvis. The motion to approve the Resolution as amended, was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent. Item No. 4: KEEP SNOWMASS BEAUTIFUL DISCUSSION Linda Sandels submitted a letter that included the budget for "Keep Snowmass Beautiful which specified amounts for labor, materials and supplies. After further discussion, Council requested information regarding the Town's budget source used to fund grants awarded to this organization during previous years and the original and current amounts of donations made by the Town. Council will review the information and address this issue at a future Town Council Meeting. Item No. 5: PARKING LOT OWNERS DISCUSSION WITH KRABLOONIK Council Member Virtue stepped down from the Council table. For the record, Mayor Manchester stated that this discussion is based on a request for a land swap involving the Divide Parking Lot, owned by the Town. The Assistant Town Manager introduced all landowners and interested parties involved in the transaction. Staff requested that Council determine if the property owners have come to an understanding and agreement, if Council consents to the applicant's use of Town property; if current restrictions on the Parking Lot would still apply 2 02- 04 -02tc Page 3 after a land swap; and if the two parcels of land subject to the exchange are of fair and equal land value. David Myler, representing the owner of Krabloonik, reviewed the proposal of which the ultimate objective is to place Karbloonik on sound financial footing. Myler reviewed the existing and future conditions of the lot, which proposes construction of a single family home to be sold free market. He stated that proceeds generated from the sale of the lot would be utilized to pay for the new parking lot as well as for re- vegetation and to assist Krabloonik with financial problems. The money from the sale of the lot would be placed into a trust with appointed trustees from the Divide, the Town and MacEachen Holdings. Council Member Purvis stated the Town could not employ its assets in support of a private enterprise, although if the equivalency of acreage, equivalency of open space and equivalency of value were to be met, there exists a possibility the Town could be a catalyst in this process. Council questioned community benefit as it relates to this proposal. Mayor Manchester noted he would be interested in pursuing a long -term land lease as a community benefit. Ken Roberts of the Divide Homeowners Association informed Council that the Divide Homeowners Association supports the proposal. Peter Ziegler, adjacent landowner and lessor of the Krabloonik property, stated that the most recent lease includes conditions in order for Krabloonik to continue to lease the property. Conditions relate to unapproved expansion and overuse of the property, increase in the number of dogs, and improper disposal methods for animal solid waste. Ziegler stated that these concerns have been discussed with MacEachen and requested that Council consider the current overuse of the property when reviewing this application. The Planning Director requested Council's direction to proceed with the Land Use Application, which was recently reviewed by the Planning Commission. Item No. 6: HOUSING POLICY DISCUSSION Seniority Dependents Ownership of other Property Down Sizing or Right Sizing Housing Manager Joe Coffey outlined the topics for discussion. He stated that the Housing Advisory Committee (HAC) recommended that seniority guidelines remain the same for initial sales of the new Daly Townhomes. After a lengthy discussion, Council disagreed with the HAC's recommendation that current seniority guidelines remain in effect for initial sales of the new Daly Townhomes, although stated approval of HAC's recommendation regarding the weighted lottery system. Council agreed to change the current seniority categories to the following weighted system: 3 02- 04 -02tc Page 4 Years Employed No. of Chances 3 to 6.99 years 2 7 to 10.99 years 4 11 to 14.99 years 6 15 years 8 Council agreed that the following weighted system would be used for the Daly Townhomes first -time sales: Years Employed No. of Chances 3 to 6.99 years 2 7 to 10.99 years 5 11 to 14.99 years 8 15 years 11 Council also agreed that if the "one person per bedroom" recommendation is adopted, then extra lottery chances for dependents need not be included in a weighted lottery system. Council also agreed that owners of deed restricted housing should not be allowed to own other residential property in the Roaring Fork Drainage area, including the area from No Name to Rifle, and that deed restricted housing owners must qualify within the Town's Income and Asset Guidelines for purchase of deed restricted housing. Due to time constraints, Mayor Manchester stated that discussions regarding Downsizing and Right Sizing would be held at a future Council Meeting. He also commented on recent legislation that would affect the legality of For Sale Employee Housing. Manchester questioned if the Town should reconsider Daly Townhomes as sale units and requested that the Housing Manager consider the effects of changing the development to rental units. Council Member Purvis asked that the "number of people per bedroom" topic be discussed at a future Meeting. Item No. 7: SNOWMASS CENTER EXPANSION Richard Shaw of Design Workshop, provided a brief overview of the entire project, along with revisions made since the last discussion regarding this application. Council requested further information and discussion regarding major issues such as height, density, project relation to the Buildout Chart, unit equivalency, number of hot beds, land ownership, access to the four single family home sites and intersection designs. Council also requested additional detail and visuals. Manchester explained that the applicant should be prepared to explain or "make their case" when project findings do not comply with the Land Use Code. This item will be scheduled on the Regular Meeting Agenda for February 11, 2002. 4 02- 04 -02tc Page 5 Note: Council took a break from 5:30 to 5:45 p.m. Item No. 8: PUBLIC NON AGENDA ITEMS There were no Public Non Agenda Items. Item No. 9: PUBLIC HEARING AND DISCUSSION SNOWMASS CLUB PHASE II FINAL PUD (Public Hearing continued from 01- 21 -02) Golf Course revised grading proposal Discussion of major plan changes since Preliminary Plan Discussion of outstanding core issues Mayor Manchester stated that this Public Hearing was continued from the January 21, 2002 Regular Town Council Meeting. Staff listed a number of outstanding issues that require Council direction. Don Schuster, representing the Snowmass Club, explained the maps included in Council's information packet and provided to Fairway Drive homeowners. He stated that identification stakes would be placed in the location of the knolls by February 5, 2002, to assist Council Members and Fairway homeowners with a better understanding of the height of the knolls and view corridors that will be cut into the knolls. Mayor Manchester explained the proposed corridors to be cut in the knolls to provide views for adjacent Fairway homeowners. Paul Darrough, a Fairway Drive homeowner, requested clarification regarding height of the knolls. Mayor Manchester explained that the site visit and surveyors report would provide an answer to Darrough's question. Jim Heywood, Snowmass Village resident, requested that the surveyor place identifying stakes at the top of the knoll and identify the view plane to clarify the end result when construction has been completed. Dave Durrand, resident, submitted a letter to be entered into the Record. The letter was signed by homeowners Dave Durrand, Paul Darrough and Nikki St. Germain and outlined concerns at knoll elevations 56 and 52. The letter also stated the homeowner's willingness to work with the Snowmass Club on this issue. Council directed staff to draft a Resolution based on the information agreed upon to date. Staff members stated that they would apprise Council when the identifying stakes have been placed at the knoll areas. Wahlstrom stated that survey information and results would be available at the February 11, 2002 Council Meeting. Council Member Mordkin questioned the change in the number of trees proposed in the area around the tennis building. The applicant stated that the number of trees increased from 8 trees to12 trees. Council requested that the applicant provide view simulations of the plan. 5 02- 04 -02tc Page 6 Council reviewed the location of the new retaining wall. Gerd VanMoorsel of the Snowmass Club identified the location of the retaining wall on a site map. Schuster explained that construction of the wall was due to the wetlands location and relocation of the Creek during prior years. Council discussed the trail easement that connects Fairway Drive Subdivision to Snowmass Club Circle and stated concern that the gold "T" boxes on both Fairway 13 and 17 cross the trail and requested that they be addressed and relocated if possible. The Planning Director informed Council that all changes made to the trails system would be included in the Subdivision Improvements Agreement and tracked by Town staff. Schuster stated that a final Grading Plan, incorporating all changes since initial submission, would be submitted to Town staff before final approval. Council also discussed the location of the trail at the Pro Shop, a summary of Conditions included in Council's information packet, golf cart crossings, texturing golf cart crossing areas to make cart users aware that they are approaching a pedestrian crossing. Bellack informed Council of requests made by Country Club Townhome residents regarding golf cart path pedestrian and vehicle crossings. Council requested that speed bumps be constructed on the golf cart trails to alert golf cart users of any upcoming pedestrian or vehicle traffic crossing as well as signs warning vehicle traffic of upcoming golf cart trail crossings. In response to an inquiry made by Mayor Manchester, Walker stated that two plans currently exist for the intersection of Brush Creek and Highline Roads. The plans are for a roundabout as well as a "T" intersection. Council requested that the Acting Town Manager determine if a "T" intersection would require less or more land than a roundabout. Walker will provide the information before Final approval of this application. Bellack clarified employee housing restrictions in response to an inquiry made by Mordkin. Schuster explained that the mechanical room has proven to be larger than would actually be needed and could be used as a deed restricted employee housing unit for an employee of the Snowmass Club. Manchester stated his approval of the additional unit. Schuster outlined a change to the Clubhouse parking, made to improve the visual impact of the Clubhouse loading and service area. Wahlstrom explained that the Town's Wildlife Specialist has recommended the Town conduct the bird species monitoring requested of the applicant at a previous meeting. The applicant will provide units for the bird species. Council discussed outstanding issues for discussion at the next Meeting. Wahlstrom stated that First Reading of an Ordinance for consideration of approval for this submission is tentatively scheduled for March 4, 2002. Mayor Manchester requested that the applicant produce a diagram to identify locations of the stakes on and around the knolls. Mayor Manchester stated for the record that this Public Hearing is continued to the Regular Town Council Meeting on February 11, 2002. 6 02- 04 -02tc Page 7 Item No. 10: PUBLIC HEARING AND ACTION RESOLUTION NO. 01, SERIES OF 2002 TO RECEIVE PUBLIC COMMENT AND CONSIDERATION OF A RESOLUTION APPROVING A MAJOR AMENDMENT TO THE FINAL PLAT OF THE SNOWMASS CLUB SUBDIVISION INVOLVING THE SNOWMASS CLUB PHASE II DEVELOPMENT, AND INCLUDING BUT NOT LIMITED TO: 1) BOUNDARY CHANGES BETWEEN PARCELS 3 AND 4; 2) PARCEL 10 (THE GOLF COURSE AREA); 3) DESIGNATING A TRACT FOR THE CONVEYANCE TO THE TOWN OF SNOWMASS VILLAGE FOR USE AS A SOFTBALL FIELD, RECREATION, EVENTS AREA AND FESTIVALS; AND 4) DESIGNATING EASEMENT DEDICATIONS FOR TRAILS, EMERGENCY ACCESS OR FIRE LANES, PUBLIC ACCESS DRIVES, CROSS ACCESS ARRANGEMENTS, AND UTILITY LINES; TOGETHER WITH A SUBDIVISION EXEMPTION, WHICH INCLUDES CONDOMINIUMIZATION OF 21 MULTI FAMILY UNITS AVERAGING 2,400 SQUARE FEET IN SIZE INTO 1/8 SHARE TIMESHARES Mayor Manchester opened the Public Hearing at 7:24 p.m. There being no comments from the public, he stated that this Public Hearing would be continued to the March 11, 2002 Regular Town Council Meeting at 4:00 p.m. Mordkin made a motion to table Resolution No. 01, Series of 2002 to the March 11, 2002 Town Council Meeting. Virtue seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent. NOTE: Mayor Manchester stated that Agenda Item Nos. 12 and 14 would be heard at this time. Item No. 12: APPROVAL OF MEETING MINUTES FOR 12- 03 -01, 01 -10 -02 (CONTINUATION FROM 01- 07 -02) AND 01 -14 -02 Virtue made a motion to approve the Meeting Minutes as listed above. Mordkin seconded the motion. Purvis requested that on Page 8, third paragraph in the Minutes of January 14, 2002, spelling of the name "Kneglia" be changed to "Caniglia There being no further additions or corrections, the Minutes were approved as amended, by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent. Item No. 14: CALENDARS Mayor Manchester stated that an Elected Officials Transportation Committee Meeting (EOTC) and a Joint Meeting with the Pitkin County Commissioners are 7 02- 04 -02tc Page 8 scheduled for Thursday, February 7, 2002. The Joint Meeting is scheduled to begin at 2:30 p.m. The EOTC Meeting will begin at 4:00 p.m. Meeting Continued At 7:45 p.m. Mayor Manchester stated that this Meeting would be continued to February 5, 2002 at 7:45 a.m. COUNCIL MEMBERS PRESENT: COUNCIL MEMBERS ABSENT: STAFF PRESENT: SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES FEBRUARY 5, 2002 (CONTINUED FROM FEBRUARY 4, 2002) Mayor Manchester reconvened the February 4, 2002 Regular Town Council Meeting, continued to February 5, 2002 at 7:45 a.m. Mayor T. Michael Manchester, Robert Purvis, Richard Virtue and Arnold Mordkin Douglas Mercatoris Hunt Walker, Acting Town Manager and Public Works Director; Carey Shanks, Assistant Town Manager; Robert Voigt, Senior Planner; Rhonda Coxon, Deputy Town Clerk Item No. 13: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS TOSV PROMOTIONAL PRESENTATION Council reviewed a film presentation produced by Snowmass Village Resort Association (SVRA) to be used to promote the Town of Snowmass Village. Mayor Manchester stated that this presentation is intended to be provided to various organizations as an informational and updating tool. Council Members suggested additions and changes including addition of a commentary regarding the nature of resort competition and how it exists on a global basis; include language that informs of the Timbers and Snowmass Club as fractional ownership sales; round off large numbers; include more firm numbers related to proposed development for the Base area; include improved slides as they become available; include the list of Planks evolved from the Village Leadership Forum Forward Plan; improve on language, making it more understandable to the viewing audience. Council further discussed minor changes and additions and discussed potential candidates as audiences as well as a plan for scheduling presentations to the appropriate organizations both inside and outside of Snowmass Village. 8 02- 04 -02tc Page 9 Item No. 11: TOWN MANAGER SELECTION NEXT STEPS The Assistant Town Manager stated that the vacancy notice for the Town Manager position has been placed on the Town's Website under "Job Opportunities" as well as a job description. The vacancy notice is also being advertised in several appropriate publications and on the website Monster.com. He provided costs associated with the advertising and notification. Shanks reported that he met with Pitkin County contacts John Sarpa and Jack Hatfield, who were in charge of advertising to fill a similar position at the County. Council discussed informational pages to be placed on the Websites and provided to applicants requesting additional information. Virtue requested that staff develop a letter to send to various organizations, citizens, Town contacts, etc., who may have an interest in assisting the Town requesting suggestions in the form of contacts who may be appropriate applicants and potentially interested in the position. Council determined that the mailing list for the letter would be developed by Council Members with the assistance of staff at a meeting on Monday, February 11, 2002. Council discussed the application review process and suggested formation of a review Committee, made up of Council Members, staff and members of the Community. Council requested that all ads be posted and letters sent to contacts by the close of business on Friday, February 15, 2002. Item No. 13 (cont'd): DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS Plan for Development Application Reviews Manchester discussed the issue of timelines for Council review of several development proposals currently in various stages of Sketch Plan process. He explained the need to identify the interrelation of development proposals, making it necessary to maintain each of the application reviews in such a sequence that will enable an understanding of how the various developments will interact when constructed. Purvis suggested that Council determine targets they wish to achieve, identifying the goals and related groups and individuals necessary to meet the goals, and request that those groups and individuals provide recommendations for Council consideration and determination with the assistance of Counsel. He further suggested that this effort be organized and overseen by Town staff in order to meet the necessary targets. Manchester stated that if, within any one of the processes, a partnership with the Town is a necessary component and requires a vote of the people in order to ratify the concept, that segment of the decision making process be completed in July, 2002 in order to meet the deadlines for the November election ballot. Council majority agreed that they would be willing to review more than one application simultaneously. 9 02- 04 -02tc Page 10 Cards \Letters In response to a report and inquiry from the Assistant Town Manager, Council requested that staff draft a letter or send a card from Council to Jose Santiago, wishing him a speedy recovery from a recent illness. Madeleine Osberger requested that Council consider sending a card to the Public Relations Director of SVRA who fell ill during a recent meeting. Wanted: Marketing and Special Events Manchester, stating that the community is in an unusual and important decision making time, and calls for action to improve the resort and the resort guest experience in order to entice visitors through marketing and special events. In light of information received at a recent SVRA meeting, he suggested that the Town take the initiative to improve these issues. Mordkin stated that the community should wait no longer to reinstitute marketing. Council agreed that it is not in the Town's best interest to continue within SVRA's venue of the past year concerning marketing. Council also agreed to develop an all- inclusive plan including costs, and determine a variety of scenarios to accomplish that goal. Council members suggested acquiring consulting information in order to do the job adequately and create the vitality on a year -round basis through special events. Purvis volunteered to assist staff in this endeavor and return to Council with a recommended plan in two weeks. National Brotherhood of Skiers Staff confirmed that no invitation or notice was received by Town staff or Town officials regarding an invitation for a Town official to speak at an opening event for the National Brotherhood of Skiers. The Assistant Town Manager identified several upcoming events for the group at which Council could appear. He will gather additional information regarding the events and notify Council Members. Additional 10- percent Budget Cut Council reviewed the additional 10- percent budget cut provided by staff. Mordkin stated that he made inquiries of local businesses that reported December business down by 15 to 25- percent. He suggested that the Boards and Commissions appreciation dinner, scheduled during the fourth quarter, be reinstated in the budget for the time being. The Finance Director reported that preliminary numbers for December show sales tax down 11- percent. The Acting Town Manager recommended that the numbers be monitored closely, and reported that staff is poised to make further budget cuts if necessary. Manchester pointed out that there are no plans to utilize the Economic Reserve funds at this time and reminded staff that those funds are available should the economy require its use. Council further discussed budget cuts and reserve fund savings. Staff will proceed with operations under the additional 10- percent cut budget amounts as presented to Council at this Meeting. 10 02- 04 -02tc Page 11 EOTC Meeting Walker reported that an Elected Officials Transportation Committee Meeting (EOTC) is scheduled for Thursday, February 7 at 2:30 p.m. He stated that a memo from Randy Ready, City of Aspen, stated that the City of Aspen is requesting funding from the one -half cent Sales and Use Tax to subsidize their transportation system. Item No. 15: ADJOURNMENT There being no further business, Mordkin made a motion to adjourn the Meeting, seconded by Virtue. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent. The Meeting adjourned at 9:55 a.m. Submytted By, da B. Coxon, Deputy Town Clerk rudi Worline, Town Clerk 11