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02-11-02 Town Council MinutesMayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, February 11, 2002 at 2:05 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: COUNCIL MEMBERS ABSENT: STAFF PRESENT: PUBLIC PRESENT: SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES FEBRUARY 11, 2002 Mayor T. Michael Manchester, Arnold Mordkin, Richard Virtue and Robert Purvis Douglas Mercatoris Hunt Walker, Acting Town Manager and Public Works Director; Carey Shanks, Assistant Town Manager; Art Smythe, Chief of Police; Steve Connor, Town Attorney; Craig Thompson, Community Development Director; Chris Conrad, Planning Director; Jim Wahlstrom, Senior Planner; Bernadette Barthelenghi, Landscape Architect; John Baker, Maintenance Specialist; David Peckler, Transportation Manager; Marianne Rakowski, Finance Director; Rhonda Coxon, Deputy Town Clerk; Lisa Henkel, Housing Department Secretary; Joe Coffey, Housing Manager; Dean Gordon, Town Engineer; and Donna J. Garcia Spaulding, Secretary/Records Clerk Brent Gardner Smith, Richard Shaw, Susan Richmond, George Huggins, John Dresser, Lance Burwell, Cheryl Morgan, Don Schuster, Mita Forster, Kevin Costello, Bill Boineau, Gerd Vanmoorsel, Dave Bellack, Paul Darrough, Bill Kane, David Kelly, Jim Rifkin, Millard Zimet, Joan Elliot, Rich Hooker, Pike Peterson, Ellen Cooker, Larry Sherman, Tom O'Connor, Richard Shank and other members of the public interested in Agenda items for this Meeting. DISCUSSION AGENDA Item No. 2: SNOWMASS CENTER EXPANSION DISCUSSION Richard Shaw of Design Workshop provided an overview of the proposed project as well as visuals illustrating proposed zoning for 27,000 square feet of office 02- 11 -02tc Page 2 of 10 space, expansion of the grocery store along with a new fully enclosed three -bay truck service, new tenant spaces and an increase in commercial space. The proposed mix of residential and commercial space is 44,000 square feet, approximately 10,000 square feet over what exists today. Shaw explained that proposed access from the Woodbridge and Snowmass Mountain Condominiums is feasible and meets Town road standards. He proposed a Fee Simple lot be created for the purpose of additional parking and drainage on one acre of land. He explained a concept of high occupancy units and requested that density and height standards be modified to accommodate the proposed. He explained that there would be 63 two, three and four bedroom residential units located in the Draw behind the Center building. He further explained that a phasing plan for interior and exterior remodeling would allow the Center building to remain operable for the Community throughout the construction process. As a public benefit, the applicant stated that they are committed to share in the costs for construction of a People Mover from the Center to the Mall area. Shaw outlined the proposed parking on the same level as the Post Office and Grocery Store, as well as an underground long -term employee /tenant parking lot. Council discussed the question of high occupancy beds and the appropriate amount of commercial and residential space and requested information and discussion regarding fractional or whole ownership, amenities, front desk operation, lockout concept and residential capacity at a meeting in the near future. Council also requested that staff use the Economic Model developed by Walter Keiser as a planning tool for development scenarios. Council discussed project consistency with the Comprehensive Plan and Buildout Chart. Mayor Manchester requested that Wahlstrom create a list of items Council has deferred, including the 100% Buildout Allocation to be discussed at a future meeting, which will take place after mass and scale, and transportation issues have been discussed. Council, staff, John Dresser, representing the Woodbridge Homeowner's Association and other interested citizens from the community discussed access and parking, traffic engineering, Land Use designations, Town Core elements and zoning for the Draw area behind Woodbridge Condominiums. After further discussion, Council requested that staff provide the credit calculations and square footage for the Employee Housing mitigation and prepare for a discussion on architecture and landscaping at the Town Council Meeting scheduled for March 4, 2002. Item No. 3: LAURELWOOD POCKET PARKING UPPER SNOWMELT ROAD DISCUSSION The Public Works Director and Acting Town Manager, Hunt Walker presented estimated costs for six available options and requested Council direction. Walker explained the estimate costs for parking spaces, landscaping and re- 02- 11 -02tc Page 3 of 10 grading of Upper Lot 12 and all option. The landscaping costs included stone faced concrete block walls as recommended by the Town's Landscape Architect to cover cuts that would be made to the hillsides. Town Engineer, Dean Gordon determined that if the landscaping footprint were reduced in size to accommodate moving the road to the west (Option 3), approximately five parking spaces would be lost. Moving the road 10 -feet (Option 4) would cause a loss of ten parking spaces. Walker stated that the Laurelwood's first choice is Option No. 4 and their second choice is Option No. 3. Staff recommended Option No. 5. After further discussion, the Laurelwood Condominium Association representative agreed to accept Option No. 4, which allows for two head in parking spaces and requires that Snowmelt Road be moved 10 feet to the west. Option No. 4 would eliminate two parking spaces each from lots 9 13 for a total of 10 spaces. Walker explained that the Laurelwood agreed to pay the costs of moving Snowmelt Road to preserve their pocket parking spaces. Council Member Virtue made a motion to accept Option No. 4, seconded by Purvis. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent. Item No. 4: SNOWMELT ROAD PRICING Public Works Director and Acting Town Manager Hunt Walker provided background on pricing and negotiations for the construction contract with Gould Construction for reconstruction of Upper Snowmelt Road. Walker and the Town Engineer, Dean Gordon explained that a cost comparison made with 1997 construction costs for lower Snowmelt Road revealed 2002 costs to be 9.95% higher. Staff also compared the increase to Colorado Department of Transportation (CDOT) construction costs, which showed an increase of 25.8 Based on the cost analysis, staff recommended authorization of a contract with Gould Construction in the amount of $4,350,000 for the project. Lance Burwell stated concerns for safe pedestrian crossing and requested a cross walk or shuttle stop be implemented during construction. Mordkin requested that Walker provide snow melting costs to Council at a meeting in the near future. Walker stated the need for a new boiler and boiler room to support the snow melting system. After further discussion, Council authorized Walker to sign a contract for $4,350,000 with Gould Construction for reconstruction of Upper Snowmelt Road. Council requested that Walker investigate whether there is a way to receive credit for the energy efficiency of the new road snow melting technology compared to the old road technology. Item No. 5: SNOWMASS LAND COMPANY PARCEL A, LOT 3, GOLF RESERVATION DISCUSSION 02- 11 -02tc Page 4 of 10 The Community Development Director, Craig Thompson provided background on a previous request made of the Snowmass Land Company (SLC) by Council. The request was that the Town be allowed to use SLC land on Parcel F for trailhead parking. SLC offered to provide the requested land to the Town in exchange for the Town's release of the golfing restriction on Parcel A, Lot 3. Thompson provided Council with a letter he received from Millard Zimet, Attorney representing Alfred and Ann Camner, owners of Lot 1, Two Creeks Subdivision. The letter stated that amendments or modifications could not be made to the Golf Reservation Agreement without prior consent of the Camners, as the third party beneficiaries. David Kelly, Jim Rifkin, Millard Zimet, Joan Elliot, Rich Hooker, Pike Peterson, Ellen Cooker, Larry Sherman, Tom O'Connor, Richard Shank, and Joan Elliot stated opposition to SLC's proposal. After further discussion and consideration, Council majority agreed that the golfing restriction should not be released. Council requested further discussion at a meeting in the near future. Item No. 6: 2002 REAL ESTATE TRANSFER TAX (RETT) PROJECT BUDGET DISCUSSION Finance Director Marianne Rakowski referred to a document showing expenditures of the RETT by categories and explained the correlation with RETT revenues. The Community Development Director outlined budget cuts associated with various projects supported by the Tax including Raw Water Irrigation, Brush Creek Greenbelt, Golf Course Stream Restoration and the design of Benedict Park Trail. He stated that the design process for Benedict Park Trail is underway, although associated costs will be brought to Council before any monies are expended. Don Schuster, representing the Aspen Skiing Company (ACS), provided Council with a brief history of their involvement with the Golf Course Stream Restoration Project. He stated that due to necessary disturbance of the wetlands during upcoming construction on the Golf Course, he obtained a permit from the Army Corp. of Engineers approving the Stream Restoration project. Schuster commented that bid totals for the project costs are $778,000. ASC has agreed to fund $313,000. The Town would fund the remaining amount of $265,000. He stated that if the Town withdraws their financial support, ASC would not be able to construct this project on their own and would be forced to leave the streambed in its current state, which would require annual dredging of the wetlands. Council, Schuster and Barthelenghi discussed possible shared costs and contributions. Barthelenghi stated that she applied for a $200,000 02- 11 -02tc Page 5 of 10 Environmental Protection Agency (EPA) grant for project funding. Barthelenghi explained that she has been invited back for a second screening in the grant process on February 19, 2002 and will be notified of a final decision by March 19, 2002. Thompson stated that if the Town withdraws from funding their portion of the Golf Course Stream Restoration Project staff would not proceed with further planning. After further discussion, Council stated that if the Town receives the EPA grant funding, Council would be in favor of moving forward with this project. Council directed the Finance Director to compose a five or six year historical analysis of RETT expenditures and requested that the analysis be categorized as follows: 1) Transportation, 2) Green Team and Landscaping, and 3) infrastructure and Trails, to be presented for Council review in the near future. Council requested that the Community Development Director provide a preliminary cost analysis for the Raw Water Irrigation Project at the Creekside and Mountain View locations. Item No. 7: HOUSING POLICY DISCUSSION Housing Manager Joe Coffey discussed downsizing or right sizing issues to determine if owners of employee housing units should be given priority to right size to another unit within the system. Coffey and the Housing Advisory Committee (HAC) further discussed the issue of allowing employee housing owners in- complex priority to change units within their complexes and requiring owners of employee housing units qualify for employment, residency, and income and asset guidelines for every employee housing purchase. The Housing Manager stated that the current in- complex priority for owners is fair and recommends that all current owners who wish to switch housing units meet the current guidelines for purchasing a unit. Council approved of staffs recommendation and requested further discussion regarding proposed re- qualification guidelines. Coffey explained the current Housing Guidelines regarding Number of Persons per Bedroom, which allows one person to buy up to a two bedroom unit and two people or a single parent with a dependent child to purchase a three bedroom unit or a Crossing's single family home. The HAC stated that they felt the current rules do not make the best use of the number of bedrooms in the employee housing pool and that the larger units and homes at the Crossings were built with the intention of housing Snowmass Village families. Council requested no changes at this time and further discussion on this issue and that Coffey bring back a package of resolved issues in adoptable ordinance form at a meeting in the near future. 02- 11 -02tc Page 6 of 10 Council, staff and the Town Attorney discussed enforcing a more strict compliance policy. Council requested that the Town Attorney revise the language regarding disqualification in the guidelines to be further discussed at the March 4, 2002 Town Council Meeting. The Housing Manager will provide the new income and asset guidelines and review the specific owner qualification recommendations on March 4, 2002. As requested at a previous Town Council Meeting, the Housing Manager outlined lease rules to control smoking in rental units. He proposed that all future qualified tenants who smoke be required to pay an extra security deposit to cover smoke damage and cleaning expenses. Coffey stated that the damages and costs for cleaning are substantial in units occupied by smokers and enforcement is difficult. Several members of the public stated their support to control smoking in the rental units. Mayor Manchester requested a straw vote, which identified 4 in favor and 0 opposed to control smoking in employee housing rental units. Council Member Mercatoris was absent. After further discussion, Council directed the Town Attorney to draft language to be included in the housing lease document to be reviewed by Council at a meeting in the near future. NOTE: Council took a break from 6:25 p.m. until 6:33 p.m. Item No. 9: PUBLIC HEARING AND DISCUSSION SNOWMASS CLUB PHASE II FINAL PUD (Public Hearing continued from 02- 04 -02) Mayor Manchester opened the Public Hearing at 6:40 p.m. Mayor Manchester stated that the purpose of today's meeting is to document outstanding issues discussed on February 4, 2002. Manchester, the applicant, staff and adjacent property owners discussed knoll elevation and stake elevation to improve views from adjacent properties and placement of stakes. Jim Wahlstrom, the Senior Planner commented that final grading revisions would also need to be benchmarked and the applicant has staked the property to illustrate the grade changes proposed prior to the February 11, 2002 Council Meeting. Manchester and Dave Bellack discussed the No. 535 stake, which will be cut 9.5 feet from the existing knoll and No. 536 stake will be cut 9.41 from the existing knoll. Manchester commented that the Nos. 542 543 stakes are unchanged and stated that compared to existing measurements, the new diagrams are accurate. In response to a question posed by Paul Darrough, an adjacent property owner, Manchester stated that the distance between the two top knoll stakes is approximately 80 feet at the No. 550 stake. 02- 11 -02tc Page 7 of 10 In response to a question posed by Millard Zimet, Don Schuster confirmed that the corridor width between the two top stakes is 80 feet. Zimet stated that he could have measured incorrectly and would like to see the width at 90 feet. Don Schuster stated that Aspen Skiing Company (ACS) is going to move the berm represented by the No. 550 stake approximately 10 feet to the north. Dave Bellack commented that he went out and measured stakes and the measurements are accurate. Chris Conrad, the Planning Director, and Schuster commented that final grading plans reflecting changes acceptable to adjacent property owners, change at the Country Villas and change at the 13 tee, would be incorporated into the final grading plan and brought back for Council to review at a meeting in the near future. Dave Kelly stated that if the topography shown on the drawings reflects the cuts that will be incorporated into the final grading plan, that this is acceptable as an acceptable height. Paul Darrough stated that in the beginning he requested that all the berms be removed and that this would satisfy him. He stated that the architect told him that he would be able to see the grass in the fairways. Council commented that the efforts thus far have been acceptable and that Council will try to improve to the satisfaction of all those concerned. Millard Zimet thanked staff and ASC for the time and effort they have put into the particulars of this project. After further discussion, Council requested that staff draft an ordinance for First Reading on March 4, 2002 and Second Reading on March 18, 2002. Council also requested a Public Hearing and a resolution to consider the Major Plat Amendment and Subdivision Exemption. Mayor Manchester closed the Public Hearing at 7:00 p.m. Item No. 8: PUBLIC NON AGENDA ITEMS There were no items for discussion. NOTE: This item was not listed on today's agenda. Mayor Manchester and Chris Conrad, the Planning Director, discussed the Base Village Sketch Plan joint meetings with the Planning Commission scheduled for February 18, 2002. Manchester requested that this Meeting be continued to February 20, 2002 to start at 4:00 p.m. and schedule a joint meeting with the Planning Commission on March 4, 2002. Manchester requested that staff provide the community with scheduling information of the three meetings and state what will be discussed on each meeting date. Manchester further requested that staff schedule the continuation 02- 11 -02tc Page 8 of 10 meeting of February 20 at the Fairway Center and directed the Town Clerk's Department to find someone to videotape the meeting on February 20, in case Grass Roots Television is not available. Item No. 10: MANAGER'S REPORT Survey Control Data Acting Town Manager Hunt Walker referred to a letter from the Town Engineer and Don Schuster of ASC regarding survey control data. Walker recommended that staff meet with Schmueser Gordon Meyer, ASC representatives and other members of the development community to develop options and present a recommendation to Council. Council agreed with the recommendation. Item No. 11: APPROVAL OF REGULAR MEETING MINUTES FOR 01 -21 -02 Council Member Mordkin requested changes to page 3, third paragraph from the top, last sentence, as follows: "The HAC should not include a consideration of Daly Townhomes Council Member Virtue made a motion to approve the Minutes as amended, seconded by Purvis. The motion was approved by a vote of 4 in favor and 0 opposed. Council Member Mercatoris was absent. Item No. 12: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS Village Leadership Forward (VLF) Plan Council Member Purvis commented on the handout that the Assistant to the Town Manager, Carey Shanks provided. In an effort to assist Council's understanding, Purvis explained the handout from beginning to the end of the VLF Plan and requested Council to review the handout and provide feedback at a meeting in the near future. Ruedi Water and Power Commission Meeting In response to a question posed by Steve Connor, the Town Attorney, Mordkin provided additional information regarding a proposed IGA and water allocation between members, previously discussed in a telephone call from Mark Fuller to Steve Connor. Mordkin explained that because the Town of Snowmass Village does not have its own water department, Snowmass Water and Sanitation Department would receive what the Town would be entitled to under the agreement. In conclusion, Connor and Mordkin will meet to discuss an augmentation plan and to make sure the Town receives its fair share of water. Town Manager Recommendations Council Member Virtue commented that Carey Shanks, Assistant to the Town Manager, has compiled a contact list of individuals who may have names of individuals in the community, who may know of someone interested in the Town 02- 11 -02tc Page 9 of 10 Manager's position. Shanks explained that this letter includes the Aspiration Statement and Town Manager job description and stated that the letters would be mailed within the following week. Virtue requested Council Members assistance with signing these letters in an effort to provide a personalized appearance. Shanks commented that he has placed an ad for the position on monster.com, which will run for a month and that he has received a resounded 180 resumes. He stated that he is using Job Finder, CML Publication and American Planning Association, all of which received position information on February 5, 2002. The ads will continue to run for an additional two weeks. Millard Zimet Letter Mayor Manchester discussed language regarding Mr. Zimet's letter referencing pasture parcel lands at Horse Ranch and requested that the Town Attorney draft language stating what the Town is doing with the fences and addressing who is responsible for the maintenance. General Regulatory Authority Mayor Manchester and Steve Connor discussed matters of general regulatory application and zoning in reference to generating excise tax. Connor explained that these matters fall under the LUC Dimensional Limitations and that the Land Use Plan incorporates zoning and issues of General Regulatory application, which applies evenly throughout the Town. Robert Voigt's Presentation Manchester stated that he did not have a chance to talk to Robert Voigt, Senior Planner, regarding revision of the Snowmass Village Development Project Presentation and requested that Council think of a place to make the presentations. Fire Department Letter Manchester commented that the Fire Department sent him a letter addressing concerns they have in assisting the Town. The Deputy Town Clerk will distribute copies of this letter for Council to review and discuss at a meeting in the near future. Disappearance of Packet Line Numbers Manchester requested that the reference line numbers be put back into the packet information for Council's easy reference. Item No. 13: CALENDARS There were no calendar issues to be discussed. Item No. 14: ADJOURNMENT There being no further business, Purvis made a motion to adjourn the Meeting, 02- 11 -02tc Page 10 of 10 seconded by Virtue. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris was absent. The Meeting adjourned at 7:40 p.m. Submitted By, Donna J. Garcia- Spaulding, Secretary/Records Clerk