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02-18-02 Town Council MinutesMayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, February 18, 2002 at 2:10 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: COUNCIL MEMBERS ABSENT: PLANNING COMMISSION MEMBERS PRESENT: STAFF PRESENT: PUBLIC PRESENT: SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES FEBRUARY 18, 2002 FAIRWAY CENTER Mayor T. Michael Manchester, Douglas Mercatoris, Arnold Mordkin, Richard Virtue, and Robert Purvis All Council Members were present Bill Boineau, Doug Faurer, George Huggins, Bob Fridstein Hunt Walker, Acting Town Manager and Public Works Director; Carey Shanks, Assistant Town Manager; Robert Voigt, Senior Planner; Joe Coffey, Housing Manager; Craig Thompson, Community Development Director; Marianne Rakowski, Finance Director; Jim Wahlstrom, Senior Planner; Chris Conrad, Planning Director; Dave Peckler, Transportation Manager Doug MacKenzie, Don Schuster, Lisa Oakes, Troy Thompson, Jim Lenzotti, Michael Noda, Leslie Robbins, Monica Bancroft, Paul Bancroft, Chris Durlon, Joe Porcaro, Marilyn Poon, Debbie Duley, Dean Gordon, Jack Hatfield, Judi Burwell, Lance Burwell, BJ Adams, J. Max, Euice Word, Mickey Listberg, Mary Listberg, Gaines Norton, Bob Segner, Phyllis A. McFillen, Marlene Oleshansky, William Oleshansky, Carolyn Purvis, Judy Clauson, Carol Batchelder, Cleve Johnson, Dave Spence, Robert Goldstein, Robert Sinko, Shirley Millard, Anne Ausnit, 02- 18 -02tc Page 2 of 10 Steve Ausnit, Madeleine Osberger, Anne White, Larry Jones, Ellen Sassaro, John McBride, Gracie Oliphant, Patrick Leto, Rudd Crawford, Mel Blumenthal, Paulette Blumenthal, Ken Kliewer, Kathleen Kliewer, Sally Toffey, Melanie Humphrey, John Humphrey, Scott Patterson, Tom O'Connor, Margaret Marsland, Larry Marsland, Gary Gardner, Carol Strickman, Steve Strickman, Yale Gieszl, Dale Rands, Jane Sherman, Sturart Kaufman, Oscar Nova, Ted Grenda, Jib Sirest, Bill Kane, Ray Letkeman, Paul Shepherd Item No. 2: JOINT MEETING WITH PLANNING COMMISSION BASE VILLAGE SKETCH PLAN Mayor Manchester, for the benefit of the Public briefly reviewed the meetings scheduled and the process for this submission. Chris Conrad, Planning Director stated for the record that per Section 16A -170 of the Land Use Code the posting and publishing requirements for this Joint Meeting have been meet. Jim Wahlstom, Senior Planner will be working with the applicant on this submission and he introduced Paul Shepherd Vice President of Resort Development from Intrawest. Wahistrom gave a brief overview of the site's included within this application and then turned the presentation over to Paul Shepherd. He introduced his entire "team" of consultants that is working on this proposal. Shepherd noted that the purpose of these joint meetings of the Sketch Plan Review is an opportunity for the Town and the applicant to engage in an exploratory discussion of a development proposal, to raise issues and concerns and to examine alternative approaches to development of the property. Shepherd noted the Sketch Plan is intended to be the first step in the evolution of a new Planned Unit Development (PUD) designation, which will be adopted to govern development of the Base Village. Ultimately the PUD will establish land uses and densities to be permitted within each of the development standards and conditions that must be adhered to pay property owners. It will also specify improvements which must be made and conditions, which must be fulfilled in conjunction with development of the property. 02- 18 -02tc Page 3 of 10 Included as part of the Sketch Plan submission is a concept plan for the long- term use of various land parcels. The rationale for the consolidation of the additional land parcels is to: Allow the Town to view a broad spectrum of land use intentions Identify interrelationships between land uses such as community housing and transportation. The applicant has endeavored to organize the Sketch Plan submission in an effort to better describe the following proposed development parcels, which will enable the Town to identify contextual concerns and explore development alternatives during the planning process: Base Village, Woodrun V, Meadow Ranch, and Melton Ranch. Shepherd updated Council on the project planning chronology for Base Village and stated that the project started in July of 2001 with a partnership including Intrawest and Aspen Skiing Company. Shepherd explained that many meetings have been held to discuss the Sketch Plan Submittal to the Town, with Base Village Design Charrette, Village Leadership Forum, Homeowner's Association, and the Mall Owners. Shepherd reviewed some of the Council issues that were relayed to the applicant in October. Desire to review Base Village as part of Comprehensively Planned Area consisting of the Center, Base Village and the Mall. Commercial services function as a unified Town Core. Connections between the Mall, Base Village and Center integrating natural landscape elements. Balance of skiers, residential, commercial and warm beds. Improving and enhancing parking and transportation. Retail Mix and overall programming Diverse mix of lodging types for sale and rental. Economic viability and fiscal impacts Employee Housing. Other considerations such as, Town Hall locations, Brush Creek restoration, water flow through Base Village, pedestrian walkway connection to the Center and the Mall. Environmental issues. Raymond Lekeman a consultant representing the applicant explained "The Vision of Base Village" and stated that the architecture of Anderson Ranch should influence the design character, with a collection of diverse architectural styles, which appear to be "chapters" in the history of the site. Lekeman further discussed access and circulation, aesthetics and function of the Village during all seasons, connectivity with the mall and mountains, recreation experiences 02- 18 -02tc Page 4 of 10 oriented toward pedestrians, road relocations, hotel /guest transportation service, and vehicle parking. Letkeman addressed access and circulation. He explained that resort planning for Snowmass Village is based on the philosophy that major recreation destinations and resorts experiences are oriented toward pedestrians. By changing the location of Wood Road to curve through the site we are able to create sufficient land area for a significant village center. The site is complex and grade changes are challenging. The road relocations provide village design flexibility. The central check -in facility /arrival center serves as the entry point and visual focus for the village. The center provides: drop off for local shuttles, taxi and limo drop off, drop off for hotel /lodge vans, valet service, taxi and limo drop off, drop off for day skiers, skier ticketing, restrooms, lockers and central reservations for village accommodations. A Cabriolet linking the central events plaza with Snowmass Mall and Burlingame Express serves to unify the commercial areas and reduce the use of vehicular traffic within the Town Core. The gondola to Elk Camp and the Assay Hill lift connect the village with the mountain. Pedestrian, bicycle and ski /board access land and pathways from an integral part of the connectivity within the Town Core and the Brush Creek trail system. Service bays will be located in the parking structure in a central facility. Elevators will move supplies /waste and recyclable material to and from the village plaza level. Other than emergency vehicles only small support vehicles will be allowed in the plaza level. The majority of parking will be housed in a multi -level below grade structure. A private vehicle parking ratio of one space per dwelling unit is proposed to address projected usage demand, market criteria, resource allocation, and site programming considerations. Under the land use issues a residential mix is anticipated to total approximately 683 dwellings. The unit quantity is a product of physical site attributes, the desire to generate unit size and mix similar to other lntrawest villages, a desire to meet the intent of the MU district that provides areas within the Town consisting of medium to high- density residential uses and a desire to create a vibrant Town Core. Bill Kane, representing the Aspen Skiing Company presented a housing mitigation analysis and explained how the outlying parcels have a direct relationship with the project proposal. Kane summarized the improvements on the mountain suggesting that a continuous lift from Fanny Hill to the top of Sam's Knob be considered, removal of the Funnel Lift be replaced with an eight person gondola and that the gondola be installed to the base of Elk Camp, with a Cabriolet from the bottom of Fanny Hill to the mall. Mayor Manchester opened the Meeting to public comment and requested that the comments be specifically related to Base Village. 02- 18 -02tc Page 5 of 10 In response to an inquiry by Monica Bancroft, a Wood Road resident, Paul Shepherd stated that a traffic analysis would be necessary to determine the location of Wood Road. In response to an inquiry by Steve Stickman, a Sinclair Lane resident, Shepherd stated that there is possible underground space for a cabaret -type facility or theater in the core, including approximately 11,000 square feet for conference space and approximately 7,000 square feet for a pool area and the new Town Hall site. Letkeman discussed the condominium /hotel concept, which are one, two and three bedroom studio units, with full kitchens, laundry facilities, owner's closets. He stated that the units could be locked off for rental units comparable to hotel rooms, with a central check -in facility. Frank Snyder, a Wildridge resident complimented lntrawest on past and present project efforts, stated concerns with regard to additional traffic flow and requested that consideration be given to water supply and sewage disposal problems. In response to an inquiry by Carol Strickman a Sinclair Lane resident, Mayor Manchester stated that the day skier parking might need to be reviewed by Council and staff to adequately accommodate visitors from outside of Snowmass Village and local residents. In response to an inquiry by a local resident Gary Gardner, Shepherd commented that there is adequate space for an outside concert venue in conjunction with the mall area. Dick Silver a resident of Meadow Ranch questioned if Town Council was going to consider the Base Village in all one piece or review a section or a phase at a time. Mayor Manchester noted this would decision would be up to the applicant, although all the aspects of the project as reviewed today will be discussed as a whole. Silver also noted that he attempted to obtain a copy of the Town's Comprehensive Plan from the Community Development Department and the only version available is by Compact Disc and the cost to the public is $35.00. He requested that the Town consider putting this document on their Web Site. Silber requested that staff have some packets of information on the actual submission also be available for the public. Marky Eseberg, owner of the Enclave stated concerns with the length of construction time involved with the project and phasing through 2009. 02- 18 -02tc Page 6 of 10 Gracie Oliphant asked about additional transportation plan for construction time period. Mayor Manchester noted there will be an extensive traffic and transportation for the time period during and after construction. Oliphant asked fora brief explanation of the housing mitigation. Bill Kane in general explained the multipliers for each new development, job generated, skier services and so on. The approximate number of housing square footage is based on total number of employment generated, which is a $142,000 square feet for this project. Local resident Judy Clauson and Kane discussed ideas to attract visitors to Snowmass Village through music, food, nighttime entertainment, and Anderson Ranch activities. Kane stated that he is conducting a study of appropriate proprietors for the commercial spaces. Jack Hatfield citizen of Snowmass Village addressed many issues, the comprehensive plan, build out, 38 feet building heights, traffic and innovated solutions to Highway 82, parking, employee housing issues including the applicant asked for a reduction of the multiplier from the current code, the trading of the Draw for Town Hall site (noting the Draw is much larger in size) and the trading of open space to already existing open space. Hatfield noted other major concerns with this proposal have to do with Regional Transportation, aerial connection to the Snowmass Center In response to an inquiry by Bruce Baker a resident of Snowmass Village, Shepherd stated that Intrawest is financing the infrastructure of this project and that a tax will not be imposed upon residents. Stewart Kauffman owner at the Enclave stated that Snowmass has fallen behind times as far as a competitive ski resort. He stated that we should take a long look at what this resort needs now and in the future to bring the competitive edge back to this area. Joe Pocarro employee of the Enclave expressed concerns of the five story buildings and inquired to when the Land Use Code would be changed and how and when that process would begin. Mayor Manchester noted that the Land Use Code does not specify number of stories. A PUD application is what will determine any change in the height. The next meeting will be held on Wednesday, February 18 2002, in the Fairway Center at 4:00 p.m. Item No. 3: DEVELOPMENT REVIEW SCHEDULE Chris Conrad, Planning Director explained the concept of the Review Schedule in today's packet and requested Council direction to proceed with the Snowmass Club Phase II PUD, Snowmass Center Expansion Sketch Plan, Snowmass Chapel Sketch Plan, Snowmass Plaza Sketch Plan and Base Village Sketch Plan. 02- 18 -02tc Page 7 of 10 Council consensus was to increase discussion times on the agendas and more than one major development per meeting and to schedule additional meetings if necessary. Council directed staff to temporarily put the Comprehensive Sign Plan on hold. In response to an inquiry by Jack Hatfield, Mayor Manchester stated that Council is making an effort to restore Snowmass Village's image as a family oriented mountain resort community and community benefit is part of the Base Village project. Item No. 4: BRUSH CREEK ROAD/WOOD ROAD INTERSECTION Hunt Walker, Public Works Director asked that this presentation be considered a pre- sketch for this project. There are currently five major developments before the Town that have major impacts on this intersection. The Town staff along with Dean Gordon the Town Engineer reviewed a visual presentation of some design options. Some of the options presented, four -way intersection, round a bout, T intersection, one -way loop and grade separated. Mayor Manchester requested that Council be provided with a map of the intersection, with overlays of the Snowmass Center, Brush Creek Plaza and Base Village. Council Item No. 5: COUNTY COUNTRY CLUB TOWNHOME ASSESSMENT ISSUE Steve Martin, representing the owners of the deed restricted units within the Country Club Townhomes stated concerns regarding a 60 percent increase in assessments and special assessments per quarter. Martin stated that there is a disparity between the free market and the employee housing within this complex and at this rate of increase the homeowner will be paying more in assessments than a mortgage. Council directed the Housing staff to conduct an analysis of all employee housing assessments for the past three years, including Pitkin County projects and compare sales price percentages and assessment. Council requested that Martin conduct a survey of the current nine homeowners regarding sale of their units, without subsidy from the Town and report the results to the Housing Office. Item No. 6: INTERVIEWS APPLICANTS FOR BOARD AND COMMISSIONS VACANCIES Mayor Manchester stated that Alan Caniglia, Carolyn Purvis and Becky Duckworth have applied for positions on the Financial Advisory Board. Council Member Purvis recused from this discussion. Council reviewed the applications 02- 18 -02tc Page 8 of 10 and interviewed the applicant. There being no further discussion, Council requested that a resolution has been drafted and stated that a vote will be taken later in the meeting. There is also one position available on the Planning Commission and three applications have been received. John Wilkinson, Robert Goldstein and Donald Crouch are the citizens that have applied for the position on the Planning Commission. Each applicant gave a brief personal background for the Town Council. The Town Council voted by secret ballot. The person elected to the one position on the Planning Commission was John Wilkinson. The Council thanked all the applicants for their interest in the volunteer board positions and reminded them there are still openings on the Financial Advisory Board. There being no further discussion the Resolution will be voted on later in the meeting. The Town Council took a 15- minute break at this time. Item No. 7: PUBLIC NON AGENDA ITEMS There were no items for discussion. Item No. 8: PUBLIC HEARING STATE OF THE COMPREHENSIVE PLAN Mayor Manchester opened the Public Hearing at 6:20 p.m. Robert Voigt, Senior Planner stated that all publications and posting requirements have been met for this Public Hearing. Voigt stated that as requested by the Planning Commission, a work program would be presented to Council at a meeting in the near future. There being no further discussion, the Public Hearing was closed at 6:23 p.m. Item No. 9: RESOLUTION NO 07, SERIES OF 2002 APPOINTING NEW MEMBERS TO FILL CURRENT VACANCIES ON THE FINACIAL ADVISORY BOARD AND THE PLANNING COMMISSION Council Member Mordkin made a motion to approve Resolution No. 07, Series of 2002, seconded by Virtue. There being no further discussion, the motion was approved by a vote of 4 in favor to 0 opposed. Council Member Purvis abstained. Item No. 10: DISCUSSION\ACTION SEVEN STAR RANCH PUD REQUEST FOR EXTENSION Steve Connor, the Town Attorney stated that there is a question on the table as to what the extended ownership of the Seven Star Ranch property and that this unanswered question will be resolved tomorrow. Connor recommended that the Town offer an extension of time until the first meeting in March 5, 2002. Mayor Manchester reiterated the importance of obtaining a trail easement from Seven 02- 18 -02tc Page 9 of 10 Star so the Town can complete the Owl Creek Trail. Council Member Virtue made a motion to approve the extension to March 5, 2002, seconded by Mercatoris. The motion was approved by a vote of 5 in favor and 0 opposed. Joe wells verbally agreed to the extension date of March 5, 2002. Item No. 11: MANAGER'S REPORT Keep Snowmass Beautiful Hunt Walker, Acting Town Manager stated that included in today's packet is a memo providing the history of "Keep Snowmass Beautiful Walker stated that this group came before Council and asked for an additional $2,500 to a current funding of $10,000. Mayor Manchester stated that due to the budget constraints this year, the Town regretfully denies their request for the $2,500 additional funding. Item No. 12 and 13 were discussed at the same time. Item No. 12: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS Item No. 13: CALENDARS March and April Meeting Dates Council discussed changing the meeting dates from April 1, 8, 15, 2002 to April 8, 15 and 22, 2002. The May dates at this time are for May 6, 13 and the 20 Staff was directed to bring a Resolution back to Town Council changing the meeting dates for April. Marketing Program Issue Council Member Purvis and Carey Shanks, Assistant Town Manager have a presentation on a proposed direction for the "Marketing Program The Council will review this information after the joint meeting with the Planning Commission on February 20, 2002. Village Leadership Forum (VLF) Plan Draft form of the VLF Plan will be distributed to Council. Questions and comments should be return to Carey Shanks, Assistant Town Manager. Proposed Rodeo Lease If Council has any questions or comments on the proposed Rodeo Lease they should be directed to Mayor Manchester and he will review with Steve Connor, the Town Attorney. Snowmass Wildcat Protection District Letter 02- 18 -02tc Page 10 of 10 Mayor Manchester directed staff to distribute to Council a letter regarding development impacts and the effects to service, from the John Mele, Snowmass Wildcat Protection District. Rural Transit Authority (RTA) Roaring Fork Transportation Authority (RFTA) RFTA has reorganized and implemented sub committees, which prepare work and recommendations, and presents those recommendations the Board for decisions. Mayor Manchester stated that this new system seems to be very efficient and stated the importance of the Rifle link to this program. Ruedi Water and Power Council Member Mordkin gave an update of the last meeting. Mordkin stated that one of the major concerns is the low level of water in the dam this year and that the Town of Snowmass Village is the only entity in the Roaring Fork who has not participated in the Intergovernmental Agreement. Mordkin stated that he would like to review this with the Town Attorney in the near future. Non Licensed Businesses Council Member Mordkin asked that the Police Department enforce the Municipal Code requiring that anyone doing business within the Town of Snowmass comply by having a business or sales tax license. Citizens Grant Review Board Mayor Manchester stated that to date, Linda Sandels and Dan Alpert have resigned as Members of this board. Community Development Cost Recovery Update Craig Thompson, Community Development Director stated that his projection for hours to be billed out for the month of January was 200 hours and the actual hours billed out in January was 224. Lights on the Entry Way Sign Mayor Manchester directed staff to get the lights working on the Entry Way sign as soon as possible. Item No. 14: ADJOURNMENT At 7:38 p.m. Council Member Mercatoris made a motion to continue this meeting to Wednesday, February 20, 2002 at 4:00 p.m. in the Fairway Center, the motion was seconded by Council Member Virtue. S tted By: Rhonda B. Coxon, Deputy Town C