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04-08-02 Town Council MinutesMayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, April 8, 2002 at 2:35 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: COUNCIL MEMBERS ABSENT: All Council Members were present. STAFF PRESENT: PUBLIC PRESENT: SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES APRIL 8, 2002 DISCUSSION AGENDA Item No. 2: SNOWMASS CHAPEL SITE VISIT Mayor T. Michael Manchester, Douglas Mercatoris, Robert Purvis, Richard Virtue and Arnold Mordkin Hunt Walker, Acting Town Manager and Public Works Director; Steve Connor, Town Attorney; Carey Shanks, Assistant Town Manager; Jim Wahlstrom, Senior Planner; Bernadette Barthelenghi, Landscape Architect; Art Smythe, Chief of Police; Craig Thompson, Community Development Director; Donna J. Garcia Spaulding, Secretary /Records Clerk and Second Deputy Town Clerk; Rhonda Coxon, Deputy Town Clerk Ted Grenda, Jan Grenda, Richard Shaw, John Dresser, Madeleine Osberger, Richard Shaw, John McCarty, Bill Boineau, Bob Schiller, Jim Light, Shona Bliss, Jerome Simecek, John Baron, Dave Bellack, Paul Darrough, Bill Kane, Dan MacEachen and other members of the public interested in Agenda items for this Meeting. Transportation was provided from Town Hall to the site. Council met with the applicant at the project site and was able to gain information regarding the proposed building heights. Council took a bus tour along Owl Creek Road and Brush Creek Road that depicted many viewpoints of the proposed buildings and returned to Council Chambers. Item No. 3: SNOWMASS CHAPEL EXPANSION SKETCH PLAN Senior Planner, Jim Wahlstrom provided an overview of previous Council \applicant 04- 08 -02tc Page2of9 discussions and direction provided to the applicant, as listed in the Project Summary in the supplemental attachment. Council and Wahlstrom discussed items listed in the Project Summary including architecture, mass, height variance, parking, and concerns expressed by the Fire District. Wahlstrom stated that the lower level of the building would have the capability of seating 300 people and overflow capacity for an additional 50 people. He stated that the applicant has requested an increase of floor area from 28,000 square feet up to a maximum of 30,000 square feet. Bob Schiller, representing Cottle Graybeal and Yaw Architects, Ltd., explained the architecture and mass of the building as it is planned to meet the needs of sound and volume of the new organ. Wahlstrom and Council discussed height of the structure. Wahlstrom stated that the roof pitch design has changed significantly, making it more consistent with the current roof pitches on existing buildings, the building height has been reduced by ten feet, the length of the building has been increased by 13 -feet, the steeple height would remain the same and dense landscaping and berming has been proposed along the north side of the building. The applicant has also stated a willingness to depress the structure 30 inches. The 25 -foot setback of natural resources has been maintained within the application, as well as the fire lane and pedestrian bridge, and no changes to access and circulation. Council stated concern regarding the roof pitch and requested that the rooftop be no taller than currently presented and that the architecture remain similar to previous designs. Council discussed proposed exterior materials including window glass and stone, and requested that both cross symbols be eliminated from the building design, thus maintaining the structure as a non denominational community chapel. Council stated that they were comfortable with the proposed building height. Wahlstrom explained the public notice process for informing the public of when the second draft sketches would be available to view. Schiller stated that they are conducting an impact analysis addressing the complexities of simultaneous usage of the parking lot between Anderson Ranch, the Fire Department and the Chapel and will submit findings to Council at a meeting in the near future. The applicant is proposing 120 parking spaces in addition to 30 off site spaces. Mercatoris questioned how the applicant would assure the use of adjacent Snowmass Corporation land for overflow parking. The applicant will study the issue of the parking expansion encroachment into existing landscaping and the wetland setback with respect to the bridge. Manchester requested that further study be conducted regarding multiple use of the parking area in the event that various functions take place simultaneously. He also requested that a Council discussion be scheduled with John Mele of the Fire Department and that staff provide a draft resolution for discussion at the April 15, 2002 Town Council Meeting. Council requested that staff be prepared to schedule a Public Hearing and final Resolution at the May 6, 2002 Town Council Meeting. Item No. 4: SNOWMASS CENTER EXPANSION Jim Wahlstrom, Senior Planner provided an overview of the core issues for this item, 04- 08 -02tc Page 3 of 9 specifically targeting access and circulation for off -site impacts and cross access provisions. Wahlstrom stated that staff recommends the applicant cost -share in the necessary intersection improvements at Brush Creek Road and Wood Road, as well as in the improvements to the original transit bus shelter located at the Conoco station. Access and circulation Wahlstrom stated that the Planning Commission has recommended a similar cost share plan with adjacent owners for offsite improvements, including a pedestrian connection, which would be considered a community benefit. The Planning Commission further recommended a Transportation Impact Report be provided and the costs shared between Snowmass Center, Brush Creek Plaza Redevelopment and the Base Village developers. Richard Shaw, representing the applicant, identified Aspen Skiing Company as the owner of the land the applicant wishes to use as an access location. Cross access Council requested that the applicant vigourously address internal access provisions for all adjacent and uses, including the Conoco redevelopment site, and provide the information at a Meeting in the near future. He stated that parking and traffic, as an impact on the intersection at Owl Creek and Brush Creek Roads, were of utmost Council concern. Commercial /Office parking Wahlstrom stated that the applicant proposes a parking ratio reduction from the current which requires 245 spaces, to a plan that requires 211 spaces. He explained that the cantilevered parking structure should help distribute the parking to high demand areas. Staff has recommended development of a parking management plan. Council discussed possible future high- demand parking and techniques to alleviate potential parking congestion, and landscaping. After further discussion, Council requested the applicant provide a parking management plan and requested further discussion of employee parking. Cantilevered Parking Arrangement Wahlstrom requested Council direction with reference to more convenient pedestrian access to the lower level beneath the cantilevered parking. He stated that the applicant has suggested a new arrangement of where the tenants are located, a convenient parking location in association to major uses of the Center at the same grade level and covered parking adjacent to where the office user is located to allow for direct vertical circulation into the parking garage. Council discussed criteria for reducing the amount of parking, shared parking, an alternative parking plan, a new transit stop, the aerial connection, and cash -in -lieu. Wahlstrom stated that staff recommends that the cantilevered parking should improve the equitable distribution and convenience of parking next to the Center. He reported that adequate access has been allowed for emergency access. He stated that staff further recommends a parking structure design to complement the Center redevelopment with year -round plant material screening along the south side of the structure next to the trail to mitigate visual impacts from Brush Creek Road and 04- 08 -02tc Page 4 of 9 cross valley views. Council requested appropriate architecture and landscape screening and to be addressed during the Preliminary Planning stage. Multi- family parking Wahlstrom outlined the Code regulations and stated that the standard is one space per bedroom. He stated that the applicant is proposing 1.4 spaces for two bedroom units, 1.7 spaces for three bedroom units and 2.0 spaces for four bedroom units, which is 113 parking spaces, including 110 spaces underground. Staff recommendation was made with the assumption that two spaces per unit might be needed and the parking provided anticipates an 88% occupancy rate. He stated that residential parking may be adequate considering that some of the units may not need two parking spaces. Council agreed with what was outlined in concept and requested that staff provide Council with comparables from Park City, Whistler and other familiar tour areas, as part of Preliminary Plan review. Council requested that parking be considered for the lock -off units, and stated their opposition to residential parking permits for units at the Center. Single Family Parking Wahlstrom stated that staff recommends a change in the parking lot area next to the condominium buildings. He suggested the parking area be split into separately configured parking areas connected by a driveway or large landscaped islands with berming and dense landscaping around the parking area on the south end. Council discussed adequacy of the parking arrangement and usage. Mayor Manchester stated that a Public Hearing would be scheduled to receive public comment on this application in the near future. Jerome Simecek stated that the Snowmass Mountain Condominium Homeowners are working with the applicant towards a solution that is mutually beneficial, provides parking, and maintains a "Good Neighbor" relationship with adjacent properties. He stated that he submitted a letter from the Homeowners to be entered into the Record included in today's packet material. Council requested further discussion and stated that they will address unresolved issues including single family usage, employee housing, build out chart, access, and the 30% slope analysis issues during a meeting in the near future. Item No. 5: TOSV COMMUNITY IMPROVEMENTS PROGRAM (CIP) Carey Shanks, Assistant Town Manager, presented the TOSV Community Improvements Program (CIP). Council requested that staff work with the shareholders when the project requires. Town Council would like to approve all outside consultant fees in advance. Council reviewed and agreed with the project list presented in the packet and directed staff to continue with these projects. Item No. 6: GENERAL FUND YEAR END REPORT Marianne Rakowski, Finance Director, presented the General Fund Year -End Report. She reported that sales tax to date is flat, in line with thel 0-percent Budget 04- 08 -02tc Page 5 of 9 cut. After some discussion Council thanked Rakowski for the excellent report. Item No. 7: BRUSH CREEK ISLAND LANDSCAPING PLAN Town Council directed staff at the March 18, 2002 regular Meeting to prepare a presentation on the Highway 82 median landscaping plan. Landscape Architect, Bernadette Barthelenghi presented the graphic plan, which represented the landscaping intent. Town Council requested that the design include an array of bright colors and a mix of flowers that bloom at different times throughout the summer. $50,000 has been allocated to the budget for this project, funded by the Real Estate Transfer Tax Fund. Craig Thompson, Community Development Director provided Council with an update regarding a provision of electricity for the lighting sign. Thompson will contact CORE and the Solar Institute in Carbondale for additional information to help this project move forward. He will also request permission from the City of Aspen to tap into their electric box near the site. Item No. 8: PUBLIC NON AGENDA ITEMS There were no Public Non Agenda items. NOTE: Council determined that Agenda Item No. 10 would be heard at this time. Item No. 10: SECOND READING ORDINANCE NO. 03, SERIES OF 2002 (Formerly Ordinance No. 06, 2001) SECOND READING AND CONSIDERATION OF ORDINANCE NO. 03, SERIES OF 2002, THE FINAL PLAN PUD AMENDMENT FOR THE SNOWMASS CLUB PHASE II DEVELOPMENT PROPOSAL, INCLUDING BUT NOT LIMITED TO: 1) CONDOMINIUMIZATION OF 21 MULTI FAMILY UNITS INTO 1/8 SHARE TIMESHARES VIA AN ACCOMPANYING SUBDIVISION EXEMPTION; 2) THE CONSTRUCTION OF 21, 1/8 TIMESHARE OWNERSHIP CONDOMINIUMS AVERAGING 2,518 SQUARE FEET IN SIZE AND CONSISTING OF FOUR 3- BEDROOM UNITS, THIRTEEN 4- BEDROOM UNITS AND FOUR 5- BEDROOMS, AND ONE EMPLOYEE UNIT; 3) A SUBDIVISION EXEMPTION AND SPECIAL REVIEW USE FOR THE CONDOMINIUMIZATION OF THE 21 UNITS IN PHASE H AND AN ACCOMPANYING SUBDIVISION PLAT AMENDMENT FOR PARCELS 3, 4 AND 10, INCLUDING A BOUNDARY LINE CHANGE BETWEEN PARCELS 3 AND 4; 4) A REDESIGN OF THE EXISTING GOLF COURSE TO CREATE A COMPLETELY NEW 18 -HOLE CHAMPIONSHIP GOLF COURSE BEING APPROXIMATELY 7,000 YARDS IN LENGTH, INCLUDING THE RE- ROUTING AND RE- NUMBERING OF THE FAIRWAYS; 5) RELOCATION OF THE SOFTBALL FIELD AND EVENTS AREA APPROXIMATELY 250 FEET TO THE WEST, WITH CONVEYANCE TO THE TOWN; 6) CONSTRUCTION OF A NEW 5,357 SQUARE FOOT GOLF CLUBHOUSE WITH GOLF CART STORAGE BENEATH; 7) A NEW 150 -SPACE PARKING FACILITY TO SERVE 04- 08 -02tc Page6of9 THE GOLF CLUBHOUSE AND SPECIAL EVENTS AREA; 8) CONSTRUCTION OF A PERMANENT INDOOR TENNIS STRUCTURE AND A POSSIBLE FUTURE TENNIS CENTER/PRO- SHOP FACILITY; 9) RECONFIGURATION OF PHASE I PARKING PROVISIONS TO ACCOMMODATE THE PHASE II PROPOSAL; 10) WIDENING TO 22 -FEET, ALONG WITH A STREET WIDTH VARIANCE, AND EXTENSION OF CLUBHOUSE DRIVE TO BRUSH CREEK ROAD AT HORSE RANCH DRIVE, INCLUDING A NEW REGIONAL BUS SHELTER; 11) IMPROVEMENTS TO INTERSECTION AT SNOWMASS CLUB CIRCLE AND CLUBHOUSE DRIVE; 12) STREAM RESTORATION OF BRUSH CREEK; AND 13) IMPROVED TRAIL CONNECTIONS Mayor Manchester stated that Second Reading of this Ordinance would be tabled to allow Town Council, the applicant and staff to discuss funding for the Brush Creek Stream Restoration. He reported a $200,000 shortage of funds for the Stream Restoration project due to denial of a grant requested by the Town from the Environmental Protection Agency (EPA). After a lengthy discussion Council and the applicant agreed to split the shortfall. They also agreed that if the grant funding is approved next year, then approximately $76,000 will be paid back to the applicant and $124,000 of the grant funding would go to the Town of Snowmass Village. The Town Attorney will provide an agreement to be signed by the Town and the applicant. Virtue made a motion to approve Second Reading of Ordinance No. 03, 2002, seconded by Purvis. Council Member Mordkin requested that on Page 78, line 413, the word "as amended" should be deleted. Paul Darrough, a resident of Fairway Drive, reported that he and his neighbors are content with the process and hopefully will feel the same with the final product. There being no further discussion, a roll -call vote was taken and Second Reading of Ordinance No. 03, Series of 2002 was approved as amended, by a vote of 5 in favor to 0 opposed. Item No. 11: PUBLIC HEARING AND ACTION RESOLUTION NO. 01, SERIES OF 2002 TO RECEIVE PUBLIC COMMENT AND CONSIDERATION OF A RESOLUTION APPROVING A MAJOR AMENDMENT TO THE FINAL PLAT OF THE SNOWMASS CLUB SUBDIVISION INVOLVING THE SNOWMASS CLUB PHASE II DEVELOPMENT, AND INCLUDING BUT NOT LIMITED TO: 1) BOUNDARY CHANGES BETWEEN PARCELS 3 AND 4; 2) PARCEL 10 (THE GOLF COURSE AREA); 3) DESIGNATING A TRACT FOR THE CONVEYANCE TO THE TOWN OF SNOWMASS VILLAGE FOR USE AS A SOFTBALL FIELD, RECREATION, EVENTS AREA AND FESTIVALS; AND 4) DESIGNATING EASEMENT DEDICATIONS FOR TRAILS, EMERGENCY ACCESS OR FIRE LANES, PUBLIC ACCESS DRIVES, CROSS ACCESS ARRANGEMENTS, AND UTILITY LINES; TOGETHER WITH A 04- 08 -02tc Page 7 of 9 SUBDIVISION EXEMPTION, WHICH INCLUDES CONDOMINIUMIZATION OF 21 MULTI FAMILY UNITS AVERAGING 2,400 SQUARE FEET IN SIZE INTO 1/8 SHARE TIMESHARES, NOT INCLUDING ONE EMPLOYEE HOUSING UNIT IN THE NORTH CONDOMINIUM BUILDING. (Public Hearing continued from the March 11 Meeting to the April 8, 2002 meeting) Mayor Manchester re- opened the Public Hearing at 6:30 p.m. Mercatoris made a motion to approve Resolution No. 01, Series of 2002, seconded by Virtue. Mordkin requested that on page 4 of the Resolution on line 171, the words "as amended" be deleted and replaced with "as adopted Mercatoris made a motion to approve Resolution No. 01, Series of 2002 as amended, seconded by Virtue. The motion was approved as amended, by a vote of 5 in favor to 0 opposed. There being no further comment from the public, the Public Hearing was closed at 6:42 p.m. Item No. 9: TOWN MANAGER SEARCH COMMITTEE REPORT AND RECOMMENDATION Council Member Mercatoris reviewed the process to date and announced that the Selection Committee has chosen five applicants whom they felt met the criteria as set by Council. The resumes for the five finalists have been copied and distributed to Council Members. Council determined that finalist interviews with an Industrial Psychologist employed by Council would be conducted over a two -day time period. Council discussed dates and directed staff to move forward with scheduling. Item No. 12: MANAGER'S REPORT Gordon Unit Update Council reviewed the information included in the packet for this Meeting and requested that staff continue to monitor the situation closely. The extension that was granted to the owners as a deadline to sell their Seasons Four condominium begins on April 27, 2002. Holy Cross Mayor Manchester stated that Holy Cross Electric Association currently has significant concerns with providing electrical service to Snowmass Village and the concerns increase with each development proposal. Two Town Council representatives will attend the Holy Cross Board of Director's Meeting on April 24, 2002 at 10:00 a.m. in Glenwood Springs to discuss the issue. Rodeo Council discussed the needs to conduct the Rodeo program. The needs included a stock contractor, .entertainment, an announcer and arena manager, liquor licensing, food and beverage service and obtaining an Annual Temporary Use Permit for Rodeo operation during the upcoming season. Council agreed to the formation of a Rodeo Committee or Commission comprised of organized volunteers to organize Rodeo functions. Council Member Mordkin will chair the Committee. His goal is to produce a very high quality Rodeo. 04- 08 -02tc Page 8 of 9 Item No. 13: APPROVAL OF MEETING MINUTES FOR 02- 18 -02, 03 -04 -02 AND 03 -18 -02 Council Member Virtue made a motion to approve the Minutes of February 18, 2002, March 4, 2002 and March 18, 2002. Mercatoris seconded the motion. Mordkin requested that the staff provide Meeting Minutes as short as possible. There being no changes or additions, the Minutes were approved by a vote of 5 in favor to 0 opposed. Item No. 14: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS /CALENDARS SVRA Space In response to a question from Mayor Manchester, Council agreed the he should pursue possible uses for the Reservation office. Manchester will work with Brett Huske from the Snowmass Village Resort Association to address the issue. Timber's Project Council Member Mercatoris inquired when the waterfalls would be constructed at the Timbers project. Staff will investigate and provide information to Council in the near future. Snowmelt Road Project Public Works Director Hunt Walker provided an update regarding Snowmelt Road construction road, closures and access. EOTC Meeting The Elected Officials Transportation Committee (EOTC) Meeting is scheduled to be held in Aspen on May 9, 2002 at 4:00 p.m. June Town Council Meeting Schedule Council directed staff to draft a Resolution changing the Regular Council Meeting dates for the month of June. Council requested that Regular Meetings be scheduled for June 10, 17 and 24, 2002. Item No. 15: EXECUTIVE DISCUSSION Mayor Manchester stated that the topic for discussion in the Executive Session would be a conference with the Town Attorney or Special Counsel for the Town, for the Purpose of receiving legal advice on specific legal questions regarding Lots 42 and 45. At 8:02 p.m. Mordkin made a motion to convene to Executive Session, seconded by Purvis. The motion was approved by a vote of 5 in favor to 0 opposed. At 8:24 p.m. Member Mercatoris made a motion to reconvene the Regular Meeting, seconded by Mayor Manchester. The motion was approved by a vote of 5 in favor to 0 opposed. An audiotape of the Executive Session is on file with the Town Attorney. 04- 08 -02tc Page 9 of 9 Item No. 16: ADJOURNMENT There being no further business, Mayor Manchester made a motion to adjourn the Regular Meeting, seconded by Mercatoris. The motion was approved by a vote of 5 in favor to 0 opposed. The meeting adjourned at 8:25 p.m. APPROVAL OF MINUTES FOR THIS MEETING Minutes were approved as amended, at the May 13, 2002 Regular Town Council Meeting with a motion made by Mordkin, seconded by Council Member Purvis, and upon a vote of 5 in favor to 0 opposed. Submitted By: Donna J. Garc Spau :ing, Second Deputy Townrk -AND ,i isz," Rhonda B. Coxon, Deputy Town Clerk