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04-05-02 Town Council MinutesCOUNCIL MEMBERS ABSENT: STAFF PRESENT: PUBLIC PRESENT: SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES APRIL 15, 2002 Mayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, April 15, 2002 at 2:20 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Douglas Mercatoris, Arnold Mordkin and Richard Virtue Council Member Purvis arrived at 2:35 p.m. All Council Members were present. Hunt Walker, Public Works Director and Acting Town Manager; Steve Connor, Town Attorney; Jim Wahlstrom, Senior Planner; Chris Conrad, Planning Director; Craig Thompson, Community Development Director; Joe Coffey, Housing Manager; Lisa Henkel, Housing Secretary; David Peckler, Transportation Manager; Trudi Worline, Town Clerk Madeleine Osberger, Jane Head, John Dresser, Richard Shaw, Bill Cowan, Michael Hoffman, Phil Desmond, Mary Desmond, Jim Baker, Mike McLarry, Mike Easterday, Robert Goldstein, Jeff Head, Bill Cowan, Jack Hatfield, Bill Boineau, Barbara Lucks and other members of the public interested in the Agenda items for this Meeting. Item No. 2: SNOWMASS CENTER EXPANSION SKETCH PLAN Senior Planner Jim Wahlstrom requested discussion and Council direction regarding zoning for the Draw area behind Woodbridge Condominiums, employee housing requirements for the project and consistency with the Comprehensive Plan. He stated that the applicant has provided cross sections to identify the impacts of the access road proposed for construction on 30- 04.- 15 -02tc Page 2 of 7 percent slopes. The road would access the proposed single family homes planned for construction on the Draw site behind Woodbridge Condominiums. Wahlstrom requested Council direction regarding drainage issues behind the single family homes, near the eastern entrance to the Center and on the Center site, as well as improvements for the Brush Creek corridor. He stated that a letter from the Woodbridge homeowners states that they prefer no development in the Draw area, although would prefer single family homes over multi family units as currently zoned. Council discussed construction of single family homes in an area zoned for multi- family units, identified the location of Parcel "I" near the Woodbridge bridge as an off -site community purpose opportunity by providing a connection of two trails, and the Unit Equivalency Chart as it relates to the proposed single family housing. Council identified items of concern regarding the necessity for construction of the single family homesites as the economic engine for the Center redevelopment, community benefits as they relate to exceeding the unit equivalency, construction of single family homes being out of context with surrounding multi family neighbors especially to the extent the proposed homesites extend into the Draw, the additional impact on Woodbridge Road and the intersection, and density and mass if additional mass were to be added in lieu of the single family homes. The group discussed calculation of employee housing mitigation and determined that the methodology presented by staff would be the appropriate employee housing calculation to utilize for this project. Council requested additional information regarding construction of the access road on 30- percent slopes, employee housing mitigation and restrictions applied to development on Town land located in the Draw area. Council also requested more information regarding the plan for the applicant's involvement as a part of the planning, design and construction connectivity for transporting the public from the Center to Base Village to the Upper Mall, proof that the single family homes are necessary to provide the economic engine for redevelopment of the Center site, clarification of impacts to Woodbridge Road and the Woodbridge Road intersection, the extent of cost sharing to improve the intersection, Richard Shaw of Design Workshop, outlined the individual aspects of the proposal as they meet the requirements of the Land Use Code and explained the public amenities and community benefits provided by the proposal, success in working with the neighbors to meet the compatibility requirements and address their concerns, single family homesites meeting the requirements as suitable for development, historical construction of access roads on 30- percent slopes within Town and the function of the single family homes as the financial engine for redevelopment of the Center site. Manchester stated that if construction of the single family homes is approved, it would include a requirement that the applicant complete the remainder of the Center redevelopment as proposed and that improvements made to intersections 04- 15 -02tc Page 3 of 7 or contributions to connectivity with surrounding developments as a pro -rata share, would not be considered a community benefit. He also stated that buildout allocation will be determined by the proposed square footage numbers which will then be balanced to appropriate community benefits. If the number exceeds the PUD criteria, it would require a super- majority vote for approval. Manchester requested time be scheduled at the next Meeting to discuss community purpose benefits related to this development. Michael Hoffman, attorney representing the applicant, stated that the employee housing credits established in 1988 were for the entire Faraway Ranch North SPA, applying to original construction as well as any future construction on the site. Council will further discuss this issue and also make the determination if redevelopment is intended to be contained only within a building footprint or if it should also be applied to new development on the site. In response to a request made by Shaw, the next Meeting to discuss this application will be held at the Regular Town Council Meeting on May 6, 2002. Item No. 3: TOWN HALL /CONOCO /FIRE STATION RELOCATION DISCUSSION Jim Baker of Anderson Ranch, explained that the limitations of the existing Anderson Ranch campus has reached maximum capacity and does not allow for future expansion of the facilities. He questioned if it would be appropriate for the Fire District to relocate to a more civic centered location on the Public Use land at the intersection of Brush Creek Road and Kearns Road, combined jointly with construction of a Town Hall, therefore allowing the current firehouse location site to be available for purchase and use by Anderson Ranch. Mike McLarry, owner of the Conoco Service Station, explained that the land lease at the current location of the Conoco Station expires in December, 2002. The landowners of the site known as Brush Creek Plaza, have proposed reconstruction of the site concurrent with surrounding development applications. McLarry proposed that Council consider a land swap with the owners of the Conoco site if the Town becomes the owner of a parcel of land at the intersection of Brush Creek Road and Kearns Road, in a land trade proposal. He suggested the Town could trade the parcel for the current Conoco site, and the Brush Creek Plaza could be constructed across the street from the Conoco. Phil Desmond, Snowmass Village citizen, read a letter from concerned Snowmass Village citizens requesting that the Snowmass Conoco remain at or near its current location for the convenience of the citizens and guests. Gary Rosenau, citizen, provided a history of the Town, explaining the reasoning for the Town's incorporation was to provide safety and services to the residents. He requested that the convenience of the Conoco be maintained at its current location. 04- 15 -02tc Page 4 of 7 Council took a break until 4:43 p.m. Item No. 4: HOUSING POLICY DICUSSION The Housing Committee requested clarification on previously discussed items. Council discussed re- qualification and determined that owners must work in Snowmass Village or Pitkin County for 8 months and 1,400 hours per calendar year until the owner is eligible for Social Security benefits. After an owner becomes eligible for Social Security benefits, they only need to meet the residency requirements. Council also agreed that there should be a financial re- qualification process, although additional discussion would be necessary to establish the appropriate financial amounts for the re- qualification guidelines. Council reviewed the Income and Asset Guidelines as proposed by the Housing Committee as well as numbers provided by staff at the Mayor's request. After further discussion, Council agreed to use column numbers 2 and 3 of the income and asset numbers requested by the Mayor. These numbers would be used on a trial basis. If use of the numbers does not accomplish the goal of lowering the guidelines to accommodate employees who have limited housing purchase options, staff will then utilize the numbers contained in column numbers 5 and 6. Council discussed ownership of property for qualification and re- qualification and determined that an owner of employee housing would not be allowed to own residential property within the Roaring Fork Drainage, including the area between No Name to Rifle, upon qualification for an employee housing unit or for re- qualification during their ownership, and that ownership of vacant land and commercial property within these boundaries would be acceptable. Council also agreed that an employee housing owner would be allowed one year from the date of closing on an employee housing unit, to close on any and all currently owned free market residential property. Council agreed with the penalties for non compliance of re- qualification, the 90 -day time limit for owners to respond to a housing guideline affidavit, and that the Daly Townhomes would be a sale project. Council requested further discussion to finalize the guidelines before the sale of Daly Townhomes begins. They also requested that prior Meeting Minutes be investigated to determine Council's final decision regarding the lottery guidelines for this project. Council will also determine a plan to address circumstances whereby some of the Daly Townhomes units would not sell. Item No. 5 PUBLIC NON AGENDA ITEMS There were no Public Non Agenda items. Item No. 6: MANAGER'S REPORT Council agreed to provide a declaration of support for Robert and Krista Voigt in their efforts to plan a "Lantern Festival" to commerate the Town's 25 Anniversary. Council also agreed to the use of the Town's insurance coverage 04- 15 -02tc Page 5 of 7 for the event and allow occasional access to meeting rooms and photocopying equipment for the planning committee as may be required. Mayor Manchester stated his appreciation for the 25 Anniversary logo that was included on the Town's letterhead and envelopes. Item No. 7: APPROVAL OF MEETING MINUTES FOR 02 -20 -02 Virtue made a motion to approve the Minutes of February 20, 2002, seconded by Mordkin. Purvis requested an amendment on Page 27, first line to read managed by a Town -wide representative committee of stakeholders." There being no further additions or corrections, the Minutes were approved as amended, by a vote of 5 in favor to 0 opposed. Item No. 8: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS /CALENDARS Calendar Council Meetings Mordkin stated that he would be late arriving to the Regular Town Council Meetings on April 22 and May 13, 2002. Employee Housing Gordon Crossings Unit Mordkin reported that he had a recent conversation with Mr. Gordon, owner of a Crossings employee housing home, who was to sell his free market unit according to the employee housing Guidelines. Mr. Gordon stated that the free market unit was under contract for sale. Night -Duty Police Request Mordkin requested that Snowmass Village Police Officers on night duty patrol the Village for safety and protection of the citizens and guests rather than monitoring vehicle traffic at the Town limits. SVRA Meeting Mordkin reported that he attended the recent Snowmass Village Resort Association (SVRA) Meeting. He stated that reduction of the civic assessment was linked to the sale of the Conference Center to SVRA. He stated his desire for a signed Exchange Agreement from SVRA, stating that they agree to a permanent reduction in the Civic Assessment for retail sales and rental units. Manchester reported his perception was that the SVRA would request more information to gain a better understanding of the proposed Town -wide for marketing before they could agree to the reduction in the Civic Assessment. Manchester stated that he felt information regarding the new tax structure, as well as identification of a plan by SVRA to reduce the Civic Assessment, could both be identified in a relatively short time frame. An SVRA telephone meeting and vote could then provide the information necessary to move forward with an agreement and finalize ballot language to meet election deadlines in September. Manchester explained that the proposal is for SVRA to purchase the Conference 04- 15 -02tc Page 6 of 7 Center for $8M, of which they have already paid $5.5M. Manchester explained that refinancing of the Conference Center would enable SVRA to meet June 1, 2002 financial requirements. Mercatoris reported that the SVRA Board of Governors voted 3 in favor to 7 opposed against purchase of the Conference Center by the owners of the Silvertree Hotel. Council majority agreed to work with SVRA in their endeavor during this decision making process. After further discussion, Mercatoris requested Council Meeting time be scheduled to determine ballot language for the new tax as soon as possible. Snowmelt Road Construction In response to an inquiry made by Mercatoris, the Acting Town Manager stated that construction on Snowmelt Road is limited from 7:00 a.m. until 7:00 p.m. The Road is barricaded between those times. Summer Concert Series Mercatoris disclosed that he would be appearing before Council as a representative of the Snowmass Community Fund in the near future concerning the Summer Concert Series. Council majority voted 4 in favor to 0 opposed to allow Mercatoris to represent the Community Fund on this issue. Mercatoris abstained. Mercatoris reported that the Community Fund's goal is to provide ten concerts during the upcoming Summer months. He stated that the Summer Concert Series has lost a major sponsor and asked that interested sponsors and anyone who wishes to make a contribution, contact him or a member of the Community Fund. RFTA Staging Area Virtue requested that staff contact the Roaring Fork Transportation Authority (RFTA) and inform them that the bus staging area on Brush Creek Road near Creekside is for staging skier buses only. Snowmass Homeowners Association In response to an inquiry made by Virtue, Mercatoris stated that the Snowmass Homeowners Association provides a Design and Review Committee to control architecture as well as providing a function for clearing dead trees and brush for fire prevention purposes, and assist with funding the July 4 Community Picnic. Entryway Design Virtue requested that when planning the Entryway, all possibilities are considered for future development. Town Manager Finalists Review Virtue proposed that Council employ Dr. Dennis Whittiker, an Industrial Psychologist, to test, interview, and provide a verbal and written report regarding the final applicants for the Town Manager position. Council agreed to meet with Dr. Whittiker and conduct finalist's interviews on May 6, 7 and 8, or 13, 14 and 04- 15 -02tc Page 7 of 7 15, 2002. Virtue estimated the Doctor's fee to be approximately $10,000 including travel expenses. Council majority stated their agreement. RTA Manchester reported that he attended a recent Rural Transportation Authority (RTA) Meeting. He stated that a retreat has been scheduled for Friday, April 19, 2002. RFTA bus service to Rifle was scheduled to begin today. Daly Townhomes Retaining Walls Manchester reported that he met with the Housing Manager regarding issues related to retaining walls at Daly Lane. He stated that the problems have been addressed, although one building will need to be relocated at a cost to the Town. The Housing Manager is investigating the additional cost. Council stated their approval for Manchester to continue to assist the Housing Manager as Council's representative, to address this issue and identify costs. The Housing Manager stated that estimated completion date for the first Daly Townhomes building is the end of June, 2002. Country Club Townhomes Assessments In response to an inquiry made by Virtue, the Housing Manager reported that he is working with the Country Club Townhomes employee housing homeowners regarding their request to Council to address the rising costs for assessments in relation to the value of their units. Item No. 9: ADJOURNMENT There being no further business, Mayor Manchester made a motion to adjourn the Meeting seconded by Council Member Virtue. The motion was approved by a vote of 5 in favor to 0 opposed. The Meeting adjourned at 7:25 p.m. APPROVAL Minutes were approved as amended, at the May 06, 2002 Regular Town Council Meeting with a motion made by Mayor Manchester, seconded by Council Member Mercatoris, and by a vote of 5 in favor to 0 opposed. Submitted By, .C_ ,A 4 k -a- _i Trudi Worline, Town Clerk