Loading...
05-06-02 Town Council MinutesItem No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: STAFF PRESENT: PUBLIC PRESENT: SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES MAY 6, 2002 Mayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, May 6, 2002 at 2:12 p.m. Mayor T. Michael Manchester, Douglas Mercatoris, Arnold Mordkin, Robert Purvis and Richard Virtue COUNCIL MEMBERS ABSENT: All Council Members were present. Hunt Walker, Acting Town Manager and Public Works Director; Steve Connor, Town Attorney; Carey Shanks, Assistant to the Town Manager; Craig Thompson, Community Development Director; Jim Wahlstrom, Senior Planner; Robert Voigt, Senior Planner; Chris Conrad, Planning Director; Joe Coffey, Housing Manager; Laurie Smith, Animal Services Officer; Tina White, Animal Services Officer; Brian Olson, Police Sergeant; Nick Tucker, Management Information Systems; Larry Green, Wildlife Specialist; David Peckler, Transportation Manager; Marianne Rakowski, Finance Director; Dave Ogren, Solid Waste Supervisor; Dean Gordon, Town Engineer; Bernadette Barthelenghi, Landscape Architect; Donna J. Garcia Spaulding, Records Clerk and Second Deputy Town Clerk; Trudi Worline, Town Clerk; Edgell Pyles, Marty Pickett, Judi Burwell, Mark Stout, Robin Riggs -Long, Greg Long, Ian Long, David Harris, Jim Horn, Richard Shaw, Brent Gardner Smith, Tom Goode, Madeleine Osberger, Mark Moebius, Barbara Moebius,Ted Grenda, Jan Grenda, Nancy Shalen, Scarlett Adams, Phil 05- 06 -02tc Page 2of13 Shalen, Shanna Bliss, Marian Garrett, Art Hewitt, Petey Hewitt, Bob Schiller, Debbie Dooley, Paul Shepherd, Mark Bancale, John Dresser, Susanne Richmond, Jim Horn, Dave Belleck, Bill Kane, and other members of the public interested in Agenda items for this Meeting. Item No. 2: BLACK BEAR EDUCATIONAL PRESENTATION Animal Services Officers Tina White and Laurie Smith presented a video regarding how to co -exist with wildlife, specifically Black Bears in Snowmass Village. Being omnivorous, Black Bear are attracted to all foods we dispose of in our trash as well as pet food, bird food, etc. The Officers provided information related to Black Bear habits, hibernation, food and offspring, as well as the type of bear -proof dumpsters that are working and those that are not. Manchester requested that the presentation be transferred to video for telecasting on Grassroots television for public information purposes. Smith stated they have found that some of the "bear proof" trash receptacles are not bear proof and suggested an amendment to the 1999 Wildlife Ordinance, requiring more strict measures for trash receptacles. Larry Green, Wildlife Official, stated that the Roaring Fork Bear Awareness Team is made up of representatives of local governments and formed in 1999 for the purpose of outreach and education. Council stated their appreciation to the Animal Services Officers for their efforts in educating the public on wildlife issues. Purvis requested that an inventory be conducted of all trash receptacles in Snowmass Village to determine those that are sub standard. Item No. 3: WOOD ROAD /BRUSH CREEK ROAD INTERSECTION The Acting Town Manager reported that staff has refined the intersection options, completed a traffic analysis on the intersection, received comments from the stakeholders, made a presentation to the Planning Commission and performed a preliminary screening of the options. He presented an analysis of each intersection option and the results of the preliminary screening exercise. He also provided a visual presentation based on the Comprehensive Plan that included new developments and surrounding areas. Walker requested that Council advise staff of other alternatives they may wish to consider in an exercise to address existing intersection issues as well as issues related to future development impacts. Council discussed the impact of day- skiers on the intersection. Purvis requested a comparison of road standard level "C" with other resort areas to determine if aspiring to be at level "C" overall and at 100 percent of the time may be somewhat ridged. Manchester requested that staff provide Council with 05- 06 -02tc Page 3 of 13 the assumptions that were applied to the traffic count survey information and that were utilized by staff to determine the traffic analysis generated for the intersection. He also requested that staff consider other elements involved, such as environmental impacts of each plan and how each would interface with other mobility components including bus stops, people movers, pedestrians, and weigh each against Level of Service. Manchester asked that the location of emphasis be identified as well as owners of the land involved. Council determined that this information be considered before making a final decision on the design. Item No. 4: SNOWMASS CENTER EXPANSION SKETCH PLAN Senior Planner Jim Wahlstrom outlined the final issues for Sketch Plan discussion which included natural resources, hazard areas, timetable issues and community welfare, and requested further direction regarding employee housing mitigation calculation and community benefits as they relate to the Comprehensive Plan. Wahlstrom stated that a Geotechnical Report, included in Council's information packet for this Meeting, indicates that the bedrock is favorable to this type of development. A more comprehensive report will be provided during Preliminary Review. Council discussed construction of the access road in 30- percent slope areas, size of the retaining walls on the access, other potential access areas of less impact, drainage concerns at the Center and at the proposed single family site, Center construction phasing, off -site impacts related to Brush Creek Road and employee housing mitigation. Manchester requested that the applicant specify the timeline for construction of the single family home in relation to construction of the remainder of the project. He also requested that the applicant provide de- centralized restrooms within the Center redevelopment, that the applicant consider a cooperative venture to construct a pond or water feature \park area near the Kearns Road intersection and requested that staff identify if Town funds would be available for this use. Council discussed which portion of the development would be considered re- development or new development for employee housing mitigation purposes. After further discussion, Council agreed on an employee housing mitigation number of 9,500 square feet. Council reviewed the community benefits proposed by the applicant and eliminated the applicant's fair share cost for transportation- related issues, reconstruction of the drainage pond for Woodbridge Condominium Association, enhancement of the parking for Seasons Four Condominiums, proposed employee housing and replacing the Par Course. Manchester suggested the applicant provide the Town with the ability to access the Draw Parcel as a community benefit, which would accommodate transportation to the aerial connection as well as to all adjacent parcels along Kearns Road, and also suggested the potential access from Brush Creek Road between Alpine Bank and B.J. Adams and Company as a community benefit. 05- 06 -02tc Page 4 of 13 Manchester commended the applicant on the numerous positive aspects of the proposal. A Resolution allowing the applicant to proceed to Preliminary Review and a Public Hearing has been scheduled for the May 20, 2002 Regular Council Meeting. NOTE: Council took a five minute break at this time. Item No. 5: BRUSH CREEK PLAZA Senior Planner Robert Voigt outlined changes to the application since previously reviewed by Council. Areas of concern included access to the site from Brush Creek Road regarding safety and traffic movement, applicant's request for a height variance and related mass, scale and character, and community purpose issues. Richard Shaw and Jim Horn outlined modifications to the application since last presented to Council. The project plan included redevelopment of the Conoco service station site by constructing two structures for a total of 26,137 square feet, zoned for Mixed Use 2 with pedestrian orientation. The buildings included an increased amount of retail and office space and reduced the residential space to approximately 12,000 square feet. Shaw explained that the building elevation has been lowered by 6 -feet, a secondary pedestrian walkway has been added to accommodate the lower buildings, and the roof has been reconfigured. He reported that he received a letter from the Aspen Skiing Company stating that they would provide the applicant with necessary easements. Council identified concerns regarding changes to the architecture as well as safety concerns associated with site lines and access from Brush Creek Road. Shaw provided a map that identified Brush Creek Road as currently located outside its proper right -of -way. He explained that as Brush Creek Road is readjusted into its proper right -of -way, the proposed access plans would improve the site lines for Brush Creek Road traffic. Council suggested that the applicant pursue access to the development through the area between Alpine Bank and B.J. Adams and Company. Shaw requested approval to provide further information to demonstrate the value of the proposed access. Council agreed to further discuss the access issue, including alternatives and other related issues, as an extension of Sketch Plan Review. The discussion will continue at the May 13, 2002 Regular Town Council Meeting. Item No. 6: COUNTRY CLUB TOWNHOMES ASSESSMENT Council discussed a request from the Country Club Townhome Employee Housing homeowners to financially assist or subsidize their assessments. Council requested that the Housing Manager clarify to the homeowners that the Town did not offer to purchase their units. Country Club Townhome owners Tom Goode and David Harris explained the rising costs of assessments since they initially purchased their units. The Housing Manager provided a list of options for 05- 06 -02tc Page 5 of 13 Council consideration as a means to address the issue. After further discussion, Council agreed that the issue should be presented to the Country Club Townhomes Homeowners Association. Council declined the request, agreeing that any action taken by Council from the list of options that would help to relieve the high assessment burden to current owners, would increase the cost of the units to future purchasers, and the assessment costs would still remain an issue. Item No. 7: PUBLIC NON AGENDA ITEMS There were no Public Non Agenda items. NOTE: Council took a 10- minute break at this time. The Council Meeting reconvened at 6:15 p.m. Since recipients of appreciation Resolutions in Item Nos. 8 through 12 on the Agenda were not present at the Meeting, Mayor Manchester stated that Agenda Item No. 13 would be heard at this time. Item No. 13: PUBLIC HEARING AND SECOND READING OF ORDINANCE NO. 04, SERIES OF 2002 TO RECEIVE PUBLIC COMMENT AND FIRST READING CONSIDERATION OF AN ORDINANCE APPROVING A MINOR PUD AMENDMENT APPLICATION BY THE HOMESTEAD AT SNOWMASS HOMEOWNERS ASSOCIATION TO ALLOW CONVERSION OF GARAGE SPACE TO BEDROOM SPACE, AND A REDUCTION IN REQUIRED PARKING Mayor Manchester opened the Public Hearing at 6:16 p.m. Planning Director Chris Conrad stated that all Public Notification requirements have been met in accordance with the Snowmass Village Municipal Code. He also stated that the Public Notice for this Public Hearing was posted and published in the Snowmass Village Sun on April 17, 2002. Conrad explained that changes have been made to the document per Council request at First Reading. There being no comments from the public, Mayor Manchester closed the Public Hearing at 6:17 p.m. Virtue made a motion to approve Second Reading of Ordinance No. 04, Series of 2002, seconded by Purvis. Council requested that Condition No. 3 of the Ordinance be amended to read, "No future amendments to the HOA rules and regulations shall occur without prior Town Council approval." Virtue made a motion to amend the Ordinance to include the change requested by Mordkin. Mordkin seconded the motion. The motion to amend was approved by a vote of 5 in favor to 0 opposed. There being no further discussion, a roll -call vote was taken and Second Reading of the Ordinance was approved as amended, by a vote of 5 in favor to 0 opposed. Item No. 14: PUBLIC HEARING AND DRAFT RESOLUTION NO. 14, SERIES OF 2002 05- 06 -02tc Page 6of13 TO RECEIVE PUBLIC COMMENT AND CONSIDERATION OF A RESOLUTION CONSIDERING APPROVAL OF A SKETCH PLAN PLANNED UNIT DEVELOPMENT (PUD) AMENDMENT FOR THE SNOWMASS CHAPEL EXPANSION AUTHORIZING THE APPLICANT, SNOWMASS CHAPEL AND COMMUNITY CENTER, TO PROCEED TO A PRELIMINARY PLAN PUD APPLICATION SUBMITTAL. SAID SKETCH PLAN PROPOSES, 1) A MULTI- PURPOSE BUILDING ADDITION OF APPROXIMATELY 8,394 SQUARE FEET OF BUILDING GROUND COVERAGE; 2) INCREASING THE BUILDING COVERAGE FROM THE EXISTING 10,764 SQUARE FEET WITH AN ALLOWED MAXIMUM OF 15,000 SQUARE FEET TO 19,158 SQUARE FEET WITH AN ALLOWED MAXIMUM OF 21,000 SQUARE FEET; 3) INCREASING THE FLOOR AREA FROM THE EXISTING 11,715 SQUARE FEET WITH AN ALLOTMENT OF 20,000 SQUARE FEET TO A MAXIMUM OF 30,000 SQUARE FEET; 4) A HEIGHT VARIANCE INCREASING THE MAXIMUM 40 FOOT LIMIT TO UP TO APPROXIMATELY 68 FEET MEASURED FROM EXISTING GRADE, OR APPROXIMATELY 71 FEET FROM FINISHED GRADE, FOR THE PROPOSED MULTI -USE BUILDING ADDITION; 5) A STEEPLE STRUCTURE OF APPROXIMATELY 78 FEET IN HEIGHT; 6) A HEIGHT VARIANCE INCREASING THE AVERAGE BUILDING HEIGHT FOR THE ENTIRE SITE FROM 25 TO 27 FEET; 7) EXPANSION OF THE PARKING FACILITIES FROM APPROXIMATELY 105 TO 120 SPACES, IN ADDITION TO USAGE OF 30 EXISTING OFF -SITE PARKING SPACES; 8) A REPLACEMENT PEDESTRIAN BRIDGE CROSSING OVER BRUSH CREEK; 9) FIRE LANE IMPROVEMENTS; AND 10) A LAND SWAP IN COORDINATION WITH THE ADJACENT PROPERTY OWNER TO THE NORTH OF THE SITE. Senior Planner Jim Wahlstrom stated that a Public Notice for this Public Hearing was published in the Snowmass Village Sun ten days prior to this Meeting and that all other Public Notification requirements have been met according to the Snowmass Village Municipal Code. He identified an error on the Agenda for this Meeting, whereby the heading of this Ordinance indicated this to be a "draft" Resolution. He requested Council action on this final Resolution. Mayor Manchester opened the Public Hearing at 6:20 p.m. Robin Riggs Long, a neighboring resident of the Chapel stated her concerns that the size of the structure is dictated by the requirements of the organ. She stated opposition to the height, mass and scale of the structure, obstruction to the view for surrounding neighbors and from Brush Creek road, and stated that components of the proposal are a contradiction to the Comprehensive Plan goals. Greg Long provided computer visuals for the record, which depicted the visual impact from Brush Creek Road. Mayor Manchester stated that a Public Hearing is required by the Municipal Code for all applications of this type. The Planning Director explained that this project would involve the area where the current golf course restrooms are located and a Minor PUD amendment along with a public process, would be required to relocate the restroom building. 05- 06 -02tc Page 7 of 13 Scarlett Adams, President of the Blue Roof Condominium Association, stated that she has met with representatives of the Snowmass Club regarding relocation of the restrooms, that the Riggs condominium is the most impacted by the development, the majority of the Blue Roof owners support the Chapel development, and requested that the development take a dimension that is appropriate. Phil Shalen, Snowmass Village homeowner, stated that he is in favor of the church growth and against the fact that the size of the structure was directed by the gift of an organ, the size, increase in traffic, and noise which would be generated by the organ and bells. He stated that the applicant reassured him that the windows and doors would remain closed when the organ was in use. Judi Burwell stated her hope that the new structure and organ would be perceived by the community as a valuable amenity to the Town. Greg Long questioned construction of the tallest building in Snowmass that would impact 100 percent of the people, including residents, guests and employees, but would house only 15- percent of the Town's population. Shanna Bliss, a neighbor to the development, stated that although she has an appreciation for the valuable organ, she is concerned that the building is out of context with other buildings in Snowmass. She also stated concern that additional noise would be generated and requested sufficient landscaping to mask the parking lot, requested that the applicant comply with approval documents and work only within allowable construction hours. Ian Long, Snowmass Village resident, commended Council for regulating building construction and protecting the Brush Creek corridor. Marian Garrett, a resident, stated that she was in favor of the organ which would attract guests to Snowmass Village. Nancy Shalen, resident, stated a concern for the mass, height, visual impact and that the main use of the building would be for Chapel- related functions. Edgell Pyles, pastor, presented a history of the growth of the Snowmass Chapel, its response to the community in various ways and to address cultural needs, explained that the heart of the organization is to be a church and stated his desire to respond to feasible community requests. Greg Long inquired about an earlier proposal to build the foundation deeper into the ground, in order to lower the height of the structure. Nancy Shalen stated that Harris Hall is constructed deep into the ground to reduce the height. Pyles explained that this option was investigated and revealed that the water level in that area would not allow the foundation to be deeper into the ground and would eliminate space needed for their programs. Mercatoris requested that public comments be addressed to Council during the Public Hearing. Manchester explained that the purpose for the Public Hearings is not to provide a forum for debate, instead is a listening forum for Council to hear the issues and consider comments from the public. He further explained that the Sketch Plan Review is only the first step in the approval process and that approval of the Resolution only allows the applicant to proceed to Preliminary Review, which requires the applicant to provide additional information for Council consideration. Ted Grenda, resident, stated that the building plans have recently been amended and lowered 10 feet in order to limit the profile, and stated that he did not believe the building would dominate the mountains in such a way as to 05- 06 -02tc Page 8 of 13 create an eyesore. He referred to large churches with high steeples located in New England and cathedrals in Europe that are a source of pride to the communities. Grenda asked that Council consider requesting the applicant to recover some of the design elements which have been eliminated in the recently revised design. Ian Long stated a concern that approval of the building height would set a precedent in the community and requested that the height of the building be lowered further. Robin Riggs stated that the Comprehensive Plan and Land Use Code were not created to be ignored and urged Council to consider visual impacts. Referring to churches in New England and Europe, Nancy Shalen explained that churches are not the dominating factor in the lives of communities within the United States. She referred to the recent issues regarding the height of berms constructed on the golf course where the berms were lowered to reduce visual impact to the neighbors. Charlotte Adams, speaking as a resident, stated that she felt the structure and surrounding landscaping would make a statement and become an amenity to the Town. Resident Art Hewitt compared the height and mass to that of the Timbers and the recent proposal for redevelopment of the Conoco site, and questioned the lack of citizen concern and comments for both projects. He compared the concern for noise to snow making machines, slope grooming equipment and open -air concerts, and requested that the community unite in an effort of goodwill to reach an agreeable compromise. Manchester expressed Council's desire to achieve a balance and make the best decision for the future of the community. He stated that issues would arise on other projects as the Town is currently in a transition period. He also stated his appreciation to the public for expressing their opinions to Council for consideration during this review. Nancy Shalen requested that Council consider holding Public Hearings when residents are in Town. Mercatoris made a motion to approve Resolution No. 14, Series of 2002, seconded by Virtue. Bob Shiller, architect for the project, explained that the applicant has considered including bells in the steeple, discussion of which would be a part of Preliminary Review. Council reviewed the contents of the Resolution and requested changes and amendments to the document. The applicant also requested changes and additions. Brent Gardner -Smith of the Aspen Times, requested clarification of a discrepancy within the language of the Resolution. There being no further comments, Mayor Manchester closed the Public Hearing at 7:40 p.m. Mercatoris made a motion to include all additions and amendments to the Resolution as agreed upon by Council and listed by the Planners. Virtue seconded the motion. The applicant accepted the amendments. The motion to amend was approved by a vote of 5 in favor to 0 opposed. The Mayor called the question and the Resolution was approved as amended, by a vote of 5 in favor to 0 opposed. Item No. 15: FIRST READING ORDINANCE NO. 05, SERIES OF 2002 FIRST READING CONSIDERATION OF AN ORDINANCE APPROVING A MINOR PLANNED UNIT DEVELOPMENT 05- 06 -02tc Page 9of13 AMENDMENT FOR ANDERSON RANCH ARTS CENTER FOR AN ADDITION TO THE PAINTING BUILDING Mercatoris made a motion to approve First Reading of Ordinance No. 05, Series of 2002, seconded by Virtue. Council reviewed the information regarding this request. The applicant provided a model of the addition and explained the roof design and the proximity to Owl Creek Road. There being no further discussion, First Reading of Ordinance No. 05, Series of 2002 was approved by a vote of 5 in favor to 0 opposed. Item No. 16: FIRST READING ORDINANCE NO. 06, SERIES OF 2002 FIRST READING CONSIDERATION OF AN ORDINANCE APPROVING A MINOR PLANNED UNIT DEVELOPMENT AMENDMENT TO THE TERRACEHOUSE CONDOMINIUMS AND REZONING THE PROPERTY TO MF MULTI FAMILY Mercatoris stepped down from the Council table, having stated a conflict of interest as a resident of the Terracehouse. Senior Planner Robert Voigt provided information regarding the relationship between the Applicant's community purposes provisions toward the Benedict Trail construction and the overall cost of constructing the new park. He stated that projected cost for the new park is $300,000, for which the Town has budgeted $75,000. Previously, it was understood that the applicant would provide a cash contribution of $20,000 and would widen the trail at a cost of approximately $2,000. Burwell stated that the applicant would widen the trail both at Campground and Burlingame Lanes on the recreation easement, provide the walkway and provide an easement to the Town for the public walkway to Benedict Park on the front side of the units. She estimated the cost of these additional public benefits within recreational land to be $80,000. Determining that further clarification was necessary regarding the public benefit, Mordkin made a motion to table First Reading of Ordinance No. 06, Series of 2002 to the May 13, 2002 Regular Town Council Meeting. Virtue seconded the motion to table. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mercatoris abstained. Item No. 17: RESOLUTION NO. 23, SERIES OF 2002 CONSIDERATION OF A RESOLUTION APPROVING THE TOWN OF SNOWMASS VILLAGE \ROARING FORK TRANSPORTATION AUTHORITY TRANSIT SERVICE AGREEMENT Mercatoris returned to the Council table. Mayor Manchester stepped down from the Council table, stating a conflict of interest as the Director of the Rural Transportation Authority (RTA). Council discussed the rates and determined that both the conditions to provide services and the rates were acceptable. There being no further discussion, Virtue made a motion to approve Resolution No. 23, Series of 2002, seconded by Mordkin. The motion was approved by a vote of 4 in favor to 0 opposed. Mayor Manchester abstained. 05- 06 -02tc Page l0of13 Manchester returned to the Council table. Item No. 18: MANAGER'S REPORT Equestrian Trail Rides The Acting Town Manager reported that the Town has received a request for a Temporary Use Permit and use of the Rodeo Grounds to operate a horseback riding operation on certain Town trails. Purvis requested information regarding the planned route for the trail rides. The Assistant to the Town Manager requested approval to arrange a site visit with members of the Trails Committee and Community Development Department staff. He explained that currently the Rim trail, located within the elk migration area, is closed until June 21 of this year. The purpose of the site visit is to verify that the trail to be used for trail rides is separate from the Rim Trail. Council stated their approval with the conditions that the group stay off of the Rim Trail. E.O.T.C. Meeting Acting Town Manager Hunt Walker stated that the first topic on the Elected Officials Transportation Committee Meeting Agenda scheduled for May 9, 2002, would be a discussion regarding three options and staff recommendations for spending guidelines. Commercial Core Workshop \Special Council Meeting Walker stated that a Special Town Council Meeting to discuss the Commercial Core is scheduled for 8:30 a.m. on May 9, 2002 at the Conference Center. He advised that Council consider this Meeting as an extension of the Village Leadership Forum and suggested Council participation be limited to listening and facilitation of the Meeting. Trails Impact Study Walker reported that he has authorized Dee Bolina to conduct research for a Study on the impact of trail usage on wildlife. Bolina has requested use of the trails for one or two days during the spring trail closure period. Council identified issues that developed with Bolina's approved use in 2001, and requested that staff remind Bolina of the trail regulations. Virtue requested a copy of the Study results upon completion. ASC Commendation Mordkin requested that Council present the Aspen Skiing Company with a written commendation for being the first in the nation to require that children 12 years of age and under wear helmets in Ski School. Council directed staff to draft a document for presentation to the Aspen Skiing Company at the May 13, 2002 Council Meeting. 05- 06 -02tc Page 11 of 13 Budget Status Mercatoris requested information regarding the current Budget numbers in relation to Sales Tax income. Item No. 19: APPROVAL OF MEETING MINUTES FOR 3 -11 -02 AND 4 -15 -02 Mayor Manchester made a motion to approve the Minutes of March 11 and April 15, 2002. Mercatoris seconded the motion. Manchester requested a change to the Minutes of March 11, on Page 5 under Traffic Consultants, whereby the sentence should read, "...traffic consultants parked along roadways identify themselves..." He also requested that on Page 5 in the Minutes of April 15, last paragraph, the word "Tax" be removed in all references to the Civic Assessment. There being no further additions or corrections, the Minutes were approved as amended, by a vote of 5 in favor to 0 opposed. Item No. 20: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS /CALENDARS Council Agendas Purvis requested that the number of Council Meeting Agenda items be controlled in the future to avoid lengthy Meetings. Rodeo Budget \Food Service RFP Mordkin requested Council comments regarding a budget for Rodeo events previously provided to Council by e -mail. He reported that he met with Bill Burwell, who stated an interest in bidding on a Request for Proposals (RFP) to provide food service at Rodeo barbeques. Mordkin stated that others have also stated an interest. Mercatoris requested that the Concessionaire hold the Liquor License for sale of alcoholic beverage. Mordkin requested that the Town proceed with making application to obtain a Liquor License. Members of the Rodeo Committee will be authorized agents of the License. Council requested further discussion regarding operation of the Rodeo event and the Rodeo budget at the May 13, 2002 Town Council Meeting. Special District Elections Manchester stated that the Snowmass Wildcat Fire District and the Aspen Valley Hospital District would be holding elections on Tuesday, May 7, 2002 from 7:00 a.m. until 7:00 p.m. Polling Place for Snowmass Village residents will be at the Community Center. Trapani Resignation \Commendation Manchester requested that staff invite Ralph Trapani to the May 9, 2002 Elected Officials Transportation Committee (EOTC) Meeting to provide an opportunity for the elected officials and staff to commend Trapani on his work in this area. Manchester expressed his desire for Trapani to be a part of the discussion 05- 06 -02tc Page 12 of 13 regarding funding and the future of the EOTC. He explained that Trapani has resigned his position with the Colorado Department of Transportation (CDOT) and requested that staff develop a commendation for the Mayor's signature, which will be presented to Trapani at the May 9th Meeting. Memorial Day \Mayor Absence He also stated that Memorial Day would be observed on May 27, 2001. Town Hall will be closed. Mayor Manchester stated that he would not be available for the June 17, 2002 Council Meeting. Item No. 8: RESOLUTION NO, 19, SEREIS OF 2002 CONSIDERATION OF A RESOLUTION EXPRESSING APPRECIATION TO JIM BAKER FOR HIS SERVICE AS A MEMBER OF THE SNOWMASS VILLAGE ARTS ADVISORY BOARD Mordkin made a motion to approve Resolution Nos. 19, 20, 06, 21, and 22. Mercatoris seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Council directed staff to mail framed duplicates of the Resolutions to the Board or Commission members, along with a letter to be signed by the Mayor. Item No. 9: RESOLUTION NO. 20, SERIES OF 2002 CONSIDERATION OF A RESOLUTION EXPRESSING APPRECIATION TO SANDY STAY FOR HER SERVICE AS A MEMBER OF THE SNOWMASS VILLAGE ARTS ADVISORY BOARD Item No. 10: RESOLUTION NO. 06, SERIES OF 2002 CONSIDERATION OF A RESOLUTION EXPRESSING APPRECIATION TO LINDA SANDELS FOR HER SERVICE AS A MEMBER OF THE SNOWMASS VILLAGE ARTS ADVISORY BOARD AND THE CITIZENS GRANT REVIEW BOARD Item No. 11: RESOLUTION NO. 21, SERIES OF 2002 CONSIDERATION OF A RESOLUTION EXPRESSING APPRECIATION FOR MARY FEE AS A MEMBER OF THE SNOWMASS VILLAGE ARTS ADVISORY BOARD Item No. 12: RESOLUTION NO. 22, SERIES OF 2002 CONSIDERATION OF A RESOLUTION EXPRESSING APPRECIATION FOR DAN ALPERT AS A MEMBER OF THE SNOWMASS VILLAGE CITIZENS GRANT REVIEW BOARD. Item No. 21: EXECUTIVE SESSION Colorado revised Statues 24 -6 -402 (4) (e) 05- 06 -02tc Page 13 of 13 Snowmass Village Municipal Code Chapter 2, Article III, Section 2 -45 (c) (2) Executive Sessions The topic for discussion in the executive session was to determine positions relative to matters that may be subject to negotiations; developing strategy for negotiation; and instruction to negotiators regarding a contract for the position of Town Manager. Mayor Manchester stated that the Executive Session would be held on May 7, 2002 during the continuation of this Meeting. Item No. 22: ADJOURNMENT At 8:30 p.m. Mayor Manchester continued this Meeting to May 7, 2002 at 8:15 p.m. in the Town Council Chambers. APPROVAL OF MINUTES FOR THIS MEETING Minutes were approved as amended, at the June 10, 2002 Regular Town Council Meeting with a motion made by Council Member Mercatoris, seconded by Council Member Virtue, and upon a vote of 4 in favor to 0 opposed. Council Member Purvis was absent. Submitted By, Trudi Worline, Town Clerk