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06-10-02 Town Council MinutesItem No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: STAFF PRESENT: PUBLIC PRESENT: SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES JUNE 10, 2002 Mayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, June 10, 2002 at 2:06 p.m. COUNCIL MEMBERS ABSENT: Robert Purvis was absent. John Mechling, Scott Smith, Bob Sprague, Dan Vickers, Madeleine Osberger, John Rex, John Dresser, Jim Horowitz, Paul Taddune, Bill Kane, Jim Horn, David Bellack, Victor Gerdin, Michael Adams, John Quigley, Scott Patterson and other members of the public interested in Agenda items for this Meeting. DISCUSSION AGENDA Mayor T. Michael Manchester, Douglas Mercatoris, Richard Virtue and Arnold Mord kin Hunt Walker, Acting Town Manager and Public Works Director; Craig Thompson, Community Development Director; Joe Coffey, Housing Manager; Carey Shanks, Assistant to the Town Manager; Jim Wahlstrom, Senior Planner; Chris Conrad, Planning Director; Robert Voigt, Senior Planner; Rhonda Coxon, Deputy Town Clerk; Donna Garcia Spaulding, Second Deputy Town Clerk Item No. 2: DALY TOWNHOMES CONSTRUCTION UPDATE Housing Manager Joe Coffey presented an update on the additional costs associated with soil conditions and excessive ground water encountered during construction of Daly Townhomes employee housing. Excessive ground water was the cause for failure of the wall constructed in front of Building No. 1, requiring a redesign of the wall and building site design whereby Building No. 1, 06- 10 -02tc Page 2 of 9 was situated farther back on the site than originally designed. He stated that redesign of the wall, building site plan and reconstruction has delayed construction approximately 6 months. Coffey reported that additional costs to the project are estimated to be approximately $440,918. Bob Sprague and Dan Vickers, of Weitz Norris Construction and Scott Smith, representing Reno Smith Architects, were present to answer related questions. John Mechling of CTL Thompson Soils Engineering, stated that he felt soils testing conducted before construction began was adequate, that the contractors performed their jobs well, and that failure was due to unknown Springtime water and soil conditions. He explained that installation of a trench drain behind the buildings, which was a part of the original design, was replaced with an alternate drainage system due to design changes requested by the Planning Commission and Council. The final design set the buildings farther back on the site and deeper into the hillside, and the Trench Drain was replaced with a horizontal drain system that was not as effective. The group discussed possible approaches that could have been made to avoid the additional costs. Council requested that the contractor investigate the project and provide a list of possible risks that may further increase project costs during the remainder of construction on the project. Council also requested that the Finance Director keep them apprised of any additional costs that occur in the future. Coffey reported that Building No. 2, which includes 9 units, is scheduled for completion in July, 2002. An open house for Building No. 2 is scheduled for June, to allow applicants to view the condominiums. Building No.1, consisting of 7 units, is scheduled to be completed in December of 2002. Item No. 3: ELK CAMP VEHICLE MAINTENANCE FACILITY Senior Planner Robert Voigt outlined Core issues for Council discussion and direction, which included the Lighting Plan, Exterior Materials, Landscaping and the Construction Management Plan. Voigt confirmed that a First and Second Reading of an Ordinance would be held on this application on June 17 and 24, 2002, respectively. A Public Hearing is scheduled to be held on June 24. Council requested that the Town Attorney investigate changing the Municipal Code to allow Public Hearings at First Reading of an Ordinance, to be continued to Second Reading, or if it would be appropriate for Council to make a policy decision that would address this issue. Victor Gerdin, representing Aspen Skiing Company, (ASC) explained the application and stated that relocation of the VMF and the water retention pond became necessary due to the proposed Base Village project, which includes a change in the ski mountain plan. He stated that the proposed building footprint is 10,500 square feet with approximately 1,500 square feet of office and employee space. He contended that this application for construction of the proposed facility is a relocation, not a redevelopment of the existing facility and no new employees would be generated by the new facility. The building houses snow cats and vehicles pertinent to mountain grooming with sufficient fuel storage of 100,000 gallons for a Winter season. The facility is to be accessed by snowmobile, snow cat and gondola during the Winter and from 06- 10 -02tc Page 3of9 the Summer road during the Summer months. The pond will store 3.5M gallons of gravity -flow water for snowmaking, and will also supplement the Town's water supply during off season. The applicant explained the design, exterior materials and the location of the structure as it would be situated on the site. Council agreed that the materials proposed for the building's exterior were appropriate, and accepted the Planning Commission's recommendations regarding the Lighting Plan. Council stated their desire for the applicant to plant a new tree for every tree that is removed for construction, and provide a Landscaping Plan before final approval. Council also requested that the applicant provide a Fuel Plan for consideration before Second Reading. Council stated a concern and requested verification from the Road and Fire Departments regarding impact and safety of hauling the fuel on Wood Road. Council discussed employee housing mitigation. The applicant will provide an employee audit at the beginning of the Winter season per Ordinance No. 09, Series of 1994. Item No. 4: ASPEN SKIING COMPANY VMF AT THE DIVIDE LOT 44 FOR ADMINISTRATIVE MODIFICATION Victor Gerdin, representing the ASC, outlined the proposed modification to the building in order to allow changes to the building height, floor plan elevations, loading docks and other minor changes, he stated none of which would change the intent of the original approval Ordinance. Senior Planner Jim Wahlstrom requested that the applicant provide an amended Landscape Plan to identify the relocation of the fuel storage. Council agreed with staff's recommendation that the application could be reviewed administratively since the plans are in substantial conformance with previously approved plans, and because the changes appear to fall within the criteria for reviewing an administrative modification. The Planning Director reported that the Town Attorney has confirmed Public Hearings are allowed at First Reading of an application approval Ordinance. Council requested that public notification be made that public comment would be accepted throughout all application processes. Item No. 5: COMMERCIAL CORE CONCEPT Assistant to the Town Manager Carey Shanks stated that in response to questions contained in a letter from Council to each of the stakeholders, Council has received a response from Jim Horn of the Snowmass Corporation. Horn and a representative from ASC were present at this Meeting to provide their comments. Shanks distributed copies of a letter in response received earlier on this date from Mary Brown, representing several of the Mall owners. The letter stated their desire to participate. Questions posed to the stakeholders were: What advancement has been made since the May 9, 2002 Commercial Core meeting; What are the contributions each stakeholder believes they could make toward a vital, vibrant, commercial Core. Shanks explained that the questions 06- 10 -02tc Page 4 of 9 stemmed from cooperative approach elements provided by Walter Kieser, as a means to form a cooperative business plan whereby all stakeholders provide their ideas on how the three nodes, including the Mall, Base Village and the Snowmass Center area, can work together in an effort to create a seamless vital, vibrant, Commercial Core. After further discussion, in an effort to gain a firm understanding of a plan whereby the three nodes could come together to create a seamless, vital, vibrant, Commercial Core, Council requested that staff contact Chris LeTourneur and request further discussion regarding the appropriate plan to achieve a vital, vibrant, Commercial Core. Council anticipates responses from all the stakeholders. David Be!lack, Attorney for ASC, informed Council that their ownership has stated a desire to cooperate in the process, although is not willing to expend further funds on planning for the Mall, and requested that his staff focus on ownership property. Manchester informed Horn that the Town is still open to discuss the possibility of a land trade related to the Brush Creek Plaza. Item No. 6: PUBLIC NON AGENDA ITEMS Bill Boineau, volunteer organizer for the Annual 4 of July Community Picnic and a member of the Snowmass Village Volunteer Fire District, reported that Aspen Central Reservations has suggested they join the Town of Snowmass Village fireworks program, planned to be held on the dirt construction at the Snowmass Club Golf Course. Although the Governor of Colorado has banned fireworks in Colorado, municipalities are allowed to provide a display at their own discretion, if they identify a safe area to do so. Boineau explained that the Town is currently planning to provide the Community Picnic at the Park for 1,000 people. Council agreed that the Town should invite our neighboring community of Aspen to combine their fireworks display with the Town's supply, and that the fireworks display should be held only if the Fire Department feels it safe to do so. Council requested that the Snowmass Sun newspaper notify the public that personal fireworks would not be allowed in Snowmass Village this year. They also requested that the Police Department and Fire District send a letter to residents who have had substantial fireworks displays in the past within Town subdivisions. The final decision on whether the Town will provide a fireworks display will be determined no later than June 24, 2002. Item No. 7: DISCUSSION\ACTION SEVEN STAR RANCH PUD REQUEST FOR EXTENSION AND TRAIL EASEMENT AGREEMENT DISCUSSION Acting Town Manager, Hunt Walker reported that Seven Star Ranch has agreed to provide the Town with a trail easement along Brush Creek Road, although an Easement Agreement has not been finalized since the Seven Star Ranch representative, as well as the Town's Attorney, have been out of Town. He recommended that staff provide Council with the Easement Agreement and 06- 10 -02tc Page 5 of 9 approval Resolution at the June 17, 2002 Regular Town Council Meeting. On behalf of the Seven Star Ranch owners, Attorney Paul Taddune requested an extension for Seven Star Ranch Final PUD Review. Council directed staff to extend the Seven Star Ranch Final PUD Review to the June 17, 2002 Regular Town Council Meeting. Mercatoris requested that Taddune notify the tenants situated next to the Rodeo grounds at the Town's entryway, with a request to clean the junk from their yard. Mercatoris questioned the ability of the Town to obtain a narrow strip of land next to the Triangle Parcel from the new landowners, concurrent with the Review process, to be used for the Town's entry booths. Manchester reported that all easements have been obtained from landowners associated with the Brush Creek Trail \Highway 82 trail connection, although Holy Cross Electric has proposed construction for installation of new electric transmission lines along the easement. Holy Cross will meet with Pitkin County Commissioners in the near future to discuss this issue. Snowmass Village Council Member has been invited to attend. Item No. 8: RESOLUTION NO. 30, SERIES OF 2002 A RESOLUTION APPROVING AN ANNUAL TEMPORARY USE PERMIT FOR JAZZ ASPEN SNOWMASS FOR A MUSIC FESTIVAL FROM JUNE 20 TO 23, 2002 Senior Planner, Robert Voigt explained that the June Festival will be held at the Two Creeks ski area. He requested an amendment to the Resolution by changing the number of tickets sold to 3,250 and no more than 3,500 persons on site. Jim Horowitz of Jazz Aspen \Snowmass explained that this year's June Festival has been streamlined. Thursday night will be strictly a V.I.P. event. Friday, Saturday and Sunday events will be reserved seating only. After further discussion, Virtue made a motion to approve Resolution No. 30, Series of 2002, seconded by Mercatoris. The Resolution was approved as amended, by a vote of 4 in favor to 0 opposed. Council Member Purvis was absent. Item No. 9: PUBLIC HEARING AND ACTION RESOLUTION NO. 13, SERIES OF 2002 TO RECEIVE PUBLIC COMMENT AND CONSIDERATION OF A RESOLUTION CONSIDERING ACCEPTANCE OF A SKETCH PLAN PLANNED UNIT DEVELOPMENT (PUD) AMENDMENT FOR THE SNOWMASS CENTER REDEVELOPMENT AND EXPANSION AUTHORIZING THE APPLICANTS, SNOWMASS CENTER LIMITED PARTNERSHIP AND SNOWMASS LAND AND CATTLE COMPANY, TO PROCEED TO A PRELIMINARY PLAN PUD APPLICATION SUBMITTAL. SAID SKETCH PLAN GENERALLY PROPOSES, 1) AN INCREASE IN THE COMMERCIAL AND OFFICE SQUARE FOOTAGE FROM 06- 10 -02tc Page 6of9 53,085 TO 73,665 SQUARE FEET; 2) ADDING 26 MULTI- FAMILY UNIT ABOVE THE CENTER; 3) ADDING 37 UNITS IN THE DRAW AREA BEHIND THE CENTER; 4) ADDING FOUR SINGLE FAMILY LOTS WITH ACCESS ROAD, DRAINAGE POND AND PARKING AREA IN THE DRAW AREA BEHIND WOODBRIDGE CONDOMINIUMS; 5) A HEIGHT VARIANCE INCREASING THE MAXIMUM BUILDING HEIGHT TO SIX LEVELS OR 75 FEET; AND 6) A PARKING AND DRIVEWAY RE- ARRANGEMENT INVOLVING APPROXIMATELY 324 SPACES, INCLUDING STRUCTURED AND UNDERGROUND PARKING FACILITIES. (Tabled from May 20, 2002 Meeting) Mayor Manchester opened the Public Hearing at 4:45 p.m. Council, along with the applicant and Town staff, reviewed the Resolution and requested necessary changes to the document. In response to an inquiry from John Dresser, representing the Woodbridge Homeowner's Association, Mercatoris explained that the creek -side park below the Woodbridge is correctly named Bittercress Park. There being no further public comments, Mayor Manchester closed the Public Hearing at 5:15 p.m. Virtue made a motion to approve Resolution No. 13, Series of 2002, seconded by Mercatoris. The Resolution was approved as amended, by a vote of 4 in favor to 0 opposed. Council Member Purvis was absent. Council encouraged the applicant to proceed to Preliminary Plan. Item No. 10: RESOLUTION NO. 24, SERIES OF 2002 CONSIDERATION OF A RESOLUTION GRANTING SUBDIVISION EXEMPTION APPROVAL TO PERMIT CONVEYANCE OF A 0.010 ACRE PORTION OF LOT 2, THE SNOWMASS CLUB SUBDIVISION, PARCEL 3, FILING NO, 2, FROM CLUB VILLAS CORPORATION TO THE TOWN OF SNOWMASS VILLAGE Mercatoris made a motion to approve Resolution No. 24, Series of 2002, seconded by Virtue. There being no further discussion, the motion was approved by a vote of 4 in favor to 0 opposed. Council Member Purvis was absent. Item No. 11: RESOLUTION NO. 32, SERIES OF 2002 CONSIDERATION OF A RESOLUTION AUTHORIZING A DELAY IN THE TOWN COUNCIL REVIEW OF THE BRUSH CREEK PLAZA REDEVELOPMENT SKETCH PLAN APPLICATION Mercatoris made a motion to approve Resolution No. 32, Series of 2001, seconded by Virtue. There being no further discussion, the Resolution was approved by a vote of 4 in favor to 0 opposed. Council Member Purvis was absent. 06- 10 -02tc Page 7 of 9 Item No. 12: MANAGER'S REPORT Ballfield Upgrade Acting Town Manager, Hunt Walker explained that as a part of the Snowmass Club Phase 11 development, the ASC was required to reconstruct the ballfield to the condition that it previously existed before construction began. Although an unbudgeted item, he recommended that the Town take the opportunity to utilize the Golf Course contractor to upgrade and construct the infield and backstop to ballfield specifications. He referred to a proposal from the contractor included in the information packet for this Meeting. The proposal included a cost of $75,000 for Infield Mix, backstop and fence, labor, materials and associated costs. Council was in favor of the recommendation, which they felt could be funded from the Real Estate Transfer Tax Fund (RETT). Council directed staff to investigate and compare the proposal with ballfield construction costs in surrounding areas. Council also requested that staff identify field requirements for Little League Baseball. Shuttle Bus Route 7 The Acting Town Manager explained that Council previously requested staff investigate a means to re- institute Town Shuttle Bus Route No. 7. Walker suggested one means would be to increase Employee and Resident Parking Permits by $5.00 and Guest Parking Permits by $3.00. The increases would provide approximately $52,000 additional funds. To re- institute Route 7 would cost approximately $104,000. Council requested that staff determine the cost to re- institute Route 7 and to have the numbers available for discussion at the upcoming Budget review. Council also requested that staff notify the lodging community if the final decision is to determine the deadline for the lodging community to be informed of a rate change. Solar Lighting \Highway 82 -Brush Creek Road Sign Walker referred to a proposal from Solar Energy International to install lighting at the Highway 82 \Brush Creek Road Town sign. He informed Council that that Town would need to gain approval from the Pitkin County Commissioners to install the solar panels. Mayor Manchester agreed to contact the Commissioners and request that the Town be allowed to continue with the project and identify Commissioners Agenda time on July 10, 2002 for a formal presentation and consideration of approval. Rodeo Clean -Up Day Hunt Walker announced that a Rodeo Clean -Up Day has been scheduled for Saturday, June 15, 2002 from 9:00 a.m. until 3:00 p.m. The community was invited to participate. 06- 10 -02tc Page 8of9 Item No. 13: APPROVAL OF MEETING MINUTES FOR 05- 06 -02, 05- 07 -02, 05- 08 -02, 05- 09 -02, 05 -13 -02 AND 05 -23 -02 Mercatoris made a motion to approve the Meeting Minutes as listed. Virtue seconded the motion. Mercatoris requested on Page 2 in the Minutes of May 6, 2002, second sentence under Item No. 2, the word "carnivorous" be changed to "omnivorous There being no further changes or additions, the Minutes were approved as amended, by a vote of 4 in favor to 0 opposed. Council Member Purvis was absent. Item No. 14: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS /CALENDARS Support Coal Seam Fire Mercatoris requested that staff contact Glenwood Springs city officials and offer Snowmass Village assistance during the forest fire, which erupted two days prior to this Meeting. Manchester inquired of the current Snowmass Village disaster plan. He suggested a "dead wood clean -up day" whereby residents could gather and pile their dead wood beside the roads for the Town to pick up and remove. He requested that staff contact the Snowmass Homeowner's Association and inquire if they still operate a dead wood clean -up operation. Krabloonik Clean -Up Virtue requested that staff contact Dan MacEachen of Krabloonik and request that a clean up of the area used for storage near the restaurant. Mercatoris requested that staff contact Pitkin County to determine if a County Ordinance exists regulating visible discarded appliances and trash. He requested that staff contact the owners of rental property located at the Town entryway next to the Rodeo regarding this same issue. Planning Commission Members Mordkin reported that a Planning Commission member has requested that the Planning Commission Board be changed from 5 regular members and 2 alternate members to 7 regular members. He explained that alternate members are not allowed to vote unless a voting member is absent, although are required to attend all meetings. Council instructed staff to provide an Ordinance for Council consideration at the next Council Meeting that would address this request. Information Request Mordkin stated concern that Council was not made aware of the substantial berms to be constructed at the Snowmass Club Golf Course during the approval process for this project. Council identified appropriate sources for this information as staff members and the applicant. 06- 10 -02tc Page 9 of 9 Snowmass Village Rodeo Mordkin reported that the first Snowmass Village Rodeo would be held on June 26, 2002. CML Conference Mayor Manchester stated that he would attend one day of the Colorado Municipal League CML Conference scheduled for June 18 through 22, 2002 in Breckenridge. Manchester and Town Manager, Mike Segrest will attend the CAST and CML Board Member election sections on Thursday and Friday of the event. RTA Meeting Manchester stated that a Rural Transportation Authority (RTA) meeting is scheduled for June 13, 2002. He also stated that he received a report that the new Roaring Fork Transportation Authority (RFTA) maintenance facility was spared from the "Coal Seam" fire. Item No. 15: ADJOURNMENT There being no further business, Manchester made a motion to adjourn the Meeting, Mordkin seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Purvis was absent. The Meeting adjourned at 6:19 p.m. Minutes Approved These Minutes were approved at the July 15, 2002 Regular Town Council Muting. Donna Garc1a- Spaulding, Second Deputy Town Clerk Rhonda B. Coxon, leputy Town Clerk