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06-17-02 Town Council MinutesSNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES JUNE 17, 2002 Mayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, June 17, 2002 at 4:07 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: STAFF PRESENT: PUBLIC PRESENT: Mayor T. Michael Manchester, Douglas Mercatoris, Robert Purvis, and Richard Virtue Council Member Mordkin arrived at 4:10 p.m. COUNCIL MEMBERS ABSENT: All Council Members were present. Michael Segrest, Town Manager; Steve Connor, Town Attorney; Carey Shanks, Assistant to the Town Manager; Art Smythe, Chief of Police; Craig Thompson, Community Development Director; Chris Conrad, Planning Director; Jim Wahlstrom, Senior Planner; Robert Voigt, Senior Planner; Trudi Worline, Town Clerk Corey Ferguson, Tim Truelove, Gary Ross, Linda Sandels, Maureen Stapleton, Madeleine Osberger, Bill Hegberg, Jim Hooker, Paul Taddune, Joe Wells, Jack Hatfield, Victor Gerdin, Bill Boineau, Garrett Brandt, Bill Kane and other members of the public interested in Agenda items for this Meeting. Item No. 2: TIMBERS AT SNOWMASS BUILDING "A" DISCUSSION Planning Director Chris Conrad explained that the applicant has made changes to exterior materials previously approved on the Timbers construction project. He explained that copper roofing previously approved by Council, has been changed to rusted, corrugated steel and the exterior stucco color has been slightly altered. Applicant representatives Gary Ross and Tim Truelove explained that the owner was not pleased with the appearance of the copper 06- 17 -02tc Page 2 of 8 roofing after it aged, and determined that a slightly darker color of stucco on Buildings "L" and "M" would be more appropriate for the color scheme. Council approved the changes. The Planning Director and Ross explained that the project has fallen behind schedule due to failure of the rock wall at Faraway Road intersection. Ross stated that the failure was due to soil conditions and insufficient design. A more elaborate and appropriate design has now been completed for the wall and reconstruction of the rock wall, along with the water feature, would begin within the week. Ross further explained that the contractor has constructed a temporary trail for use until the rock wall and water feature are completed. Completion is expected by July 30. The new design will be brought to Council for approval before reconstruction begins. Item No. 3: LOT 41 WOODRUN ONE DEED RESTRICTION DISCUSSION Mayor Manchester disclosed that he was involved in the 1993 deed restriction placed on this property. Planning Director Chris Conrad explained that the deed restriction emerged as a result of the owner's construction of 1,495 square feet of calculable floor area that had been constructed without building permits and in violation of the Municipal Code zoning provisions. A resulting agreement included a cash penalty and recording of the deed restriction, acknowledging that the residence would thereafter be considered legal and non conforming, and prohibits any alteration of the exterior design of the structure. Conrad stated that a request has been submitted by potential purchasers of the property, to amend the 1993 deed restriction and allow improvements to the exterior of the building. After further discussion, Council determined that they would consider specific modifications within an application to upgrade the exterior of the home. Item No. 4: PUBLIC NON AGENDA ITEMS Resident Jim Hooker stated his concern regarding the height of the berm constructed on the Snowmass Club Golf Course along Brush Creek Road across from the Rodeo Lot. He stated that the berm creates a negative visual impact to visitors and residents, and requested that Council work with the Aspen Skiing Company to reduce the visual impact. Mayor Manchester stated that a site visit to the berm area is planned for Tuesday, June 18, 2002 to discuss issues related to the berm. Council has requested incremental review of the work during construction in order to evaluate and address issues as they arise. Hooker also stated his appreciation to Council for their approach regarding proposed construction plans for the Base Village, Conoco and Snowmass Center areas. 06- 17 -02tc Page 3 of 8 Resident Jack Hatfield requested that Council monitor construction of the Snowmass Club Golf Course and mitigate impactive construction, to be in accordance with the BTA Plan. Pitkin County Commissioner Hatfield also stated that the Board of County Commissioners is meeting with Holy Cross Electric on June 18, 2002 to discuss Electric transmission lines and various alternatives. He requested Council representation at the Meeting. Item No. 5: RATIFICATION OF MAYORS PROCLAMATION NO. 02, SERIES OF 2002 PROCLAIMING APPRECIATION TO BEN RAWLINS FROM THE TOWN OF SNOWMASS VILLAGE Mayor Manchester proclaimed the Town's appreciation to Ben Rawlins and reported that a framed copy of the document was presented to Rawlins at a farewell event held in his honor on June 16, 2002. Item No. 6: FIRST READING ORDINANCE NO. 07, SERIES OF 2002 FIRST READING CONSIDERATION OF AN ORDINANCE APPROVING A MINOR PLANNED UNIT DEVELOPMENT AMENDMENT TO THE ASPEN SKIING COMPANY'S PREVIOUSLY APPROVED SPECIALLY PLANNED AREA PLAN, INCLUDING BUT NOT LIMITED TO, THE CONSTRUCTION OF THE ELK CAMP VEHICLE MAINTENANCE FACILITY, FUEL STORAGE AND SHEER BLISS WATER DETENTION POND Senior Planner Robert Voigt requested Council review the Ordinance and provide direction regarding development landscape screening, restricted housing and the fuel delivery plan. Council requested a Condition be added that requires an additional audit in five years, as well as in two years after commencement of operation, that staff determine if the number of employees has increased at this facility, include a Finding that states no additional employee housing is required relative to Ordinance 9, Series of 1994, include language that requires the applicant to provide additional employee housing for each additional employee for this building, that the current number of employees be established at this time to use as a comparison number in future employee audits. Council also requested that the applicant provide Council with a sample board of exterior materials, include a maximum number of fuel deliveries to be delivered to the site, and that reference to "Chapter 16" in paragraph No. 4 of "Exhibit B be changed to "Chapter 16A." There being no further discussion, Mercatoris made a motion to approve First Reading of Ordinance No. 07, Series of 2002, as amended. Mayor Manchester seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. 06- 17 -02tc Page 4 of 8 Item No. 7: RESOLUTION NO. 27, SERIES OF 2002 CONSIDERATION OF A RESOLUTION SETTING FORTH FINDINGS OF FACT AND CONCLUSIONS OF THE TOWN COUNCIL REGARDING THE ANNEXATION PROPOSED BY PITKIN COUNTY, COLORADO Mordkin made a motion to approve Resolution No. 27, Series of 2002, seconded by Mayor Manchester. Town Attorney Steve Connor stated that "Exhibit A" to the Resolution was incorrect and would be replaced with the correct document. He distributed copies of the correct document to Council. Connor explained that Pitkin County is the current owner of the Employee Housing Parcel and has submitted a petition for annexation of the Parcel into the Town, as a prerequisite to the creation of Homestead 15. He stated that Ordinance No. 8, Series of 1994 zoned the area of Wildcat Ranch that was annexed into the Town. An application for a minor amendment to the Wildcat PUD and Plat has also been submitted to the Town by Pitkin County and Edgewood LLC, requesting the reconfiguration of Homestead 11 and the creation of Homestead 15. Connor reported that the Employee Housing Parcel is an enclave and is currently not within the Town boundaries. In order to commence the review of the of the minor amendment to the Wildcat PUD and Plat, the Parcel must be determined eligible for annexation to give the Town jurisdiction over the Parcel for the Land Use proceedings. After further discussion, Mercatoris made a motion to amend the Resolution to include the proper Exhibit. Virtue seconded the motion. The motion to amend was approved by a vote of 5 in favor to 0 opposed. Item No. 8: SEVEN STAR RANCH TRAIL EASEMENT DISCUSSION Referring to a map included in the Council information packet for this Meeting, Mayor Manchester explained the proposed location of the trail easement that is to be constructed along Brush Creek Road to Highway 82. Once the trail is constructed within the area, the owner will grant a 20 -foot trail easement based on an as -built survey. Council directed the Town Attorney and staff to write a Resolution and the final Easement Agreement for Council review and consideration. Pitkin County Commissioner Jack Hatfield reported that the Board of County Commissioners directed the Open Space Board to accept the easement at the bottom portion of the proposed trail located on Cozy Point South. He stated his appreciation to all the landowners involved, for their cooperation in this endeavor. Manchester requested that Joe Wells of Seven Star Ranch investigate vehicle tracks on the Conservation Easement land across Brush Creek Road from the triangle Parcel. Item No. 9: DISCUSSION COMMITTEE REPORTS \COUNCIL COMMENTS \CALENDARS 06- 17 -02tc Page 5 of 8 Golf Course Site Visit In response to an inquiry made by Purvis, Mayor Manchester stated that this Meeting would be continued to allow Council to visit the Snowmass Club Golf Course construction site. Council will review the recently constructed berm and other construction grading at the Golf Course on Tuesday, June 18, 2002 at 5:30 p.m. In Memory of Ruth Kevan Mercatoris requested that flowers be sent from the Town to Bob Kevan, past Mayor of Snowmass Village, in respect to the death of his wife, Ruth. He stated that among several accomplishments, Ruth Kevan originated the local Snowmass Sun newspaper and the Repertory Theatre. Council requested that flowers also be sent to Kevan's daughter, Kathy Hegberg. July Council Meeting Dates Council determined Council Meeting dates for the month of July 2002 as July 1, 8 and 15. Base Village Sketch Plan Scheduling Council Member Mordkin requested that Base Village Sketch Plan review scheduling be set early on the Council Meeting Agenda of June 24, 2002, since the evening of that date is also the first Rodeo event. Council set Base Village Sketch Plan review for 2:00 p.m. and Daly Townhomes discussion immediately following on the Meeting Agenda. Rodeo Clean -Up Day Mordkin stated his appreciation to Council Members, Town staff and the community for their participation in the Rodeo Clean -Up Day held Saturday, June 15, 2002. Roaring Fork Transportation Authority (RFTA) Manchester reported that the Roaring Fork Transportation Authority (RFTA) has been absorbed by the Rural Transportation Authority (RTA), which was the goal of the RTA for the past 18- months. The Mayor will meet with the Town Attorney in the near future to review and finalize the documents. Mayor Manchester and Purvis will meet with Dan Blankenship to discuss financial issues. BOCC \Holy Cross Electric Meeting Mayor Manchester stated that the Pitkin County Board of Commissioners will meet with Holy Cross Electric Association on June 18, 2002 at 1:30 p.m. He requested that representatives from Snowmass Village Council attend the Meeting. The topic will be a discussion regarding bringing necessary additional electric lines to Snowmass Village. Impacts may include a proposed sub station and construction \installation costs to the Town. 06- 17 -02tc Page 6 of 8 Bittercress Park Boardwalk Manchester requested that a handrail be installed along the boardwalk located between the two bridges at Bittercrest Park that connect the bus stop to the Woodbridge area. Conference Center Sale Manchester requested a meeting on June 18, 2002 with the Town Attorney and Hiram Champlin of the Snowmass Village Resort Association (SVRA), to discuss the Letter of Agreement that sets forth the sale of the Conference Center from the Town to SVRA. Rodeo Temporary Use Permit The Assistant to the Town Manager requested a discussion with Council, as property owners, regarding the Annual Temporary Use Permit for the Rodeo. He stated that the Planning Commission would review the submission on Wednesday, June 19, 2002. After further discussion, Council requested that limitations and regulations under an ATUP be set to cover all Rodeo events, whether they be Town Rodeos or private functions, for 19 regular Town Rodeos, 2 special Rodeos, 1 special event and 5 additional events that would be equally as impactive as the Wednesday and Saturday Town Rodeo events. Groups of Tess than 50 submitting requests to hold events on the Rodeo parcel that would end before sundown will be determined administratively. Commercial Core Discussions The Assistant to the Town Manager Carey Shanks reported that he met with Chris Le Tourneur, regarding Council's request to have a broader discussion regarding a Vital Vibrant Commercial Core for the Town as a whole. Le Tourneur has provided a brief proposal to discuss the optimal scenario for creating a resort village that achieves critical mass, address if a bi -nodal system layout can result in a Vital, Vibrant Commercial Core and assist in determining the forms, functions and conditions that might be required for a bi -nodal system for it to be optimal. Le Tourneur's fee was submitted at $5,000 plus expenses. Shanks stated that Walter Keiser has reviewed the proposal and finds that it is accurate, to the point and very fair in terms of product to be provided and cost. Purvis requested that staff determine if funds were available within the Town's budget to cover the cost. Manchester stated that the purpose of the discussion to gain a clear direction on how to proceed with the evolvement of a commercial core of critical mass to meet the vital and vibrant components necessary for a destination resort's commercial amenity. After further discussion, Council agreed to hold the discussion with Le Tourneur on Friday, June 28, 2002 Daly Townhomes Open House Town Manager Michael Segrest reported that an Open House would be held for the Daly Townhomes employee housing units on June 26 from 5:30 p.m. until 7:30 p.m., and on June 29 from 10:00 a.m. until 2:00 p.m. Manchester requested that a ribbon cutting event be scheduled for the Townhomes. 06- 17 -02tc Page 7 of 8 BOCC\Airline Services Meeting Segrest stated that he received a call from Jim Elwood, informing him of a BOCC Meeting on June 25, 2002 at 3:30 p.m. to discuss airline services. Council requested that this notice be included in the Town Manager's Report for the June 24, 2002 Council Meeting. White River National Forest Service Plan Mayor Manchester stated that he has received a copy of the final White River National Forest Service Plan. He reported that he also received the Plan on a CD. The information is available for Council and staff review. Voiqt Farewell Senior Planner Robert Voigt reported that he has resigned his position with the Town effective on Friday, June 21, 2002. He stated that he has taken a Senior Planner position in the state of Washington. Council stated their appreciation for Voigt's work and wished him the best of luck in his new position. NOTE: The following item was not included on the Agenda for this Meeting. Item No. 9a: EXECUTIVE SESSION At 7:00 p.m. Mayor Manchester made a motion to convene to Executive Session to discuss personnel matters. Mercatoris seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. At 7:35 p.m. Mercatoris made a motion to reconvene the Regular Meeting. Virtue seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. Item No. 10: ADJOURNMENT (CONTINUATION) At 7:35 p.m. Virtue made a motion to continue the Meeting to Tuesday, June 18, 2002 at 5:30 p.m. at the Snowmass Club Golf Course construction site. Purvis seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING JUNE 18, 2002 CONTINUED FROM JUNE 17, 2002 At 5:30 p.m. on Tuesday, June 18, 2002 Mayor T. Michael Manchester reconvened the Regular Meeting of June 17, 2002, at the Snowmass Club Golf Course construction site to review the site grading. Council requested that the 06- 17 -02tc Page 8 of 8 applicant reduce the height of the berm located across from the Rodeo parcel. The applicant agreed to comply with Council's request. Item No. 10: ADJOURNMENT There being no further business, Mayor Manchester adjourned the Meeting at approximately 6:30 p.m. APPROVAL OF MINUTES FOR THIS MEETING Minutes were approved as amended, at the July 1, 2002 Regular Town Council Meeting with a motion made by Council Member Virtue, seconded by Council Member Mercatoris and upon a vote of 5 in favor to 0 opposed. Su.mitted By, Trudi Worline, Town Clerk