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06-28-02 Town Council MinutesSNOWMASS VILLAGE TOWN COUNCIL SPECIAL MEETING MINUTES JUNE 28, 2002 Mayor Manchester called to order the Special Meeting of the Snowmass Village Town Council on Friday, June 28, 2002 at 10:10 a.m. Item No.1: ROLL CALL COUNCIL MEMBERS PRESENT: COUNCIL MEMBERS ABSENT: All Council Members were present. STAFF PRESENT: PUBLIC PRESENT: Item No. 2: BASE VILLAGE SKETCH PLAN REVIEW Commercial Core Concept INTRODUCTIONS Mayor T. Michael Manchester, Douglas Mercatoris, Richard Virtue, Robert Purvis and Arnold Mordkin Michael Segrest, Town Manager; Carey Shanks, Assistant to the Town Manager; Steve Connor, Town Attorney; Craig Thompson, Director of Community Development; Hunt Walker, Director of Public Works; Jim Wahlstrom, Senior Planner; Rhonda B. Coxon, Deputy Town Clerk Bruce Baker, Mel Blumenthal, Lance Burwell, Bill Burwell, Gary Suiter, John Francis, Pat Leto, Bernie Gaurer, Madeleine Osberger, Bill Kane, Paul Shepherd, Nick Coates, Brett Gardner Smith, Chris LeTourneur, Jim Lange, Kevin Kelly, Scott Patterson, Phyllis McFadden and other members interested in today's Agenda items. Mike Segrest, Town Manager welcomed attendees and went around the room and each attendee introduced themselves. He also introduced Chris Le Tourneur from Thomas Consultants, Inc. to the meeting attendees and noted that he will be conducting a presentation later in today's meeting. 06- 28 -02tc Page 2 of 5 GROUND RULES Mike Segrest, Town Manager reviewed ground rules with the attendees and noted that following these simple rules will allow the meeting to run more effectively and efficiently. CLARIFY OBJECTIVES Mike Segrest, Town Manager noted that the overall objective of this meeting is to address the following questions 1. What is the necessary minimum sq. ft. of commercial space to achieve critical mass and viability for the Village as a whole? 2. If there is to be a multi -nodal system (involving remotely separated parts of the Village Experience) does this change the minimum square footage to achieve critical mass and viability? 3. If there is a multi -nodal system, what thematic and functional techniques should be utilized to ensure that the various nodal components complement one another, rather than directly compete in their retail offering? 4. If there was to be a multi -nodal system what operating characteristics, amenities and property management techniques and conditions would be necessary to establish a seamless resort community experience? 5. What types of lodging /accommodations would need to be present to support the proposed retail /commercial village uses? Chris Le Tourneur consultant for the Town of Snowmass Village, will be addressing each of these questions in his presentation. These questions have been in large part motivated by the Town's review and consideration of the Intrawest/Aspen Ski Company Base Village proposals. The key issue is the relationship of this proposal to the macro "commercial development" within Snowmass Village, in order to achieve an optimal vital and vibrant commercial core. Chris Le Tourneur's role in this process is as a third party, outside Commercial /Retail expert's objective view. He was also asked to respond to the similar challenges that face many resort communities in North America. Due to the Town's pending development and redevelopment proposals Le Tourneur was asked the five objectives in order to provide specific answers for Town Council. PRESENTATION BY COMMERCIAL STAKEHOLDERS INTRAWEST Paul Shepherd, representing Intrawest reviewed the Intrawest commercial master plan, which had been worked on since sketch for Base Village. 06- 28 -02tc Page 3 of 5. There is 80,693 square feet of viable commercial space, which continues to change. When adding the Entertainment and Cultural of 12,000 square feet. this number is approximately 93,000 square feet of commercial mix. The retail mix that makes up the 80,000 sq. ft. includes; day lodge, bar and restaurant, sports wear apparel, Snowmass Logo shop, ski rental, Mountain Photo, Information and check -in. Also included in the proposal is additional commercial space, which includes; conference center, ticket sales, check -in, clinic, private club and public lockers and restrooms which then brings the total square footage to 157,689. Paul Shepherd provided the clerk with a draft copy of the "Tenant Mix" (Attached). Town Council requested they receive copies. ASPEN SKIING COMPANY Bill Kane representing the Aspen Skiing Company reviewed the proposed commercial space for the Aspen Skiing Company which consists of three general areas, the mall, on mountain and the Base Village area. In the mall area the ticket pavilion for ticket sales and ski school will remain in their current location. Administration will move to the lower level of the Cirque Building. These areas will create viability for the mall with approximately 95 people spending money in the mall area for daily necessities. Kane noted that there are endless on mountain activities and opportunities created by the proposed gondola. Some of the activities would be skating, night time events, food and beverage opportunities and similar summer activities. The gondola lift would have towers 30 to 40 feet high with a very comfortable ride through the trees and landscape of the mountain. This would be a year around advantage and could cater to meeting and groups on the mountain. The Base Village location consists of the Children's Center, which will include a kitchen for food and beverage service. The center will also include a mini gymnasium and will provide a service such as "Kid's night out This facility will be more than a place to meet Ski School Instructors; it will also be an activity center for children. Mountain Photo will have a photo lab located in the Base Village. The Medical Clinic will increase in size and parking to accommodate the additional square footage. RESPONSE TO OBJECTIVES BY CHRIS LE TOURNEUR Chris Le Tourneur provided a Power Point Presentation with the name of Creating the Seamless Resort Experience (Attached). Thomas Consultants, Inc. 06- 28 -02tc Page 4 of 5 was asked to assist the Town in evaluating how best to address the following key items: Having Snowmass Village evolve as a "seamless" resort experience. With the introduction to Brush Creek (Base Village development proposal, identifying steps that should be taken to ensure the optimal commercial viability of existing and proposed new retail space. How a multi -nodal village layout could work, and under what conditions. In this power point presentation Le Tourneur reviewed the five objectives and provided clarity on each objective, which is provided as an attachment to these minutes. During this presentation he encouraged the Town or the individual entities to do a "Retail Marketing Analysis" and this analysis would be an imperative piece to the objectives. The Town Council took a break for lunch. GROUP (OPEN) DISCUSSION Council Member Purvis Transportation, connectivity and phasing are three major issues the mall owners are concerned about. John Francis Working with the applicant to come to some type of an agreement which will not hinder the process of this application. Council Member Mercatoris inquired about the leakage factor and would like to be more conservative on this approach. He also inquired about the occupancy stating that today the Village cannot survive on the current occupancy. How does doubling the size of commercial make any sense? Le Tourneur responded that currently there is no critical mass or the proper retail mix within the current commercial space. Mayor Manchester noted that the Town has devoted a lot of time and money into the economic model for all the reasons that are being discussed today and we need use this tool. Council Member Purvis reviewed some of the things that have to happen to make Snowmass different than what it is today, decrease leakage, and increase occupancy and category of daily monies spent increase. Bill Burwell noted that those businesses which are open 365 days a year succeed because people walk by them everyday; in Aspen there are 250 days and they struggle to keep open and in Snowmass Village; there are 140 open days for our retail stores at a 37% occupancy. His question to Town Council and Consultant Le Tourneur is how will increase occupancy increase the number of 06- 28 -02tc Page 5 of 5 retail days. He does not believe in the theory build it and they will come. Burwell asked how are we guaranteed this proposal will work. Council Member Mordkin proposed a question for everyone to think about; if the existing community and the existing retail can survive the proposed Base Village COUNCIL DIRECTION NEXT STEPS Mayor Manchester thanked everyone for their participation in today's meeting. He encouraged the mall owners and the applicant to continue working together so both the mall and base village may compliment each other. Mayor Manchester stated Monday, July 1 is a follow -up meeting for Town Council to review some of the information from today and he asked that the applicant bring a site map that shows the commercial space, and for the applicant to start thinking about the connectivity aspect along with transportation issues. Item No. 3: ADJOURNMENT There being no further business, Manchester made a motion to adjourn the Special Meeting, seconded by Virtue. The motion was approved by a vote of 5 in favor to 0 opposed. The Meeting adjourned at 2:40 p.m. APPROVAL OF MINUTES FOR THIS MEETING Minutes were approved at the July 29, 2002 Regular Town Council Meeting with a motion made by Council Member Virtue, seconded by Council Member Mordkin and upon a vote of 5 in favor to 0 opposed. Submitter By: Rhonda B. Coxon, Deputy Town Clerk