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07-01-02 Town Council MinutesMayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, July 1, 2002 at 2:15 p.m. Item No. 1: ROLL CALL SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES July 1, 2002 COUNCIL MEMBERS PRESENT: Mayor T. Michael Manchester, Douglas Mercatoris, Richard Virtue, Arnold Mordkin, and Robert Purvis COUNCIL MEMBERS ABSENT: All Council Members were present. STAFF PRESENT: PUBLIC PRESENT: Mike Segrest, Town Manager; Hunt Walker, Public Works Director; Craig Thompson, Community Development Director; Joe Coffey, Housing Manager; Carey Shanks, Assistant Town Manager; Jim Wahlstrom, Senior Planner; Chris Conrad, Planning Director; Steve Connor, Town Attorney; Marianne Rakowski, Finance Director; Dean Stahman, Planner; David Peckler, Transit Manager; Lisa Henkel, Housing Secretary; Art Smythe, Chief of Police; Bernadette Barthelenghi, Landscape Architect; and Donna Garcia Spaulding, Second Deputy Town Clerk Paul Shepherd, Madeleine Osberger, Pat Leto, Mary Brown, Jim Benson, Martha Benson, Jack Hatfield, Phyllis McFillen, Bernie Grauer, Brent Gardner Smith, Penny White Smillos, Don Schuster, Bill Kane, Mel Blumenthal, Bill Edward, Robert Goldstein, Chuck Baker, Dave Spence, Janice Huggins, George Huggins, Steve Sewell, and other members of the public interested today's Agenda items. DISCUSSION AGENDA Item No. 2: BASE VILLAGE SKETCH PLAN REVIEW Mayor Manchester provided an update of the Special Meeting held on Friday, June 28, 2002 to discuss the Commercial Core Concepts and reviewed overall objectives of that Meeting. He stated that public comment would be taken during today's Meeting. Council and staff discussed origin of a new binder presented at Council's table today, entitled Base Village Sketch Plan. Jim Wahlstrom, Senior Planner stated that the Town Clerk's Department put the binder together based upon direction by Town Council requested at an earlier Meeting. Council Members decided that they would keep all binders, including the new one due to the different information in each, based upon stages of Base Village developments. Wahlstrom stated that Today's discussions would include 1) discussion /feedback on the Commercial Core Issue, 2) revised review schedule, and 3) timeframe for review at each meeting. 07- 01 -02tc Page 2 of 12 Revised Review Schedule: Council approved the Revised Review Schedule as it appeared in Today's packet material. Timeframe for review at each meeting: Wahlstrom stated that staff envisions that three hours would be needed for each meeting to review the core issues on the attached Revised Review Schedule. He stated that once core issues are addressed, subsequent meetings would then focus on applicable core issues involving a staff analysis with recommendations and a summary of the Planning Commission findings and recommendations. Mike Segrest, the Town Manager, clarified that the items on July 8th would specifically target the technical aspects of what needs to be done to move through the review process before the commercial core is presented. Segrest stated that the Planning Commission's recommendations would be incorporated into Council's conclusions and recommendations. Manchester and Segrest discussed having a short discussion of the aerial connections, including aerial maps related to the commercial core area on July 8th as well. Council approved the timeframe for review at each meeting. Discussion /Feedback on the Commercial Core Issue: Paul Shepherd, representing Intrawest proposed approximately 93,000 square feet of new commercial space in the proposed Base Village project, along with 683 condos. Mayor Manchester requested that Shepherd bring back a site plan map depicting where the following sites would be situated: commercial core, main attraction to the Village, plaza level, apras ski, children's area, cooking school, restaurants and entertainment, arrival area, and how these areas tie in with the Snowmass Center. Council majority agreed with the new Brush Creek Village proposal and stated that it would attract more people and increase tourism spending in Snowmass but only if there is a minimum of 100,000 square feet of restaurants, retail shops, entertainment venues, convenience stores, and services to make the resort village work. Council Member Mercatoris stated concerns with the size of the proposed commercial development in the project. Council further stated concerns with the issue of phasing as a critical issue. Jack Hatfield, local resident and Council Member Purvis discussed scenarios including the proposed Snowmass Center and the Conoco sites incorporated with the Base Village relating to critical mass. Shepherd explained that Intrawest is investing in Base Village and although phasing will be difficult, they are committed and prepared to create the attraction /critical mass models. Shepherd stated opposition to breaking up the critical mass because it takes away from the attraction for visitors. Mel Blumenthal, speaking on behalf of the Enclave stated that they agree with Alternative B proposal presented in today's packet information. Blumenthal stated that they have concerns with leakage to Aspen during the phasing stage and stated that if the commercial aspect is built first, that visitors will stay in Snowmass Village and visit the Mall. He further stated that ultimately once Base Village is built, it is difficult to envision the Mall retail existing and that a gradual conversion of the Mall space to residential will benefit the entire Village. Penny Smillos, a retail store proprietor at the Mall, stated concerns with current vacant spaces at the Mall and wondered why she is hearing of plans for more restaurants and stores. She inquired of Council and the applicant of how to keep existing businesses viable. She further stated that the Mall owners are still waiting to see summer activity that they have been promised for 18 years. 07- 01 -02tc Page 3 of 12 Bill Edward, a local homeowner stated approval of the architectural design of Base Village and is strongly in favor of the proposal. He stated concerns with 683 condominium units and traffic control related to the proposal. Mercatoris stated that traffic control is an important issue with Council and that there would be a full discussion relating to traffic during the July 29 Town Council Meeting. Mary Brown, from Intermountain Corporate Affairs and representing Gateway Center stated that her clients were very concerned with how the new commercial space would affect their properties, especially if the proposed 683 condos in the Village are built long after the new commercial space is built. She also stated that the Mall Owners would likely respond with some sort of redevelopment plan when they learn more about the details of the new commercial space proposed for Base Village and requested more information. Mercatoris and Segrest discussed utilizing the model that Walter Keiser designed and plug in various scenarios of commercial square footage to see what works with the proposed model. Segrest stated that staff would report findings to Council at a meeting in the near future. Mayor Manchester discussed transportation alternatives and stated that he believes in a strong reliance upon a single family vehicle as a primary mode of transportation within the community. He stated that Council is working on turning Snowmass Village into a year -round resort. Council Member Purvis encouraged Mary Brown to step forward and state what the Mall Owners would like to do with their share of the commercial core as soon as possible so that Council can include their view in future discussions. Hatfield inquired if natural resources would be included as a part of the discussions analysis. Manchester stated that they are a part of the matrix. Hatfield inquired of what the net gain is for the community and quality of life. Council stated that these issues would be discussed during meetings scheduled in August. NOTE: Council took a 10- minute break at this time. The Regular Meeting reconvened at 4:03 p.m. Item No. 3: DALY TOWNHOMES FUNDING OPTIONS Joe Coffey, the Housing Manager stated that the Daly Townhomes would require approximately $530,000 in additional construction costs (an approximate 9% 9.5% increase over budget). Coffey stated that there is an estimated $25,000 to fund the homeowner's assessments on Town owned units until they are sold. He stated the sources to fund the additional costs are future excise taxes (borrow from the Un- appropriated Reserves in the Housing Funds) and an increase in the sales price of the Townhome units. Council inquired of whether there would be additional costs that could occur between now and the end of construction. Coffey stated that the construction is under control and that there are no additional costs anticipated. Marianne Rakowski, the Finance Director presented a worksheet depicting Council options to cover the additional "hard costs "soft costs" and homeowner assessments. Rakowski stated that with the assessments, staff is anticipating covering a total of $555,000. Rakowski stated that $1.6M would come from excise taxes, $139,000 from Real Estate Transfer Tax (RETT), $160,000 from 07- 01 -02tc Page 4 of 12 the Road Fund, including various other little funds like the Grace's Cabin Fund and Housing Mitigation Fund to include $168,000 of little pocket funds. Rakowski stated that staff recommends Option No. 2 and believes that future owners should pick some of the costs up. She further stated that they did not want to price themselves "out of the market" risking holding onto the units longer than they could afford (she referred Council to a realtors letter on market comparisons put together by Robert Goldstein, representing Coates, Reid and Waldron). She stated that this option allows retention of sufficient un- appropriated reserves of at least $200,000 in each fund. Council inquired of Coffey when the units will be sold. Coffey stated that currently staff is preparing the application, plans on holding a lottery in August and buyers would be able to move in during September or early October. Council requested that the Town Attorney finalize the guidelines language under conditions of the new code and bring that language to the Town Council Meeting scheduled for July 29, 2002. After further discussion, Council majority approved staff recommendation, Option No. 2 and requested that staff include land costs when quoting figures in the future. REGULAR AGENDA 4:45 P.M. Item No. 4: PUBLIC NON AGENDA ITEMS There were no Public Non Agenda items. Item No. 5: PUBLIC HEARING AND ACTION RESOLUTION NO. 26, SERIES OF 2002 TO RECEIVE PUBLIC COMMENT AND COUNCIL CONSIDERATION OF A RESOLUTION APPROVING AN ANNUAL TEMPORARY USE PERMIT FOR SNOWMASS CLUB ASSOCIATES TO PERMIT THE LOCATION OF A 12' X 44' MODULAR TRAILER WITHIN THE SNOWMASS CLUB TENNIS COURT AREA FOR USE AS A TEMPORARY TENNIS PRO SHOP FOR THE 2002 SUMMER SEASON. Mayor Manchester opened the Public Hearing at 4:46 p.m. There being no comments from the public, Mayor Manchester closed the Public Hearing at 4:47 p.m. Council Member Mordkin made a motion to approve Resolution No. 26, Series of 2002, seconded by Virtue. Dean Stahman, the Community Development Planner, explained that staff has issued an Administrative Temporary Use Permit to place the trailer and requested that Condition No. 6, page 2, under the title Section Three: Conditions be deleted because it is not necessary. Council and the Town Attorney discussed and approved this amendment. Mercatoris requested that the ball field /events field be given top priority to meet the scheduled completion deadline. Don Schuster stated that their hands are tied until the entire irrigation situation is taken care of. There being no further discussion or amendments, Council Member Virtue made a motion to approve the Resolution as amended, seconded by Mordkin. The motion to amend was approved by a vote of 5 in favor to 0 opposed. 07- 01 -02tc Page 5 of 12 Item No. 10: RESOLUTION NO. 39, SERIES OF 2002 CONSIDERATION OF A RESOLUTION AUTHORIZING COUNCIL MEMBER ARNOLD MORDKIN TO REPRESENT SNOWMASS VILLAGE RODEO MATTERS BEFORE THE TOWN COUNCIL Council Member Mercatoris made a motion to approve Resolution No. 39, Series of 2002, seconded by Virtue. Council Member Mordkin requested that on page 1 of the Resolution, the second "Whereas" be deleted and that on that same page, the third "Whereas Mr. Mordkin serves as President read as follows: "Mr. Mordkin serves as Chairman. There being no further discussion or amendments, Council Member Mercatoris made a motion to approve the Resolution as amended, seconded by Virtue. The motion was approved as amended by a vote of 4 in favor to 0 opposed. Council Member Mordkin abstained. Item No.11: RESOLUTION NO. 40, SERIES OF 2002 CONSIDERATION OF A RESOLUTION AUTHORIZING COUNCIL MEMBER DOUGLAS MERCATORIS TO REPRESENT SUMMER CONCERT SERIES MATTERS BEFORE THE TOWN COUNCIL Council Member Purvis made a motion to approve Resolution No. 40, Series of 2002, seconded by Virtue. Council Member Mercatoris requested a change on page 1 of the Resolution, in the fourth "Whereas on behalf of the Snowmass Village Rodeo Committee read as follows: "Whereas on behalf of the Snowmass Community Fund There being no further discussion or amendments, Council Member Purvis made a motion to approve the Resolution as amended, seconded by Virtue. The motion was approved as amended by a vote of 4 in favor to 0 opposed. Council Member Mercatoris abstained. Item No. 6: PUBLIC HEARING AND ACTION RESOLUTION NO. 34, SERIES OF 2002 TO RECEIVE PUBLIC COMMENT AND COUNCIL CONSIDERATION OF A RESOLUTION APPROVING AN ANNUAL TEMPORARY USE PERMIT FOR SNOWMASS VILLAGE RODEO OPERATION Mayor Manchester opened the Public Hearing at 4:55 p.m. Council Member Mercatoris made a motion to approve Resolution No. 34, Series of 2002, seconded by Virtue. Joseph Edwards, representing the Horse Ranch Homeowners Association stated that their primary concerns are with lighting and noise (paragraph 9 of Exhibit B), frequency of use and future expansion use. Chris Conrad, the Planning Director, stated that all public notices have been posted and satisfied. Conrad requested a change on page 18 of the Resolution, under title Section Two: Action, line 80, to read as follows: "Section Two: Action. The Town Council hereby approves an Annual Temporary Use Permit for a summer rodeo series, including additional events and activities as further described in Exhibit A, from July 3 to August 28, 2002. Further, said approval shall be subject to the conditions of permit issuance outlined within Exhibit "B" of this Resolution. Conrad requested a change to the Planning Commission's Resolution No. 21, Series of 2002, Exhibit B, page 2, paragraph 18, to read as follows: "18. A tent permit, or approval of the Fire Chief, must be obtained for any tents or canopies prior to the event. The existing facilities should 07- 01 -02tc Page 6 of 12 be checked to ensure there are adequate exits and that all other life /safety requirements are addressed Council Member Mordkin requested amendments to Resolution No. 34, Series of 2002 as follows: Exhibit A, page 1, Section Number 1, 3 bullet point, to read as follows: "the attendance shall not exceed the current capacity of the rodeo arena area amendment to Exhibit A, page 1, bullet point 5, to read as follows: "rodeo set -up will commence at noon; amendment to Exhibit A, Page 1, bullet point 8, to read as follows: "the PA system shall only be used for rodeo announcements and music and be turned off no later than 9:00 p.m. amendment to Exhibit A, page 1, Section Number 2 title, to read as follows: "5 special events, rodeos or cookouts amendment to Exhibit A, page 1, Section Number 2, second bullet point, to read as follows: "these events will essentially be of a western or rodeo /cookout nature with no larger spectator numbers than that of the public rodeos with the exception of the Prime America event scheduled to occur on July 5. Council Member Mordkin requested amendments to Resolution No. 34, Series of 2002 as follows: Exhibit B, page 2, paragraph 15, be taken out and that paragraph 16 become paragraph 15; Exhibit B, page 2, paragraph 17 becomes paragraph 16, to read as follows: "16. The event shall not generate debris, excessive noises, dust, smoke, odors, traffic, or congestion, which will adversely or unreasonably affect surrounding residential areas. Arena and traffic areas shall be watered down prior to the commencement of each rodeo as necessary to suppress dust from leaving the rodeo grounds Exhibit B, page 3, paragraph 26 becomes paragraph 25, to read as follows: "25. All affected areas shall be cleaned and restored to their pre permit condition by September 30, 2002 A representative from the ADHOC Committee suggested that a group of people get together to define where the Rodeo is going long -term and work out issues of concern. Jim Benson, local resident stated that a great amount of dust is coming from behind the pen in the main arena (the contestant area) and suggested that a non -toxic solution or water be used to calm the dust down. Conrad requested an amendment to Resolution 34, Series of 2002, Exhibit B, page 2, paragraph 17, to read as follows: "The event shall not generate debris, excessive noises, dust, smoke, odors, traffic, or congestion, which will adversely or unreasonably affect surrounding residential areas. Arena and traffic areas shall be watered down prior to the commencement of each rodeo as necessary to suppress dust from leaving the rodeo grounds Council requested that the Town Manager, the Applicant and representatives from neighboring residences meet and work out a reasonable solution relating to dust and sound issues and report to Council during a meeting in the near future. Mayor Manchester closed the Public Hearing at 5:35 p.m. There being no further discussion or amendments, Council Member Mercatoris made a motion to approve the amended Resolution, seconded by Virtue. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Mordkin abstained. Item No. 7: PUBLIC HEARING AND ACTION RESOLUTION NO. 35, SERIES OF 2002 TO RECEIVE PUBLIC COMMENT AND COUNCIL CONSIDERATION OF A RESOLUTION APPROVING AN ANNUAL TEMPORARY USE PERMIT FOR SNOWMASS WHITEWATER TO CONDUCT THEIR RAFTING OPERATIONS 07- 01 -02tc Page 7 of 12 FROM THE TOWN PARKING LOT NO. 1 AND A PORTION OF LOT 2 FROM JULY 1 TO OCTOBER 15, 2002. Mayor Manchester opened the Public Hearing at 5:36 p.m. Council Member Virtue made a motion to approve Resolution No. 35, Series of 2002, seconded by Mercatoris. Dean Stahman, Planner stated that all public notices have been posted and satisfied. He stated that he spoke with John Corcoran of the Stonebridge Inn and informed him of the pending application. He stated that he also called Scott Patterson of the Stonebridge Condominiums in an effort to inform him of the pending application and he has not returned his calls. Chris Conrad, the Planning Director explained that this Resolution gave prior approval for Snowmass Whitewater, Inc. to conduct their rafting operations and that approval was not renewed for the 2001 season. Therefore, a new Annual Temporary Use Permit (ATUP) must be approved by Town Council. Conrad explained that Exhibit B contains the Planning Commission Resolution recommending approval of this application, Exhibit C is permission from the landowner to use the parking lots and that no public comments have been received as of today. Jim Benson commended the owner of Snowmass Whitewater and stated that the rafting operation is a nice amenity for the Town. There being no further public comment, Mayor Manchester closed the Public Hearing at 5:40 p.m. Stahman stated that there is one contradiction to the Resolution on page 3, Condition Number 5, in that it contradicts page 1 of Exhibit A, in the bottom paragraph. He requested change the first sentence language, to read as follows: "In the bottom of Lot #2 we will park a maximum of six (6) vehicles Conrad requested an additional condition be added to Exhibit A, page 3 to read as follows: "13. Approval is required no later than (COUNCIL WILL SET A DATE). Mayor Manchester requested that the Town Manager write language as a basis for a potential lease, which would set standards and quantify issues for next year regarding public use of Town Land and report to Council during a meeting in the near future. There being no further comments or amendments, Council Member Virtue made a motion to approve the amended Resolution, seconded by Mercatoris. The motion was approved by a vote of 5 in favor to 0 opposed. Item No. 8: PUBLIC HEARING AND ACTION RESOLUTION NO. 37, SERIES OF 2002 CONSIDERATION OF A RESOLUTION APPROVING AN ANNUAL TEMPORARY USE PERMIT FOR CHEROKEE OUTFITTERS HORSEBACK RIDES Mayor Manchester opened the Public Hearing at 5:45 p.m. Council Member Virtue made a motion to approve Resolution No. 35, Series of 2002, seconded by Mordkin. Stahman stated that the Community Development Department has already issued an Administrative Temporary Use Permit for Cherokee Outfitters, allowing horseback rides from the Rodeo Grounds good through today's date. 07- 01 -02tc Page 8 of 12 Stahman stated that staff has received objections from the Crossings and Horse Ranch neighborhoods and explained that the trail departs from the Rodeo Grounds and travels behind the Crossings neighborhood, it then parallels the Rim Trail but does not cross it and the trail stays within the confines of the Town of Snowmass Village. Council, staff, residents, and the Applicant discussed core issues including alternative trail routes, number of trips per day, how the proposed trails and horseback ride operation impact neighborhoods, impacts to wildlife, whether the application meets the review standards, particularly standard (1). They further discussed various scenarios including Alternative A an existing trail that is somewhat screened by tall shrubbery; Alternative B (proposed by the applicant), which would split off the trail slightly higher and further away from nearby homes, which crosses a steep slope that has minimal vegetation and is more visible to houses below; Alternative C takes the trail into a draw away from the Crossings before switching back, crossing a small ravine where the Applicant has placed a culvert and connects to the existing trail; and Alternative D takes the trail lower across a less steep part of the slope, then connects to the existing trail and is more visible to the Crossings. Stahman stated that the operation will be visible from the Crossings neighborhood and staff recommends Alternatives A and C. He stated these two Alternatives would create the safest trail, minimizing potential erosion and visibility from neighboring homes; the operation will not coincide with closures for elk migration and calving; and impacts to birds and other small mammals will be minimal. Larry Green, the Wildlife Specialist, requested that no dogs be allowed to accompany the horseback rides, suggested one alignment to prevent erosion, suggested that the Applicant be required to develop and institute a weed control program, and requested that the small spring at the top of the trail be fenced for protection and that eventually a small tank be installed. Martha Benson, Steve Sewell, Susan Tatesphere, Jim Benson, Janice Huggins, all local residents stated opposition to the proposal due to neighborhoods impacts with the dust, manure odor and flies, possible erosion of the trail, invasion of homeowner's privacy, and maintenance and up -keep. Dave Spence, local resident suggested that Alternative C be used as a more appropriate trail for this and requested that Council keep an eye on possible erosion to the trail. In response to an inquiry by Martha Benson, Stahman stated that the Resolution states that the horse manure would be removed from the area on a daily operational basis. Stahman stated that considering the location and historical uses of the area, a horseback riding operation seems appropriate and that staff finds that the application meets the review standards. In response to an inquiry from Council Member Mercatoris, Bernadette Barthelenghi, the Landscape Architect, stated that one of the primary goals she is trying to accomplish is that staff work with Chuck Baker on cleaning up the horse manure and closing down some of the trails. She referred Council to Exhibit C Memorandum included in Today's packet materials specifying what Chuck Baker representing Cherokee Outfitters has agreed to do as an Exhibit to the Resolution. She further stated that staff is willing to work with the homeowners in agreeing upon a better alignment and make a long -term commitment to re- vegetate the old trail and commence creating a new trail in the fall. Council Members Mercatoris and Purvis and the Town Manager, Mike Segrest were in agreement with this proposal. Mayor Manchester requested that a paragraph in the Resolution relating to the trail alignment be amended stating a time -frame condition and that an Exhibit be included showing the trail 07- 01 -02tc Page 9 of 12 alignment. Manchester requested that staff work on language stated on page 2 of the Resolution, Section Three: Conditions, line 30, referring the term of this permit and effective date of the Town Council Resolution. Council approved the Temporary Use Permit and directed staff to work with the Applicant to construct a new trail and re- vegetate the old trail. Council further directed the Public Works Director to take a trail ride and investigate access and research Town property alignment for the Trail Rides to stay on Town property. Mayor Manchester closed the Public Hearing at 6:30 p.m. There being no further comments or amendments, Council Member Mercatoris made a motion to approve the Resolution as amended, seconded by Purvis. The motion was approved by a vote of 5 in favor to 0 opposed. Item No. 9: RESOLUTION NO. 38, SERIES OF 2002 CONSIDERATION OF A RESOLUTION ESTABLISHING DATES FOR REGULAR MEETINGS OF THE SNOWMASS VILLAGE TOWN COUNCIL FOR THE MONTH OF JULY 2002 Council Member Virtue made a motion to amend Resolution No. 38, Series of 2002, seconded by Mordkin. Council requested a deletion on page 1, the first WHEREAS paragraph that cites the code section, be deleted. Council Member Virtue made a motion to approve the amended Resolution, seconded by Mordkin. The motion was approved by a vote of 5 in favor to 0 opposed. Item No. 12: MANAGER'S REPORT Daly Open House The Town Manager, Mike Segrest reported a good turnout for the open house and stated that he was impressed with the information that the County Commissioners received, which reflected much thought and effort involved in how to improve the accessibility of air traffic into the airport. He stated that there is new aircraft being used to open up new "fly in" "fly out" markets non -stop, which do not require subsidies and with the new equipment being purchased, they are able to lower the flight path, which helps in terms of the aircraft that can land at this location. Snowmelt Road Segrest stated that Gallun Lane and lots 10 and 11 are on schedule to be opened on Monday July Lot 41, Woodrun, Unit 1 Segrest stated that he would like to suggest an approach, which might facilitate resolving this issue. He stated that he believes that staff could negotiate an amended deed restriction that would ensure no further violations of the land use code and compliance with the current building code, while allowing the owner to maintain and enhance the property with normal maintenance and upgrades of finishes, windows, etc. He also believes that it would be appropriate to rely upon the Snowmass Homeowners Association's Design Review Committee to ensure that any architectural modifications are acceptable to the community and requested Counsel comment. After further discussion, Counsel majority approved Segrest's suggestion. Mayor Manchester abstained. 07- 01 -02tc Page 10 of 12 Town Manager Request For Time -Off Mayor Manchester stated that at the time of Town Manager negotiations with Segrest, that he requested three weeks off during the month of September for a long- arranged family function. Council approved this request. Base Village Joint Meeting The Town Attorney stated that the County Commissioners would like for the Applicant to repave Brush Creek Road and suggested waiting until after Sketch Plan Review in order to better assess what impacts there are. Segrest stated that he is trying to arrange a joint meeting with the Board of County Commissioners and Town Council for off -site impacts discussions and requirement issues. Council requested that Segrest call Patty Chappen, the Chairwoman, inquire of specificity of the Agenda contents, and report findings to Council. Item No. 13: APPROVAL OF MEETING MINUTES FOR 05 -20 -02 AND 06 -17 -02 Council Member Virtue made a motion to approve the Minutes of May 20, 2002 and June 17, 2002. Mercatoris seconded the motion. Purvis requested a change to the Minutes of May 20th, on Page 7, 5th line up from the bottom, that the name of Jerome "Semick" be correctly spelled as Simecek, also in that same line, whereby the sentence should read, Jerome Simecek of the Snowmass Mountain Condominiums Mordkin requested a change to the Minutes of May 20th, on Page 10 under the title Ruedi Water and Power, whereby the sentence should read, may not rise to more than 80,000 acre feet." There being no further additions or corrections, Council Member Virtue made a motion to approve the Minutes as amended, seconded by Council Member Mercatoris. The Minutes were approved by a vote of 5 in favor to 0 opposed. Item No. 14: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS /CALENDARS Appreciation of Public Works Director Council Member Virtue stated appreciation of Hunt Walker's efforts in resolving the parking lot issue related to Snowmelt Road. Rural Transit Authority (RTA) /RFTA Council Member Purvis stated that the Mayor and he need to meet and do some forward planning with the Director of Budgets and go over the draft of the Executive Director's evaluation. Marketing Guidelines Council Member Mercatoris requested that the Town Manager and the Assistant Town Manager schedule an agenda time to finalize the Marketing Tax issue. Purvis requested that the Town Manager listen to the Minutes of the last Meeting and research specifically the 14 critical issues that were discussed at that time, to gain a better understanding of the issues. Council further requested staff recommendations continue to be informal relating to restricted funds percentage and to move toward drawing up a declaration that forms the ballot language. Council requested that Segrest schedule these items for the July 29, 2002 Town Council Meeting. Thursday Night Parking 07- 01 -02tc Page 11 of 12 Council Member Mercatoris inquired if there had been any parking problems during the Thursday night concerts. Hunt Walker, the Public Works Director stated that all lots would be available except Lot 13 and Upper Lot 12 and that there were no parking problems related to the concert night. SVRA Letter and Contract In response to an inquiry from Mayor Manchester, Steve Connor, the Town Attorney updated Council with the letter agreement and contract with SVRA for sale of the Conference Center and stated that the letter agreement has been "bagged" and that he is working on the contract. Connor stated that he would include the contract information in the packet information for the Town Council Meeting scheduled for July 8, 2002. Rodeo Attendance Report Council Member Mordkin reported that last Wednesday night's paid attendance was 298, and Saturday night's paid attendance was 270. He displayed a tea shirt with logo that the arena and Rodeo personnel are currently wearing. Parking Lot 6 Mordkin stated that on Saturday he noticed in parking Lot 6, that several parking spaces are posted "no parking, taxi stand Since the Town does not have a taxi service, he requested that the signs be taken down. Manchester stated that he has noticed 90- minute signs on Lot 5, which need to be taken down as well. In response to an inquiry by Mordkin, Walker stated that Lot 7, known as the restricted merchant's lot was closed today in order to do patch work and that they can't cover up the manifold box until the adjacent sidewalks are done. Walker explained that after the sidewalks are done, then the merchant lot would re -open. Rodeo Radios Council Member Mordkin explained that the Rodeo radios are on the same frequency as the Snowmass Village Police Department and inquired of staff if something can be done. Walker stated that two new Motorola radios are being purchased specifically for the Rodeo use and that they will be on their own frequency. Mordkin thanked the Town staff for their volunteer efforts relating to the Rodeo. Lights at Two Creeks Mayor Manchester inquired as to why the lights are on at the Two Creeks location and requested that Segrest investigate changing the timer. Watch Tower Clock Council Member Virtue inquired as to why the lights at the Watch Tower Clock are so bright and requested that staff investigate the situation. April Sales Tax Report Council Member Purvis requested that the Town Manager compile the April sales tax report, which will give them the year -to -date numbers and report to Council at a meeting in the near future. Financial Model Capability Council Member Virtue requested revenue projections applicable to the County Fiscal Program and that those projections be used along with Walter Keiser's model. 07- 01 -02tc Page 12 of 12 Item No. 15: ADJOURNMENT There being no further business, Council Member Mercatoris made a motion to adjourn the Meeting, seconded by Virtue. The motion was approved by a vote of 5 in favor to 0 opposed. The Meeting adjourned at 7:00 p.m. APPROVAL OF MINUTES FOR THIS MEETING Minutes were approved at the July 29, 2002 Regular Town Council Meeting with a motion made by Council Member Virtue, seconded by Council Member Mordkin and upon a vote of 5 in favor to 0 opposed. itted By, onna Gam:- Spaulding, Second Deputy Town r