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07-29-02 Town Council MinutesItem No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: STAFF PRESENT: PUBLIC PRESENT: Item No. 2: SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES JULY 29, 2002 Mayor Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, July 29 2002 at 2:07 p.m. Mayor T. Michael Manchester, Robert Purvis, Richard Virtue, Douglas Mercatoris Arnold Mordkin arrived at 4:05 p.m. COUNCIL MEMBERS ABSENT: All Council Members were present, Michael Segrest, Town Manager; Carey Shanks, Assistant to the Town Manager; Steve Connor, Town Attorney; Jim Wahlstrom, Senior Planner; Chris Conrad, Planning Director; Craig Thompson, Community Development Director; Hunt Walker, Public Works Director; Marianne Rakowski, Finance Director; Rhonda B. Coxon, Deputy Town Clerk Don Schuster, Paul Shepherd, Madeleine Osberger, Rick Griffin, Deidre Boineau, Robert Sinko, Victor Gerdin, Jack Hatfield, Dave Spence, Gary Suiter, John Francis, Bill Kane and other members of the public interested in today's Agenda items. BASE VILLAGE SKETCH PLAN REVIEW 1. Base Village Site Plan Mass and Scale Density, FAR Height Variation Architecture and Landscaping Mayor Manchester reviewed the topics that would be discussed at today's meeting and stated that due to previous notice stating transportation issues 07- 29 -02tc Page 2 of 6 would be discussed on today's agenda, public comment will be allowed on that item in addition to the actual items listed on today's agenda. Representing Intrawest Paul Shepherd provided a power point presentation of each building proposed within the Base Village development and reviewed the mass, scale, density, FAR and height variation. This presentation also included the grade changes for each building, parking area and roads including bridges. Shepherd noted that this commercial program is in direct response to the Comprehensive Plan and the needs of the Village. Various consultants representing Intrawest responded to hot beds, and presented occupancy numbers of other ski resorts with the same type of "hot bed" units. Mayor Manchester reminded the applicant that during Preliminary, the Council would be interested in reviewing the amenity package offered to the potential guests of these "hot beds The Council had concerns with height, spaces between buildings, numbers of stories and how they were exposed to neighboring complexes. The presentation also showed visuals of other comparable site section as Woodrun Place with eight stories, Chamonix with seven, Silvertree Hotel with seven and Stonebridge Condominiums with six. Mayor Manchester asked for Public Comment at this time. Representing the Tamarack Condominium Association, Rob Horal stated he has two comments on the traffic issues and would send a letter to the Town Staff outlining those issues for discussion at a future meeting.. The Tamarack Association has a concern with Building 2A and the proposed 95 feet height. They also have a concern with the view up the slope from east end of the Tamarack between the children's center and the Lichenhearth. Horlal inquired where the Heating and Air Ventilation systems will be located on these building and if these have been taken into consideration with the view and heights of the proposed buildings. Representing the Enclave Homeowners Association, Mel Blumenthal asked for a point of clarification on whether or not the ski access from the Enclave is still at a grade that is acceptable. Representing the Lichenhearth Homeowner Association President, Whitie Helper continues to have concern with ski access and building heights. Helper stated that this proposal has definitely improved in comparison to the previous proposal. He also inquired if Building 1 has been moved up slope and what the distance is between the Lichenhearth property line and Building 1. The applicant responded approximately 40 feet, which will accommodate end of the day skiers to the Tamarack. 07- 29 -02tc Page 3 of 6 Snowmass Village resident, Jack Hatfield discussed sustainability, economics, density and stated that this project is very overbuilt for the site. He would like to see more detailed view planes. Representing Shell Property Management and Gateway Center LLC, Gary Suiter stated the necessity for economic viability and mass and scale as it relates to the G.I.S. Suiter noted that the economic phasing is very important to mall owners. Item No. 3: TOWN WIDE MARKETING AND SPECIAL EVENTS Assistant to the Town Manager, Carey Shanks noted that the information in the packet is a summary of Council thoughts pertaining to this Board. Shanks introduced Peter Moore a Snowmass Village resident that has expertise in this type of work and has volunteered to help the Town. The Council discussed this issue and agreed that the board governance will be the success or failure of this program. Mayor Manchester feels that a 5 member board would be more effective that a 15 member board. The governance should have the effectiveness of private sector operating decision making mechanism coupled with a public sector input process. After a lengthy discussion the Council conclusion was to have some of the by- laws prepared and the general mechanics of how the board will operate in a draft ordinance for Council review. The Council consensus was a five member board consisting of the lodging, food and beverage, retail and two at large members. Other partners or ex- officio members could consist of Skico, Stay Snowmass, ARCA etc. The Council will approve the budget annually by normal process. Item No. 4: DRAFT BALLOT LANGUAGE FOR MARKETING AND SPECIAL EVENTS SALE TAX Town Attorney, Steve Connor noted this item does not require a lengthy discussion today. There are three Regular Meetings scheduled prior to the due date. Due to time constraints Council will discuss this item in more detail at the next Regular Town Council. REGULAR AGENDA Item No. 5: PUBLIC NON AGENDA ITEMS There were no Public Non Agenda items. Item No. 6: MAYOR'S PROCLAMATION NO. 03, SERIES OF 2002 A PROCLAMATION COMMENDING AND IN SUPPORT OF THE SNOWMASS WATER AND SANITATION DISTRICT'S 07- 29 -02tc Page 4 of 6 RESOLUTION AMENDING THE RULES AND REGULATIONS OF THE DISTRICT BY RESTRICTING OUT DOOR WATER USAGE. There was not a representative from the Water District present; Mayor Manchester presented a copy of the Proclamation to the press. Council Member Mercatoris requested that staff call the district and remind them to contact the appropriate people to inform them of the new rules and regulations of the Water District. Item No. 7: RESOLUTION NO. 43, SERIES OF 2002 CONSIDERATION OF A RESOLUTION AMENDING AND RESTATING A DEED RESTRICTION IN FAVOR OF THE TOWN OF SNOWMASS VILLAGE FOR LOT 41, WOODRUN I SUBDIVISION Council Member Virtue made a motion to approve Resolution No. 43, Series of 2002, seconded by Council Member Mercatoris. The motion was approved by a vote of 4 in favor to 0 opposed. Mayor Manchester abstained. Planning Director Chris Conrad asked for an amendment to Exhibit "A" to insert the names of the owners "Robert Leiberman and Marilu Henner Leiberman as Trustees of the Leiberman Living Trust dated October 5, 1995" and within the third whereas of the same exhibit insert the word "owners Council Member Virtue made a motion to approve the amendment, seconded by Purvis. The motion to approve the Resolution as amended was approved by a vote of 4 in favor to 0 opposed. Mayor Manchester abstained. Item No. 8: RESOLUTION NO. 44, SERIES OF 2002 CONSIDERATION OF A RESOLUTION APPROVING A 401 MONEY PURCHASE PLAN FOR THE TOWN MANAGER Council Member Virtue made a motion to approve Resolution No. 44, Series of 2002, seconded by Council Member Mordkin. This resolution allows the addition of D. Michael Segrest to the Town of Snowmass Village retirement fund. There being no further discussion the Resolution was approved by a vote of 4 in favor to 0 opposed. Mayor Manchester stepped out of the room. Item No. 9: RESOLUTION NO. 45, SERIES OF 2002 CONSIDERATION OF A RESOLUTION ESTABLISHING DATES FOR REGULAR MEETING OF THE SNOWMASS VILLAGE TOWN COUNCIL FOR THE MONTH OF AUGUST 2002 Mayor Manchester made a motion to approve Resolution No. 45, Series of 2002, seconded by, Council Member Virtue. There being no further discussion the motion to approve the resolution was approve by a vote of 5 in favor to 0 opposed. 07- 29 -02tc Page 5 of 6 Item No. 10 MANAGER'S REPORT September Meeting Schedule After discussion the Council tentatively agreed on meeting dates for September 4 th 9th and 23 A resolution changing the Regular Meetings dates will be on a future meeting agenda. Rodeo Ground Uses The Silvertree Hotel has asked for three additional dinners at the Rodeo Grounds. These dinners bring the total number of events planned for the summer to the limit allowed by the use permit approved by Council. Council had asked that when the limit was reached Council be informed. Council thanked the Town Manager for bringing this to their attention. Golf Course Tour T. Michael Manchester noted that the 13 or 14 of September would be two dates that Council would consider. Town Manager, Mike Segrest will coordinate with the applicant and contact Council with a date and time. Ritz Carlton Impact on Occupancy Rates In response to a previous request from Council this information was included in the packet for Council's review. Item No. 11: APPROVAL OF MEETING MINUTES FOR 06- 28 -02, 07- 01 -02, AND 07 -15 -02 Council Member Virtue made a motion to approve the Minutes for 06- 28 -02, 07- 01-02 and 07- 15 -02, seconded by Mercatoris. There being no changes to the minutes the motion was approved by a vote of 5 in favor to 0 opposed. Item No. 12: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS /CALENDARS SVRA Marketing Committee Meeting Bob Purvis noted that conference sales lodging revenue amounts booked through SRVA for last winter 2001 -2002 were up 8% over the previous year. RFTA Board Meeting Mayor Manchester stated there is a RFTA Board Meeting on August 8 2002 and a Financial Workshop on August 15th Item No. 13: EXECUTIVE SESSION The Executive Session scheduled for this meeting was cancelled. Item No. 14: ADJOURNMENT 07- 29 -02tc Page 6 of 6 There being no further business, Manchester made a motion to adjourn the Meeting, Virtue seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. The Meeting adjourned at 7:16 p.m. Submitted By: Rhonda B. Coxon, Deputy Town Clerk