Loading...
08-12-02 Town Council MinutesItem No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: STAFF PRESSENT: BOARD OF COUNTY COMMISSIONERS PRESENT: PUBLIC PRESENT: SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES AUGUST 12, 2002 Mayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, August 12, 2002 at 2:10 p.m. Mayor T. Michael Manchester, Douglas Mercatoris, Richard Virtue, Robert Purvis and Arnold Mordkin COUNCIL MEMBERS ABSENT: All Council Members were present. Michael Segrest, Town Manager; Steve Connor, Town Attorney; Carey Shanks, Assistant to the Town Manager; Craig Thompson, Community Development Director; Jim Wahlstrom, Senior Planner; Chris Conrad, Planning Director; David Peckler, Transportation Manager; Hunt Walker, Public Works Director; Donna J. Garcia Spaulding, Second Deputy Town Clerk; and Trudi Worline, Town Clerk Jack Hatfield, She!lie Harper, Mick Ireland, Dorothea Farris and Patty Kay Clapper Kevin Kelley, David Kleinkopf, Michael Noda, Paul Shepherd, Madeleine Osberger, Brent Gardner Smith, John Mele, Mel Blumenthal, Gary Suiter, Bill Kane, Don Schuster, Debbie Dooley, Pat Leto, Patty Harris, Phyllis McFillen, John Rex, Brett Huske, Dave Spence, Dave Bellack, Bill Boineau, Larry Dempsey, and other members of the public interested in the Agenda items for this Meeting. 08- 12 -02TC Page 2 of 11 Item No. 2: BASE VILLAGE SKETCH PLAN REVIEW Town Manager Mike Segrest outlined issues for discussion regarding the Transit System interface relating to public and private vehicles at the Base Village site and concerns with the embankment on lower Wood Road in terms of aesthetic appeal and blending with the creek area. He outlined further concerns and questioned if staff should continue to study intersection design options that do not meet Level of Service (LOS) standard `C'. Wahlstrom referred to a handout submitted by the applicant depicting recent changes to the parking garage, parking layout, and two -way ramp to the structure, which has been replaced with a circular ramp. Representing Intrawest, Paul Shepherd presented visuals and explained the proposal for traffic circulation of cars, taxis and limousines, intersection \Bridge design, emergency access requirements, intersections, ticket garage, children's drop off site, pedestrian connectivity between the Town core and commercial nodes, internal and external pedestrian circulation and parking space reductions. Michael Noda explained plans for bus circulation for the free skier shuttle, fare buses, charter buses and the regional transit and stated that all buses would share the same bays in front the arrival center. Children's buses would drop off at the Children's Center only and Building No. 7 would provide shelter for passengers. The current planned area would allow space for four Town shuttles and two larger buses with the possibility for installation of one additional bus space. Noda explained access to the plaza by stairway and escalators located inside Building No. 7 and stated that pedestrian crossings would be at IoW traffic areas. Public Works Director Hunt Walker stated that staff has been evaluating three optional intersection designs including "separated T Modified "T" and a roundabout. Council discussed various scenarios relating to intersection circulation, bus staging areas, management plan for deliveries and bridge design. Council requested that signs clearly indicate "buses only" parking areas and requested that buses be segregated from public traffic. Transportation Manager Dave Peckler requested that the pick -up and drop -off locations for the Town shuttle be separated from other buses because of heavy Shuttle bus loading and unloading of passengers and skiing equipment. Bill Kane of Aspen Skiing Company stated that Building No. 7 would include a greeting facility, which could include restrooms, an information center and food and beverage area. Mayor Manchester stated that due to time constraints, Council would take a 10- minute break at this time. 08- 12 -02TC Page 3 of 11 Item No. 3: JOINT MEETING WITH THE BOARD OF COUNTY COMMISSIONERS Mayor Manchester explained that the Pitkin County Commissioners requested a discussion regarding concerns with Base Village construction and post construction impacts to Brush Creek Road, the Brush Creek \Highway 82 intersection and Owl Creek Road. The Commissioners explained increased construction traffic would impact the County roads and lack of State funding would not allow road repairs or improvements to be made by the County. They also stated concerns related to adequate regional transit staging areas and regional bus service at the Base Village site, and requested that the Applicant provide a Traffic and Construction Management Plan to provide information regarding Levels of Service (LOS) and possibly mitigation measures or improvements for Brush Creek and Owl Creek Roads. Commissioner Ireland stated concerns regarding employee housing requirements and recommended that Snowmass deny the applicant's request for a reduction in multipliers related to employee housing formulas, and recommended that the applicant be required to provide adequate housing to address the impacts of the proposed development. Farris and Harper provided information regarding the current real estate market and suggested consideration of housing construction workers in mobile units at the job site. Hatfield stated that the BOCC is hopeful Snowmass Village will mitigate housing closer to 65 The Commissioners requested that the applicant provide a Drainage and Erosion Control Plan to address potential construction impacts and buildout of the development, provide for methods to assure that there will be no degradation to water quality for down stream users and include reservoirs in the Snowmass Creek area. The Commissioners stated that they share the Colorado Division of Wildlife (CDOW) concerns relating to impacts of increased traffic on the major elk and mule deer migration corridor on Brush Creek Road, and requested that the applicant provide a Traffic Generation Analysis, be required to construct a wildlife overpass or underpass as recommended by the CDOW as well as an analysis providing information relating to additional traffic and impacts to wildlife on Owl Creek Road. Ireland stated that Pitkin County supports the concept of allowing for commercial \tourist accommodation development that will revitalize the Snowmass Community and appreciates the opportunity to work with Snowmass throughout the Base Village review process to resolve issues related to off -site impacts that affect the larger community. He requested that the applicant provide an independent fiscal impact analysis, to be available to the County, that includes impacts to Pitkin County 08- 12 -02TC Page 4 of 11 Brush Creek Corridor Trail Hatfield reported that he attended a site visit with Holy Cross Electric and the County Engineer. Holy Cross will begin a process to identify the location of County and Holy Cross easements along Brush Creek road to determine if construction of the Trail can proceed in a timely manner. Mayor Manchester stated that there is survey information forthcoming relating to the Brush Creek Corridor Study. Council stated their goal to address issues in a manner that would benefit the Town and the upper valley region as a whole. Mayor Manchester stated that Council shares many of the same concerns stated by the BOCC. Manchester requested that the County Commissioners provide Council with suggestions to address mobility without creating automobile congestion and four -lane roads within the Village. Item No. 4: BASE VILLAGE SKETCH PLAN REVIEW (Continued) Segrest explained staff concerns related to vehicular circulation and transportation issues. In response to an inquiry from Segrest, Council requested that transit service accommodate the properties along Wood Road. Council stated their agreement to staff recommendations regarding circulation \movement conflicts, request for the applicant to provide a study design technique to mitigate the proposed embankment visible from Brush Creek Road and maintain this slope in conjunction with the Brush Creek Corridor, requested that staff investigate alternatives to provide a more aesthetic appeal of the concrete retaining wall, agreed that the northwest portion of the site along Buildings 1, 2A, 2B, and 2C be designed to be more inviting with commercial areas and plazas that are visible from Carriage Way, the applicant should provide a streetscape plan to be applied to Base Village and other future developments. The applicant will provide streetscaping plans at a meeting in the near future. Segrest requested further Council discussion of public elements relating to bus shelters, the entryway to the Town core and the creek area as a focal point of the Town. Council requested that the Public Works Director provide Council with intersection designs including "separated T Modified "T" and the roundabout. Segrest stated that the Applicant is currently working on emergency access, and that outstanding issues remain to be resolved. Fire Marshal John Mele referred to the Fire Code, which was provided to the applicant for use during the Sketch Plan Process. After further discussion, Council assured the public that all approvals would be in compliance with Fire Code standards. This issue will be discussed at a future Council Meeting. 08- 12 -02TC Page 5 of 11 Wahlstrom outlined staff recommendation for an enclosed gondola -type transport for continuous use from the Snowmass Center to the Mall with a mid -point load and unload station at Base Village. Manchester stated that further discussion concerning this service would be discussed further at the August 19, 2002 Town Council Meeting. Council discussed pedestrian connection and circulation patterns. Referring to site plan maps, the group discussed various scenarios relating to pedestrian circulation internally and to adjacent properties. Senior Planner Wahlstrom explained that the current arrangement of buildings as proposed does not accommodate the possibility of a continuous aerial connection between the Snowmass Center and the Village Mall, unless the connection is angled or altered. After further discussion, Council determined that this item would be discussed further at the August 19, 2002 Town Council Meeting. Item No. 5: PUBLIC NON AGENDA ITEMS Dave Spence, Crossings homeowner, requested an update on the status of a request made by the Town to route the Cherokee Outfitters equestrian rides through Pitkin County Conservation land located on Seven Star Ranch property. Mayor Manchester explained that the Town's request was denied by Seven Star Ranch owners until such time as their pending application for annexation and rezoning is completed and approved. The Town Manager stated that the applicant has instituted dust control measures at the corral on the trail around the Crossings area. Item No. 6: PUBLIC HEARING AND FIRST READING ORDINANCE NO. 02, SERIES OF 2002 TO RECEIVE PUBLIC COMMENT AND FIRST READING CONSIDERATION OF AN ORDINANCE AMENDING CHAPTER 17 OF THE MUNICIPAL CODE CHANGING THE HOUSING GUIDELINES Mayor Manchester opened the Public Hearing at 6:17 p.m. Virtue made a motion to approve First Reading of Ordinance No. 02, Series of 2002, seconded by Mercatoris. Council reviewed the document and requested a requirement that any future changes to the Housing Regulations would be approved by Council; employee housing be referred to as dwelling units; "Current Resale Price" be defined separately from "Maximum Resale Price and correction of typographical errors within the document. After further discussion, First Reading was approved as amended, by a vote of 4 in favor to 1 opposed. Mayor Manchester and Council Members Purvis, Virtue and Mercatoris voted in favor. Council Member Mordkin opposed. There being no further comments from the public, Mayor Manchester closed the Public Hearing at 6:31 p.m. 08- 12 -02TC Page 6 of 11 Item No. 7: PUBLIC HEARING AND ACTION RESOLUTION NO. 42, SERIES OF 2002 TO RECEIVE PUBLIC COMMENT AND COUNCIL CONSIDERATION ON A RESOLUTION APPROVING AN ANNUAL TEMPORARY USE PERMIT FOR UNICORN BALLOON COMPANY TO ALLOW HOT AIR BALLOON FLIGHTS TO DEPART FROM THE TOWN RODEO GROUNDS AND THE TOWN SOFTBALL FIELD WHEN AVAILABLE Virtue made a motion to approve Resolution No. 42, Series of 2002, seconded by Mercatoris. Mayor Pro Tem Mercatoris opened the Public Hearing at 6:32 p.m. Planning Director Chris Conrad stated that all Public Notice requirements and submittals have been satisfied by the applicant according to the Snowmass Village Municipal Code. He also stated that Greg Wellins was present at the Meeting, representing the new owners of the company. Conrad explained that this application has been submitted to Council for consideration because of a recent change in the business ownership. In response to an inquiry made by Madeleine Osberger, the Planning Director stated that there were no objections from the neighborhoods. Mordkin requested that all references to "Rodeo Lot" be changed to "Rodeo Parking Lot" throughout the document. There being no further public comments, Mayor Pro Tem Mercatoris closed the Public Hearing at 6:33 p.m. The Town Manager requested that "Town Manager" be replaced with "Planning Director" concerning future annual renewals. Council accepted the amendments. After further discussion, the Resolution was approved as amended, by a vote of 5 in favor and 0 opposed. Item No. 8: FIRST READING ORDINANCE NO. 12,SERIES OF 2002 CONSIDERATION AND FIRST READING OF AN ORDINANCE PROPOSING AMENDMENTS TO THE HOME RULE CHARTER TO BE CONSIDERED BY THE QUALIFIED ELECTORS. Virtue made a motion to approve First Reading of Ordinance No. 12, Series of 2002, seconded by Mercatoris. The Town Manager explained that changes to the Charter require a vote of the electorate. Approval of the changes would allow the Charter to read consistent with the Town's business operations. The Town Attorney explained that this Ordinance also adopts the Uniform Election Code, required to allow the Town to coordinate the November 5, 2002 Town Election with Pitkin County. The Town Clerk reported that candidate Nomination Petitions are currently available at the Clerk's office for those interested in running for Town Council or Mayor seats at the November 5, 2002 Election. The deadline to submit Nomination Petitions to the Town Clerk is August 23, 2002. There being no further discussion, First Reading of the Ordinance was approved by a vote of 5 in favor to 0 opposed. 08- 12 -02TC Page 7 of 11 Item No. 9: FIRST READING ORDINANCE NO. 11, SERIES OF 2002 FIRST READING CONSIDERATION OF AN ORDINANCE ESTABLISHING THE SNOWMASS MARKETING BOARD Virtue made a motion to approve First Reading of Ordinance No. 11, Series of 2002, seconded by Mercatoris. Council reviewed the Ordinance and requested language changes for clarification regarding residency and voter requirements of an applicant recommended for the Board; representation of an applicant for more than one of the various groups making up the Commission structure; identifications of entities intended to make up the Advisory Committee; language whereby Council would appoint a board member provided an industry group does not make the choice; qualifications when referring to recommendations of potential Board Members; changes to the language that outlines the staggered terms of Board members; initial appointment of Board members by Council as recommended by the industry groups; and allowable expenditure categories within the Board budget (Purvis requested this be revisited after the Marketing Tax ballot language has been finalized); Council approval of the Marketing Board budget. In response to a statement of concern from Dave Spence, Top of the Village, Council explained that a representative on the Marketing Board would represent the interests of the Lodging community and explained the process whereby Council made the determination that the Board would be made up of 5- members. Mayor Manchester left the Meeting at this time. Council requested language be included in the Ordinance outlining the process for transition of the marketing effort from Snowmass Village Resort Association to the Marketing Board, if the Marketing Tax is approved by the voters and that SVRA provide the information necessary to develop the plan. Mayor Pro -Tem Mercatoris called the question, and First Reading of Ordinance No. 11 was approved as amended, by a vote of 4 in favor to 0 opposed. Mayor Manchester was absent. Brett Huske of SVRA reported that the 2002 -2003 marketing plan has been developed through October, 2003 and stated that this plan would be available for use by the Marketing Board if the Marketing Tax is approved by the voters. Council discussed when sufficient Marketing Tax funds would be available to begin utilizing the funds for marketing purposes after the Tax goes into effect. Council requested that Brett Huske contact Hiram Champlin for information regarding how a Civil Service Commission or Trust Authority Oversight Board might serve the Marketing Board. 08- 12 -02TC Page 8 of 11 Item No. 10: RESOLUTION NO. 47, SERIES OF 2002 A RESOLUTION SUBMITTING A TABOR QUESTION TO THE TOWN'S ELECTORATE. Virtue made a motion to approve Resolution No. 47, Series of 2002, seconded by Purvis. Council discussed the proposed ballot language for the approval of the Marketing Tax at the November 5, 2002 Regular Snowmass Village Election, and requested necessary changes. Council also requested that the language "...marketing, the creation, promotion and execution for special events and public relations..." be included in the list of allowable uses for the Tax revenue. Mordkin made a motion to table this Resolution to the August 26, 2002 Regular Town Council Meeting. In response to a suggestion from Don Schuster of the Snowmass Club, Council requested that language be included that would allow capital expenditures from the Marketing Tax funds, not to exceed 5- percent of the annual operational expenses. After further discussion, Mercatoris seconded the motion to table. The motion to table was approved by a vote of 4 in favor to 0 opposed. Mayor Manchester was absent. Item No. 11: RESOLUTION NO. 46, SERIES OF 2002 CONSIDERATION OF A RESOLUTION ESTABLISHING DATES FOR REGULAR MEETINGS OF THE SNOWMASS VILLAGE TOWN COUNCIL FOR THE MONTH OF SEPTEMBER 2002. Virtue made a motion to approve Resolution No. 46, Series of 2002 seconded by Purvis. After review and consideration, Mordkin made a motion to amend the Resolution by changing the Meeting dates to September 4, 9 and 23, 2002. Mercatoris seconded the motion to amend. The motion to amend was approved by a vote of 4 in favor to 0 opposed. There being no further discussion, the Resolution was approved as amended, by a vote of 4 in favor to 0 opposed. Mayor Manchester was absent. Item No. 12: EXECUTIVE SESSION Colorado revised Statues 24 -6-402 (4) (b) Snowmass Village Municipal Code Chapter 2, Article III, Page 2, Section 2 -45 (c) (2) Executive Sessions. At 8:15 p.m. Virtue made a motion to convene to Executive Session for a privileged attorney \client discussion regarding contract negotiations for the sale of the Conference Center. Purvis seconded the motion. The motion was approved by a vote of 4 in favor to 0 opposed. Mayor Manchester was absent. 08- 12 -02TC Page 9 of 11 At 9:02 p.m. Virtue made a motion to reconvene the Regular Meeting, seconded by Mercatoris. The motion was approved by a vote of 4 in favor to 0 opposed. Mayor Manchester was absent. Item No. 13: RESOLUTION NO. 48, SERIES OF 2002 A RESOLUTION AUTHORIZING THE ENTRANCE INTO A CONTRACT WITH THE SNOWMASS RESORT ASSOCIATION FOR THE SALE AND PURCHASE OF THE SNOWMASS CONFERENCE CENTER. Virtue made a motion to approve Resolution No. 48, Series of 2002, seconded by Mercatoris. Upon the advice of the Town Attorney, Mordkin made a motion to table the Resolution to the August 19, 2002 Regular Town Council Meeting, seconded by Virtue. Council directed the Town Attorney to revise the purchase price contained in the Contract to approximately $7.5M for review by the SVRA representative, and to meet with the purchaser to determine a closing date. The Town Attorney explained that closing on the contract would need to occur by September 5, 2002 in order to call the bonds in a timely manner. If the closing does not occur before September 15, 2002, SVRA would then be obligated to make a lease payment on the Conference Center. The motion to table was approved by a vote of 4 in favor to 0 opposed. Mayor Manchester was absent. Item No. 14: MANAGER'S REPORT Nomination Petitions The Town Manager reported that Nomination Petitions are available from the Town Clerk at this time for those who wish to run as a candidate at the November 5, 2002 Regular Snowmass Village Election. The deadline to submit Petitions to the Town Clerk is Friday, August 23, 2002 at 5:00 p.m. Two Council Member seats and the Mayor seat will be available for election. Item No. 15: APPROVAL OF MEETING MINUTES FOR 7 -08 -02 Virtue made a motion to approve the Meeting Minutes of July 8, 2002, seconded by Mordkin. There being no additions or corrections, the Minutes were approved by a vote of 4 in favor to 0 opposed. Mayor Manchester was absent. Item No. 16: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS /CALENDARS Fallen Tree Mordkin requested that staff remove a fallen tree on the Tom Blake Trail approximately 100 -yards from where the trail splits. 08- 12 -02TC Page 10 of 11 Pedestrian Signs \Snowmelt Road Mordkin stated that a safety issue exists along the new section of Snowmelt Road just above the Transit Plaza. He explained that when traffic exists on both sides of the Road just below the Merchant Parking Lot, there is no room for a pedestrian. He requested that "No Pedestrian Traffic" signs be placed in the area. He also requested that the stairs leading to the trail be removed to prevent pedestrians from accessing the trail in that area. Clean the Creek Mordkin requested that staff arrange to have the road gravel be removed from the streambed along Wood Road from Woodrun Place down to the existing culvert. Citizens for Snowmass Purvis reported that he met with the Citizens for Snowmass Committee. The topics for discussion were the proposed Marketing Tax and the Marketing Tax Program. The group stated an interest in exempting pharmaceutical and grocery items from the Tax, and suggested consideration that this effort be aimed at Property Tax. They stated a concern for outside shipping, whereby companies shipping their merchandise to another state to avoid payment of sales tax and that SVRA would not forgo their powers of Civic Assessment in perpetuity. The group suggested that Council invite the Financial Advisory Board to the Marketing Tax discussions and provide input on this revenue generating source. Purvis stated that a Committee majority felt a strong form of executive support would be a necessary component to provide administration and oversee the day to -day work of the Marketing Committee. The Citizens Committee requested that Intrawest provide an Open House to provide an update on the current Base Village plan. The group also expressed an interest in the upcoming Election, vacancies and candidates. ASC Advisory Committee Virtue reported that he recently attended the Aspen Skiing Company Advisory Board Committee Meeting. Three County Commissioners were in attendance, who stressed the importance and encouraged the voters to vote in favor of the proposed Pitkin County ballot question to increase taxes. He stated a concern for the lack of understanding of Snowmass Village impacts, and solutions equated to a cost to the Aspen Skiing Company. Copies of Meeting notes have been placed in Council mailboxes. Repair Swamp Cooler Mercatoris requested that staff arrange for repairs to the swamp cooler in Chambers. 08- 12 -02TC Page 11 of 11 Snowmelt Road Concrete Wall Mercatoris requested that Council consider directing staff to make arrangements for installation of a stone veneer siding on the new concrete wall located on Snowmelt Road. FAB Review Council requested that the Financial Advisory Board review the Marketing Tax proposal, investigate an increase in property taxes and other potential sources of revenue, review the current status of the Town budget and provide their recommendations for the upcoming budget process. The Town Manager suggested expansion of the Town's Sales Tax to a Sales and Use Tax, which would allow the Town to capture revenue for construction materials purchased outside the Town for delivery in Snowmass Village. Item No. 17: ADJOURNMENT There being no further business, Virtue made a motion to adjourn the Meeting, seconded by Purvis. The motion was approved by a vote of 4 in favor to 0 opposed. The Meeting adjourned at 9:35 p.m. Mayor Manchester was absent. APPROVAL OF MINUTES FOR THIS MEETING Minutes were approved at the September 9, 2002 Regular Town Council Meeting with a motion made by Council Member Virtue, seconded by Mayor Manchester and upon a vote of 5 in favor to 0 opposed. itted By, bonna J Garcia- Spaulding Second 1 eputy Town Clerk -AND Trudi Worline, Town Clerk