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08-19-02 Town Council MinutesMayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, August 19, 2002 at 2:09 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: STAFF PRESSENT: PUBLIC PRESENT: SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES AUGUST 19, 2002 DISCUSSION AGENDA Mayor T. Michael Manchester, Douglas Mercatoris, Richard Virtue, Robert Purvis and Arnold Mordkin COUNCIL MEMBERS ABSENT: All Council Members were present. Michael Segrest, Town Manager; Craig Thompson, Community Development Director; Jim Wahlstrom, Senior Planner; Chris Conrad, Planning Director; Donna J. Garcia Spaulding, Second Deputy Town Clerk; and Trudi Worline, Town Clerk Kevin Kelley, Dave Spence, Sally Sparhawk, Penny White, Jack Hatfield, Rick Griffin, Paul Shepherd, Madeleine Osberger, Brent Gardner Smith, Mel Blumenthal, Gary Suiter, Bill Kane, Don Schuster, Pat Leto, Patty Harris, John Rex, Dave Belleck, Larry Dempsey, and other members of the public interested in the Agenda items for this Meeting. Item No. 2: BASE VILLAGE SKETCH PLAN REVIEW (Carry over from August 12 Parking Community Benefits \Impacts Land Trades Services (Base and Mountain) Mayor Manchester stated that the discussion regarding parking, community benefits,impacts and mountain services have been carried over from the last meeting. 08- 19 -02tc Page 2of9 In response to an inquiry made by Mercatoris, Dave Spence explained that the Tamarack Association submitted a letter to Council on August 12, 2002 outlining several concerns including the proposed Children's Center drop -off location. The letter informed Council that a portion of Tamarack land is involved in the proposed construction site and that the Tamarack representatives are willing to work with the applicant on this issue. Spence also stated concerns regarding the "T" intersection design for Brush Creek \Wood Roads intersection. Manchester requested further information regarding the proposed pedestrian connection from the Center to the Upper Mall area. Purvis suggested that identification of a plan for the intersection of Brush Creek Road and Wood Road could be the starting point to determine a plan for pedestrian connectivity among the three nodes as well as the trail connection. Larry Dempsey, representing the Crestwood Condominiums, stated concerns relating to the proposed pedestrian connection from the Crestwood to Fanny Hill and the Mall. Bill Kane of the Aspen Skiing Company explained that the issue would be addressed in the near future. Parking: Wahlstrom explained that the applicant is requesting a parking reduction for both the residential and commercial uses. He explained that approximately 1,500 bedrooms are proposed for the 683 units and the applicant is proposing one parking space per unit. Bill Kane explained that the parking proposal is based on information provided by the Public Works Director, who stated that any additional and displaced parking spaces would need to be absorbed at the Rodeo and Intercept Lots. Representing Intrawest, Kevin Kelly and Paul Shepherd provided visuals depicting parking circulation and connectivity. Council stated comfort with the guest parking plan and one parking space per unit was conceptually acceptable for residential units, although requested further information and discussion regarding the proposed number of day- skier, employee and retail parking spaces, parking for patrons of commercial establishments, future increase in day skiers equating to the need for additional parking spaces, the number of displaced employee parking spaces and the plan for relocation of the displaced spaces to identify impact on the Town's bus service. Purvis suggested Council develop a policy of preference that any increase in parking spaces be located West of the Wood Bridge with a plan for service to bring employees into the Village. Manchester requested that the applicant explore other options to encourage parking at the lower parking lots and utilize mass transit. Commissioner Jack Hatfield explained the County's interest related to additional impacts on roads, transportation, housing and parking and requested the applicant encourage the use of the transit system. Speaking as a citizen, Hatfield stated that he does not feel the Land Use Code is antiquated in relation 08- 19 -02tc Page 3 of 9 to parking and that applicant requests are not consistent with the Comprehensive Plan. He requested information regarding the impacts of displacing employee parking spaces at the Divide parking lot, and the basis used by the applicant to determine the number of parking spaces for "hot bed" units. Kane stated that both the Codes and the Comprehensive Plan include language that provides Council the opportunity to allow exceptions. Manchester requested a comparison of parking ratios with other similar parking projects. Rick Griffin questioned proposed parking restrictions for owners who would not rent their units, and stressed the importance of sufficient commercial parking and day -guest parking. Dave Spence stated that the Top of the Village has one parking space per unit, which has proved to be sufficient when the majority of guests arrive by air. Council suggested the use of valet parking to manage and utilize residential parking spaces for commercial parking during low occupancy. Land Trades: Referring to land trade exhibits, the applicant outlined parcels proposed for trade with the Town. The applicant explained that they felt Parcel F, owned by the Town and subject to the ASC easement, to be the best location for an aquatic center and that the trade would include the applicant trading .91 acres of unencumbered property for 2.32 acres of encumbered property. Acting as landowner, Council requested further discussion regarding the land trade, nature of the two properties, other possible future uses for the land and its current value. Manchester suggested that the applicant include the Town's road right -of- way in the size of this parcel. Kane stated that the pool area proposed would be similar to that existing at the Snowmass Club. Council stated a concern that the small pool area would be sufficient to service the needs of the entire community. Shephard explained that the plan is for the pool to be used by the community. Council requested further discussion regarding a more defined pool area design and \or possible options that would allow construction of a community pool elsewhere, before considering the land trade proposal. Staff requested some basis to determine that there is comparable value in terms of a Town benefit for the land trade. Council determined that this discussion would continue at the next Meeting. NOTE: Council took a five minute break at this time. Council discussed the proposed land exchange between the Draw site owned by the Town and the area on the corner across from the Snowmass Center, currently owned by ASC. Bill Kane explained a plan for exchange of the two sites for construction of a Town Hall on the corner of Brush Creek Road and Kearns Road, owned by ASC, and the Draw site, owned by the Town. He proposed a Town Hall as net 15,000 square feet constructed on two levels with underground parking and construction of deed restricted employee housing on the 3 -acre site. The employee housing project would consist of approximately 100 units, 190 bedrooms and 1.75 parking spaces per unit. Purvis stated a 08- 19 -02tc Page 4 of 9 concern regarding construction of employee housing in the Core area and the limited parking proposed for that construction. He suggested a land trade which would be a more efficient use of recourses and allow creation of a higher number of employee housing units, whereby employee housing could be constructed on a site of lesser economic value and a Town Hall on the Draw site. He explained that this would leave the prime corner area across from the Snowmass Center for relocation of the Conoco service station or other prime business, due to the economic value of this corner property, which lies in the heart of the commercial core. Kane explained that a variance would likely be necessary for road construction on 30- percent slopes as well as for the proposed parking ratio for construction in the Draw area. In response to an inquiry from Larry Dempsey, Manchester stated that the two land trade issues discussed to date are not being proposed as Community Benefits and the topic of Community Benefit would be discussed at a future Meeting. Hatfield requested that Council consider other locations for the aquatic center and employee housing. Sally Sparhawk, a resident of employee housing, stated that employee housing with such limited parking would not be desirable. Kane outlined other land parcels owned by ASC that would be retained as currently zoned: the Ridge, East parcel, currently zoned Open Space, and proposed to be deeded to the Town in exchange for approximately 13,000 sq. ft. of housing credits; Creek Valley, zoned as Conservation Easement, approximately 34 acres proposed to be deeded to the Town; Wildcat Slope, Parcel 11, a 145 acre parcel, currently zoned Open Space and proposed to be deeded to the Town. Proposed as development parcels by the applicant were the 22 -acre Sinclair Meadows property and the Melton Ranch site. Manchester requested the amount of property tax currently paid for each parcel proposed for exchange of property tax credits. Council agreed that it would be a value for the Town to own the Open Space areas. Don Schuster suggested a scenario whereby the applicant would construct employee housing on the Ridge parcel at the applicant's expense, rezone the property as a part of this application and deed it to the Town. Manchester stated that the Open Space area would need to be replaced at another location. Kane explained changes to the original ski lift proposal. After further discussion, Council majority agreed that the proposed lift design would benefit the community as a whole. Penny White, resident, stated opposition to the plan for all lifts to end at the Base area and the plan to delay construction of the connection to the Mall area until the third phase of construction. Manchester requested the applicant consider construction of the Mall connection during the first phase. After further discussion, Council requested further discussion of plans for Brush Creek Road and Wood Road, including the intersection, as well as Little Alpine, Community Benefits, Housing Mitigation, out parcels and natural resources 08- 19 -02tc Page 5 of 9 during the next discussion on the application. Council also requested further discussion regarding hotbeds, ski access, connection of the Base area to the Center and pedestrian circulation. Council discussed scheduling, and determined that September Council Meetings would be held on the 3 rd 9th 23rd and tentatively on the 30 and requested an Open House be included on the 23 to provide information on changes to the Base Village plan for the benefit of the public. NOTE: Council took a 5- Minute break at this time. Item No. 3: 6:00 6:15 RODEO FINANCIALS DISCUSSION Arnold Mordkin \Brandi VanDyke Mordkin referred to a financial statement outlining income and expenses related to the Rodeo function through July 31, 2002, which included 11 rodeos plus one private rodeo. Approximately 6,500 tickets have been sold to date. He explained that $4,500 paid for awards, lodging for the stock provider, which would be paid at the end of the Rodeo season, and the $20,000 initial start -up funding provided by the Town are not included in the current statement. Purvis requested that staff include a column in the statement that indicates the Rodeo budget verses current year estimate as of July 31. Mordkin stated that he felt the Rodeo season went well and estimated that final numbers at the end of the season would indicate an approximate $10,000 shortfall. He explained that entry fees paid by contestants and shown on the statement were used as prize money to pay winning contestants. Council stated satisfaction with the outcome to date and their anticipation for review of the final numbers at the end of the Rodeo season. Item No. 4: PUBLIC NON AGENDA ITEMS In response to an inquiry from Pitkin County Commissioner Jack Hatfield, Manchester stated that Snowmass Village would be represented at the Commissioners Meeting on August 20, 2002 to discuss the electrical upgrade for Snowmass Village. Hatfield commended John Baker of the Town's Road Department for his assistance with the recent fire on Woodrun. He reported that Baker was able to assist with a problem that was preventing use of the Woodrun supplemental water tank, and allowed firefighters to access the water needed to extinguish the fire. Hatfield requested that Town staff investigate and determine if the intersection recently upgraded by the Timbers development is sufficient in size to accommodate three traffic lanes at the bottom of Faraway Road. In response to an inquiry made by Mordkin, Mayor Manchester stated that the Timbers has assured him that the drop -off parking would be available for use by the date of 08- 19 -02tc Page 6 of 9 school opening on Thursday, August 22, 2002. Item No. 5: PUBLIC HEARING AND FIRST READING OF ORDINANCE NO. 09, SERIES OF 2002 TO RECEIVE PUBLIC COMMENT FIRST READING CONSIDERATION OF AN ORDINANCE CONCERNING A MINOR PUD AMENDMENT TO THE WILDCAT RANCH PUD AFFECTING HOMESTEAD 11, THE REZONING OF THE FORMER 38.16 ACRES "PITKIN COUNTY EMPLOYEE HOUSING PARCEL" PRESENTLY SURROUNDED BY HOMESTEAD 21 TO PUD PLANNED UNIT DEVELOPMENT, THE CREATION OF A NEW HOMESTEAD 15 AS PART OF THE WILDCAT RANCH PUD AND EXCLUDING THE 30.96 ACRE "COUNTY ACCESS PARCEL BEING A PART OF HOMESTEAD 11, FROM THE WILDCAT RANCH PUD, PURSUANT TO TOWN COUNCIL ORDINANCE NO. 08, SERIES OF 1994 Planning Director Chris Conrad reported that all publication and public notification requirements have been met by the applicant according to the Snowmass Village Municipal Code, and requested that the Public Hearing be continued to the September 9, 2002 Regular Council Meeting. He stated that Bill Hegberg and Ron Garfield were present at the Meeting to represent the applicants. Conrad explained that this Ordinance concerns zoning of the property, which the applicant has requested be annexed to the Town, and that the Minor PUD amendment would allow Homestead 15 to become a part of Wildcat Ranch. Resolution No. 29, Series of 2002, immediately following this item on the Agenda for this Meeting, concerns the subdivision activities related to the application. Virtue made a motion to approve Ordinance No. 09, Series of 2002, seconded by Mercatoris. Mayor Manchester opened the Public Hearing at 6:30 p.m. The applicant representatives stated their acceptance of Conditions outlined in the Ordinance. There being no further comments from the public, at 6:32 p.m. Mayor Manchester stated that this Public Hearing would be continued to the September 9, 2002 Regular Town Council Meeting, scheduled to begin at 2:00 p.m. There being no further discussion, First Reading of the Ordinance was approved by a vote of 5 in favor to 0 opposed. Item No. 6: PUBLIC HEARING AND ACTION RESOLUTION NO. 29, SERIES OF 2002 TO RECEIVE PUBLIC COMMENT AND CONSIDERATION OF A RESOLUTION CONCERNING A MINOR AMENDMENT TO THE WILDCAT RANCH SUBDIVISION, AFFECTING HOMESTEAD 11 AND CREATING HOMESTEAD FROM PORTIONS OF HOMESTEAD 11 AND THE FORMER 38.16 ACRE "PITKIN COUNTY EMPLOYEE HOUSING PARCEL" PRESENTLY SURROUNDING BY HOMESTEAD 11 AND CREATING A 30.96 ACRE COUNTY ACCESS PARCEL BEING A PORTION OF 08- 19 -02tc Page 7 of 9 HOMESTEAD 11, PURSUANT TO TOWN COUNCIL ORDINANCE NO. 8, SERIES OF 1994 (Continue to September 3) Planning Director Chris Conrad stated that all submittal and public notification requirements have been satisfied by the applicant for an application of this type. Mayor Manchester opened the Public Hearing at 6:32 p.m. There being no comments from the public, Mayor Manchester closed the Public Hearing at 6:33 p.m. Purvis made a motion to approve Resolution No. 29, Series of 2002, seconded by Virtue. Mayor Manchester stated that this Public Hearing would be continued to the September 9, 2002 Regular Town Council Meeting. Mercatoris made a motion to table action on the Resolution to the September 9, 2002 Regular Town Council Meeting scheduled to begin at 2:00 p.m. Virtue seconded the motion to table. The motion to table was approved by a vote of 5 in favor to 0 opposed. Ron Garfield requested Council's position regarding de- annexation of a parcel, to be introduced to Council at a later Meeting, which would allow a section of land surrounding the County landfill to be located outside the Town limits. Hegberg explained that de- annexing the portion of land would simplify ownership and allow the County to maintain the access road and the landfill. After further discussion, Council requested a discussion with the Town Attorney before addressing this issue. Mayor Manchester stated that Council is interested in preserving options on the Town's employee housing parcel located in Wildcat Ranch. Item No. 7: RESOLUTION NO. 48, SERIES OF 2002 CONSIDERATION OF A RESOLUTION AUTHORIZING A CONTRACT WITH THE SNOWMASS RESORT ASSOCIATION FOR THE SALE AND PURCHASE OF THE SNOWMASS CONFERENCE CENTER (Tabled from 8 -12 -2002) At the request of Mayor Manchester, Virtue made a motion to table Resolution No. 48, Series of 2002 to the August 26, 2002 Regular Town Council Meeting scheduled to begin at 2:00 p.m. Mercatoris seconded the motion. The motion to table was approved by a vote of 5 in favor to 0 opposed. Item No. 8: MANAGER'S REPORT Daly Townhomes In response to an inquiry made by Mayor Manchester, the Housing Manager explained the lottery process for the sale of Daly Townhomes employee housing units. Manchester suggested the lottery process be conducted as a celebration of this accomplishment. Item No. 9: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS /CALENDARS 08- 19 -02tc Page 8 of 9 Citizen Rebate Marketing Tax Mordkin requested that Council consider including a rebate on groceries and pharmaceutical items to Snowmass Village citizens as a part of the proposed Marketing Tax, comparable to a similar effort made by the City of Aspen. He stated a concern that a rebate would be a vital component for approval of the ballot question requesting that the Town institute a Marketing Tax. After further discussion, Council directed the Town Attorney to obtain conceptual language from the City of Aspen and draft language to this effect for consideration by Council in the near future. Krabloonik Land Exchange Draft Agreement Referring to a draft Agreement regarding a land exchange with the Town as proposed by Krabloonik, Purvis suggested that Council consider the addition of language stating that any environmental issues related to the property the Town would obtain through the land exchange, would be Krabloonik's responsibility. He also requested changes to the language within the draft Agreement that addresses the employee housing mitigation requirement. Commendation Snowmass Wildcat Fire District Council commended the Snowmass Wildcat Fire District for their action on extinguishing the recent fire on Woodrun and their ability to prevent the fire from spreading beyond the burning structure. RFTA Workshop Mayor Manchester reported that he attended a Roaring Fork Transportation Authority (RFTA) Financing Workshop. He stated that the Workshop was successful, providing information on both short term and long term financial planning. He reported that the ten -year funding projection was short. The focus of the group is to create an entity that can sustain itself over the long term with reasonable funding sources. NOTE: The following item was not included on the Agenda for this Meeting. Item No. 9a: EXECUTIVE SESSION At 7:15 p.m. Mordkin made a motion to convene to Executive Session to discuss issues regarding sale of the Conference Center to Snowmass Village Resort Association. Mordkin seconded the motion. The motion was approved by a vote of 5 in favor to 0 opposed. At 7:52 p.m. Virtue made a motion to reconvene the Regular Meeting, seconded by Mercatoris. The motion was approved by a vote of 5 in favor to 0 opposed. Item No. 10: ADJOURNMENT 08- 19 -02tc Page 9 of 9 There being no further business, Virtue made a motion to adjourn the Meeting, seconded by Mercatoris. The motion to adjourn was approved by a vote of 5 in favor to 0 opposed. The Meeting adjourned at 7:56 p.m. Sbmitted By, Donna J.,Garcia- Spaulding Second' Town Clerk Trudi Worline, Town Clerk