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09-23-02 Town Council MinutesMayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, September 23, 2002 at 2:16 p.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: STAFF PRESSENT: PUBLIC PRESENT: SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES SEPTEMBER 23, 2002 DISCUSSION Mayor T. Michael Manchester, Douglas Mercatoris, Richard Virtue and Arnold Mordkin COUNCIL MEMBERS ABSENT: Robert Purvis was absent. Michael Segrest, Town Manager; Carey Shanks, Assistant to the Town Manager; Craig Thompson, Community Development Director; Jim Wahlstrom, Senior Planner; Chris Conrad, Planning Director; Hunt Walker, Public Works Director; Art Smythe, Chief of Police; Dean Gordon, Town Engineer; Steve Connor, Town Attorney; and Donna J. Garcia Spaulding, Second Deputy Town Clerk Mel Blumenthal, Patty Harris, Gary Suiter, William Alford, Helen Alford, John Rex, Keith Anzini, Bob Fridstein, Larry Dempsey, Mike McClarry, Penney Smilios, Don Schuster, Madeleine Osberger, Ted Grenda, Jan Grenda, Bill Kane, Jack Hatfield, Fred Cooker, George Huggins, Stan Kornasiewicz, BJ Adams, Jake Vickery, John Wilkinson, Jim Hooker, Bill Burwell, Dave Belleck, Jeff Tippett, Bill Boineau, Paul Shepherd, Kevin Kelley, Joe Miotto, Michael Noda, and other members of the public interested in the Agenda items for this Meeting. Item No. 2: WOOD ROAD \BRUSH CREEK ROAD INTERSECTION Public Works Director Hunt Walker provided Council with a brief history and a visual presentation, and stated that staff has developed the optimum conceptual designs for both the Roundabout and the Modified "T" intersections. Walker 09- 23 -02tc Page 2 of 7 stated that the Comprehensive Plan requires the Town to conduct an analysis concurrent with the Base Village application. He provided pros and cons for both designs, flow of traffic, and presented core issues for discussion including Level of Service (LOS), grades on Brush Creek Road \Wood Road \Snowmelt Road intersection, arrival statement \destination, bias and costs. Staff recommendation is to construct the Roundabout (listed as Option No. 1), which improves bus and automobile circulation at the intersection, presents the best opportunity for creating an arrival statement, and maintains the current alignment of Kearns Road. Walker responded to questions from the public relating to grade, drainage, the ability of the Roundabout to accommodate large service trucks and buses. Town Engineer Dean Gordon stated that the bridge designs would be presented to Council in the near future. Residents of Wood Road stated concerns with the Roundabout design and questioned whether it could accommodate traffic flow. Council explained that several alternatives have been examined, which will be discussed during Item No. 1 on the Agenda for this Meeting, to determine information that would be required during Base Village Preliminary review. After further discussion, Council approved staff recommendation and requested that the bridge be preserved, staff conduct a traffic generation analysis along with a slip lane design to the right of the Roundabout and present their findings to Council. Item No. 3: OPEN HOUSE FOR BASE VILLAGE SKETCH PLAN At this time, Mayor Manchester invited those in attendance to move into the Club Room for the Base Village Sketch Plan Open House. Mayor Manchester reconvened the Regular Meeting at 5:16 p.m. Item No. 4: PUBLIC NON AGENDA ITEMS There were no Public Non Agenda items. Item No. 6: RESOLUTUION NO. 54, SERIES OF 2002 CONSIDERATION OF A RESOLUTION ENCOURAGING SUPPORT OF THE MARKETING AND SPECIAL EVENTS TAX BALLOT QUESTION. Council Member Mercatoris made a motion to approve Resolution No. 54, Series of 2002, seconded by Council Member Virtue. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Purvis was absent. Item No. 5: PUBLIC HEARING AND ACTION RESOLUTION NO. 50, SERIES OF 2002 A RESOLUTION ACCEPTING A SKETCH PLAN PLANNED UNIT DEVELOPMENT (PUD) APPLICATION FOR THE PROPOSED DEVELOPMENT OF THE BASE VILLAGE SITE AND VARIOUS OUT PARCELS AUTHORIZING THE APPLICANTS, 09- 23 -02tc Page 3of7 INTRAWEST /BRUSH CREEK DEVELOPMENT COMPANY, LLC, THE BRUSH CREEK LAND COMPANY, LLC, AND THE ASPEN SKIING COMPANY "APPLICANTS TO PROCEED TO A PRELIMINARY PLAN PUD APPLICATION. Council Member Virtue made a motion to proceed to a Preliminary Plan PUD application, seconded by Council Member Mercatoris. Mayor Manchester opened the public hearing at 5:20 p.m. Fox Run resident Pike Petersen stated his appreciation to view sketch plans presented at the open house, although considered it futile since the plans were different than those being proposed for Sinclair Meadows. Aspen Skiing Company (ASC) representative Bill Kane, reported that he provided current plans to a number of Fox Run residents, which depicted a slight reduction in buildout calculations. Mayor Manchester explained the Preliminary Plan review and public hearing process. Fox Run residents Fred Cooker and Allen Fishman stated that the Fox Run Homeowner's Association sent Council a letter requesting the Sinclair Meadows project be considered separately from the Base Village project. The letter stated that they felt the project would require substantial employee housing mitigation as a part of the Base Village application to be utilized by ASC, which they felt to be unacceptable, would violate the "community benefits" principle, the comprehensive plan and be unfair to the adjacent property owners. Larry Dempsey, President of Crestwood Condominium Association, submitted a letter to Council, stating that Base Village as proposed is too large for the site, that Council remain committed to the employee housing requirements, the Association has no objection to the proposed density for Fanny Hill, believes safety factors will determine the appropriate entry location to the sight, and desires to proceed to Preliminary Plan, that the Resolution adequately addresses the wetlands and Aspen Grove site and adequately protects the ski in \out and pedestrian circulation, encouraged Council to approve the Mountain Property Recreational Improvements in the revised plan, stated appreciation to ASC for timely and decisive response to community input and moving the base of Sam's Knob Express Lift into Base Village. Dempsey stated that the Crestwood Association enthusiastically supports the concept of Base Village, is in favor of retention of the Coney Glade Lift, encouraged lntrawest and other Applicant partners to be sensitive toward issues relating to height, scale and mass, housing, parking, and community benefits, and enthusiastically support the concept of Base Village. Resident Barbara Boyles stated opposition to use of open space for any development. Mel Blumenthal, representing the Enclave Homeowner's Association stated support for this project as necessary for future viability of the community, and requested the specificity contained in the Planning Commission's Resolution be incorporated with the Town's Resolution. Mayor Manchester clarified that the staff View Plan Analysis is a requirement of the 09- 23 -02tc Page 4 of 7 Land Use Code as a part of Preliminary Review, therefore not necessary to be included in this Resolution. Pitkin County Commissioner Jack Hatfield stated support of the project, although stated concern regarding density, compatibility with the Comprehensive Plan, Melton Ranch Land Trades, East Ridge Parcel credits, the proposed Town Hall site, proposed mitigation, Base Village \Snowmass connector, over -head indoor bridge over Brush Creek Road, Assay Hill, the size of the Meadow Ranch extension, and transit parking and roadways. He suggested that the Draw Parcel be traded for the Meadow Ranch extension, Sam's Knob Express originate out of the base area and the 200 day skier parking spaces be placed at the base. He requested that when the traffic analysis is discussed further it addresses two -way traffic. Mayor Manchester requested that Hatfield inform the County Commissioners that Council has included the traffic impact analysis as part of the Resolution, and that Brush Creek and Owl Creek are a part of that process and include County fiscal impact studies. Mary Brown, representing the Mall business owners, stated that details are being compiled relating to the conceptual plan, mass and scale, traffic generation, density, and critical mass. Community benefits have yet to be defined. Brown stated that the owners of the Mall are undergoing an extensive evaluation of the costs involved to either revitalize the commercial aspects of the Mall or possibly re- programming it into residential. She further stated that the Mall is exploring specific business opportunities with Intrawest to determine comparable signage, streetscapes and lighting, benches, and flowers to create a synergy. In summary, she stated that the Mall owners are digesting the various elements and would continue to participate at this stage, and would be prepared to discuss findings with Council in the near future. Resident Dave Spence requested that ASC justify the number of units proposed, the economic sustainability and demonstrate how they intend to fill the units. He stated concern that guests would encounter a bottleneck and congestion at the base area. He stated that guests would like the Mall to remain a place for apres ski. Mall business owners Penny Smilios and Sherrie Flake stated opposition to moving the lift, questioned sustainability of the Mall businesses during Base Village construction, questioned development of 100,000 square feet at one location, requested that Council spearhead immediate revitalization of the Mall with entertainment, restaurants and clothing stores, increase parking at the Mall, and suggested incorporation of a theatre at the Conference Center Ball Room. Flake further stated that employee housing is vital, open space needs to remain open space, and requested a plan to decrease automobile traffic within the Village. Bill Burwell of the Silvertree Hotel stated his appreciation to Mary Brown for her comments and requested rewording of language within the Resolution to achieve critical mass square footage and to identify how Base Village commercial space will be different from space in the other commercial nodes within the Town Core. 09- 23 -02tc Page5of7 Judy Burwell requested that Council address parking requirements at Base Village and inquired if Council is considering a Mall parking plan. Mayor Manchester stated that staff is working with the Applicant toward viable alternatives. Town Manager Mike Segrest read a letter submitted by local resident John H. Dean, stating opposition to the two houses proposed for construction on the open space at Sinclair Road. NOTE: Council took a 5- Minute break at this time. Mayor Manchester stated that approval of this Resolution would be delayed in order to allow necessary changes and review of the final document. Council discussed the Base Village Parcel, Fanny Hill Townhomes, the Melton Ranch Parcel, Ridge Parcel, and Sinclair Meadows Parcel, all of which were components of this application. He provided Council options to review the parcels as one application, conduct a simultaneous review process whereby the parcels would be reviewed individually, although during the same process, or reviewed individually and processed consecutively, instead of parallel. Kane requested that Sinclair Meadows and Meadow Ranch be reviewed with Base Village, which he felt would provide significant community benefit. He stated that ASC will address concerns from the Meadow Ranch Homeowner's Association and Fox Ranch residents relating to vehicular access and circulation, landscaping, storm drainage, visual impacts, and during Preliminary review, would provide unit equivalencies below that were outlined in the Comprehensive Plan. Planning Director Chris Conrad explained potential difficulties that could occur if the entire project, consisting of five properties and including land trades, is processed as one Preliminary Plan. After further discussion, Mayor Manchester requested that the applicant prepare to process all in one application. Council Member Mordkin referenced a newspaper article, which reported that the buyers market for Summit County is down because of lntrawest construction resulting in market saturation. He commended ASC for announcement of continued operation of the Mall ticket pavilion. lntrawest representatives explained that the future of Base Village will be directed by the vision and guiding principles that have been embodied in the Sketch PUD Plan and the unified vision for Base Village is crucial to the eventual success of Snowmass Village on a year -round basis. He outlined ideas evolved from the envisioning process and that would serve to articulate the future look, feel and experience of Base Village. Council reviewed the contents of Resolution No. 50, and requested necessary changes. Council requested that staff revise the document for Council review on October 7, 2002. There being no further discussion, Council Member Mercatoris made a motion to table the Resolution to the October 7, 2002 Town Council Meeting, seconded by Council Member Virtue. The motion to table was 09- 23 -02tc Page6of7 approved by a vote of 4 in favor to 0 opposed. Council Member Purvis was absent. The Public Hearing was continued to October 7, 2002. Item No. 6: RESOLUTION NO. 54, SERIES OF 2002 CONSIDERATION OF A RESOLUTION ENCOURAGING SUPPORT OF THE MARKETING AND SPECIAL EVENTS TAX BALLOT QUESTION. Council Member Mercatoris made a motion to approve Resolution No. 54, Series of 2002, seconded by Council Member Virtue. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Purvis was absent. Item No. 7: MANAGER'S REPORT Droste Damage Repairs Town Manager Mike Segrest stated that the Town Attorney has been in contact with Droste's attorney concerning damage repairs. Segrest stated that he would contact the County and work with them in drafting a letter documenting the communications that have occurred thus far. Town Attorney Steve Connor stated that the major area of concern was at the proposed road area, for a permit was not obtained and for non repair of the hay field sprinkler system. Item No. 8: APPROVAL OF MEETING MINUTES FOR 07 -29 -02 AND 08 -19 -02 Council Member Mercatoris made a motion to approve the Minutes, seconded by Council Member Virtue. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Purvis was absent. Item No. 9: DISCUSSION COMMITTEE REPORTS /COUNCIL COMMENTS /CALENDARS Reservation of the Community Park Council Member Mordkin requested that the Town Manager institute more effective procedures for reservations of the Community Park. Blake Memorial Funds Council Member Mercatoris requested that the Town Manager contact Mary Beth Blake and provide her with a contract regarding funds for planting trees, preservation of trails etc. Mercatoris Disclosure Council Member Mercatoris disclosed that he has been meeting with the ASC regarding construction of the Festival site to ensure the site plans will accomplish the necessary objective and will be completed and ready for the Labor Day Festival. Glenwood Spring's Post Fire Situation 09- 23 -02tc Page7of7 Mayor Manchester stated that the City of Glenwood Spring's reservations were down 25- percent due to the recent forest fire. The City spearheaded an e-mail campaign shortly after the fire to inform the public that Glenwood Springs was functional and safe for visitors. Process for Rodeo Parcel In response to a request made by Mayor Manchester, Segrest reported that staff is working to identify additional uses for the Rodeo Parcel that would work with Town plans and potentially assist the Town financially. He stated that the main emphasis is to broaden uses for the summer season and preserve values and uses at the Rodeo site. Mayor Manchester requested that a RFP for a Rodeo operator be ready for distribution and publication by mid December, 2002. Numbered Lots Complaints Council Member Mercatoris requested that staff pick up the trash in the numbered parking lots. Lighting at the Timbers Council Member Virtue requested that staff contact the Timbers and request that the intense lighting be lowered. Item No. 10: ADJOURNMENT There being no further business, Council Member Mercatoris made a motion to adjourn the Meeting, seconded by Council Member Virtue. The motion was approved by a vote of 4 in favor to 0 opposed. Council Member Purvis was absent. The Meeting adjourned at 8:59 p.m. Submitted by: Donna J. 9 rcia -S aulding, Second Deputy Town Clerk