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10-09-02 Town Council MinutesCONTINUATION OF 10 -7 -02 REGULAR TOWN COUNCIL MEETING Mayor T. Michael Manchester called to order the Regular Meeting of the Snowmass Village Town Council on Monday, October 9, 2002 at 9:30 a.m. Item No. 1: ROLL CALL COUNCIL MEMBERS PRESENT: COUNCIL MEMBERS ABSENT: STAFF PRESSENT: PUBLIC PRESENT: SNOWMASS VILLAGE TOWN COUNCIL REGULAR MEETING MINUTES OCTOBER 9, 2002 Item No. 1: RESOLUTION NO. 50, SERIES OF 2002 Mayor T. Michael Manchester, Douglas Mercatoris, Richard Virtue, Robert Purvis and Arnold Mordkin All Council Members were present. Michael Segrest, Town Manager; Craig Thompson, Community Development Director; Jim Wahlstrom, Senior Planner; Hunt Walker, Public Works Director; Art Smythe, Chief of Police, Marianne Rakowski, Finance Director; Steve Connor, Town Attorney; and Donna J. Garcia Spaulding, Second Deputy Town Clerk Paul Shepherd, Gary Suiter, Jack Hatfield, Madeleine Osberger, Bill Kane, John Rex, Rick Griffin, Carolyn Purvis and other members of the public interested in the Agenda items for this Meeting. Mercatoris made a motion to approve Resolution No. 50, Series of 2002, seconded by Virtue. Mercatoris made a motion to approve amendments made to the document as requested at the October 7, 2002 Council Meeting. Virtue seconded the motion. The motion to approve the amendments was approved by a vote of 5 in favor to 0 opposed. Council reviewed the document and requested necessary changes to language regarding employee housing mitigation and parking, as well as various grammatical errors. Mordkin submitted photographs for the record of buildings located at the Big Sky ski resort located in Big Sky, Montana. In response to an inquiry from Jack Hatfield, Bill Kane of the Aspen Skiing Company (ASC) stated that land owned by the ASC and that is not 10- 09 -02tc Page 2 of 4 included in this proposal, is zoned SPA 1, designated for recreational purposes only. He provided a history and explanation of the land and further stated that there are no plans or presumption for future development on that land. Manchester requested that Kane's statement be documented as a part of the Preliminary Plan. Manchester stated that Council would be requesting the applicant provide information during Preliminary Review of this application, for Council to determine if the proposal is in accordance with the Comprehensive Plan. Manchester made a motion to include the additional amendments made to the Resolution during this Meeting, seconded by Mercatoris. The motion to amend was approved by a vote of 5 in favor to 0 opposed. The Mayor called the question and the Resolution was approved as amended, by a vote of 5 in favor to 0 opposed. Item No. 3: SECOND READING ORDINANCE NO. 11, SERIES OF 2002 AN ORDINANCE ESTABLISHING THE SNOWMASS VILLAGE MARKETING AND SPECIAL EVENTS BOARD AND SPECIFYING ITS DUTIES AND POWERS (Tabled from 09- 09 -02) Purvis requested the addition of language to define the intent of the qualifications and skills of Board Members individually and as a whole. Council reviewed the Resolution language and requested necessary changes. The Town Attorney requested language be included to address the process if no nominations were made by one of the industry groups. Council discussed an option for changing the composition of the Board as introduced by Mercatoris. Mayor Manchester stated that staff would make amendments to the document at this time and return for further discussion and review later in this Meeting. Item No. 2: BUDGET DISCUSSION Council requested discussion regarding the Real Estate Transfer Tax, Capital Reserve, Operating Expenses, Discretionary List, Sales Tax Revenue assumptions, Grants and Donations Policy Building Permit and Planning fee revenues. The Finance Director stated that the Budget line items are available for Council review prior to Budget adoption. She provided a pie chart, which showed Budget expenditures by each Department, and a chart of the Real Estate Transfer Tax (RETT) divided into the three categories that included trails, transportation and landscaping. Town Manager Segrest explained increase in both the 2002 Revised and 2003 Proposed Budgets. The Finance Director reported that Pitkin County is budgeting 8.5- percent down in the 2001 Revised to the 2002 Actual Budget and 5- percent down in 2003 from their 2002 Revised Budget. After further discussion, Council agreed to the Town Sales Tax projected by staff. Segrest stated that Sales Tax projections would be reviewed again in March 2003, and necessary adjustments could be made to the Budget at that time. Council discussed funds available and the list of Discretionary Items. 10- 09 -02tc Page 3 of 4 Segrest explained that the Scope of Work is the same for 2003 as in the original 2002 and 2002 Revised Budget, although expenses are higher mostly due to restoration of items cut during the 2002 10- percent budget cuts. Council discussed the items Purvis explained that the scope of work was less in the 2002 10- percent cut Budget than it was for the original 2002 Budget. Segrest stated that he did not believe changes made in 2002 10- percent budget were efficiency gains, rather, they were changes in the scope of work which took longer to achieve the workload, managers were doing secretarially work, work was being delayed and employees were working overtime. Manchester summarized by explaining that staff has identified a way to provide a higher level of service consistent with Council's goal at the beginning of the 2002 Budget process, with a .23- percent increase in funding which is less than the cost of inflation. Council stated their comfort with the Operating Budget expenses as proposed. Council reviewed the Discretionary Items list and requested on -call Winter late night shuttle bus service, a reduction in the amount of building cleaning costs on a trial basis, that the separate Planning Commission Dinner be combined with the Boards and Commissions Dinner, staff identify the source of funding for the shuttle bus end -of- the season appreciation party held last year for further discussion. Council further requested that staff provide a report to Council regarding the 2001 -2002 shuttle bus service, staff provide additional information regarding the MGS Tester, additional information regarding proposed funding for the Regional Transportation Authority (RTA), future discussion time to address RETT projects, allowable uses for RETT funds and the RETT Expenditure options list; and requested further discussion regarding funding for arts projects and in -kind services for special events. Council approved proposed funding for the employee Christmas Party; funding for shuttle bus Route No. 7, which is to begin operation in November, 2002; Dial A -Ride to be operated during peak times of the season; and the Building Maintenance position. Discussions of this item will be held at a future Town Council Meeting. Final adoption of the Budget is scheduled for October 28, 2002. Item No. 3 cont'd: SECOND READING ORDINANCE NO. 11, SERIES OF 2002 AN ORDINANCE ESTABLISHING THE SNOWMASS VILLAGE MARKETING AND SPECIAL EVENTS BOARD AND SPECIFYING ITS DUTIES AND POWERS (Tabled from 09- 09 -02) Council reviewed amendments made to the Ordinance by the Town Attorney and requested further changes for the purposes of clarification. After further discussion, Mordkin made a motion to approve Second Reading of Ordinance No. 11, Series of 2002, seconded by Mercatoris. Virtue made a motion to 10- 09 -02tc Page 4 of 4 include the amendments made to the document, seconded by Mercatoris. The motion to amend was approved by a vote of 5 in favor to 0 opposed. A roll -call vote was taken and the motion to approve Second Reading of the Ordinance was approved by a vote of 5 in favor to 0 opposed. Item No 4: ADJOURNMENT There being no further business, Mordkin made a motion to adjourn, seconded by Virtue. The motion was approved by a vote of 5 in favor to 0 opposed. The Meeting adjourned at 12:30 p.m. Submitted By, Donna J. G rcia- Spaulding, Second Deputy Town Clerk